APPLICATION FOR COLA FUNDING.PDF

OMB Number: 4040-0004
Expiration Date: 1013112019
Application for Federal Assistance SF-424
*1. Type of Submission: " 2. Type of Application: " If Revision, select appropriate letter(s):
n
PreapplicatiOn El New Increase Award
El Application ri Continuation * Other (Specify):
Fl Changed/Corrected Application r>(1 Revision
*3. Date Received: 4. Applicant Identifier,
09CH010385
6a, Federat Entity Identifier: 5b. Federal Award Identifier:
N/A 0904010385
State Use Only:
6. Date Received by State: 7. State Application Identifier:
B. APPLICANT INFORMATION:
" a. Legal Name: MARICOPA, COUNTY OF
* b. Employer/Taxpayer identification Number (EIWTIN): * c. Organizational DUNS:
866000472 050391270
d. Address:
* Streetl: 234 N Central Ave
Street2: Fl 3
* City: Phoenix
County/Parish: Maricopa County
*State: AZ : Arizona
Province:
* Country: USA; UNITED STATES
*Zip / Postal Code: 85004-2256
e. Organizational Unit:
Department Name: Division Name:
Human Services Early Education
f. Name and contact information of person to be contacted on matters involving this application:
Prefix: ' First Name: Alecia
Middle Name:
" Last Name: , Jackson
Suffix:
Title:
Organizational Affiliation:
*Telephone Number: (480) 464-9669 x201 Fax Number: (480) 615-1381
* Email: jacksona002Pmail,maricopa.gov

Application for Federal Assistance SF-424
* 9. Type of Applicant 1: Select Applicant Type:
County Government,
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
* Other (specify):
* 1D. Name of Federal Agency:
ACF - Head Start
11. Catalog of Federal Domestic Assistance Number:
93.600
CFDA Title:
Bead Start
* 12. Funding Opportunity Number:
eGrants - N/A
*Title:
N/A
13. Competition Identification Number:
Not Applicable .
Title:
Not Applicable
14. Areas Affected by Project (Cities, Counties, States, etc.):
East Maricopa County
* 15. Descriptive Title of Applicant's Project:
Head Start and Early Head Start
Attach supporting documents as specified in agency instructions.

Application for Federal Assistance SF-424
16. Congressional Districts Of:
* a. Applicant AZ-007 b. Program/Project AZ-003
Attach an additional list of Program/Project Congressional Districts if needed.
17. Proposed Project:
' a. Start Date: 07/01/2018 *b. End Date: 06/30/2019
18. Estimated Funding ($):
* a. Federal 401,691
* b. Applicant 100,423
* C. State
* d, Local
* e. Other 0
' f. Program Income
* g. TOTAL 502,114
19. Is Application Subject to Review By State Under Executive Order 12372 Process?
ri a. This application MS Made available to the State under the Executive Order 12372 Process for review on
LII b. Program is subject to E.O. 12372 but has not been selected by the State for review.
Et C. Program is not covered by E.O. 12372.
* 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.)
ri ves No
If "Yes", provide explanation and attach
I 1
21. "By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to
comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may
subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001)
la ** I AGREE
** The list of certifications and assurances, or an Internet site where you may obtain this list, is contained in the announcement or agency
specific instructions.
Authorized Representative:
Prefix: Mr. * First Name: Steve
Middle Name:
* Last Name: Chucri
Suffix:
*Title: ,
Chairman, Maricopa County Board of Supervisor
"Telephone Number: (602) 506-7431 Fax Number:
"Email: chucris@mail . mar copa , g ----.)
"Signature of Authorized Representative: "Date Signed: JUN 1 3 Z018
ATTEST
11 41 --JUN 1 3 Z018
Deputy County Attorney
Clerk of the Board 031,),n

97) 1
4040-0006 01/31/2019 356,030 27,555 383,565 7- Page
(Rev. -102)
Number: Date: Total (g) 424A A
OMB Expiration Form (Circular
$ $ Standard OMB
76,717 0 75,717 by
Budget
Prescribed
Revised Non-Federal (f)
or
New $ $
279,313 27,555 306,868
Programs Federal (e)
$ $
Non-Construction SUMMARY o
- BUDGET Non-Federal (d)
Funds
A -
igated $
INFORMATION SECTION Unob o
Estimated Federal (c)
BUDGET
$
Federal Assistance
of Number (b)
Catalog Domestic
93.600 93.500
Program or Operations
Function Activity (a)
Grant Program Totals
TTA
1. 2. 3. 4, 5.

o 0 tr o 0 97) IA
130,558 17,400 12,055 160,413 146,455 306,865 7- Page
(Rev.
-102)
Total (5) 424A A
Form (Circular
$ $ $ Standard OMB
1
by
Prescribed
(4) $ $ $
L
ACTIVITY
OR
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(3) $ $ $ Reproduction
CATEGORIES 0 0 o o o 0 o
12,055 12,055 15,500 27,555
PROGRAM, Local
for
BUDGET GRANT
- TTA Authorized
B (2) $ $ $
o o o o o o
SECTION 130,955 17,400 148,358 130,955 279,313
Operations
Program
(1) $ $ $
6a-6h)
of
6j)
(sum
and
Si
Charges of
Categories Benefits Charges (sum
Direct
Personnel Equipment Contractual Construction Income
Class Fringe Travel Supplies Other Indirect TOTALS
Total
Object a. b. c. d. e. f. g. h. i. j. k. Program
6. T

a 97) 2
76,717 76,717 76,717 19,179 95,896 7- Page
(Rev. A-102)
(e)TOTALS Quarter Fourth 424A
4th (e) Form (Circular
$ $ $ $ $ $ Standard OMB
0 by
76,718 19,179 95,897
Sources (YEARS) Prescribed
Quarter Third
Other 3rd (d)
(d) PROJECT PERIODS
$ . $ $ $ $ $
0
76,716 19,180 95,896 THE
OF FUNDING
State Quarter Second
(c) 2nd BALANCE FUTURE (c)
RESOURCES $ $ NEEDS $ $ FOR $ $ INFORMATION Charges:
76,717 76,717 CASH 76,717 19,179 95,896 NEEDED Indirect Reproduction
Applicant Quarter (b)First BUDGET 22.
NON-FEDERAL FORECASTED 1st FUNDS Local
(b)
OTHER for
C - $ $ D - $ $ FEDERAL $ $ -
F Authorized
SECTION SECTION Year 306,869 76,717 383,585 OF
SECTION
1st
for ESTIMATES
Total
$ $ $ BUDGET
E -
Program Program
14) SECTION
Grant and Grant - 19)
(a) 8-11) 13 (a) 16
lines lines lines
Operations of of of
(sum (sum (sum Charges:
Program TTA TOTAL Federal Non-Federal TOTAL TOTAL Direct Remarks:
8. 9. 10. 11. 12. 13. 14. '15. 16. 17. 18. 19. 20. 21. 23.

Marieopa County Human Service Department
HS-EHS Grant No. 09CH010385
Request for COLA and TTA Funds
June 18,2018
Page I 1
PROGRAM NARRATIVE:
The Maricopa County Human Services Department seeks to request the full portion of
the cost-of-living adjustment (COLA) of $279,313 for Head Start and $66,857 for Early Head
Start to cover increased operating costs in fringe benefits, Indirect, and to increase
reimbursement to Child Care Partners.
The Maricopa County Board of Supervisors, who serve as the Head Start program
Governing Board, approved a salary increase of up to 3% for all County Employees in this
current fiscal year. The COLA funds will allow the Head Start programs to fully participate in a
County salary increase, The expected use for this COLA will be to address the increase to benefit
and fringe and related costs that will occur due to the salary increase.
The Department is also requesting additional Training and Technical Assistance (TTA)
funds as outlined in the funding guidance letter. Head Start TTA funds in the amount of $27,555
and for Early Head Start $27,966. These additional TTA funds will support the employment of
Professional Development Coaches to impact teaching practices in classrooms and on home
visits that lead to positive child outcomes,
BUDGET AND BUDGET JUSTIFICATION:
Funds in the HS and EHS program are budgeted to align with the programs approach to ensure
comprehensive services to eligible children and their families in a cost effective manner. The
budget distinguishes operating funds, COLA funds, TTA funds, and the required Non-Federal
Share. The charts below reflect the distribution of requested funds and the revised NFS amounts.

Maricopa County Human Service Department
IS-EHS Grant No. 09CH010385
Request for COLA and TTA Funds
June 18, 2018
Page 12
HEAD START
Category Operations TTA ]A COLA NFS TOTAL
Increase
Personnel $4,715,737 $47,549 0 0 0 $4,763,286
Fringe $2,344,133 $19,918 0 $130,958 0 $2,495,009
Benefits
Travel 0 $4,872 0 0 0 $4,872
Equipment 0 0 0 0 0 0
Supplies $159,071 0 0 0 0 $159,071
Contractual $981,724 0 0 $17,400 $25,000 $1,024,124
Other $747,483 0 $12,055 0 $2,689,249 $3,448,787
Indirect $1,529,642 0 $15,500 $130,955 0 $1,676,097
Income 0 0 0 0 0 0
TOTAL $10,477,790 $72,339 $27,555 $279,313 $2,714,249 $13,571,246
EARLY HEAD START
Category Operations TTA TTA COI COT A NFS TOTAL
Increase
Personnel $1,497,252 $18,321 0 0 0 $1,515,573
Fringe $723,137 $7,119 0 $33,428 0 $763,684
Benefits
Travel 0 0 $3,500 0 0 $3,500
Equipment 0 0 0 0 0 0
Supplies $33,796 0 0 0 0 $33,796
Contractual $59,300 0 0 0 $8,000 $67,300
Other $41,036 $33,972 $24,466 0 $741,525 $840,999
Indirect $481,900 $5,826 0 $33,429 0 $521,155
Income 0 0 0 0 0 0
TOTAL $2,836,421 $65,238 $27,966 $66,857 $749,525 $3,746,007
* NES funds reflect adjusted amounts due to COLA increase.

Marieopa County Human Service Department
HS-EHS Grant No. 09011010385
Request for COLA and TTA Funds
June 18, 2018
Page 13
Personnel-
Staff salaries are based on Marieopa County Market Range Titles and Cost Scales. There are no
employees who exceed the OHS compensation cap. As a result of recent County Board of
Supervisors approval of a salary increase for all County Employees, all Head Start and Early
Head Start received salary increases up to 3%. This budget includes the results of that increase as
well as minor increase of the total FTE's in the Head Start program.
HEAD START/EARLY HEAD START POSITIONS
HS EHS
Category Positions
FIE FTE
PDM Assistant Director/HS Director .65 .14
CDH Child Development and Education .65 .14
Manager
FPC Family Services Manager .65 .14
FPC Community and CCP Manager .65 .14
FPC ERSEA Coordinator 1 0
PDM Grants Accountant .65 .14
PDM Administrative Receptionist 1 0
PDM Administrative Assistant Specialized 0
PDM Program Analyst 1 0
CDH Maintenance Specialist Lead 1 0
CDH Maintenance Specialist 1 0
CDH Head Start Nurse .85 .05
CDFI Inclusion Coordinator .85 .05
CDH Mental Health Associate .85 .05
CDH Area Supervisors 4 0
CDH PD Coaches (2080 hours) 20% of 4 1.5
salaries charges to TTA
CDI-1 Site Supervisors (1632 hours) 19.5 0
Call Site Supervisors (2080 hours) 8.5 2

Maricopa County Human Service Department
HS-EHS Grant No. 09CH010385
Request for COLA and TTA Funds
June 18,2018
Page I 4
HS EHS
Category Positions FTE FTE
CDH Head Start Teacher (1632hours) 22.5 0
CDH Head Start Teacher (2080 how's) 20 0
CDH Teacher Assistant (1632 hours) 19.5 0
CDH Teacher Assistants (2080 hours) 6 0
CDH EHS Teachers (2080 hours) 0 27
FPC Family Support Specialist Supervisor 1 0
FPC Family Support Specialists. 15.5 22
CDH Family Educators 0 6
Total 132.3 39.55
Fringe Benefits —
Fringe benefits have increased due to rising costs for health benefits. The County has
experienced an increase from $11,400 per employee to a current $11,856 per employee for
Health and Dental Insurance, and a 19.45% variable benefit rate that includes: 11.64% retirement
through the Arizona State Retirement System, and 7.81% for Long Term Disability, FICA, and
Social Security and Medicare Payroll Taxes, Life Insurance, Unemployment, and Worker's
Compensation
HEAD START FRINGE BENEFITS- $2,495,009
$2,344,133 OPERATIONS, $19,918 TTA, $130,958 COLA
o Health and Dental for 132.3 FTE $1,568,152 ($1,427,709 Operations, $9,485 TTA,
$130,958 COLA)
o Retirement $554,446 ($5,49,404 Operations, $5,042 TTA)
o FICA, Social Security, Payroll Taxes $375,473 ($369,938 Operations, $5,535 TTA)

Marieopa County Human Service Department
HS-EHS Grant No. 09C1-1010385
Request for COLA and TTA Funds
June 18,2018
Page I 5
EARLY HEAD START FRINGE BENEFITS: $763,684
• $723,227 OPERATIONS, $7,119 TTA, $33,428 COLA
o Health and Dental for 39,55 FTE $468,905 ($431,920 Operations, $3,557 TTA, $33,428
COLA)
o Retirement $176,412 ($174,279 Operations, $2,133 TTA)
o FICA, Social Security, Payroll Taxes $118,366 ($116,937 Operations, $1,429 TTA)
Travel-
HEAD START TRAVEL
No changes in this Budget Category item related to COLA or TTA increase
EARLY HEAD START TRAVEL: $3,500
D $3,500 TTA INCREASE
Travel and expenses to participate in National, Regional and Local Conferences for Staff: $600
Registration, $1,000 Meals and Incidentals, $650 lodging, $1,250 Transportation including airfare
and ground if applicable.
Equipment-
No changes in this Budget Category item related to COLA or TTA increase
Supplies-
No changes in this Budget Category item related to COLA or TTA increase
Contractual-
HEAD START CONTRACTUAL: $999,124
• $981,724 OPERATIONS $17,400 (COLA)
o Child Care Partnership— $17,400 represents a 2.6% increase to contracts with Child Care
Partners for 5 single session HS classrooms of 20 students each. Each classroom currently

Maricopa County Human Service Department
HS-EHS Grant No. 09CH010385
Request for COLA and TTA Funds
June 18,2018
Page l6
receives $133,824 annually through a cost reimbursement method to provide teaching staff,
meals, and supplies. Support, TTA, and monitoring staff are included in Head Start
operations. Contracted partners deliver high quality and comprehensive services to enrolled
children. Adequate wages and benefits produce lower turnover and continuity of care.
Classrooms operate a minimum of 8 hours per day.
Partnership Budget Detail:
COLA/Operations
Contractor City Contracted Amount
Increase
Tutor Time #6096 Chandler $133,824 $3,480
Bright Future Mesa $267,648 $6,960
Tutor Time # Gilbert $133,824 $3,480
1 st Academy Mesa $133,824 $3,480
$17,400
EARLY HEAD START CONTRACTUAL
No changes in this Budget Category item related to COLA increase
Other-
HEAD START OTHER: $759,949
$747,483 OPERATIONS $12,055 :TTA INCREASE
EARLY HEAD START OTHER: $108,234
);. $43,550 OPERATIONS, $39,218 TTA, $24,466 TTA INCREASE
Training or Staff Development: Includes funds for tuition and CDA renewals, registration and
travel to local conferences, purchasing professional development materials used by coaches,
certifications, webinars, etc. The Training and Technical Assistance Plan describes a plan to
support changes in response to the self-assessment and other staff needs identified.

Maricopa County Human Service Department
HS-EHS Grant No. 09CH010385
Request for COLA and TTA Funds
June 18, 2018
Page17
Indirect Charges-
Indirect charges are based upon a negotiated 22.9% cost agreement. Indirect costs provide the
program with ancillary support for Finance, HR, IT, Contracts, Procurement, Legal, and
Equipment Services and are based on the total personnel and fringe budget categories.
HEAD START INDIRECT EXPENSE: $1,662,150
$1,529,642 OPERATIONS, $15,500 TTA INCREASE, $130,955 COLA
EARLY HEAD START INDIRECT EXPENSE: $521,950
)=. $482,824 OPERATIONS $5,697 TTA $33,429 COLA
Program Income- No changes in this Budget Category item due to COLA or TTA increase
Non Federal Share-
Non-Federal Share (NFS) is a statutory requirement of the Head Start Act Section 640(b). As
stated in the Act, a grantee agency must provide 20% of the total costs of the Head Start program
through Non-Federal match unless a waiver has been granted.
The Maricopa County HSD Head Start and Early Head Start program anticipates collecting an
additional $100,423 of the total required NFS from previously awarded operations and TTA
funds for the proposed budget period. The additional COLA and TTA funds will raise the total
NFS by $76,717 to a total of $2,714,249 in Head Start and an increase of $23,706 total of
$749,525 in Early Head Start.
The MCHSD's approach and policies for valuing volunteer time is based on the Maricopa
County Human Resources Compensation Plan. In this plan, the County defines market titles and
ranges of pay for positions utilized in the County. In determining the value of volunteer time,
the program determines the type of service provided and assigns the most relevant Maricopa
County Market Rate Title to the service. The program uses the mid-point salary for the defined

Maricopa County Human Service Department
HS-EHS Grant No. 09CH0I 0385
Request for COLA and TTA Funds
June 18,2018
Page I 8
positions including the current costs for benefits, retirement, variable employee related taxes,
and the in-direct based on the approve indirect cots rate agreement. The Family and Community
Partnership Manager supports program staff in working with volunteers and recruits volunteer
support or services and supplies from the community.
The program reviewed the current market ranges for the positions most frequently used to
value volunteer time and made adjustment to previous valuations based on revised market rates,
and increased benefits as of February, 2018
Estimate
Service Valuation Market Rate and ERE Amount
Collected
and Volunteer time is captured from EDUCATOR ASSISTANT MRT
parents when engaged in In-Home Midpoint Salary $12.58/hr,
Curriculum Activities Curricula tasks and Family Literacy ($20,832 Part Year) HIS $76,717
Activities assigned by the HS or + 11,856 Benefits EHS $23,706
EHS Teacher to enhance a child's + 19.17% Retirement/ Variable Based on Total
Literacy experience in the Program. + 22,9% Indirect Volunteer Hours
In-Home Valued as Teacher Assistant Rate TOTAL VALUE: $27,23/hr.