OHS LETTER OF FUNDING AVAILABILITY.PDF

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Office of Head Start I Region IX I 90 Seventh Street, Room 450, San Francisco, CA 94103 I
www.eclkc.ohs.acf.hhs.gov
Steve Chucri
Board Chair MAY 2 2 2018
Maricopa County Human Services
234 North Central Avenue, Suite 3201
Phoenix, AZ 85004
Re: Grant No. 09CH010385
Dear Mr. Chucri:
The Consolidated Appropriations Act, 2018, contains an increase of approximately $610
million for programs under the Head Start Act for Fiscal Year (FY) 2018. A portion of the
increase provides a cost-of-living adjustment (COLA) of 2.6 percent, depending on final
funding decisions, to assist grantees in increasing staff salaries and fringe benefits and
offsetting higher operating costs.
Grants with significantly low percentages of training and technical assistance (MA) dollars
may see an increase in those funds over previous years.
The following table reflects the increase(s) for FY 2018.
Funding Type Amount
Head Start COLA $279,313
Early Head Start COLA $66,857
Head Start T/TA (if applicable) $27,555
_x...,...... Earl Fleac t TaA if ,...E a a.....1..L.... Ha $27,966
TOTAL $401,691
Submission Requirements
Program Instruction ACF-PI-HS-18-03, dated May 1, 2018, informed Head Start and Early
Head Start grantees and delegate agencies of the intended uses of these funds and
announced the opportunity for grantees to apply for the funds. Please review the Program
Instruction carefully to ensure your supplemental application meets the requirements for
funding and contains all of the necessary information.
The supplemental application is due June 18, 2018 and must be submitted in the Head
Start Enterprise System (HSES) at https://hses.ohs.acthhs.qovihsprograms. Please select the
Financials tab, Application tab, Fiscal Year 2018 and the budget period to add the

Mr. Chucri Page 2
'Supplement - COLA' amendment type. For technical assistance in preparing the
application, please contact the HSES Help Desk at helpable_s_jmfg„m or 1-866-771-4737.
Please ensure the program narrative, budget and detailed budget justification submitted in
the application documents demonstrate:
n An increase of 2.6 percent in the hourly rate of pay for each Head Start/Early
Head Start employee and the pay scale subject to the provisions of Sections 653
and 640(j) of the Head Start Act;
▪ The rationale if employees are receiving less than the 2.6 percent COLA or
differential COLA increases;
• The provision of the 2.6 percent increase to all delegate agencies and partners or
justification if the full percentage is not provided to delegate agencies and
partners;
▪ The planned uses for the balance of the COLA funds to offset higher operating
costs;
• Each source of non-federal match, including the estimated amount per source
and the valuation methodology; and
▪ A detailed justification that conforms with the criteria under Section 640(b)(1)-(5)
of the Head Start Act if the application proposes a waiver of any portion of the
non-federal match requirement.
Signed statements of the Governing Body and Policy Council Chairs along with Governing
Body and Policy Council minutes documenting each group's participation in the
development and approval of the supplemental application must be provided. The
application must be submitted on behalf of the Authorizing Official registered in the HSES.
Incomplete applications will not be processed.
Please ensure the application contains all of the required information. If you have any
questions or need assistance, please contact Andrea Harvey, Head Start Program
Specialist, at (415) 437-8544 or anclrea.harvey@acf.hhs.gov or Gabriela Aranda, Grants
Management Specialist, at (415) 437-8423 or Gabriela.aranda@acf.hhs.gov . Thank you for
your cooperation and timely submission of the grant application.
Sincerely,
Jan Len
Regional Program Manager
Office of Head Start
cc: Bruce Liggett, Executive Director
Alecia Jackson, Head Start Director