180277-CONTRACT.DOCX

SERIAL 180277-C VEHICLE REPLACEMENT PROGRAM
DATE OF LAST REVISION: August 15, 2018 CONTRACT END DATE: August 31, 2020
CONTRACT PERIOD THROUGH AUGUST 31, 2020
TO: All Departments
FROM: Office of Procurement Services
SUBJECT: Contract for VEHICLE REPLACEMENT PROGRAM
Attached to this letter is published an effective purchasing contract for products and/or services to be supplied to
Maricopa County activities as awarded by Maricopa County on August 15, 2018 (Eff. 8/16/18).
All purchases of products and/or services listed on the attached pages of this letter are to be obtained from the
vendor holding the contract. Individuals are responsible to the vendor for purchases made outside of contracts. The
contract period is indicated above.
SA/ab
Attach
Copy to: Office of Procurement Services
Gidget Vigil, Equipment Services
Erick Van Hofwegen, Equipment Services

SERIAL 180277-C
FINDLAY AUTOMOTIVE OF ARIZONA LLC, FINDLAY AUTOMOTIVE GROUP, 2565 LAUGHLIN
VIEW DRIVE, BULLHEAD CITY, AZ 86429
SERIAL 180277-C
NIGP CODE:
RESPONDENT'S NAME: Findlay Automotive of Arizona LLC
DOING BUSINESS AS (dba): Findlay Automotive Group
COUNTY VENDOR NUMBER : VS0000002844
ADDRESS: 2565 Laughlin View Drive, Bullhead City, AZ 86429
P.O. ADDRESS:
TELEPHONE NUMBER: 928-754-3400
FACSIMILE NUMBER: 928-754-3069
WEB SITE: www.findlayaz.com
CONTACT (REPRESENTATIVE): Nathan Wright
REPRESENTATIVE'S E-MAIL ADDRESS: nwright@findlayauto.com
YES NO Discount
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM
THIS CONTRACT [ ] [ X ]
WILL OFFER COUNTY EMPLOYEE DISCOUNT [ ] [ X ] % / $
PAYMENT TERMS.
[ NW ] NET 10 DAYS
APPROVED VEHICLE (MARK WITH AN X )
CLASSES
Class 1 0-6000 lbs. X
Class 2 6001-10,000 lbs. X
Class 3 10,001-14,000 lbs. X
Facility is authorized to only order GVRW Class 1 through Class 3
PRICING SHEET: NIGP CODE 07206
Terms: NET 10 Days
Vendor Number: VS0000002844
Certificates of Insurance: Required
Contract Period: To cover the period ending August 31, 2020.

SERIAL 180277-C
FREIGHTLINER OF ARIZONA, VELOCITY VEHICLE GROUP, 9899 W. ROOSEVELT STREET,
TOLLESON, AZ 85353
SERIAL 180277-C
NIGP CODE:
RESPONDENT'S NAME: Freightliner of Arizona
DOING BUSINESS AS (DBA): Velocity Vehicle Group
COUNTY VENDOR NUMBER : VC0000004649
ADDRESS: 9899 W. Roosevelt Street, Tolleson, AZ 85353
P.O. ADDRESS:
TELEPHONE NUMBER: 623-907-9900
FACSIMILE NUMBER: 623-907-6401
WEB SITE: www.fswaz.com
CONTACT (REPRESENTATIVE): Cory Thompson
REPRESENTATIVE'S E-MAIL ADDRESS: cthompson@vvgtruck.com
YES NO Discount
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM
THIS CONTRACT [ X ] [ ]
WILL OFFER COUNTY EMPLOYEE DISCOUNT [ ] [ X ] % / $
PAYMENT TERMS.
[ X ] NET 30 DAYS
APPROVED VEHICLE (MARK WITH AN X )
CLASSES
Class 6 19,501-26,000 lbs X
Class 7 26,001-33,000 lbs. X
Class 8 33,001-+s. X
PRICING SHEET: NIGP CODE 07206
Terms: NET 30 Days
Vendor Number: VC0000004649
Certificates of Insurance: Required
Contract Period: To cover the period ending August 31, 2020.

SERIAL 180277-C
INLAND KENWORTH, 8314 W. ROOSEVELT ST., TOLLESON, AZ 85353
SERIAL 180277-C
NIGP CODE:
RESPONDENT'S NAME: Inland Kenworth
COUNTY VENDOR NUMBER : VC0000006810
ADDRESS: 8314 W. Roosevelt St., Tolleson, AZ 85353
P.O. ADDRESS:
TELEPHONE NUMBER: 602-258-7791
FACSIMILE NUMBER: 602-484-0284
WEB SITE: www.inland-group.com
CONTACT (REPRESENTATIVE): Steve Pendergast
REPRESENTATIVE'S E-MAIL ADDRESS: spendergast@inland-group.com
YES NO Discount
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM
THIS CONTRACT [ X ] [ ]
WILL OFFER COUNTY EMPLOYEE DISCOUNT [ ] [ X ] % / $
PAYMENT TERMS.
[ X ] NET 30 DAYS
APPROVED VEHICLE (MARK WITH AN X )
CLASSES
Class 5 16,001-19,500 lbs X
Class 6 19,501-26,000 lbs X
Class 7 26,001-33,000 lbs. X
Class 8 33,001-+s. X
PRICING SHEET: NIGP CODE 07206
Terms: NET 30 Days
Vendor Number: VC0000006810
Certificates of Insurance: Required
Contract Period: To cover the period ending August 31, 2020.

SERIAL 180277-C
LARRY H. MILLER DODGE AVONDALE, 10101 W. PAPAGO FREEWAY, AVONDALE, AZ 85323
SERIAL 180277-C
NIGP CODE:
RESPONDENT'S NAME: Larry H. Miller Dodge Avondale
COUNTY VENDOR NUMBER : VC0000004408
ADDRESS: 10101 W. Papago Freeway, Avondale, AZ 85323
P.O. ADDRESS:
TELEPHONE NUMBER: 623-478-3683
FACSIMILE NUMBER: 623-298-0011
WEB SITE:
CONTACT (REPRESENTATIVE): Joe Maggio
REPRESENTATIVE'S E-MAIL ADDRESS: joe.maggio@lhmauto.com
YES NO Discount
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM
THIS CONTRACT [ X ] [ ]
WILL OFFER COUNTY EMPLOYEE DISCOUNT [ X ] [ ] % / $
PAYMENT TERMS.
[ X ] NET 30 DAYS
APPROVED VEHICLE (MARK WITH AN X )
CLASSES
Class 1 0-6000 lbs. X
Class 2 6001-10,000 lbs. X
Class 3 10,001-14,000 lbs. X
Class 4 14,001-16,000 lbs. X
Class 5 16,001-19,500 lbs. X
PRICING SHEET: NIGP CODE 07206
Terms: NET 30 Days
Vendor Number: VC0000004408
Certificates of Insurance: Required
Contract Period: To cover the period ending August 31, 2020.

SERIAL 180277-C
MIDWAY CHEVROLET, 2323 W. BELL ROAD, PHOENIX, AZ 85023
SERIAL 180277-C
NIGP CODE:
RESPONDENT'S NAME: Midway Chevrolet
COUNTY VENDOR NUMBER : VC0000007024
ADDRESS: 2323 W. Bell Road, Phoenix, AZ 85023
P.O. ADDRESS:
TELEPHONE NUMBER: 602-733-2251
FACSIMILE NUMBER: 602-760-3377-
WEB SITE: www.midwaychev.com
CONTACT (REPRESENTATIVE): Gregg Ball
REPRESENTATIVE'S E-MAIL ADDRESS: gball@vtaig.com
YES NO Discount
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM
THIS CONTRACT [ ] [ X ]
WILL OFFER COUNTY EMPLOYEE DISCOUNT [ X ] [ ] % / $250
PAYMENT TERMS.
[ X ] NET 45 DAYS
APPROVED VEHICLE (MARK WITH AN X )
CLASSES
Class 1 0-6000 lbs. X
Class 2 6001-10,000 lbs. X
Class 3 10,001-14,000 lbs. X
Class 4 14,001-16,000 lbs. X
Class 5 16,001-19,500 lbs. X
Class 6 19,501-26,000 lbs. X
PRICING SHEET: NIGP CODE 07206
Terms: NET 45 Days
Vendor Number: VC0000007024
Certificates of Insurance: Required
Contract Period: To cover the period ending August 31, 2020.

SERIAL 180277-C
PEORIA FORD, 9130 W. BELL ROAD, PEORIA, AZ 85382
SERIAL 180277-C
NIGP CODE:
RESPONDENT'S NAME: Peoria Ford
COUNTY VENDOR NUMBER : VC0000001989
ADDRESS: 9130 W. Bell Road, Peoria, AZ 85382
P.O. ADDRESS:
TELEPHONE NUMBER: 480-696-5930
FACSIMILE NUMBER: 480-393-5536
WEB SITE: www.peoriaford.com
CONTACT (REPRESENTATIVE): Chad Welsh
REPRESENTATIVE'S E-MAIL ADDRESS: cwelsh@peoriaford.com
YES NO Discount
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM
THIS CONTRACT [ X ] [ ]
WILL OFFER COUNTY EMPLOYEE DISCOUNT [ X ] [ ] % / $
PAYMENT TERMS.
[ X ] NET 30 DAYS
APPROVED VEHICLE (MARK WITH AN X )
CLASSES
Class 1 0-6000 lbs. X
Class 2 6001-10,000 lbs. X
Class 3 10,001-14,000 lbs. X
Class 4 14,001-16,000 lbs. X
Class 5 16,001-19,500 lbs. X
Class 6 19,501-26,000 lbs X
Class 7 26,001-33,000 lbs. X
Class 8 33,001-+ X
PRICING SHEET: NIGP CODE 07206
Terms: NET 30 Days
Vendor Number: VC0000001989
Certificates of Insurance: Required
Contract Period: To cover the period ending August 31, 2020.

SERIAL 180277-C
RUSH TRUCK CENTERS OF ARIZONA, 9600 W. ROOSEVELT STREET, TOLLESON, AZ 85353
SERIAL 180277-C
NIGP CODE:
RESPONDENT'S NAME: Rush Truck Centers of Arizona
COUNTY VENDOR NUMBER : VC0000006428
ADDRESS: 9600 W. Roosevelt Street, Tolleson, AZ 85353
P.O. ADDRESS:
TELEPHONE NUMBER: 602-422-8124
FACSIMILE NUMBER: N/A
WEB SITE: www.rushenterprises.com
CONTACT (REPRESENTATIVE): Byron Haught
REPRESENTATIVE'S E-MAIL ADDRESS: haughtb@rushenterprises.com
YES NO Discount
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM
THIS CONTRACT [ X ] [ ]
WILL OFFER COUNTY EMPLOYEE DISCOUNT [ ] [ X ] % / $
PAYMENT TERMS.
[ X ] NET 30 DAYS
APPROVED VEHICLE (MARK WITH AN X )
CLASSES
Class 6 19,501-26,000 lbs X
Class 7 26,001-33,000 lbs. X
Class 8 33,001-+ X
PRICING SHEET: NIGP CODE 07206
Terms: NET 30 Days
Vendor Number: VC0000006428
Certificates of Insurance: Required
Contract Period: To cover the period ending August 31, 2020.

SERIAL 180277-C
RWC INTERNATIONAL, LTD., 600 N. 75TH AVENUE, PHOENIX, AZ 85043
SERIAL 180277-C
NIGP CODE:
RESPONDENT'S NAME: RWC International, Ltd.
COUNTY VENDOR NUMBER : VC0000002933
ADDRESS: 600 N. 75th Avenue, Phoenix, AZ 85043
P.O. ADDRESS:
TELEPHONE NUMBER: 602-307-1050
FACSIMILE NUMBER: 602-307-1051
WEB SITE: www.rwcgroup.com
CONTACT (REPRESENTATIVE): Chelsea Wilson or Josh Schouten
REPRESENTATIVE'S E-MAIL ADDRESS: quote@rwcgroup.com
YES NO Discount
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM
THIS CONTRACT [ X ] [ ]
WILL OFFER COUNTY EMPLOYEE DISCOUNT [ ] [ X ] % / $
PAYMENT TERMS.
[ X ] NET 30 DAYS
APPROVED VEHICLE (MARK WITH AN X )
CLASSES
Class 4 14,001-16,000 lbs. X
Class 5 16,001-19,500 lbs. X
Class 6 19,501-26,000 lbs X
Class 7 26,001-33,000 lbs. X
Class 8 33,001-+ X
PRICING SHEET: NIGP CODE 07206
Terms: NET 30 Days
Vendor Number: VC0000002933
Certificates of Insurance: Required
Contract Period: To cover the period ending August 31, 2020.

SERIAL 180277-C
SAN TAN FORD, 1429 E. MOTORPLEX LOOP, GILBERT, AZ 85297
SERIAL 180277-C
NIGP CODE:
RESPONDENT'S NAME: San Tan Auto Partners DBA San Tan Ford
COUNTY VENDOR NUMBER : VC0000001959
ADDRESS: 1429 E Motorplex Loop, Gilbert, AZ 85297
P.O. ADDRESS:
TELEPHONE NUMBER: (480) 621-3741
FACSIMILE NUMBER: (480) 621-3796
WEB SITE: www.santanfordfleet.com
CONTACT (REPRESENTATIVE): Joe Sanchez
REPRESENTATIVE'S E-MAIL ADDRESS: joesanchez@santanford.com
YES NO Discount
WILL ALLOW OTHER GOVERNMENTAL ENTITIES
TO PURCHASE FROM THIS CONTRACT [ X ] [ ]
WILL OFFER COUNTY EMPLOYEE DISCOUNT [ X ] [ ] $500 below invoice
EXCLUDING Specialty
Vehicles (ie. Raptor, Shelby
Mustang, etc.)
PAYMENT TERMS.
[ X ] NET 30 DAYS
APPROVED VEHICLE (MARK WITH AN X )
CLASSES
Class 1 0-6000 lbs. X
Class 2 6001-10,000 lbs. X
Class 3 10,001-14,000 lbs. X
Class 4 14,001-16,000 lbs. X
Class 5 16,001-19,500 lbs. X
Class 6 19,501-26,000 lbs X
Class 7 26,001-33,000 lbs. X
PRICING SHEET: NIGP CODE 07206
Terms: NET 30 Days
Vendor Number: VC0000001959
Certificates of Insurance: Required
Contract Period: To cover the period ending August 31, 2020.

SERIAL 180277-C
SANDERSON FORD, 6400 N. 51ST AVENUE, GLENDALE, AZ 85301
SERIAL 180277-C
NIGP CODE:
RESPONDENT'S NAME: Sanderson Ford
COUNTY VENDOR NUMBER : VC0000006889
ADDRESS: 6400 N. 51st Avenue, Glendale, AZ 85301
P.O. ADDRESS:
TELEPHONE NUMBER: 623-930-5961
FACSIMILE NUMBER: 623-930-5966
WEB SITE: www.sandersonford.com
CONTACT (REPRESENTATIVE): David Harris
REPRESENTATIVE'S E-MAIL ADDRESS: dharris@sandersonford.com
YES NO Discount
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM
THIS CONTRACT [ X ] [ ]
WILL OFFER COUNTY EMPLOYEE DISCOUNT [ X ] [ ] % / $
PAYMENT TERMS.
[ X ] NET 30 DAYS
APPROVED VEHICLE (MARK WITH AN X )
CLASSES
Class 1 0-6000 lbs. X
Class 2 6001-10,000 lbs. X
Class 3 10,001-14,000 lbs. X
Class 4 14,001-16,000 lbs. X
Class 5 16,001-19,500 lbs. X
Class 6 19,501-26,000 lbs X
Class 7 26,001-33,000 lbs. X
PRICING SHEET: NIGP CODE 07206
Terms: NET 30 Days
Vendor Number: VC0000006889
Certificates of Insurance: Required
Contract Period: To cover the period ending August 31, 2020.

SERIAL 180277-C
SANDS MOTOR COMPANY, 5418 NW GRAND AVENUE, GLENDALE, AZ 85301
SERIAL 180277-C
NIGP CODE:
RESPONDENT'S NAME: Sands Motor Company
COUNTY VENDOR NUMBER : VC0000006824
ADDRESS: 5418 NW Grand Avenue, Glendale, AZ 85301
P.O. ADDRESS:
TELEPHONE NUMBER: 623-474-9393
FACSIMILE NUMBER: 623-934-9720
WEB SITE: www.sandsglendale.com
CONTACT (REPRESENTATIVE): Alan Ray
REPRESENTATIVE'S E-MAIL ADDRESS: aray@sandschevrolet.com
YES NO Discount
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM
THIS CONTRACT [ X ] [ ]
Varies
WILL OFFER COUNTY EMPLOYEE DISCOUNT [ X ] [ ] by model
PAYMENT TERMS.
[ X ] NET 30 DAYS
APPROVED VEHICLE (MARK WITH AN X )
CLASSES
Class 1 0-6000 lbs. X
Class 2 6001-10,000 lbs. X
Class 3 10,001-14,000 lbs. X
Class 4 14,001-16,000 lbs. X
Class 5 16,001-19,500 lbs. X
Class 6 19,501-26,000 lbs X
PRICING SHEET: NIGP CODE 07206
Terms: NET 30 Days
Vendor Number: VC0000006824
Certificates of Insurance: Required
Contract Period: To cover the period ending August 31, 2020.

SERIAL 180277-C
VEHICLE REPLACEMENT PROGRAM
1.0 INTENT:
The intent of this Solicitation is to establish a listing of qualified Suppliers to participate in providing
government fleet pricing for a variety of vehicle makes and models for Maricopa County’s Vehicle
Replacement Program. The County purchases approximately 300 vehicles for various application in a fiscal
year.
The contract will be on an “as needed basis”. Task orders will be issued to qualified suppliers through Bidsync
as a need arises. The respondent submitting the lowest price will be awarded the bid. There will be multiple
awards made. The General Specifications section outlines the minimum standard features for each vehicle
application. Awards will be made to the Suppliers meeting specifications and offering the overall best price.
Other governmental entities under agreement with the County may have access to services provided
hereunder (see also Sections 3.12 and 3.13, below).
The County reserves the right to add additional contractors, at the County’s sole discretion, in cases where
the currently listed contractors are of an insufficient number or skill-set to satisfy the County’s needs or to
ensure adequate competition on any project or task order work.
Maricopa County reserves the right to award this contract to multiple vendors. The County reserves the right
to award in whole or in part, by item or group of items, by section or geographic area, or make multiple
awards, where such action serves the County’s best interest.
2.0 SPECIFICATIONS:
These are general specifications for Suppliers to reference when submitting an offer for vehicle prices during
the quotation/task orders period.
2.1 BRAND NAME:
The County reserves the right to request samples to determine quality and acceptability of materials
bid by Contractor. In some cases, brand names have been listed in order to define the desired quality
and are not intended to be restrictive or to limit competition. Materials substantially equivalent to
those designated shall qualify for consideration.
2.2 QUALIFIED SUPPLIERS:
The Suppliers must be an authorized manufacturer distributor for the vehicles offered under this
contract. The Suppliers must indicate in their qualification submittal, the Gross Vehicle Weight
Rating (GVWR) their facility is authorized to order from the manufacturer.
Class 1 0-6000 lbs.
Class 2 6001-10,000 lbs.
Class 3 10,001-14,000 lbs.
Class 4 14,001-16,000 lbs.
Class 5 16,001-19,500 lbs.
Class 6 19,501-26,000 lbs.
Class 7 26,001-33,000 lbs.
Class 8 33,001-+
For example: Facility is authorized to only order vehicles under the GVWR class 1 through class 6.
2.3 VEHICLE ORDERS:
The Supplier(s) shall place all orders from the manufacturer. For the initial contract period, vehicles
shall be of the current year 2018 models or newer. All vehicle pricing shall be from the base level
models with options / add-on’s. The County’s standard features are listed in section 2.15 for each
class code below.

SERIAL 180277-C
2.4 VEHICLE ORDERS OFF THE LOT OR STOCK:
The County reserves the right to order vehicle(s) off the lot when unforeseen circumstances occur.
2.4.1 The vehicle(s) shall be of the current year model or newer and be of the same base level
models with options / add-on’s as specified in section 2.15.
2.4.2 The vehicle(s) shall be new, no previous owners.
2.4.3 The mileage shall be less than 100 original odometer miles.
2.5 ORDER CUT OFF DATES:
Provide all cut off dates for each application. If not available indicate “TBD” (to be determined).
The Supplier(s) shall notify the County of the cut off dates when available.
2.6 ORDER CONFIRMATION:
The Suppliers shall place the order with the manufacturer within twenty-four (24) hours upon receipt
of the purchase order. All orders must be confirmed with a “Vehicle Order Confirmation” receipt
via email. The Supplier(s) shall provide a “Fleet Distribution Bulletin” of all vehicle delivery dates
in transit by the manufacturer to the Supplier or a manufacturer website to track each vehicle order,
at no cost to the County.
2.7 ORDER CANCELLATION:
The County reserves the right to cancel any order for the following reasons. Including, but not
limited to;
2.7.1 The original delivery time was not met;
2.7.2 The delivery time exceeded the County’s fiscal yearend cut-off date (June 30th of each
year);
2.7.3 A required component / part was not included;
2.7.4 The supplier(s) did not place the order;
2.7.5 The wrong color was ordered by Supplier or the County;
2.7.6 The manufacturer denied the supplier to make a change on the vehicle order;
2.7.7 Manufacturer recalls;
2.7.8 Manufacturer shut down causing delays on deliveries;
2.7.9 Damages to vehicles in transit.
2.8 VEHICLE AND EQUIPMENT DELIVERIES:
The Supplier(s) shall provide prior notice to the Fleet Management Office at 602-506-6420 or 602-
506-4674, with the number of vehicles to be delivered. All new vehicle arrivals shall be delivered
to Equipment Services 3325 West Durango Street, Phoenix, Arizona 85009. Deliveries are accepted
Monday through Friday 7:00 a.m. to 3:30 p.m.
2.8.1 Upon arrival the Supplier’s drivers will be directed to park the vehicle(s) in the Durango
Garage on the 5th floor. The garage is behind the Durango maintenance yard.
2.8.2 The vehicles that are too high for the garage clearance shall be delivered to the secure
fenced Get Ready lot or Auction lot.
2.8.3 An inspection of the vehicle(s) will be conducted at the time the delivery is made or next
business day, depending on the time of the day and manpower. If a discrepancy is found,
Fleet Management office will send an email and photos’ describing damages and
discrepancies found.
2.8.4 All vehicle doors must be locked upon delivery.

SERIAL 180277-C
2.9 DELIVERIES:
All deliveries must be within ninety (90) days up to hundred and twenty (120) days from receipt of
the purchase order, unless other agreements have been made in writing by both parties.
2.10 VEHICLE FUEL TANKS:
All vehicles delivered must have at the minimum ¾ of fuel in the tank.
2.11 VEHICLE CATEGORIES:
The vehicle categories will vary in Fuel Type (Flex Fuel / Gas, Diesel), Regular Cab, Extended Cab,
Crew Cab, Engine Size, Cab/Axle (CA), Dual Read Wheel (DRW), Single Rear Wheel (SRW) and
2WD, 4WD, 9’ Chassis Cab, 8’ Bed delete on ¾ ton up to 1 ton only and bed lengths.
2.11.1 The following is the County’s minimum standards for the Engine sizes and Bed lengths for
all vehicle categories.
2.11.2 The Engines for all Passenger, Special Utility Vehicle’s (SUV), Mini Cargo, Passenger
Vans and all trucks shall be fuel efficient i.e., EcoBoost / EcoTech, or equal. Provide
alternate fuel vehicles when applicable,
2.11.3 The Engines size for all ½ ton trucks unleaded shall be EcoBoost / EcoTech 3.5L 375 h.p.;
5.0L 395 h.p.; 5.3L V8 355 h.p.; 6.2L V8 420 h.p. or equal
2.11.4 The Engines size for all ¾ ton trucks and larger unleaded shall be minimum 360 h.p.
2.11.5 The Engines size for all ¾ ton trucks and larger Diesel shall be minimum 440 h.p.
2.11.6 The Bed Size for all trucks minimum short bed 6.5’, long bed 8’. If the manufacturer offers
a shorter or in between bed length than described, other lengths may be considered. It will
depend on the up fit of the truck.
2.12 CLASS CODES PASSENGER AND SUV:
2.12.1 1001 COMPACT SIZE SEDAN
2.12.2 1003 COMPACT SIZE HYBRID
2.12.3 1013 COMPACT SIZE CROSSOVER SUV FWD
2.12.4 1015 COMPACT SIZE CROSSOVER SUV AWD
2.12.5 1014 COMPACT SIZE CROSSOVER SUV HYBRID
2.12.6 1004 MEDIUM SIZE SEDAN HYBRID
2.12.7 1010 MEDIUM SIZE SEDAN
2.12.8 1012 MEDIUM SIZE CROSSOVERS SUV FWD
2.12.9 1016 MEDIUM SIZE SUV FWD
2.12.10 1017 MEDIUM SIZE SUV AWD
2.12.11 1020 FULL SIZE SEDAN
2.12.12 1051 FULL SIZE BODY ON FRAME SUV 4WD
2.12.13 1055 FULL SIZE BODY ON FRAME EXTENDED XL SUV 4WD
2.13 CLASS CODE TRUCKS / MINI CARGO / PASSENGER VANS:
2.13.1 2001 COMPACT TRUCK
2.13.2 2002 COMPACT TRUCK 4WD
2.13.3 2004 COMPACT TRUCK CREW CAB 4WD
2.13.4 2005 COMPACT TRUCK EXT CAB
2.13.5 2006 COMPACT TRUCK EXT CAB 4WD
2.13.6 2056 MIDSIZE TRUCK CREW CAB SHORT BED 4WD
2.13.7 2057 MIDSIZE TRUCK CREW CAB LONG BED 2WD
2.13.8 2058 MIDSIZE TRUCK EXTENDED CAB 4WD

SERIAL 180277-C
2.13.9 2059 MIDSIZE TRUCK EXTENDED CAB 2WD
2.13.10 2010 1/2 TON TRUCK
2.13.11 2011 1/2 TON TRUCK 4WD
2.13.12 2012 1/2 TON TRUCK CREW CAB
2.13.13 2014 1/2 TON TRUCK CREW CAB 4WD
2.13.14 2015 1/2 TON TRUCK EXTENDED CAB
2.13.15 2016 1/2 TON TRUCK EXTENDED CAB 4WD
2.13.16 2020 3/4 TON TRUCK
2.13.17 2021 3/4 TON TRUCK 4WD
2.13.18 2022 3/4 TON TRUCK CREW CAB
2.13.19 2023 3/4 TON TRUCK CREW CAB 4WD
2.13.20 2023A 3/4 TON TRUCK EXTENDED CAB
2.13.21 2023B 3/4 TON TRUCK EXTENDED CAB 4WD
2.13.22 2024 3/4 TON TRUCK BED DELETE
2.13.23 2025 3/4 TON TRUCK BED DELETE 4WD
2.13.24 2026 3/4 TON TRUCK CREW CAB BED DELETE 4WD
2.13.25 2027 3/4 TON TRUCK EXTENDED CAB BED DELETE
2.13.26 2029 3/4 TON TRUCK EXTENDED CAB BED DELETE 4WD
2.13.27 2031 1 TON TRUCK 4WD
2.13.28 2032 1 TON TRUCK CREW CAB
2.13.29 2033 1 TON TRUCK CREW CAB 4WD
2.13.30 2034 1 TON TRUCK BED DELETE
2.13.31 2036 1 TON TRUCK CREW CAB BED DELETE
2.13.32 2037 1 TON TRUCK CREW CAB BED DELETE 4WD
2.13.33 2051 1 TON TRUCK CREW CAB DUAL WHEELS
2.13.34 2052 1 TON TRUCK DUAL WHEELS BED DELETE
2.13.35 2053 1 TON TRUCK DUAL WHEELS 4WD
2.13.36 2054 1 TON TRUCK CREW CAB DUAL WHEELS BED DELETE 4WD
2.13.37 20XX 1 TON TRUCK EXTENDED CAB
2.13.38 20XY 1 TON TRUCK EXTENDED CAB 4WD
2.13.39 2101 MINI CARGO VAN
2.13.40 2102 MINI PASSENGER VAN
2.13.41 2105 1/2 TON CARGO VAN
2.13.42 2108 1 TON CARGO VAN
2.13.43 2111 8 PASSENGER VAN
2.13.44 2112 12 PASSENGER VAN
2.13.45 2114 15 PASSENGER VAN
2.13.46 2110 3/4 TON CARGO VAN
2.13.47 2110HT 3/4 TON CARGO VAN HIGH ROOF
2.13.48 2201 2-1/2 TON TRUCK
2.13.49 2202 2-1/2 TON TRUCK CREW CAB CHASSIS ONLY
2.14 CLASS CODE LAW ENFORCEMENT VEHICLES:
2.14.1 1024 FULL SIZE SEDAN - PPV
2.14.2 1025 FULL SIZE SEDAN – PPV UNMARKED
2.14.3 1057 MEDIUM SIZE- BODY ON FRAME SUV - PPV MARKED
2.14.4 1052 FULL SIZE - BODY ON FRAME SUV – 4X4 SSV - UNMARKED
2.14.5 1053 FULL SIZE - BODY ON FRAME SUV – 4X4 SSV - MARKED
2.14.6 1054 FULL SIZE - BODY ON FRAME SUV - 4X2 PPV - MARKED
2.14.7 1059 FULL SIZE - BODY ON FRAME SUV - 4X2 PPV – UNMARKED
2.14.8 2017 1/2 TON 4X4 TRUCK CREW CAB SSV- UMARKED BED SIZE 6.5'
2.14.9 2018 1/2 TON 4X4 TRUCK CREW CAB SSV- MARKED BED SIZE 6.5'
2.14.10 2019 1/2 TON 4X4 TRUCK CREW CAB PPV – MARKED BED SIZE 6.5’
2.15 VEHICLE EQUIPMENT REQUIREMENTS:
All vehicle pricing shall include the following minimum standard features:
2.15.1 All standard factory equipment

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2.15.2 Engine type & size (reference section 2.11.2, 2.11.3)
2.15.3 Interior shall be dark in color (i.e., black, dark grey, etc.) (when applicable)
2.15.4 All seats shall be made of cloth material dark in color (when applicable) – no bench seats
2.15.5 Automatic transmission
2.15.6 Cruise control/Tilt Wheel
2.15.7 Power door locks, power windows and power mirrors
2.15.8 Minimum of 3 keys / entry device - FOB’s or keyless entry remotes per vehicle (depending
on make and model and push start) no refurbished keys.
2.15.9 Air conditioning
2.15.10 Back up camera
2.15.11 Back up camera prep kit on cab chassis / bed deletes
2.15.12 Rear cargo area security cover (Compact / Medium SUV’s)
2.15.13 Floor mats(front and rear seating), only for carpet
2.15.14 Maximum legal tinted glass
2.15.15 A/M F/M stereo with hand-free Sync / Bluetooth capability
2.15.16 Larger driver & passenger doors mirrors (26001 lbs. GVW and above trucks only)
2.15.17 Back up alarm (10000 lbs. GVW and above to include Cargo Van’s and Passenger Vans)
2.15.18 Front tow hooks (10000 lbs. GVW 4WD and above trucks only)
2.15.19 Heavy Duty towing Packages with receiver hitch 2” with factory 7 pin plug and aftermarket
6 pin, heavy duty oil and transmission coolers (include factory built in brake controller, if
applicable)
2.15.20 Truck bed lengths (reference section 2.11.6)
2.15.21 Skid plates (Only 4WD Trucks)
2.15.22 Electronic locking differential (on all 4WD and Dual wheels)
2.15.23 Running boards full length (back of cab) on all Full Size SUV’s, Full Size Trucks and Vans
and SSV models. There may be exceptions for the running boards from back to the wheel
well.
2.15.24 Rear A/C on all Passenger Vans, Transits, and Cargo Vans
2.15.25 Factory up fitter switches on all trucks ½ ton and large
2.16 INTERIOR / EXTERIOR VEHICLE COLORS:
The County’s standard vehicle color for the exterior is White, exceptions are made for law
enforcement vehicles. The County prefers dark interior when available. When submitting your
quote/task orders, upload color charts for exterior and interior options, to include cloth seat patterns
and designs for each vehicle model offered.
2.17 VEHICLE BUILD SHEET / SPECIFICATION:
The Suppliers shall provide a manufacturer build which shall contain the following information:
including but not limited to the axel ratio, transmission type, wheel type and size, paint codes,
chassis specifications, drivetrain information, gross vehicle weight, oil and fuel capacities.
2.18 EXTENDED WARRANTY:
There will be two bumper to bumper warranty plans to select from when establishing a vehicle
purchase. The standard extended warranty and the premium factory extended warranty for 60
months/100,000 miles/$100 deductible and 60 months/100,000 miles/$0 deductible; whichever is
the best interest to the County. The premium plan shall have the best coverage for the following
components, including but not limited to; Engine, Transmission, Electrical, Brakes, Front and Rear
Suspension, Rear/Front-Wheel-Drive Axle, Air Conditioning & Heating, High Tech Components,
Audio, Interior/Exterior Lighting, Emissions, Steering and Safety. The warranty price shall be
listed on a separate line on the invoice, not taxable. Awarded Supplier(s) shall warrant all dealer
installed items for quality and workmanship. Warranty shall include 100% coverage for all options,
components and labor.

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2.19 DELAYED WARRANTY:
Delayed warranties must be available for all vehicles. Warranties do not commerce until the County
places the vehicle / equipment into service. The process may take approximately two (2) to three (3)
months from the date of receipt, and may be longer due to unforeseen circumstances. The
Supplier(s) are to provide a “Delayed Warranty” form along with the invoice. If no form is available,
the County’s Fleet Management Office will send a notification via email when the
vehicle/equipment has been placed in service with the date and mileage. NOTE: If the Supplier(s)
fail to arrange for delayed warranty with OEM, the Supplier(s) are responsible for all costs incurred
to make appropriate repairs at any dealership.
2.20 MANUFACTURER STATEMENT OF ORIGIN (MSO):
The MSO must be included with the invoice at the time of delivery and signed over to Maricopa
County. The County cannot process payment until received.
2.21 OPERATING MANUALS:
The operating manuals are required at the time of delivery preferable electronic, to include;
operational manuals, comprehensive service manuals, and schematic diagrams, minimum of one (1)
per unit purchased.
2.22 VEHICLE INSPECTIONS:
All level 1 inspections must be completed prior to delivery (when applicable) and CDL annual
inspections. All documentation must be submitted with the invoice.
2.23 TIRE TAX:
Provide the flat price for State Tire Tax fee for all applications (if applicable). This cost must be
listed on a separate line on the invoice, not to be included in the unit price or taxable.
2.24 TAX RATE:
The tax rate on the invoice shall match the Supplier’s facility city tax.
2.25 SAFETY STANDARDS:
All vehicles must meet the requirements of all applicable Arizona State and Federal Motor Vehicle
Laws as defined in Title 49, C.F.R & 523 VEHICLE CLASSIFICATIONS and part 393.60 (d)
MAXIMUM Legal tint. Exceptions may be allowed for law enforcement vehicles with written prior
approval from the Law Enforcement agency.
2.26 PRICING:
All vehicle orders from shall follow Fleet Pricing. Any incentives or rebates shall be passed on to
County and identified on the task order.
2.26.1 All pricing shall include the standard features and guidelines outlined in section 2.15.
2.26.2 The vehicle(s) requested off the lot or stock shall follow the same government fleet pricing
with exception to applying any flooring cost and add-ons from the manufacturer at no
markup.
2.26.3 During the quote / task order submittals through Bidsync, there will be three (3) price sheets
to submit. The price sheets will reference the class codes from section 2.12, 2.13 and 2.14.
2.26.4 All columns on the price sheets must be filled out to be considered an awardee.

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2.26.5 For Class Code: TRUCKS / MINI CARGO / PASSENGER VANS, there are two (2)
sections to fill out. First section is for class codes for fuel type unleaded; the second section
is for class codes for fuel type diesel.
2.27 CONTRACTOR REVENUE SHARE:
The Contractor must pay a revenue share of the sales transacted under this contract to the County.
The Contractor must remit the revenue share by check in U.S. dollars within thirty (30) days after
the end of the quarterly sales reporting period. The Contractor must identify the check as “Revenue
Share” and mail to Maricopa County 3325 W Durango Phoenix, AZ 85009 ATTN: Fleet Manager.
The revenue share remitted in the check shall be 0.75% of the total quarterly sales reported.
3.0 PURCHASING REQUIREMENTS:
3.1 EXPEDITED DELIVERY:
3.1.1 If the Department determines that expedited delivery or other alternate shipping is required,
it shall notify the Contractor. The Contractor shall determine any additional costs
associated with such delivery terms and communicate that cost to the Department.
3.1.2 The Department shall not advise the Contractor to proceed with an expedited shipment
until acceptable terms are agreed upon and a purchase order is issued. Upon agreeing to
the additional costs, the Department shall advise the Contractor to proceed.
3.1.3 Upon receipt of material(s) and invoicing, the Department shall ensure that any additional
charges are in compliance with and do not exceed agreed to costs. The Department shall
retain all documents related to these costs within the agency purchase file.
3.2 SHIPPING DOCUMENTS:
A packing list or other suitable shipping document shall accompany each shipment and shall include
the following:
3.2.1 Contract Serial number.
3.2.2 Contractor’s name and address.
3.2.3 Department name and address.
3.2.4 Department purchase order number.
3.2.5 A description of product(s) shipped, including item number(s), quantity(ies), number of
containers and package number(s), as applicable.
3.3 SHIPPING TERMS:
Bid price(s) and terms shall be F.O.B. Destination Freight Prepaid at the location(s) stipulated on
the Purchase Order. All delivery locations are within Maricopa County.
3.4 INSTALLATION:
The Contractor shall be responsible to install and present for inspection all equipment in a complete
and ready-for-use condition with all components functioning, cleaned and tested. The Contractor’s
price shall include delivery and installation of all equipment in a complete operating condition.
3.5 ORDER LEAD-TIME NOTIFICATION:
Contractors submitting bids shall advise the County of lead-time(s) for the required items specified
in this solicitation at the time of bid submission. Notification of any changes to lead time (learned

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after submission of bid) shall also be the Contractor’s responsibility. The Contractor shall also
notify all County Representatives included on Purchase Orders of lead-time information. If the
item(s) become no longer available, Contractor shall notify County of the last available ordering
date for the item(s), and may provide County with alternative item(s) that the County may elect to
purchase at its option. If the alternative item(s) do not meet the County’s requirements, County may
terminate this Contract for Convenience per Section 4.12.
3.6 USAGE REPORT:
The Contractor shall furnish the County a quarterly report, delineating the acquisition activity
governed by the Contract. The County shall have the right to approve the format of the report and
shall disclose the quantity and dollar value of each contract item by individual unit. Warranty claims,
repair work, or other service information shall be included in the report.
3.7 BACKGROUND CHECK:
Bidders/proposers need to be aware that there may be multiple background checks (Sheriff’s Office,
County Attorney's Office, Courts as well as Maricopa County general government) to determine if
the respondent is acceptable to do business with the County. This applies to (but is not limited to)
the company, subcontractors and employees and the failure to pass these checks shall deem the
respondent non-responsible.
3.8 INVOICES AND PAYMENTS:
3.8.1 The Contractor shall submit one (1) legible copy of their detailed invoice before payment(s)
will be made. Incomplete invoices will not be processed. At a minimum, the invoice must
provide the following information:
 Company name, address and contact
 County bill-to name and contact information
 Contract Serial Number
 County purchase order number
 Invoice number and date
 MSO
 Warranty copy
 Odometer disclosure
 Level 1 inspection (when applicable)
 CDL annual inspection (when applicable)
 Payment terms
 Date of service or delivery
 Quantity
 Description of Purchase
 Pricing per unit of purchase
 State Tire tax
 Freight (if applicable)
 Extended price
 Total Amount Due
3.8.2 Problems regarding billing or invoicing shall be directed to the Department as listed on the
Purchase Order.
3.8.3 Payment shall only be made to the Contractor by Accounts Payable through the Maricopa
County Vendor Express Payment Program. This is an Electronic Funds Transfer (EFT)
process. After Contract Award the Contractor shall complete the Vendor Registration
Form located on the County Department of Finance Vendor Registration Web Site
(http://www.maricopa.gov/922/Vendors).
3.8.4 Discounts offered in the contract shall be calculated based on the date a properly completed
invoice is received by the County.

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3.8.5 EFT payments to the routing and account numbers designated by the Contractor will
include the details on the specific invoices that the payment covers. The Contractor is
required to discuss remittance delivery capabilities with their designated financial
institution for access to those details.
3.9 APPLICABLE TAXES:
3.9.1 Payment of Taxes: The Contractor shall pay all applicable taxes. With respect to any
installation labor on items that are not attached to real property performed by Contractor
under the terms of this Contract, the installation labor cost and the gross receipts for
materials provided shall be listed separately on the Contractor’s invoices.
3.9.2 State and Local Transaction Privilege Taxes: To the extent any State and local transaction
privilege taxes apply to sales made under the terms of this contract it is the responsibility
of the seller to collect and remit all applicable taxes to the proper taxing jurisdiction of
authority.
3.9.3 Tax Indemnification: Contractor and all subcontractors shall pay all Federal, State, and
local taxes applicable to its operation and any persons employed by the Contractor.
Contractor shall, and require all subcontractors to hold Maricopa County harmless from
any responsibility for taxes, damages and interest, if applicable, contributions required
under Federal, and/or State and local laws and regulations, and any other costs including;
transaction privilege taxes, unemployment compensation insurance, Social Security, and
Worker’s Compensation.
3.10 TAX (COMMODITIES):
Tax shall not be invoiced against Contractor’s labor. It is the responsibility of the Contractor to
determine any and all applicable taxes and include the tax percentage in their proposal.
3.11 POST AWARD MEETING:
The Contractor may be required to attend a post-award meeting with the Department to discuss the
terms and conditions of this Contract. This meeting will be coordinated by the Procurement Officer of
the Contract.
3.12 STRATEGIC ALLIANCE for VOLUME EXPENDITURES ($AVE):
The County is a member of the $AVE cooperative purchasing group. $AVE includes the State of
Arizona, many Phoenix metropolitan area municipalities, and many K-12 unified school districts.
Under the $AVE Cooperative Purchasing Agreement, and with the concurrence of the successful
Respondent under this solicitation, a member of $AVE may access a contract resulting from a
solicitation issued by the County. If you do not want to grant such access to a member of $AVE,
please state so in your bid. In the absence of a statement to the contrary, the County will assume
that you do wish to grant access to any contract that may result from this bid.
3.13 INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS (ICPA’s):
County currently holds ICPA’s with numerous governmental entities. These agreements allow
those entities, with the approval of the Contractor, to purchase their requirements under the terms
and conditions of the County Contract. It is the responsibility of the non-County government entity
to perform its own due diligence on the acceptability of the Contract under its procurement rules,
processes and procedures.

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3.14 VOLUNTARY EMPLOYEE DISCOUNTS:
3.14.1 Vendors may voluntarily offer discounts to County employees for products or services
provided under this Contract. Whether a Contractor offers or does not offer an employee
discount is not a factor considered in the evaluation of responses to this solicitation.
3.14.2 Any discount offered is part of a commercial transaction between the Contractor and
individual County employees and the County is not a party to the transaction. Any disputes
or issues arising from an individual commercial transaction between the Contractor and an
individual County employee is a matter between the Contractor and the employee. If a
discount is offered, the terms will be announced to County employees.
4.0 CONTRACTUAL TERMS & CONDITIONS:
4.1 CONTRACT TERM:
This Invitation for Bid is for awarding a firm, fixed-price purchasing contract to cover a term of two
(2) years.
4.2 OPTION TO RENEW:
The County may, at its option and with the concurrence of the Contractor, renew the term of this
Contract up to a maximum of three (3) additional years, (or at the County’s sole discretion, extend
the contract on a month to month basis for a maximum of six (6) months after expiration). The
Contractor shall be notified in writing by the Office of Procurement Services of the County’s
intention to renew the contract term at least sixty (60) calendar days prior to the expiration of the
original contract term.
4.3 CONTRACT COMPLETION:
The Contractor shall make all reasonable efforts for an orderly transition of its duties and
responsibilities to another provider and/or to the County. This may include, but is not limited to
preparation of a transition plan and cooperation with the County or other providers in the transition.
The transition includes the transfer of all records, and other data in the possession, custody or control
of Contractor required to be provided to the County either by the terms of this agreement or as a
matter of law. The provisions of this clause shall survive the expiration or termination of this
agreement.
4.4 PRICE ADJUSTMENTS:
Any requests for reasonable price adjustments must be submitted sixty (60) calendar days prior to
the Contract expiration. Requests for adjustment in cost of labor and/or materials must be supported
by appropriate documentation. The reasonableness of the request will be determined by comparing
the request with the Consumer Price Index or by performing a market survey. If County agrees to
the adjusted price terms, County shall issue written approval of the change and provide an updated
version of the Contract. The new change shall not be in effect until the date stipulated on the
Contract.
4.5 INDEMNIFICATION:
To the fullest extent permitted by law, and to the extent that claims, damages, losses or expenses are
not covered and paid by insurance purchased by the Contractor, the Contractor shall defend
indemnify and hold harmless the County (as Owner), its agents, representatives, agents, officers,
directors, officials, and employees from and against all claims, damages, losses, and expenses
(including, but not limited to attorneys' fees, court costs, expert witness fees, and the costs and
attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted from the
negligent acts, errors, omissions, or mistakes relating to the performance of this Contract.

SERIAL 180277-C
Contractor's duty to defend, indemnify, and hold harmless the County, its agents, representatives,
agents, officers, directors, officials, and employees shall arise in connection with any claim, damage,
loss, or expense that is attributable to bodily injury, sickness, disease, death or injury to, impairment
of, or destruction of tangible property, including loss of use resulting there from, caused by negligent
acts, errors, omissions, or mistakes in the performance of this Contract, but only to the extent caused
by the negligent acts or omissions of the Contractor, a subcontractor, any one directly or indirectly
employed by them, or anyone for whose acts they may be liable, regardless of whether or not such
claim, damage, loss, or expense is caused in part by a party indemnified hereunder.
The amount and type of insurance coverage requirements set forth herein will in no way be construed
as limiting the scope of the indemnity in this section.
The scope of this indemnification does not extend to the sole negligence of County.
4.6 INSURANCE:
4.6.1 Contractor, at Contractor’s own expense, shall purchase and maintain the herein stipulated
minimum insurance from a company or companies duly licensed by the State of Arizona
and possessing a current A.M. Best, Inc. rating of B++. In lieu of State of Arizona licensing,
the stipulated insurance may be purchased from a company or companies, which are
authorized to do business in the State of Arizona, provided that said insurance companies
meet the approval of County. The form of any insurance policies and forms must be
acceptable to County.
4.6.2 All insurance required herein shall be maintained in full force and effect until all work or
service required to be performed under the terms of the Contract is satisfactorily completed
and formally accepted. Failure to do so may, at the sole discretion of County, constitute a
material breach of this Contract.
4.6.3 Contractor’s insurance shall be primary insurance as respects County, and any insurance
or self-insurance maintained by County shall not contribute to it.
4.6.4 Any failure to comply with the claim reporting provisions of the insurance policies or any
breach of an insurance policy warranty shall not affect the County’s right to coverage
afforded under the insurance policies.
4.6.5 The insurance policies may provide coverage that contains deductibles or self-insured
retentions. Such deductible and/or self-insured retentions shall not be applicable with
respect to the coverage provided to County under such policies. Contractor shall be solely
responsible for the deductible and/or self-insured retention and County, at its option, may
require Contractor to secure payment of such deductibles or self-insured retentions by a
surety bond or an irrevocable and unconditional letter of credit.
4.6.6 The insurance policies required by this Contract, except Workers’ Compensation and
Errors and Omissions, shall name County, its agents, representatives, officers, directors,
officials and employees as Additional Insureds.
4.6.7 The policies required hereunder, except Workers’ Compensation and Errors and
Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) against
County, its agents, representatives, officers, directors, officials and employees for any
claims arising out of Contractor’s work or service.
4.6.8 Commercial General Liability:
Commercial General Liability insurance and, if necessary, Commercial Umbrella
insurance with a limit of not less than $2,000,000 for each occurrence, $4,000,000
Products/Completed Operations Aggregate, and $4,000,000 General Aggregate Limit. The
policy shall include coverage for premises liability, bodily injury, broad form property
damage, personal injury, products and completed operations and blanket contractual

SERIAL 180277-C
coverage, and shall not contain any provisions which would serve to limit third party action
over claims. There shall be no endorsement or modifications of the CGL limiting the scope
of coverage for liability arising from explosion, collapse, or underground property damage.
4.6.9 Automobile Liability:
Commercial/Business Automobile Liability insurance and, if necessary, Commercial
Umbrella insurance with a combined single limit for bodily injury and property damage of
not less than $2,000,000 each occurrence with respect to any of the Contractor’s owned,
hired, and non-owned vehicles assigned to or used in performance of the Contractor’s work
or services or use or maintenance of the premises under this Contract.
4.6.10 Workers’ Compensation:
Workers’ Compensation insurance to cover obligations imposed by federal and state
statutes having jurisdiction of Contractor’s employees engaged in the performance of the
work or services under this Contract; and Employer’s Liability insurance of not less than
$1,000,000 for each accident, $1,000,000 disease for each employee, and $1,000,000
disease policy limit.
Contractor, its contractors and its subcontractors waive all rights against Contract and its
agents, officers, directors and employees for recovery of damages to the extent these
damages are covered by the Workers’ Compensation and Employer’s Liability or
commercial umbrella liability insurance obtained by Contractor, its contractors and its
subcontractors pursuant to this Contract.
4.6.11 Certificates of Insurance:
4.6.11.1 Prior to Contract Award, Contractor shall furnish the County with valid and
complete certificates of insurance, or formal endorsements as required by the
Contract in the form provided by the County, issued by Contractor’s insurer(s), as
evidence that policies providing the required coverage, conditions and limits
required by this Contract are in full force and effect. Such certificates shall
identify this contract number and title.
4.6.11.2 In the event any insurance policy(ies) required by this Contract is(are) written on
a claims made basis, coverage shall extend for two (2) years past completion and
acceptance of Contractor’s work or services and as evidenced by annual
Certificates of Insurance.
4.6.11.3 If a policy does expire during the life of the Contract, a renewal certificate must
be sent to County fifteen (15) calendar days prior to the expiration date.
4.6.12 Cancellation and Expiration Notice:
Applicable to all insurance policies required within the Insurance Requirements of this
Contract, Contractor’s insurance shall not be permitted to expire, be suspended, be
canceled, or be materially changed for any reason without thirty (30) days prior written
notice to Maricopa County. Contractor must provide to Maricopa County, within two (2)
business days of receipt, if they receive notice of a policy that has been or will be
suspended, canceled, materially changed for any reason, has expired, or will be
expiring. Such notice shall be sent directly to Maricopa County Office of Procurement
Services and shall be mailed or hand delivered to 320 West Lincoln Street, Phoenix, AZ
85003, or emailed to the Procurement Officer noted in the solicitation.

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4.7 ORDERING AUTHORITY:
Any request for purchase shall be accompanied by a valid purchase order, issued by Office of
Procurement Services, a Purchase Order issued by the using Department or direction by a Certified
Agency Procurement Aid (CAPA) with a Purchase Card for payment.
4.8 NO MINIMUM OR MAXIMUM PURCHASE OBLIGATION:
4.8.1 This Contract does not guarantee any minimum or maximum purchases will be made.
Orders will only be placed under this Contract when the County identifies a need and
proper authorization and documentation have been approved.
4.8.2 Contractors agree to accept verbal notification of cancellation of Purchase Orders from the
County Procurement Officer with written notification to follow. Contractor specifically
acknowledges to be bound by this cancellation policy.
4.9 PURCHASE ORDERS:
County reserves the right to cancel Purchase Orders within a reasonable period of time after
issuance. Should a Purchase Order be canceled, the County agrees to reimburse the Contractor for
actual and documentable costs incurred by the Contractor in response to the Purchase Order. The
County will not reimburse the Contractor for any costs incurred after receipt of County notice of
cancellation, or for lost profits, shipment of product prior to issuance of Purchase Order, etc.
4.10 SUSPENSION OF WORK:
The Procurement Officer may order the Contractor, in writing, to suspend, delay, or interrupt all or
any part of the work of this contract for the period of time that the Procurement Officer determines
appropriate for the convenience of the County. No adjustment shall be made under this clause for
any suspension, delay, or interruption to the extent that performance would have been so suspended,
delayed, or interrupted by any other cause, including the fault or negligence of the Contractor. No
request for adjustment under this clause shall be granted unless the claim, in an amount stated, is
asserted in writing as soon as practicable after the termination of the suspension, delay, or
interruption, but not later than the date of final payment under the contract.
4.11 STOP WORK ORDER:
The Procurement Officer may, at any time, by written order to the Contractor, require the Contractor
to stop all, or any part, of the work called for by this contract for a period of ninety (90) calendar
days after the order is delivered to the Contractor, and for any further period to which the parties
may agree. The order shall be specifically identified as a stop work order issued under this clause.
Upon receipt of the order, the Contractor shall immediately comply with its terms and take all
reasonable steps to minimize the incurrence of costs allocable to the work covered by the order
during the period of work stoppage. Within a period of ninety (90) calendar days after a stop work
is delivered to the Contractor, or within any extension of that period to which the parties shall have
agreed, the Procurement Officer shall either:
4.11.1 Cancel the stop work order; or
4.11.2 Terminate the work covered by the order as provided in the Default, or the Termination for
Convenience clause of this Contract.
The Procurement Officer may make an equitable adjustment in the delivery schedule and/or
Contract price, or otherwise, and the Contract shall be modified, in writing, accordingly, if the
Contractor demonstrates that the stop work order resulted in an increase in costs to the Contractor.

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4.12 TERMINATION FOR CONVENIENCE:
Maricopa County may terminate the resultant Contract for convenience by providing sixty (60)
calendar days advance notice to the Contractor.
4.13 TERMINATION FOR DEFAULT:
The County may, by written notice of default to the Contractor, terminate this contract in whole or
in part if the Contractor fails to:
4.13.1 Deliver the supplies or to perform the services within the time specified in this Contract or
any extension;
4.13.2 Make progress, so as to endanger performance of this Contract; or
4.13.3 Perform any of the other provisions of this Contract.
The County’s right to terminate this contract under these subparagraph may be exercised if the
Contractor does not cure such failure within ten (10) business days (or more if authorized in writing
by the County) after receipt of the notice from the Procurement Officer specifying the failure.
4.14 STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST:
Notice is given that pursuant to A.R.S. § 38-511 the County may cancel any Contract without
penalty or further obligation within three (3) years after execution of the Contract, if any person
significantly involved in initiating, negotiating, securing, drafting or creating the Contract on behalf
of the County is at any time while the Contract or any extension of the Contract is in effect, an
employee or agent of any other party to the Contract in any capacity or consultant to any other party
of the Contract with respect to the subject matter of the Contract. Additionally, pursuant to A.R.S
§ 38-511 the County may recoup any fee or commission paid or due to any person significantly
involved in initiating, negotiating, securing, drafting or creating the Contract on behalf of the County
from any other party to the Contract arising as the result of the Contract.
4.15 OFFSET FOR DAMAGES:
In addition to all other remedies at Law or Equity, the County may offset from any money due to
the Contractor any amounts Contractor owes to the County for damages resulting from breach or
deficiencies in performance of the contract.
4.16 SUBCONTRACTING:
4.16.1 The Contractor may not assign to another Contractor or subcontract to another party for
performance of the terms and conditions hereof without the written consent of the County.
All correspondence authorizing subcontracting must reference the Bid Serial Number and
identify the job or project.
4.16.2 The subcontractor’s rate for the job shall not exceed that of the Prime Contractor’s rate, as
bid in the pricing section, unless the Prime Contractor is willing to absorb any higher rates.
The subcontractor’s invoice shall be invoiced directly to the Prime Contractor, who in turn
shall pass-through the costs to the County, without mark-up. A copy of the subcontractor’s
invoice must accompany the Prime Contractor’s invoice.
4.17 AMENDMENTS:
All amendments to this Contract shall be in writing and approved/signed by both parties. Maricopa
County Office of Procurement Services shall be responsible for approving all amendments for
Maricopa County.

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4.18 ADDITIONS/DELETIONS OF COMMODITIES:
The County reserves the right to add and/or delete materials to a Contract. If additional materials
are required from a Contract, prices for such additions will be negotiated between the Contractor
and the County.
4.19 ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR
OTHER REVIEW:
4.19.1 In accordance with section MCI 371 of the Maricopa County Procurement Code the
Contractor agrees to retain (physical or digital copies of) all books, records, accounts,
statements, reports, files, and other records and back-up documentation relevant to this
Contract for six (6) years after final payment or until after the resolution of any audit
questions which could be more than six (6) years, whichever is latest. The County, Federal
or State auditors and any other persons duly authorized by the Department shall have full
access to and the right to examine, copy, and make use of, any and all said materials.
4.19.2 If the Contractor’s books, records , accounts, statements, reports, files, and other records
and back-up documentation relevant to this Contract are not sufficient to support and
document that requested services were provided, the Contractor shall reimburse Maricopa
County for the services not so adequately supported and documented.
4.20 AUDIT DISALLOWANCES:
If at any time it is determined by the County that a cost for which payment has been made is a
disallowed cost, the County shall notify the Contractor in writing of the disallowance. The course
of action to address the disallowance shall be at sole discretion of the County, and may include
either an adjustment to future invoices, request for credit, request for a check or a deduction from
current invoices submitted by the Contractor equal to the amount of the disallowance, or to require
reimbursement forthwith of the disallowed amount by the Contractor by issuing a check payable to
Maricopa County.
4.21 STRICT COMPLIANCE:
Acceptance by County of a performance that is not in strict compliance with the terms of the
Contract shall not be deemed to be a waiver of strict compliance with respect to all other terms of
the Contract.
4.22 VALIDITY:
The invalidity, in whole or in part, of any provision of this Contract shall not void or affect the
validity of any other provision of the Contract.
4.23 RIGHTS IN DATA:
The County shall have the use of data and reports resulting from a Contract without additional cost
or other restriction except as may be established by law or applicable regulation. Each Party shall
supply to the other Party, upon request, any available information that is relevant to a Contract and
to the performance thereunder.
4.24 RELATIONSHIPS:
4.24.1 In the performance of the services described herein, the Contractor shall act solely as an
independent contractor, and nothing herein or implied herein shall at any time be construed
as to create the relationship of employer and employee, co-employee, partnership, principal
and agent, or joint venture between the County and the Contractor.
4.24.2 The County reserves the right of final approval on proposed staff. Also, upon request by
the County, the Contractor will be required to remove any employees working on County

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projects and substitute personnel based on the discretion of the County within two business
days, unless previously approved by the County.
4.25 NON-DISCRIMINATION:
Contractor agrees to comply with all provisions and requirements of Arizona Executive Order 2009-
09 including flow down of all provisions and requirements to any subcontractors. Executive Order
2009-09 supersedes Executive order 99-4 and amends Executive order 75-5 and may be viewed and
downloaded at the Governor of the State of Arizona website
(http://azmemory.azlibrary.gov/cdm/singleitem/collection/execorders/id/680/rec/1) which is
hereby incorporated into this contract as if set forth in full herein. During the performance of this
contract, Contractor shall not discriminate against any employee, client or any other individual in
any way because of that person’s age, race, creed, color, religion, sex, disability or national origin.
4.26 ISRAEL BOYCOTT:
By submitting this proposal the Contractor certifies that they are in compliance with Article 9,
A.R.S. § 35-393 et seq.
4.27 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION:
4.27.1 The undersigned (authorized official signing on behalf of the Contractor) certifies to the
best of his or her knowledge and belief that the Contractor, its current officers and directors;
4.27.1.1 are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from being awarded any contract or grant by
any United States Department or Agency or any state, or local jurisdiction;
4.27.1.2 have not within a three (3) year period preceding this Contract:
4.27.1.2.1 been convicted of fraud or any criminal offense in connection with
obtaining, attempting to obtain, or as the result of performing a
government entity (Federal, State or local) transaction or contract; and
4.27.1.2.2 been convicted of violation of any Federal or State antitrust statues or
conviction for embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen
property regarding a government entity transaction or contract;
4.27.1.2.3 are not presently indicted or criminally charged by a government
entity (Federal, State or local) with commission of any criminal
offenses in connection with obtaining, attempting to obtain, or as the
result of performing a government entity public (Federal, State or
local) transaction or contract; and are not presently facing any civil
charges from any governmental entity regarding obtaining, attempting
to obtain, or from performing any governmental entity contract or
other transaction; and have not within a three (3) year period preceding
this Contract had any public transaction (Federal, State or local)
terminated for cause or default.
4.27.1.2.4 If any of the above circumstances described in the paragraph are
applicable to the entity submitting a bid for this requirement, include
with your bid an explanation of the matter including any final
resolution.
4.27.2 The Contractor shall include, without modification, this clause in all lower tier covered
transactions (i.e. transactions with subcontractors) and in all solicitations for lower tier
covered transactions related to this Contract. If this clause is applicable to a subcontractor,
the Contractor shall include the information required by this clause with their bid.

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4.28 VERIFICATION REGARDING COMPLIANCE WITH A.R.S. §41-4401 AND FEDERAL
IMMIGRATION LAWS AND REGULATIONS:
4.28.1 By entering into the Contract, the Contractor warrants compliance with the Immigration and
Nationality Act (INA using e-verify) and all other Federal immigration laws and regulations
related to the immigration status of its employees and A.R.S. §23-214(A). The Contractor
shall obtain statements from its subcontractors certifying compliance and shall furnish the
statements to the Procurement Officer upon request. These warranties shall remain in effect
through the term of the Contract. The Contractor and its subcontractors shall also maintain
Employment Eligibility Verification forms (I-9) as required by the Immigration Reform and
Control Act of 1986, as amended from time to time, for all employees performing work under
the Contract and verify employee compliance using the E-verify system and shall keep a
record of the verification for the duration of the employee’s employment or at least three (3)
years, whichever is longer. I-9 forms are available for download at USCIS.GOV.
4.28.2 The County retains the legal right to inspect Contractor and subcontractor employee
documents performing work under this Contract to verify compliance with paragraph 4.28.1
of this Section. Contractor and subcontractor shall be given reasonable notice of the County’s
intent to inspect and shall make the documents available at the time and date specified.
Should the County suspect or find that the Contractor or any of its subcontractors are not in
compliance, the County will consider this a material breach of the contract and may pursue
any and all remedies allowed by law, including, but not limited to; suspension of work,
termination of the Contract for default, and suspension and/or debarment of the Contractor.
All costs necessary to verify compliance are the responsibility of the Contractor.
4.29 CONTRACTOR LICENSE REQUIREMENT:
4.29.1 The Contractor shall procure all permits, insurance, licenses and pay the charges and fees
necessary and incidental to the lawful conduct of his/her business, and as necessary
complete any required certification requirements, required by any and all governmental or
non-governmental entities as mandated to maintain compliance with and in good standing
for all permits and/or licenses. The Contractor shall keep fully informed of existing and
future trade or industry requirements, Federal, State and Local laws, ordinances, and
regulations which in any manner affect the fulfillment of a Contract and shall comply with
the same. Contractor shall immediately notify both Office of Procurement Services and the
Department of any and all changes concerning permits, insurance or licenses.
4.29.2 Contractor furnishing finished products, materials or articles of merchandise that will
require installation or attachment as part of the Contract, shall possess any licenses
required. Contractor is not relieved of its obligation to obtain and possess the required
licenses by subcontracting of the labor portion of the Contract. Contractors are advised to
contact the Arizona Registrar of Contractors, Chief of Licensing, to ascertain licensing
requirements for a particular contract. Contractor shall identify which license(s), if any,
the Registrar of Contractors requires for performance of the Contract.
4.30 INFLUENCE:
As prescribed in MC1-1203 of the Maricopa County Procurement Code, any effort to influence an
employee or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct,
may be grounds for Disbarment or Suspension under MC1-902.
An attempt to influence includes, but is not limited to:
4.30.1 A Person offering or providing a gratuity, gift, tip, present, donation, money, entertainment
or educational passes or tickets, or any type of valuable contribution or subsidy,
4.30.2 That is offered or given with the intent to influence a decision, obtain a contract, garner
favorable treatment, or gain favorable consideration of any kind.

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If a Person attempts to influence any employee or agent of Maricopa County, the Chief Procurement
Officer, or his designee, reserves the right to seek any remedy provided by the Maricopa County
Procurement Code, any remedy in equity or in the law, or any remedy provided by this contract.
ABSOLUTELY NO CONTACT BETWEEN THE RESPONDENT AND ANY COUNTY
PERSONNEL, OTHER THAN THE OFFICE OF PROCUREMENT SERVICES, IS ALLOWED
DURING THE SOLICITATION PROCESS UNLESS THE COMMUNICATION IS IN
REGARDS TO PRE-EXISTING BUSINESS WITH THE COUNTY. ANY COMMUNICATIONS
REGARDING THE SOLICITATION, ITS PARTICIPANTS OR ANY DOCUMENTATION
PRIOR TO THE CONTRACT AWARD MAY BE GROUNDS FOR DISMISSAL OF THE
RESPONDENT FROM THE EVALUATION PROCESS.
4.31 CONFIDENTIALITY:
In the course of the solicitation process, the County may disclose information that is proprietary or
confidential. By submitting a bid to the solicitation, the offeror agrees that, except as necessary to
prepare a response to this solicitation, neither it nor its agents or employees will communicate,
divulge or disseminate to any third-party-persons or entities, any information that is disclosed to it
by the County during the course of these discussions without the express written authorization of
the County. If the offeror does disclose County proprietary or confidential information to a third
party in preparing a response to this solicitation, it shall require the third party to acknowledge and
comply with this provision.
4.32 PUBLIC RECORDS:
Under Arizona law, all bids submitted and opened are public records and must be retained by the
Records Manager at the Office of Procurement Services. Offers shall be open to public inspection
and copying after Contract award and execution, except for such Bids or sections thereof determined
to contain proprietary or confidential information by the Office of Procurement Services. If a Bidder
believes that information in its bid or any resulting Contract should not be released in response to a
public record request under Arizona law, the bidder shall indicate the specific information deemed
confidential or proprietary and submit a statement with its bid detailing the reasons that the
information should not be disclosed. Such reasons shall include the specific harm or prejudice
which may arise from disclosure.
4.33 INTEGRATION:
This Contract represents the entire and integrated agreement between the parties and supersedes all
prior negotiations, proposals, communications, understandings, representations, or agreements,
whether oral or written, express or implied.
4.34 UNIFORM ADMINISTRATIVE REQUIREMENTS:
By entering into this Contract the Contractor agrees to comply with all applicable provisions of
Title 2, Subtitle A, Chapter II, PART 200—UNIFORM ADMINISTRATIVE REQUIREMENTS,
COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS contained in
Title 2 C.F.R. § 200 et seq.
4.35 GOVERNING LAW:
This Contract shall be governed by the laws of the State of Arizona. Venue for any actions or
lawsuits involving this Contract will be in Maricopa County Superior Court, Phoenix, Arizona.