NFS WAIVER APPLICATION 09HP000105-01-00.PDF

Maricopa County
Human Services Department
Early Education Division
Andrea Harvey
Department of Health and Human Services
Administration for Children and Families
Office of Head Start
90 7th Street, 9th Floor
San Francisco, CA 94103
Gabriella Aranda
Department of Health and Human Services
Administration for Children and Families
Office of Grants Management, Region IX
90th Street, Suite 9-100
San Francisco, CA 94103
April 16,2018
Award No. 0914P000105
Dear Program Specialists,
Non-Federal Share is a statutory requirement of the Head Start Act Head Start Act Section
640(b). As stated in the Act, a grantee agency must provide 20 percent of the total costs of the
Head Start program through Non-Federal match unless a waiver has been granted.
The Maricopa County Head Start program is projected to collect $32,616 (4%) of the required
$827,426 of Non-Federal share and is requesting a waiver as follows:
• Early Head Start. Expansion and Child Care Partnership Reduction/Waiver of $794,810
for the period of the 18 month award March 1, 2017 to August 31, 2018.
The following factor(s} have affected the program's ability to collect the required full amount.
Impact of cost an agency may incur in the early days of the program
The Early Head Start Expansion and Child Care Partnership grant award was received in March
of 2016. This 1st year grant included start-up funds and higher than typical Training and
Technical Assistant funds. While the program was able to hire program staff relatively quickly,
child care partners have been added to the program over the past 10 months, with enrollment of
children only beginning in December, 2017. This timeline of service delivery has made it very
difficult to begin generating NFS through parent participation and donation of goods and
services in the early days of the program. While the program was successful in generating some
Human Services Department Early Education Division • 2150-1 S Country Club Drive, Suite 7 • Mesa, AZ 85210

Maricopa County Human Services Department
NFS Waiver Request
NFS, it does not anticipate that the program will be able to capture enough to meet the NFS
requirement.
The program does have a robust plan for generating and collecting additional NFS throughout
the remainder of the 18 month project and ongoing through the remaining project period with
some of the following activities:
• The program is currently developing a web-based portal that will make the
submission of "at home curriculum" activities easier for parents to record and submit to
the program through their smart phones.
• Child Care providers are being trained on documenting discounts and expenses from
goods and services that benefit the Early Head Start participants.
• Identifying and valuing services from Quality Rating system that is supporting some
child care partners.
The program will continue to track and monitor progress towards meeting the NFS requirement
and make adjustments as needed to remain on a schedule of compliance. This waiver request and
accompanying budget revision documentation has been approved with Board signature on the
revised Federal Forms, and by Policy Council as reflected in the April 30, 2017 Minutes.
Sincerely,
ak}u,
r, Maricopa County Human Services
Human Services Department • 234 N. Central Avenue, 3 rd Floor • Phoenix, AZ 85004

Non-Federal Share Issues 1ECLKC Page 1 of 2
Non-Federal Share Issues I ECLKC
twi
Instruction:
The Head Start Act mandates that the Federal share of the total costs of the Head Start program will not
exceed 80 percent of the total grantee budget unless a waiver has been granted (Head Start Act Section
640(b)). If the grantee agency fails to obtain and adequately document the required 20 percent non-Federal
share (or other approved match) a disallowance of Federal funds may be taken. Non-Federal share must
meet the same criteria for allowability as other costs incurred and paid with Federal funds.
We understand that grantees are operating in challenging economic times. Historic sources of non-Federal
share may limit or eliminate their donations and contributions. For example, donated or reduced-cost space
and facilities may be less available, State pre-K and other early childhood funding may be reduced, and
sources of donations may be diminishing. However, grantees should be aware that failure to meet non-
Federal share requirements can result in serious financial consequences. An example of the impact of a
disallowance of non-Federal share follows:
Funded Actual
Federal share: $ 800,000 Federal share expended: $ 800,000
Required non-Federal share: 200.000 Allowable non-Federal share: 180.000
Total grant award: $ 1,000,000 Actual grant amount: $ 980,000
Recalculated maximum Federal share: $980,000 x 80% = $784,000 (80% of Actual grant amount)
Amount of disallowance: $800,000 - $784,000 = $16,000
Given the potential impact of a disallowance, it is important that grantees carefully review the adequacy of
their systems for documentation of contributions of non-Federal share. Federal source funds are not
allowable as non-Federal share without specific statutory language allowing this use of Federal funds (45
CFR §74.23(a)(5) and §92.24(b)(1)). Grantees should re-examine the source of historic State funding to
ensure that State funds have not been replaced with Federal source funds. Grantees must ensure that
claims for donated and reduced-cost space in facilities involve an unrelated party and reflect the fair market
rental value of the property at the time of donation as established by an independent appraiser and certified
by a responsible official of the grantee (45 CFR §74.23(h) and §92.24(d)). Grantees must ensure that
claims of non-Federal share for use of facilities owned by a related party are limited to depreciation or use
allowance (45 CFR §74.23(g)). Grantees are reminded to carefully consider all elements of non-Federal
share to ensure that they are adequately documented and meet the same standards of reasonable,
allocable, and necessary for the accomplishment of the project objectives which apply to direct program
expenditures.
https://ecIkc.ohs.acf.hhs.gov/policy/pi/acf-pi-hs-12-02 1/31/2017

Non-Federal Share Issues I ECLKC Page 2 of 2
The Office of Head Start enforces grantee matching requirements for each budget period. The annual SF-
424 submitted by the grantee reflects the non-Federal share match proposed by the grantee. The amount
of proposed match cannot be less than 20 percent unless a written waiver is received by the grantee from
the Secretary of the Department of Health and Human Services or his/her designee.
Grantees actively seeking non-Federal share but facing community circumstances that create a concern
that the 20 percent match requirement cannot be met should consider submitting a written request for
waiver with their annual refunding application. If match requirements cannot be met due to circumstances
arising during the budget period, grantees are encouraged to immediately submit a request for waiver to
their Regional Office. Grantees are cautioned that waivers apply only to one budget period and, if needed,
the grantee must apply for a new waiver for any subsequent budget period.
The following circumstances are taken into account in determining whether a waiver will be granted.
Grantees requesting waivers should provide sufficient detailed information in their waiver requests to allow
careful consideration of the relevant circumstances:
(1) the lack of resources available in the community that may prevent the Head Start agency from providing
all or a portion of the non-Federal contribution that may be required;
(2) the impact of the cost the Head Start agency may incur in initial years it carries out such program;
(3) the impact of an unanticipated increase in the cost the Head Start agency may incur to carry out such
program;
(4) whether the Head Start agency is located in a community adversely affected by a major disaster; and
(5) the impact on the community that would result if the Head Start agency ceased to carry out such
program.
Head Start Act Section 640(b).
CITATIONS: 2 CFR 220, 2 CFR 225, 2 CFR 230, 45 CFR Part 74, 45 CFR Part 92, 45 CFR 1301.20, 45
CFR 1301.21
Please direct any questions on this Program Instruction to your Office of Head Start Regional Office.
/ Yvette Sanchez Fuentes /
Yvette Sanchez Fuentes
Director
Office of Head Start
https://eelkc.ohs.aef.hhs.gov/policy/pi/aef-pi-hs-12-02 1/31/2017

OMB Number: 4040-0004
Expiration Date: 10131/2019
Application for Federal Assistance SF-424
• 1. Type of Submission: *2. Type of Application: * If Revision, select appropriate letter(s):
Ei Preapplication E New Other
X Application El Continuation *Other (Specify):
Changed/Corrected Application MI Revision Budget Revision
* 3. Date Received: 4. Applicant Identifier:
09HP000105
5a. Federal Entity Identifier: 5b. Federal Award Identifier:
N/A 09F1P000105
State Use Only:
6. Date Received by State: 7. State Application Identifier:
8. APPLICANT INFORMATION:
*a Legal Name: MARICOPA, COUNTY OF
*b. Employer/Taxpayer Identification Number (EIN/TIN): " c. Organizational DUNS:
866000972 050391270
d. Address:
*Streetl: 234 N Central Ave
Street2: Fl 3
* City: Phoenix
County/Parish: maricopa County
* State: AZ: Arizona
Province:
* Country: USA: UNITED STATES
*Zip / Postal Code: 85009 - 0998
e. Organizational Unit:
Department Name: Division Name:
Maricopa County Human Services Early Education
f. Name and contact Information of person to be contacted on matters involving this application:
Prefix: * First Name: Alecia
Middle Name:
* Last Warne: Jackson
Suffix:
Title: Assistant Director
Organizational Affiliation:
" Telephone Number: (980) 964 - 9669 x201 Fax Number:
* Email: jacksona002@mail .maricopa . goy

Application for Federal Assistance SF-424
" 9. Type of Applicant 1: Select Applicant Type:
County Government
Type of Applicant 2: Select Applicant Type:
1
Type of Applicant 3: Select Applicant Type:
'' Other (specify):
* 10. Name of Federal Agency:
ACE-Head Start
11. Catalog of Federal Domestic Assistance Number:
93.600
CFDA Title:
Head Start
* 12. Funding Opportunity Number:
eGrants -N/A
* Title:
N/A
13. Competition Identification Number:
Not Applicable
Title:
Not Applicable
14, Areas Affected by Project (Cities, Counties, States, etc.):
Maricopa County
* 15. Descriptive Title of Applicant's Project:
Early Head Start Expansion and Child Care Partnerships
Attach supporting documents as specified in agency instructions.

Application for Federal Assistance SF-424
16. Congressional Districts Of:
*a. Applicant AZ - 005 b. Program/Project AZ-005
Attach an additional list of Program/Project Congressional Districts if needed.
I
17. Proposed Project:
" a. Start Date: 03/01/2017 * b. Enci Date: 08/31/2018
18. Estimated Funding ($):
*a. Federal 0
* b. Applicant -794,810
* c. State
* d. Local
* e. Other 0
* f. Program Income
" g. TOTAL - 794,810
* 19. Is Application Subject to Review By State Under Executive Order 12372 Process?
a. This application was made available to the State under the Executive Order 12372 Process for review on •
El b. Program is subject to E.O. 12372 but has not been selected by the State for review.
IMI C. Program is not covered by E.O. 12372.
* 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.)
Yes X No
If "Yes", provide explanation and attach
I I
21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to
comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may
subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001)
** I AGREE
** The list of certifications and assurances, or an Internet site where you may obtain this list, is contained in the announcement or agency
specific instructions.
Authorized Representative:
Prefix: Mr. * First Name: Steve I
Middle Name:
* Last Name: Chucri
Suffix:
*Title: Chairman, Maricopa County Board of Supervisor
*Telephone Number: 1 ( 602 ) 506 - 7431 Fax Number:
)
* Email: chucris@mail.maricopa .gov , 1
*Signature of Authorized Representative: viliNallg * Date Signed: APR 2 7 7018
APR 272U1
Approved as to form: Attorney
tiei • 'eT2i-Irity

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