APPROVED COMPETITION IMPRACTICABLE.PDF

Office of Procurement Services
GOODS AND SERVICES
COMPETITION IMPRACTICABLE FORM
This form is to be used when a department believes an acquisition is considered Competition Impracticable and the
acquisition dollar amount is above $5,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of
Supervisors approval is required if the acquisition is over $100,000. This form must be submitted for approval to: Office of
Procurement Services I 320 W. Lincoln I Phoenix, AZ 85003. Fax number: 602.258.1573. The signed form must be retained in
the purchasing file. Unless approved by the Board of Supervisors in a formal agenda item or the Chief Procurement Officer in
a formal Contract a Cl form is valid from July 1 thru June 30th of each Fiscal Year.
DEPARTMENT NAME DEPARTMENT RX#
Human Services Dept.
PROPOSED CONTRACT VENDOR NEED IDENTIFIED Date: Jul 1, 2018
Company: Community Bridges Inc. REQUESTED DELIVERY
Address: 1855W. Baseline Rd. suite 101 Date:
City, State: Mesa, AZ QUOTED PRICE: 54,135
Zip/Postal Code: 85202
Phone: (480) 298-0860 Accounting String:
Fax:
Contact Name: Elizabeth da Costa
DESCRIPTION OF GOODS OR SERVICES REQUIRED:
The estimated cost of this Procurement is: a, s $100k C> $100k
Is this a Technology Procurement? r Yes CZ No
The Human Services Department requires navigation and coordination services for justice-involved individuals
participating in the County's Hand in Hand program. Community Bridges, Inc. (CBI) is a member of the
collaboration of partners engaged in assisting homeless individuals to reduce recidivism and connecting them to
resources and supportive services. Hand in Hand was awarded a grant from the Vitalyst Health Foundation for this
work specifically to enhance the supportive services of clients as they exit jail and are in need of housing. CBI is the
service provider that is granted access to the clients while still in jail in order to start providing navigation services.
COMPETITION IMPRACTICABLE CATEGORY (Check applicable box, attach documentation or provide explanation below.)
Maricopa County Procurement Code MC1-351 states: "Competition Impracticable" means an acquisition where, competition is
impractical because of standardization, warranty, or other factors as approved by the Board of Supervisors.
NOTE: The following are unlikely to be sufficient Competition Impracticable justifications:
• Personal or department preference for a product or vendor
• Department perception that the vendor is the best qualified (this should be determined through a competitive process)
• Lack of department planning resulting in limited time to conduct a competitive procurement
• Special incentive or deal offered (can be assessed in open and competitive solicitation)
• Department convenience
Grant specified (supporting documents attached) r Software license renewals, additions, or upgrades available
from only one source
C Mailing lists, subscriptions or media advertising C Brand compatibility available from only one source (no other
' distributors)
C Warranty voided if service provided by other contract vendor r Other proprietary situation
C Other (Provide written explanation below)

THIS IS A COMPETITION IMPRACTICABLE PROCUREMENT BECAUSE (attach additional page if needed):
Maricopa County received a grant from Vitalyst Health Foundation for the Hand in Hand program specifically to provide dedicated navigation and
coordination of services for clients. The Human Services Department is the lead for the Hand in Hand Collaborative, however relies on partners such
as CBI to perform the services necessary to successfully end the homelessness and lower the recidivism rates of our target clients.
The Maricopa County Human Services Department and several government agencies and community based organizations have created the Hand in
Hand Collaborative to reduce recidivism, and connect people experiencing homelessness who are justice engaged, to appropriate housing, and
supportive services. The agencies include: Maricopa County Correctional Health Services, (CHS), Justice Systems Planning 84 Information (JSPI),
Housing Authority of Maricopa County (HAMC), Mercy Maricopa Integrated Care (MMIC), Native American Connections (MAC), Community Bridges,
Inc. (CBI), and Arizona Behavioral Health Corporation (ABC).
CBI was expressly written into the Vitalyst Health Foundation grant request as the service provider for these funds as this was a collaborative
application where Maricopa County is acting as the fiscal agent.
SEARCH
A search was conducted consisting of: (check all that apply) RESULTS
D Market research fl Public notice given, list 12 no alternatives were identified
Other vendors contacted n Other no alternatives were deemed acceptable
because (explain below):
Describe the search from above in detail:
CBI is the only provider in the Hand in Hand collaborative with the expertise and experience in
providing navigation and coordination services to justice involved individuals through progressive
engagement strategies designed to help participants meet their individual gaols for self sufficiency
and self determination.
__----
The grant request lists the roles of each of the Hand in Hand Collaborators and shows that CBI is the
service provider designated for the in-reach and navigation services for which we were provided
funds.
—..„
PRICE
MC1-35243 states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence
to support a Competition Impracticable determination containing an explanation of why the proposed procurement
process is advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement.
Price has been fairly and reasonably established by: a Comparison to public sector contract pricing
Comparison to previous comparable purchases 0 Discount off published catalog pricing
from a different vendor Market survey
fl Independent estimate Other, explain:
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis):
This contact will provide CBI with $54,135 for one year of funding to ensure a dedicated staff person will work
directly with all Hand in Hand-referred clients. The funding will cover salary, fringe, mileage, administration
and funds to help clients obtain state identification and birth certificates necessary to access housing. HSD
has contracted with CBI for these services in the past and the cost proposed is comparable.
Hand in Hand was awarded a grant from the Vitalyst Health Foundation for this work specifically to enhance
the supportive services of clients as they exit jail and are in need of housing. CBI is the service provider that is
granted access to the clients while still in jail in order to start providing navigation services.

CERTIFICATIONS
I certify:
1) I recognizethat the Maricopa Count y Procurement Code re quires the use of competitive solicitations unless
exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;
2) the price to be paid to the proposed vendor is fair, reasonable, and provides the best value to Maricopa Count y; and
3) this req uest for an exception to the competitive solicitation process is not the result of inade quate advance planning
or for purposes of securin g the services of a preferred vendor.
Department Head or Department Head Delegate Sig , re (Required)
7
416 , i / /
Jacqueline Edwards 3/71 7
r
Printed Name O. na ur Date
Off' mii e of Procurement Services
Approved. Please send a Re quisition to OPS to process.
D Not Approved. Reasoning :
Z...„........_
F-0 / el 7 7.'11S-
KtercfNamtle-e- > Sig re Date
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