APPLICATION FOR GRANT 09HP004 COLA FUNDING.PDF

OMB Number: 4040-0004
Expiration Date: 10/31/2019
Application for Federal Assistance SF424
* 1. Type of Submission: * 2. Type of Application: * If Revision, select appropriate letter(s):
Ej Preapplication El New Increase Award
X Application El Continuation *Other (Specify):
111 Changed/Corrected Application El Revision
* 3. Date Received: 4. Applicant Identifier:
09HP0004
5a. Federal Entity Identifier: 5b. Federal Award Identifier:
N/A 09HP0004
State Use Only:
6. Date Received by State: 7. State Application Identifier:
8. APPLICANT INFORMATION:
* a. Legal Name: MARICOPA, COUNTY OF
* b. Employer/Taxpayer Identification Number (EIN/TIN): * c. Organizational DUNS:
866000472 050391270
d. Address:
* Street1: 234 N Central Ave
Street2: Fl 3
* City: Phoenix
County/Parish: Maricopa County
* State: AZ: Arizona
Province:
* Country: USA: UNITED STATES
* Zip / Postal Code: 85004-0948
e. Organizational Unit:
Department Name: Division Name:
Maricopa County Human Services Early Education
f. Name and contact information of person to be contacted on matters involving this application:
Prefix: * First Name: Alecia
Middle Name:
* Last Name: Jackson
Suffix:
Title: Director
Organizational Affiliation:
* Telephone Number: (480) 464-9669 x201 Fax Number:
* Email: jacksona002@mail.maricopa.gov

Application for Federal Assistance SF-424
* 9. Type of Applicant 1: Select Applicant Type:
County Government
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
* Other (specify):
* 10. Name of Federal Agency:
ACF - Head Start
11. Catalog of Federal Domestic Assistance Number:
93.600
CFDA Title:
Head Start
* 12. Funding Opportunity Number:
eGrants - N/A
*Title:
N/A
13. Competition Identification Number:
Not Applicable
Title:
Not Applicable
14. Areas Affected by Project (Cities, Counties, States, etc.):
Maricopa County excluding City of Phoenix
* 15. Descriptive Title of Applicant's Project:
Early Head Start - Child Care Partnership
Attach supporting documents as specified in agency instructions.

Application for Federal Assistance SF-424
16. Congressional Districts Of:
• a. Applicant AZ - 007 b. Program/Project Az -003 ,AZ - 005,AZ - 008,AZ - 009
Attach an additional list of Program/Project Congressional Districts if needed.
17. Proposed Project:
* a. Start Date: 07/01/2018 * b. End Date: 06/30/2019
18. Estimated Funding ($):
*a. Federal 65,548
* b. Applicant 16,387
' c. State
* d. Local
* e. Other 0
* f. Program Income
* g. TOTAL 81,935
* 19. Is Application Subject to Review By State Under Executive Order 12372 Process?
a. This application was made available to the State under the Executive Order 12372 Process for review on •
b. Program is subject to E.O. 12372 but has not been selected by the State for review.
X c. Program is not covered by E.O. 12372.
* 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.)
Yes X No
If "Yes", provide explanation and attach
I I
21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to
comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may
subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001)
Zr ** I AGEREE
** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency
specific instructions.
Authorized Representative:
Prefix: Mr * First Name: Steve
Middle Name:
* Last Name: Chucri
Suffix:
* Title: Chair, Maricopa County Board of Supervisors
* Telephone Number: (602) 506 - 7431 Fax Number:
*Email. churcis@mail.maricopa.gov "I N
i
• Signature of Authorized Representative: IMMO. WP * Date Signed: JUN 1 3 2018 I
Appr ved as to form:
UN 1 3 2018
Deputy County Attorney erk of the Board0fot9P

0 97) 1
4040-0006 01/31/2019 81,935 81,935 7- Page
(Rev. -102)
Number: Date: Total (9) 424A A
Form (Circular
OMB Expiration
$ $ Standard OMB
16,387 0 16,387 by
Budget Prescribed
Revised Non-Federal (f)
or
New $ $
65,548 0 65,548
Programs Federal (e)
$ $
SUMMARY o
Non-Construction
BUDGET Non-Federal (d)
- Funds
A -
INFORMATION SECTION Unobligated $ $ 0
Estimated Federal (c)
BUDGET
$ $
Federal Assistance
of Number (b)
Catalog Domestic
93.600 93.600
Program or Start: Operations Start:
Function Activity (a) Head Head Totals
Grant Early Program Early TTA
1. 2. 3. 4. 5.

o o o o o o 97) 1A
10,811 45,737 56,548 9,000 65,548 7-
Page
(Rev.
-102)
Total (5) 424A A
Form (Circular
$ $ $ $ $ Standard OMB
by
Prescribed
(4) $ $ $
ACTIVITY
OR
FUNCTION Reproduction
(3) $ $ $
o 0 o o o 0 o o 0 0 0
CATEGORIES
PROGRAM, Start: Local
for
Head
BUDGET
GRANT
Early TTA Authorized
-
B (2) $ $ $
o o o o o o
SECTION 10,811 45,737 56,548 9,000 65,548
Start: Operations
Head
Program
Early
) 1 ( $ $ $
6a-6h)
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6j)
(sum
and
6i
Charges of
Categories Charges (sum
Benefits
Direct
Construction Income
Personnel Equipment Supplies Contractual TOTALS
Class Fringe Travel Other Indirect
Total
a. b. c. d. e. f. g. h. i. j. k. Program
Object
6. 7.

o 97) 2
16,387 16,387 16,387 4,097 20,484 7- Page
(Rev. -102)
(e)TOTALS Quarter Fourth 424A A
4th (e) Form (Circular
$ $ $ $ $ Standard OMB
0 16,386 4,096 20,482 by
Sources (YEARS) Prescribed
Quarter Third
Other 3rd (d)
(d) PROJECT PERIODS
$ $ $ $ $ $
0 16,388 4,097 20,485 THE
OF FUNDING
State Quarter Second
(c) 2nd BALANCE FUTURE (c)
RESOURCES $ $ NEEDS $ $ FOR $ $ INFORMATION Charges:
16,387 16,387 CASH 16,387 4,097 20,484 NEEDED Indirect Reproduction
Applicant Quarter (b)First BUDGET 22.
NON-FEDERAL FORECASTED 1st FUNDS Local
(b) OTHER for
- C $ $ - D $ $ FEDERAL $ $ -
F Authorized
SECTION SECTION Year 65,548 16,387 81,935 OF SECTION
1st
for ESTIMATES
Total
$ $ $ BUDGET
- E
Program Program
Operations 14) SECTION
Grant and Grant 19) -
(a) Program 8-11) 13 (a) 16
TTA lines lines lines
Start: Start: of of of
(sum (sum (sum Charges:
Head Head
Early Early TOTAL Federal Non-Federal TOTAL TOTAL Direct Remarks:
8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 23.

Maricopa County Human Service Department
EHS-Child Care Partnership Grant No. 09HP0004
Request for COLA
June 18, 2018
Page I 1
PROGRAM NARRATIVE:
The Maricopa County Human Services Department seeks to request the full portion of
the cost-of-living adjustment (COLA) of $65,548 for the Early Head Start Child Care Partnership
(EHS-CCP) project to cover increased operating costs in fringe benefits, Indirect, and to increase
reimbursement to Child Care Partners.
The Maricopa County Board of Supervisors, who serve as the Head Start program
Governing Board, approved a salary increase of up to 3% for all County Employees in this
current fiscal year. The COLA funds will allow the EHS-CCP programs to fully participate in a
County salary increase. The expected use for this COLA will be to address the increase to benefit
and fringe and related costs that will occur due to the salary increase.
BUDGET AND BUDGET JUSTIFICATION:
Funds in the CCP-EHS program are budgeted to align with the programs approach to ensure
comprehensive services to eligible children and their families in a cost effective manner. The
budget distinguishes operating funds, COLA funds, TTA funds, and the required Non-Federal
Share. The charts below reflect the distribution of requested funds and the revised NFS amounts.

Maricopa County Human Service Department
EHS-Child Care Partnership Grant No. 09HP0004
Request for COLA
June 18, 2018
Page I 2
Early Head Start-CCP
Category Operations TTA COLA NFS TOTAL
Personnel $367,241 21,132 0 0 $388,373
Fringe Benefits $151,435 8,852 10,811 0 $171,098
Travel 0 2,000 0 0 2,000
Equipment 0 0 0 0 0
Supplies $14,265 0 0 0 $14,265
Contractual $1,820,283 $5,000 45,737 72,800 $1,943,820
Other 55,584 17,449 0 589,177 662,210
Indirect $112,253 6,866 9,000 0 $128,119.00
Income 0 0 0 0 0
TOTAL $2,521,061 $61,299 65,548 $661,977 $3,309,885
Personnel-
Staff salaries are based on Maricopa County Market Range Titles and Cost Scales. There are no
employees who exceed the OHS compensation cap. As a result of recent County Board of
Supervisors approval of a salary increase for all County Employees, all Early Head Start
received salary increases up to 3%. This budget includes the results of that increase as well as
minor increase of the total FTE's in the Head Start program.
EARLY HEAD START POSITIONS
Category Positions FTE
PDM Assistant Director/HS Director .13
CDH Child Development and Education .13
Manager
FPC Family Services Manager .13
FPC Community and CCP Manager .13
PDM Grants Accountant .13

Maricopa County Human Service Department
EHS-Child Care Partnership Grant No. 09HP0004
Request for COLA
June 18, 2018
Page I 3
Category Positions FTE
CDH Head Start Nurse .05
CDH Inclusion Coordinator .05
CDH Mental Health Associate .05
CDH Education Supervisors .63
CDH PD Coaches (2080 hours) 20% of 2
salaries charges to TTA
FPC Family Support Specialist Supervisor .63
FPC Family Support Specialists. 4
Total 8.06
Fringe Benefits —
Fringe benefits have increased due to rising costs for health benefits. The County has
experienced an increase from $11,400 per employee to a current $11,856 per employee for
Health and Dental Insurance, and a 19.45% variable benefit rate that includes: 11.64% retirement
through the Arizona State Retirement System, and 7.81% for Long Term Disability, FICA, and
Social Security and Medicare Payroll Taxes, Life Insurance, Unemployment, and Worker's
Compensation
FRINGE BENEFITS- $171,098
)> $151,435 OPERATIONS, $8,852 TTA, $10,811 COLA
o Health and Dental for 8.06 FTE $95,559 ($80,006 Operations, $4,742 TTA, $10,811
COLA)
o Retirement $45,206 ($36,926 Operations, $2,460 TTA)
o FICA, Social Security, Payroll Taxes $30,331 ($28,681 Operations, $1,650 TTA)
Travel-
No changes in this Budget Category item related to COLA

Maricopa County Human Service Department
EHS-Child Care Partnership Grant No. 09HP0004
Request for COLA
June 18, 2018
Page I 4
Equipment-
No changes in this Budget Category item related to COLA
Supplies-
No changes in this Budget Category item related to COLA
Contractual-
> Child Care Partnership— $1,817,383 Operations $45,737 COLA represents a 2.6% increase
to contracts with Child Care Partners for 9 single session EHS classrooms of 8 students each.
Each classroom currently receives approximately $87,954 per classroom annually through a
cost reimbursement method that takes into account funds the partners receive from other
sources such as CACFP and Child Care Subsidies, total combined reimbursements to
partners equals $120,224 per classroom. Contracted partners deliver high quality and
comprehensive services to enrolled children. Adequate wages and benefits produce lower
turnover and continuity of care. Classrooms operate a minimum of 10 hours per day.
Partnership Budget Detail:
Contracted Expected Income COLA/Operation
Contractor City Amount from Subsidies Increase
from EHS and CACFP
A Shining Star Mesa $175,908 $64,540 $4,574
Bright Futures Mesa $175,908 $64,540 $4,574
Garden City Buckeye $175,908 $64,540 $4,574
Great Explorers Surprise $263,862 $96,810 $6,860
Nadaburg USD Wittmann $87,954 $32,270 $2,287

Maricopa County Human Service Department
EHS-Child Care Partnership Grant No. 09HP0004
Request for COLA
June 18, 2018
Pane I 5
Contracted Expected Income COLA/Operation
Contractor City Amount from Subsidies Increase
from EHS and CACFP
Tutor Time Gilbert $263,862 $96,810 $6,860
#6083
Tutor Time Glendale $263,862 $96,810 $6,860
#6084
Tutor Time Chandler $175,908 $64,540 $4,574
#6080
Tutor Time Chandler $175,908 $64,540 $4,574
#6096
TOTAL $1,759,080 $645,400 $45,737
Other-
No changes in this Budget Category item due to COLA
Indirect Charges-
Indirect charges are based upon a negotiated 22.9% cost agreement. Indirect costs provide the
program with ancillary support for Finance, HR, IT, Contracts, Procurement, Legal, and
Equipment Services and are based on the total personnel and fringe budget categories.
$112,253 OPERATIONS, $6,866 TTA, $9,000 COLA
Program Income-
No changes in this Budget Category item due to COLA
NON FEDERAL SHARE
The Maricopa County HSD Head Start and Early Head Start program anticipates collecting an
additional $16,387 NFS from previously awarded operations and TTA funds for the proposed
budget period of $645,572 this will bring the total amount of NFS to $661,960.

Maricopa County Human Service Department
EHS-Child Care Partnership Grant No. 09HP0004
Request for COLA
June 18, 2018
Page I 6
The MCHSD's approach and policies for valuing volunteer time is based on the Maricopa
County Human Resources Compensation Plan. In this plan, the County defines market titles and
ranges of pay for positions utilized in the County. In determining the value of volunteer time,
the program determines the type of service provided and assigns the most relevant Maricopa
County Market Rate Title to the service. The program uses the mid-point salary for the defined
positions including the current costs for benefits, retirement, variable employee related taxes,
and the in-direct based on the approve indirect cots rate agreement. The Family Engagement
Manager supports program staff in working with volunteers and recruits volunteer support or
services and supplies from the community.
The program reviewed the current market ranges for the positions most frequently used to
value volunteer time and made adjustment to previous valuations based on revised market rates,
and increased benefits as of February, 2018
Estimate
Service Valuation Market Rate and ERE Amount
Collected
and Volunteer time is captured from EDUCATOR ASSISTANT MRT
parents when engaged in In-Home Midpoint Salary $12.58/hr.
Curriculum Activities Curricula tasks and Family Literacy ($20,832 Part Year) $16,387
Activities assigned by the EHS + 11,856 Benefits Based on Total
Teacher to enhance a child's + 19.17% Retirement/ Variable Volunteer Hours
Literacy experience in the Program. + 22.9% Indirect
In-Home Valued as Teacher Assistant Rate TOTAL VALUE: $27.23/hr.