MARICOPA COUNTY ADEQ VVRP AGREEMENT (JUNE 12 2018).DOCX

AGREEMENT
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MARICOPA COUNTY Contract No.: ADEQ18-176414
& Effective Date: Upon Final Signature
ARIZONA DEPARTMENT OF ENVIRONMENTAL QUALITY
Termination Date: June 30, 2019
Agreement Title: Voluntary Vehicle Repair Program (VVRP)
COUNTY CONTRACT ADMINISTRATOR
Maricopa County Arizona Department of Environmental Quality
1001 N. Central Avenue #125 Contracts and Procurement Section
Phoenix, AZ 85004 1110 West Washington Street
Phoenix, AZ 85007-2935
Name: Phil McNeely Chief Procurement Officer: Teena Ziegler
Title: Director, Maricopa County Air Quality Procurement Specialist: Dale Daniels (602) 771-4776
Phone: (602) 506-6443
______________________________________________________________________________________________________________________________________________________
THIS CONTRACT is between MARICOPA COUNTY [hereinafter referred to as the “Maricopa County” or ”the County”]
and the STATE OF ARIZONA DEPARTMENT OF ENVIRONMENTAL QUALITY [hereinafter referred to as the “Department”
or “ADEQ”], established and authorized to contract pursuant to A.R.S. 49-101 through A.R.S. §49-104.
The purpose of this Agreement is to administer the Voluntary Vehicle Repair Program, (“VVRP”) in Maricopa County, as required
by A.R.S. §49-474.03.
The Vehicle Emissions Control (VEC) program at ADEQ reviewed the VVRP requirements and determined that there was existing
capacity to administer the program. These functions can be efficiently implemented through the existing Gordon Darby
Arizona Testing, Inc. (GDAT) contract and ADEQ’s existing VEC staff.
As a result ADEQ can assume the following VVRP responsibilities without additional costs:
 ADEQ will provide repair facilities with all necessary paperwork including:
o Customer agreements, surveys, postage paid envelops, etc.
 ADEQ will train staff who answer the phone line, repair facilities staff and GDAT staff regarding the VVRP.
 ADEQ will provide a SOW and a Work Plan to the County for review and approval prior to initiating Program work.
 ADEQ will perform inspections of the participating VVRP repair facilities and GDAT technicians performing repair
verifications.
 ADEQ will audit invoicing functions as necessary.
 ADEQ will provide the participating VVR Program repair facilities through ADEQ’s Recognized Repair Facilities
(RRF) Program.
The attached Agreement Terms, Voluntary Vehicle Repair Program Overview, Work Plan, and SOW, are incorporated in the Agreement.
This document constitutes the entire Agreement between the parties pertaining to the subject matter hereof, and all prior or
contemporaneous agreements and understandings, oral or written, are hereby superseded and merged herein. This Contract may be
modified, amended, altered or extended only by a written amendment signed by the parties.
IN WITNESS WHEREOF, the parties have executed this “Agreement” as of the date set forth above;
MARICOPA COUNTY, a political subdivision of the State of Arizona
By:
Chairman, Maricopa County Board of Supervisors
Approved as to Form:
______________________________
Deputy County Attorney

ATTEST:
By:
Clerk of the Maricopa County Board of Supervisors
STATE OF ARIZONA )
) ss.
County of Maricopa )
On this ____ day of __________, 2018, before me personally appeared _____________________, the Chairman
of Maricopa County Board of Supervisors, for and on behalf of MARICOPA COUNTY, a political subdivision of the
State of Arizona, whose identity was proven to me on the basis of satisfactory evidence to be the person who he or she
claims to be, and acknowledged that he or she signed the above/attached document.
ARIZONA DEPARTMENT OF ENVIRONMENTAL QUALITY
_____________________________________________________
Signature
_____________________________________________________
Printed Name
_____________________________________________________
Title
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ADEQ18-176414_______
AGREEMENT TERMS
1. Recitals: The purpose of this Agreement is to administer the Maricopa County Voluntary Vehicle Repair
Program (VVRP), as required by A.R.S. §49-474.03.
1.1 ADEQ has the capacity, vehicle emissions contract with Gordon-Darby Arizona Testing, Inc. and list of
quality repair facilities to effectively manage the VVRP. This will allow the efficient repairing of qualified
vehicles, while assisting constituents and improving the State’s air quality.
1.2 ADEQ will work directly with Gordon-Darby Arizona Testing, Inc. ADEQ will be responsible for paying
Gordon-Darby Arizona Testing, Inc. for services that will be rendered.
1.3 The Parties agree to expeditiously initiate and complete the scope of work under this Agreement. The Parties
warrant, represent and agree that it, employees and representatives will comply with all applicable provisions
provided herein.
2. Definitions: The following definitions shall apply to the terms used in this Agreement, except where the
context necessarily requires otherwise.
2.1 “§” means Section.
2.2 “A.A.C.” means Arizona Administrative Code.
2.3 “A.R.S.” means Arizona Revised Statutes.
2.4 “Agreement” means this written document between ADEQ and the County.
2.5 “GDAT” means GORDON-DARBY ARIZONA TESTING, INC.
2.6 “County” means MARICOPA COUNTY.
2.7 “Department” or “ADEQ” means the Arizona Department of Environmental Quality.
2.8 “Parties” means ADEQ and MARICOPA COUNTY.
2.9 “State” means the State of Arizona.
2.10 “VVRP” means Voluntary Vehicle Repair Program.
3. Access to Information: Subject to statutory confidentiality requirements of the County and ADEQ, both
parties to this Agreement shall have full, complete and equal access to data and information prepared under
this Agreement on a no-charge basis.
4. Amendment: This Agreement may be modified only by written Contract Amendment signed by the Director
or designee, of ADEQ and the person duly authorized to act on behalf of the County. Contract Amendments
shall be executed with the same formalities as this Agreement. Executed copies of any Amendment shall be
provided to both parties.
5. Amount of Agreement: No funding is provided under this Agreement between Maricopa County and
ADEQ. Funds shall be expended to reimburse Gordon-Darby Arizona Testing, Inc. for work performed to
administer the VVRP under contract ADEQ14-052318. Any changes or modifications to any part of this
Agreement shall be modified only by written Contract Amendment.
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6. Governing Law:
6.1 This Contract shall be governed by and construed in accordance with the laws of the State of Arizona.
6.2 Implied Consent Terms: Each provision of law and any terms required by law to be in this Agreement are
a part of this Agreement as if fully stated in it.
7. Assignment: Neither Party may assign any rights hereunder without the express, written, prior consent of
the other Party.
8. Audit of Records: Pursuant to Arizona Revised Statutes (“A.R.S.”) Section (“§”)35-214 and §35-215,
GDAT shall retain all data, books and other records (“records”) relating to this Agreement for a period of
five years after completion of the Agreement, any litigation, claim, negotiation, audit, cost recovery, or action
involving the records has been completed. All records shall be subject to inspection and audit by the State
at reasonable times. Upon request, the GDAT shall produce the original of any or all such records.
9. Cancellation of State Contracts: Both parties may cancel this Agreement, without penalty of further
obligation, pursuant to A.R.S. § 38-511.
10. Agreement Term: The initial term of this Agreement shall be from the commencement of signatures by
both parties through June 30, 2018. The Agreement may be renegotiated for additional periods, by formal
Contract Amendment, subject to the requirements and/or limitations by Federal or State regulations.
11. Effective Date: This Agreement shall become effective upon execution of the agreement by all parties.
12. Non-Availability of Funds: Every payment obligation of ADEQ under this Contract is conditioned upon
the availability of funds appropriated or allocated for the payment of such obligation. If funds are not
allocated and available for the continuance of this Agreement, this Agreement may be terminated by either
party at the end of the period for which funds are available. No liability shall accrue to either party in the
event this provision is exercised, and the parties shall not be obligated or liable for any future payments or
for any damages as a result of termination under this paragraph.
13. Notices, Correspondence, Reports and Invoices:
13.1 All notices and correspondence shall be sent to:
For ADEQ: For Maricopa County:
Steve Calderon Maria Cody, Manager
Section Manager Travel Reduction and Outreach Division
Air Quality Vehicle Emissions Section Maricopa County Air Quality Department
Arizona Department of Environmental Quality 1001 N. Central Avenue
1110 West Washington Street Suite 550
Phoenix, AZ 85007 Phoenix, AZ 85004
(602) 771-7676 (602) 506-6936
Calderon.Steve@azdeq.gov mariacody@mail.maricopa.gov
13.2 All correspondence relating to the execution of the Contract, clarification of this Contract, and Contract
Amendments shall be sent to:
For ADEQ: For Maricopa County:
Dale Daniels, Procurement Specialist Phil McNeely, Director
Arizona Department of Environmental Quality Maricopa County Air Quality
1110 W. Washington Street 1001 N. Central Avenue #125
Phoenix, AZ 85007 Phoenix, AZ 85004
(602) 771-4779 (602) 506-6443
Daniels.Dale@azdeq.gov philmcneely@mail.maricopa.gov
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13.3 Either party to this Agreement may designate a new contact by filing a notice with the other party in
accordance with these notice requirements.
14. Ownership of Information: Title to all documents, reports, data, and other materials prepared by the GDAT
in performance of this Agreement shall rest in ADEQ, except for copyrighted material prepared in advance
of this Agreement by the GDAT at the expense of the GDAT. ADEQ shall have full and complete rights to
reproduce, duplicate, disclose, perform and otherwise use all information prepared under this Agreement,
except for copyrighted material as provided in this Section. The GDAT shall have full and complete rights
to reproduce, duplicate, disclose, perform and otherwise use all information prepared under this Agreement
with the provision that all reproduction, duplication, disclosures and literature shall contain
acknowledgement to ADEQ.
15. Reporting: Reporting pursuant to A.R.S. §49-474.03G shall be in accordance with the Scope of Work
included in this Agreement. In addition, ADEQ will provide quarterly reports to the County no later than 45
days after each quarter close.
16. Printing Credit: Promotional materials, such as brochures, advertisements, videos, maps, technical reports,
etc. developed for the VVRP, shall show credit to ADEQ. All promotional materials shall be printed to the
extent possible on recycled paper with the statement “Printed on Recycled Paper” printed on the cover sheet.
17. VVRP Review:
17.1 It is the responsibility of ADEQ to coordinate with the County regarding the progress of VVRP. The County
may request, at its discretion, and ADEQ shall provide, progress updates.
17.2 The “County” reserves the right to review and approve any and all forms, questionnaires, brochures, training
materials and other special purpose documents developed for use in VVRP. ADEQ shall provide the
“County” with copies of documents created for the VVRP.
18. Severability: The provisions of this Agreement are severable to the extent that any provision or application
to be invalid shall not affect any other provision or application of the Agreement, which shall remain in effect
without the invalid provision or application.
19. Termination:
19.1 ADEQ or the County may terminate this Agreement at any time, with or without cause, after giving 30 days
written notice of termination to the County or ADEQ, as appropriate. The notice shall specify the effective
date of termination.
19.2 In the event the Agreement is terminated, with or without cause, GDAT shall deliver all finished or unfinished
documents, data, and reports prepared as a result of this Agreement to ADEQ.
20. Indemnification:
20.1 Each party (as "Indemnitor") agrees to defend, indemnify, and hold harmless the other party (as
"Indemnitee") from and against any and all claims, losses, liability, costs, or expenses (including reasonable
attorney's fees) (hereinafter collectively referred to as "Claims") arising out of bodily injury of any person
(including death) or property damage, but only to the extent that such Claims which result in
vicarious/derivative liability to the Indemnitee are caused by the act, omission, negligence, misconduct, or
other fault of the Indemnitor, its officers, officials, agents, employees, or volunteers. The State of Arizona,
(State Agency) is self-insured per A.R.S. §41-621.
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ADEQ18-176414_______________
VOLUNTARY VEHICLE REPAIR PROGRAM OVERVIEW
The Arizona Department of Environmental Quality will administer the Voluntary Vehicle Repair Program
(VVRP) in Maricopa County under Maricopa County’s authorization. ADEQ will limit administrative costs to
the program by using existing ADEQ funds and staff. Costs to the VVRP fund will be limited to GDAT
administrative costs, and reimbursable repairs.
The VVRP will allow vehicles that are 12 years and older than the current calendar year to be repaired with
current technology if the vehicle fails an emissions test. The VVRP will pay up to $550 for emissions repairs,
and the vehicle’s owner is responsible for a copayment of $150.00.
Diesel powered vehicles with gross vehicle rating of more than 8,500 pounds that are registered in Area A or B and
fail any random roadside test conducted by the state or that fail the emissions test conducted pursuant to A.R.S. §
49-542 are eligible for up one thousand dollars in repair costs from the program. Qualified vehicle owners pursuant
to this subsection shall be responsible for one-half of the costs of the qualified repairs and the other half of the costs
shall be funded from the program up to one thousand dollars. An owner of vehicles that are registered as a fleet shall
not receive more than ten thousand dollars. No more than twenty-five per cent of the program funds in any year may
be used for diesel repairs.
Under the terms of ADEQ contract ADEQ14-052318, Gordon-Darby Arizona Testing, Inc. is responsible for
vehicle testing, customer education, vehicle repair facility references, paying of repair facility invoices and the
retesting of vehicles for Maricopa County. Gordon-Darby Arizona Testing, Inc. will then invoice ADEQ for the
cost of repairs as well as $40.00 per vehicle that was repaired.
The cost of the VVRP will include the following:
Print Materials $3,000.00
Software Development (one time cost) $31,250.00
Administrative Fee per Vehicle (1,000 vehicle estimate) $40,000.00
Maximum Cost of Gasoline Vehicle Reimbursable Repairs (1,000 vehicle estimate)* $550, 000.00
Total Cost: $624,250.00
*The owners of qualifying diesel vehicles are eligible for up to $1000 per vehicle for reimbursement of
emission-related repairs. Repairs must be made by a certified diesel repair facility. No more than 25 percent of
program funds may be used for diesel repairs.
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ADEQ18-176414________________
SCOPE OF WORK
The Arizona Department of Environmental Quality (ADEQ), under the authorization of Maricopa County (the
County) in accordance with A.R.S. §11-953 and A.R.S. §49-474.03, shall administer a Voluntary Vehicle Repair
Program (VVRP). The VVRP shall provide for real and quantifiable emissions reduction based on actual emissions
testing performed on the vehicle before and after repair.
1. The County shall provide the following services:
1.1 Pursuant to A.R.S. §49-474.03, the county shall coordinate with ADEQ to administer the VVRP.
2. ADEQ shall provide the following services:
2.1 ADEQ will review and pay invoices submitted by GDAT, including periodic auditing of GDAT.
2.2 ADEQ will quantify emissions reductions from the VVRP. ADEQ will be responsible for providing a
quarterly report to the County no later than 45 days after the close of each quarter. By December 1 of each
calendar year, the ADEQ shall prepare and submit a progress report to the County, Arizona Department of
Transportation, the Arizona Speaker of the House of Representatives, the Arizona President of the Senate,
the Governor of Arizona, the Arizona Secretary of State and the Director of the Arizona State Library
Archives and Public Records on the VVRP that contains at least the following information:
a. The number of vehicles repaired by model year and associated repair costs.
b. The number and nature of vehicle emissions reduced.
c. The cost-effectiveness of the VVRP in terms of dollars spent per ton of vehicle emission
reductions.
d. Any recommendations for improving the effectiveness of the VVRP.
e. The administrative costs of the VVRP.
3. GDAT shall provide the following services:
3.1 Develop software to automate process of recording emissions testing.
3.2 Develop print materials for the purpose of providing items specified in 3.4 (below).
3.3 Provide a staffed Helpline telephone number to answer questions from the public, staffing, data
gathering/research and report preparation.
3.4 Print and provide pre-qualification checklist and VVRP application.
3.5 Determine eligibility of vehicles for VVRP, including providing repair options to customers.
3.6 Contract with repair facilities eligible to participate in the VVRP.
3.7 Provide information on participating repair facilities to the customer.
3.8 Perform pre and post-repair testing and transmit results to repair facility.
3.9 Verify all emission related repairs performed by participating repair facility.
3.10 Reimburse participating repair facilities for emission related repair costs.
3.11 Invoice ADEQ for costs associated with implementing the VVRP.
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THIS PAGE INTENTIANALLY BLANK

ADEQ18-176414
VOLUNTARY VEHICLE REPAIR PROGRAM (VVRP)
FY19 WORK PLAN
ATTACHMENT 1 TO CONTRACT AMENDMENT
Table of Contents
BACKGROUND ................................................................................................................1
Historical Overview.........................................................................................................1
Vehicles Eligible for VVRP..............................................................................................1
VVRP Process .................................................................................................................2
VVRP Fee Structure........................................................................................................3
GORDON DARBY ARIZONA TESTING (GDAT) RESPONSIBILITIES .....................4
Implementation Timeline................................................................................................4
Phase I .............................................................................................................................4
Pre On-Board Diagnostic (OBD) 1995 Model Vehicle and Older Requirements:.....5
On-Board Diagnostic (OBD) 1996 Model Vehicle and Newer Requirements:..........5
Phase II............................................................................................................................6
Software Development Tasks: .....................................................................................6
ADEQ VVRP RESPONSIBILITIES ..................................................................................7
ADEQ Administrative Responsibilities...........................................................................7
VVRP Branding Responsibilities.....................................................................................7
Participating VVRP Repair Facilities..............................................................................7
Participating VVRP Repair Facilities Compliance and Audit Plan.................................8
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VVRP Verification Technician and State Inspector Qualifications ................................9
GDAT Waiver Lane Certification Requirements ........................................................9
ADEQ State Station/Fleet Inspector Certification Requirements ..............................9
VVRP Survey Review ......................................................................................................9
ADEQ Outreach to Participating VVRP Repair Facilities..............................................9
VVRP Reporting............................................................................................................10
PARTICIPATING VVRP REPAIR FACILITIES RESPONSIBILITY............................10
STATE
STATUTE............................................................................................................................
..............12
BACKGROUND
Historical Overview
The Voluntary Vehicle Repair and Retrofit Program (VVRRP) was enacted (Laws 1998,
Chapter 217, § 19) to provide assistance to the owners of vehicles that were 12 years old
or older to help them comply with the requirement to successfully repair vehicles that
had failed emissions inspections. Arizona law (A.R.S. §49-474.03) requires Maricopa
County and Pima Counties to operate and administer a VVRRP in Area A and Area B
(A.R.S. §49-541) and to coordinate the program with the Arizona Department of
Environmental Quality (ADEQ) and the Arizona Department of Transportation
(ADOT). The program is required to provide for quantifiable emission reductions based
on actual emissions testing performed on the vehicle before and after repair.
The VVRP (including the 18 month pilot) which began in January 1999, repaired or
retrofitted nearly 13,000 vehicles that failed emissions tests. Virtually all were light-duty
gasoline vehicles. While diesels are eligible for the program, only three diesel-powered
vehicles were repaired during the decade in which the program operated.
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For the first nine years of the program, 850 to over 1,100 vehicles were repaired or
retrofitted each year. (The retrofit portion is no longer part of the program since retrofit
kits are no longer manufactured). The program has been renamed as the Voluntary
Vehicle Repair Program (VVRP). In the final two years, with much reduced funding, a
total of 1,221 vehicles were involved in the program. An important distinction within the
program is the type of emissions test conducted (which is based primarily on the model
year for each vehicle).
Vehicles Eligible for VVRP
1. Gasoline Vehicles
 The vehicle owner is willing to participate in the program.
 The vehicle must be at 12 years older than the current calendar year.
 The vehicle being repaired is functionally operational.
 The vehicle being repaired is titled in Arizona and has taken the emission
inspection test.
 The vehicle has been registered during the immediately preceding twelve
months and has not been unregistered for more than 60 days after failing the
test.
 The emissions control system has been tamper free.
 The emissions control system has not been removed or disabled, in whole or in
part.
 The vehicle is taken to a participating VVRP Repair Facility. Any repairs that
are not completed by a participating VVRP Repair Facility are not eligible for
payment.
 Participation in the program is limited to one vehicle per owner.
 Motor Homes, motorcycles, salvage vehicles and fleet vehicles are not eligible
to participate in the program.
2. Diesel Vehicles
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 Qualifying light duty diesel vehicles with a Gross Vehicle Weight Rating
(GVWR) of 8,500lbs or less must meet the same requirements as gasoline
vehicles.
 Qualifying heavy duty diesel vehicles with a GVWR of 8,501lbs and greater
that fail an emissions test can get up to $1,000.00 for repairs. A.R.S. §49-
474.03 (C)
 A fleet owner cannot receive more than a total of $10,000.00.
 No more than 25% of the program funds in a year can be used for heavy duty
diesel repairs.
3. Catalytic Converters
 ADEQ shall operate and administer a program to replace catalytic converters
on motor vehicles that fail to meet emissions standards due to failure of the
catalytic converter system if that failure is not the result of tampering in a
county with a population of more than one million two hundred thousand
persons (currently this only applies to Maricopa County only).
VVRP Process
The following is the VVRP process for gasoline and diesel cars and trucks failing the
initial emission test (for more detailed information, refer to the VVRP Process Flow
Diagram):
 The customer arrives at a State Station for an emissions test.
 Gordon Darby Arizona Testing Inc. (GDAT) performs the applicable test on the
vehicle and the vehicle fails.
 GDAT informs the customer that the vehicle failed the emissions inspection and
describes the VVRP to the customer.
 GDAT Technical Advisor (TA) will go over the program qualification checklist
with the customer in order to verify that the vehicle meets the requirements to be
accepted in the VVRP.
o If the customer elects to participate in program, they have 60 days to fulfill the
VVRP requirements.
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o If the customer fails to initiate participation within 60 days, the vehicle must
fulfill the required emissions inspection for registration.
o GDAT will review the checklist. If the vehicle does not meet the VVRP
requirements, then the vehicle is not eligible for program and must fulfill the
required emissions inspection for registration.
 On OBD vehicles, GDAT waiver lane inspectors will perform a loaded/idle test
since the regular test lanes are unable because of software restrictions. During the
first six months GDAT will development and implement new VVRP software so
that this can be completed in the emissions test lanes.
 The customer takes the vehicle to a participating VVRP Repair Facility for
diagnosis and repair.
 The participating VVRP Repair Facility will explain the program to the customer.
The customer will sign an agreement with the participating VVRP Repair Facility
to have the vehicle diagnosed and repaired.
 The participating VVRP Repair Facility will review the test results from the initial
test failure and diagnose the vehicle’s emissions failure. The participating VVRP
Repair Facility will inform the customer of needed repairs and the associated cost.
 If the customer agrees to proceed with the vehicle repairs then,
o The customer agrees to pay a $150.00 co-payment to the VVRP Repair
Facility.
 If the customer does not agree to proceed with the vehicle repairs then,
o The customer agrees to pay the $75.00 diagnostic fee.
 The vehicle is repaired as per the participating VVRP Repair Facility/customers
agreement.
 The vehicle is returned to the waiver lane within two (2) days of the repair by the
customer for a retest.
o The customer has the option to pay the participating VVRP Repair Facility a
$25.00 non-refundable fee to return the vehicle to the waiver lane facility for
the retest.
 GDAT waiver lane facility performs a retest of vehicles participating in the VVRP
to determine if the vehicle passes (for both OBD and non-OBD vehicles).
 If Vehicle passes emission test:
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o It will be given (if OBD) a tailpipe test to quantify emissions. GDAT will then
transmit test results to participating VVRP Repair Facilities.
 If the Vehicle Fails the emissions test:
o As part the VVRP requirements, the vehicle must pass the emissions test. If
vehicle fails, the participating VVRP Repair Facility will perform additional
repairs at no additional charge to the VVRP or vehicle owner.
 GDAT will compensate participating VVRP Repair Facilities for repairs within
five (5) business days of receipt of invoice.
 On a monthly basis, GDAT will submit repair invoices to ADEQ for
reimbursement
 ADEQ will remit payment to GDAT.
VVRP Fee Structure
Pursuant to A.R.S. §49-474.03 (D), a total of $550.00 will be made available to the
customer for repair of emissions related failures and the customer is responsible for
$150.00 co-payment and any costs greater than $700.00. Also the customer can
choose to not participate in the program. The following table shows a breakdown and
responsibilities of the overall VVRP costs.
VVRP Fee Structure Regarding the Customer 1
Reimbursable Gasoline Vehicle Repair Costs (VVRP) $550.0
0
Co-payment (vehicle owner) $150.0
02
Total Program and Minimum Vehicle Owner Costs $700.0
0
LEGEND:
1. $25.00 non-refundable fee – Customer is required to return to the emission
testing station within two (2) days of the repair for post repair emission testing.
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Also the customer has the option to pay the participating VVRP Repair Facility
this non-refundable fee.
2. $75.00 non-refundable fee – If after diagnosis is complete and the customer
chooses not to participate in the program the fee will be charged.
Diesel powered vehicles with gross vehicle rating of more than 8,500 pounds that are
registered in Area A or B and fail any random roadside test conducted by the state or
that fail the emissions test conducted pursuant to A.R.S. §49-542 are eligible for up one
thousand dollars in repair costs from the program. Qualified vehicle owners pursuant to
this subsection shall be responsible for one-half of the costs of the qualified repairs and
the other half of the costs shall be funded from the program up to one thousand dollars.
An owner of vehicles that are registered as a fleet shall not receive more than ten
thousand dollars in total monies. No more than twenty-five per cent of the program
funds in any year may be used for diesel repairs.
GORDON DARBY ARIZONA TESTING (GDAT) RESPONSIBILITIES
Implementation Timeline
 GDAT will implement Phase II of VVRP within the next 6 months (12-14-18).
o GDAT will use paper forms in this interim period prior to Phase II software
automation completion.
o Phase II will be implemented within 6 months (12-14-18) giving GDAT
Operations time to evaluate current procedures. Phase II will deliver more
software automation to the program.
Phase I
The following addendum to the GDAT emission testing contract will include the
following services that will be provided to assist with the VVRP.
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The program will begin within 45 days of notification to proceed with the VVRP, and
GDAT will develop the following items:
1. GDAT will complete printing of the VVRP tasks to include:
 Pre-qualification checklists
 Applications
Printing Cost
Pre-Qualification Checklist- 3000 $1,500.00
VVRP Application- 3000 $1,500.00
Total: $3,000.00
2. GDAT will implement testing on Pre and Post 1995 vehicles per the following
agreed upon items:
Pre On-Board Diagnostic (OBD) 1995 Model Vehicle and Older Requirements:
1. The Technical Advisor (TA) will go over the Pre-qualification Checklist with the
customer.
2. If qualified, the customer will be directed to a participating VVRP Repair Facility
of their choosing.
3. The TA will make a copy of the Pre-Qualification checklist after completion and
give the original to the customer.
4. The customer will have 60 days to decide on whether they want to participate
in the program.
5. The TA will enter the vehicles information on the Pre-OBD spread sheet.
6. The customer takes the vehicle to get repaired by a participating VVRP Repair
Facility.
7. Pursuant to A.R.S. § 49-474.03(D)(2) if the repair exceeds the limit of
$700.00 (which includes the diagnosis and repair costs), the customer has the
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option to pay the difference or not participate in the program.
8. The participating VVRP Repair Facility will explain the program to the
customer. The customer will sign an agreement with the participating VVRP
Repair Facility to have the vehicle diagnosed and repaired and the customer will
be informed that the vehicle must be returned to the waiver lane facility for a
retest within two (2) working days. If the customer cannot meet the two (2)
working day requirement, the customer has the option of having the
participating VVRP Repair Facility take the vehicle to the waiver lane facility
for the retest for a fee of $25.00.
9. After the repairs have been made by a participating VVRP Repair Facility, the
vehicle will be returned to the waiver lane facility for a retest within two (2)
working days. The customer or participating VVRP Repair Facility will be
instructed to bring all repair receipts with them to the waiver lane facility for re-
testing.
10.The waiver lane facility will verify the repairs performed along with receipts on
every vehicle participating in the VVRP. Waiver lane personnel will make copies
of receipts and validate that the receipts match the actual repairs made.
11.The vehicle will be moved to a regular testing lane and a tailpipe test will be
performed.
12.If the vehicle passes, GDAT will transmit the Vehicle Inspection Report (VIR)
containing the test results to the participating VVRP Repair Facility via e-mail
and GDAT will be billed by the participating VVRP Repair Facility. GDAT will
compensate the participating VVRP Repair Facilities and turn invoices into the
ADEQ monthly for reimbursement.
13.GDAT will reimburse the participating VVRP Repair Facilities within five (5)
business days.
14.Based on the requirements of the program, the vehicle will be required to pass. If
the vehicle fails, the vehicle will be returned to the participating VVRP Repair
Facility for re-diagnosis and/or repairs at no additional charge to the customer.
On-Board Diagnostic (OBD) 1996 Model Vehicle and Newer Requirements:
1. The TA will go over the Pre-qualification Checklist with the customer.
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2. If qualified, the customer will be directed to a participating VVRP Repair
Facility of their choosing.
3. The customer will have 60 days to decide on whether they will participate in the
program.
4. The customer takes the vehicle to get repaired by a participating VVRP Repair
Facility.
5. Pursuant to A.R.S. §49-474.03(D)(2) if the repair exceeds the limit of $700.00
(which includes the diagnosis and repair costs), the customer has the option to
pay the difference or not participate in the program.
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6. If the customer is qualified and agrees to participate, they will be directed to a
waiver lane facility to receive their first tailpipe test before going to a
participating VVRP Repair Facility. Waiver lane personnel will perform a
loaded test on the vehicle and access HC, CO & CO2 readings, and readings
will be entered onto the OBD tracking sheet.
7. The customer after receiving a tailpipe test will be directed to visit one of the
participating VVRP Repair Facilities of their choosing.
8. The customer then takes the vehicle to a participating VVRP Repair Facility for
repair.
9. The participating VVRP Repair Facility will explain the program to the
customer. The customer will sign an agreement with the participating VVRP
Repair Facility to have the vehicle diagnosed and repaired and the customer will
be informed that the vehicle must be returned to the waiver lane facility for a
retest within two (2) working days. If the customer cannot meet the two (2)
working day requirement, the customer has the option of having the
participating VVRP Repair Facility take the vehicle to the waiver lane facility
for the retest for a fee of $25.00.
10.After the repair has been made by a participating VVRP Repair Facility, the
vehicle will be returned to the waiver lane facility for a retest within two (2)
working days. The customer or participating VVRP Repair Facility will be
instructed to bring all repair receipts with them to the waiver lane facility for re-
testing.
11.The waiver lane facility will verify the repairs performed along with receipts on
every vehicle participating in the VVRP. Waiver lane personnel will make copies
of receipts and validate that the receipts match the actual repairs made. The
waiver lane facility will tailpipe test the vehicle again for emission readings which
will be entered onto the OBD tracking sheet.
12.The vehicle will be moved to a testing lane and OBD tested. If the vehicle
passes, GDAT will transmit the VIR containing test results to the participating
VVRP Repair Facility via e-mail and GDAT will be billed by the repair shop.
GDAT will compensate the participating VVRP Repair Facilities and turn
invoices into ADEQ monthly for reimbursement.
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13.GDAT will reimburse the participating VVRP Repair Facilities within five (5)
business days.
14.Based on the requirements of the program, the vehicle will be required to pass.
If the vehicle fails, the vehicle will be returned to the participating VVRP Repair
Facility for re-diagnosis and/or repairs at no additional charge to the customer.
Phase II
Please be advised Phase II will be implemented by December 14, 2018. At this time no
monies have been spent for Phase II. During the first twelve months of operation,
GDAT will develop and implement VVRP software to automate emission test data
collection in the emission test lanes. This will be a one-time start-up cost. Any changes
to currently identified automation would be reviewed with ADEQ prior to development
of the finalized software.
GDAT will develop a system to track invoices and vehicle year/make/model and collate
emission reduction data for reporting purposes.
Software Development Tasks
250 hours at $125.00 per hour for:
Waiver lane VVRP Software modifications 130
hours
Lane Software modifications 40
hours
Portal reporting 40 hours
System Development testing 32
hours
Software development 8
hours
Total: $31,250.00
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ADEQ VVRP RESPONSIBILITIES
ADEQ Administrative Responsibilities
 ADEQ will provide participating VVRP Repair Facilities with all necessary
paperwork including: Customer agreements, surveys, postage paid envelops, etc.
 ADEQ will train staff who answer a dedicated phone line and GDAT staff
regarding the VVRP.
 ADEQ will provide the participating VVRP Repair Facilities through ADEQ’s
Recognized Repair Facilities (RRF) Program.
 ADEQ will perform inspections of the participating VVRP Repair Facilities and
GDAT technicians performing repair verifications.
 ADEQ will audit a minimum 25% of the participating VVRP Repair Facilities
invoices quarterly.
 In addition, ADEQ will audit a minimum 25% of GDAT invoices quarterly.
 ADEQ will provide staff support to the counties advisory committees.
VVRP Branding Responsibilities
Maricopa and/or Pima Counties branding will not be included in any of the marketing,
materials or program-related documents produced by ADEQ or GDAT used for the
VVRP.
Participating VVRP Repair Facilities
Pursuant in part in the Arizona Revised Statutes A.R.S. § 49-474.03(B)(8), vehicles
participating in the VVRP must be taken to a participating VVRP Repair Facility. Any
repairs not performed at a participating VVRP Repair Facility are not eligible for
payment. ADEQ will solicit and inspect participating VVRP Repair Facilities.
Participating VVRP Repair Facilities will be reviewed annually by ADEQ and if their
performance is satisfactory they will be renewed. ADEQ will also add/replace
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participating VVRP Repair Facilities as needed based on their performance. GDAT will
contract with participating VVRP Repair Facilities.
ADEQ will be using the RRF Program as a minimum requirement for participating
VVRP Repair Facilities to qualify to be part of the program. ADEQ has identified and
categorized three different levels to the RRF’s as follows:
 75% to 79% passing emissions repair effectiveness, Bronze;
 80% to 89% passing emissions repair effectiveness, Silver;
 90% to 100% passing emissions repair effectiveness, Gold.
For purposes of participating in the VVRP the Department has determined that RRF’s
with a 90% and higher emissions repairs success may apply to become a participating
VVRP Repair Facility and eligible for payment.
Participating VVRP Repair Facilities Compliance and Audit Plan
The purpose of the audit is to ensure that all RRF’s participating in the VVRP perform
all aspects of the emissions repairs within the guidelines of the VVRP.
Pursuant in part in the Arizona Revised Statutes A.R.S. § 49-474.03(B)(8), the vehicle
is taken to a participating VVRP Repair Facility. Any repairs not performed at a
participating VVRP Repair Facility are not eligible for payment. The Department has
determined that RRF’s with a 90% and higher emissions repair success may become a
participating VVRP Repair Facility and eligible for payment.
To ensure the integrity of the program, all participating VVRP Repair Facilities shall be
audited quarterly as follows:
1. Upon arriving at the facility, the state inspector shall show identification and
advise the owner or on site representative the purpose of the visit.
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2. The state inspector shall verify that the facility employs a certified technician, and
that the technician’s certifications are current. If the facility does not meet the
requirement, the state inspector shall discontinue the audit and inform the owner
that their facility does not meet the participating VVRP Repair Facility
requirements and is not authorized to be in the program. Record comments on
the checklist.
3. The state inspector shall review documents of vehicles that have been repaired or
are in the process of being repaired. The state inspector shall ensure the
participating VVRP Repair Facility has all the necessary equipment to conduct the
emissions diagnosis and repairs, i.e. gas analyzer, scan tool and record comments
on the checklist.
4. The state inspector shall observe any current vehicles being repaired for emissions
and record comments on the checklist.
5. If there are any concerns or the participating VVRP Repair Facility does not meet
the requirement of being in the program, explain the requirements to the
participating VVRP Repair Facility and that they will be removed from the
program if they do not meet the requirements within a three month time frame
which includes maintaining an average of 90% emissions repair success rate.
6. ADEQ inspectors will assist customers with complaints received from either
GDAT or participating VVRP Repair Facilities.
At the conclusion of the audit the state inspector will provide a copy of the checklist to
the owner or the on-site representative.
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VVRP Verification Technician and State Inspector Qualifications
GDAT waiver lane technicians will be inspecting and verifying repairs that have been
performed by the participating VVRP Repair Facilities. Below is the certification criteria
for the waiver lane technicians.
GDAT Waiver Lane Technician Certification Requirements:
 GDAT IM-147 certification (Area A).
 Attend an ADEQ waiver lane certification training class.
 Show proficiency on how to identify valid repair receipts, estimates and
completed repairs on all makes and models of vehicles that have failed the Arizona
State emissions test.
 Pass an ADEQ waiver lane certification test with a score of 80% or better.
ADEQ State Station/Fleet inspectors will audit GDAT and the participating VVRP
Repair Facilities equipment and technicians on a regularly scheduled basis. Below is the
certification criteria for ADEQ State Station/Fleet inspectors.
ADEQ State Station/Fleet Inspector Certification Requirements:
 Pass Equipment Repair Technician certification test with a score of 80% or
better.
 Be cross trained and show proficiency in both State Station and Fleet equipment
and personnel auditing.
 Pass an ADEQ Diesel and Non-Diesel Vehicle Emissions Inspector Certification
with a score of 80% or better.
 Attend an ADEQ waiver lane certification training class.
 Pass an ADEQ waiver lane certification test with a score of 80% or better.
VVRP Survey Review
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ADEQ will review customer surveys, track results, which will be included in the ADEQ
Annual Report.
ADEQ Outreach to Participating VVRP Repair Facilities
In order to find participating VVRP Repair Facilities, ADEQ will invite current
Recognized Repair Facilities to attend one of two open house discussions about the
program. The invitations will be sent to those Recognized Repair Facilities that meet the
criteria for 90% passing emission repair effectiveness. Meetings will be held in both
Maricopa and Pima Counties. ADEQ will explain the Statutes Governing the VVRP and
additional requirements for equipment and personnel training during the open house
discussions.
VVRP Reporting
ADEQ will quantify emissions reductions from the VVRP. ADEQ will be responsible for
providing a quarterly report to the County no later than 45 days after the close of each
quarter containing the information below. By December 1 of each calendar year, ADEQ
shall also prepare and submit an annual progress report to the County, the Department
of Transportation, the Speaker of the House of Representatives, the President of the
Senate, the Governor, the Secretary of State and the Director of the Arizona State
Library Archives and Public Records on the VVRP that contains at least the following
information:
1. The number of vehicles repaired by model year and associated repair costs.
2. The cost-effectiveness of the program in terms of dollars spent per ton of vehicle
emission reductions.
3. Any recommendations for improving the effectiveness of the program.
4. The administrative costs of the program.
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Metrics and data to be reported in quarterly and annual progress reports:
1. Graph the success rate of vehicles passing emissions on the second attempt with
the goal of a 95% pass rate.
2. Track and verify that ADEQ can repair an equal or greater number of vehicles
than when the Counties operated the program.
3. Track the Audit compliance and ensure that a 90% compliance rate is achieved by
the VVRP shops.
a. Bi-monthly tracking for the first six months or until a 90% compliance rate
is achieved.
b. Quarterly tracking for the next six months or until a 90% compliance rate
is achieved.
c. Annual tracking as long as there is a 90% compliance rate.
4. Percentage increase in the number of vehicles repaired compared to previous
year.
5. Percentage increase in the tons of vehicle emissions reduced.
6. Documentation of all outreach activities and steps taken to effectively promote
the VVRP to the community and significantly increase the number of customers
participating in the program (include copies of advertisements, press releases,
flyers, and any other associated outreach materials).
7. All administrative costs of the program, regardless of funding source, including
but not limited to personnel, overhead, supplies, subcontractor, advertising,
printing, etc.).
PARTICIPATING VVRP REPAIR FACILITIES RESPONSIBILITY
The participating VVRP Repair Facilities will be responsible for the following:
 Obtain a signed customer agreement form and take copayment.
 Complete the vehicle diagnostic and provide a written estimate to the customer
for approval to continue in the program.
 Complete the emission related repairs.
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 Finalize additional payment from customers for repairs, if repairs go beyond the
combined $700.00 amount (see VVRP Fee Structure Regarding the Customer
table on page 3).
 Customer can opt to have the participating VVRP Repair Facility take the vehicle
to the emissions station for post-repair testing for a fee of $25.00.
 Distribute a customer satisfaction survey and return envelope to be mailed back
in. ADEQ will provide copies of the survey and postage-paid return envelopes.
 Submit invoices to GDAT for reimbursement.
STATE STATUTE (Voluntary vehicle repair and retrofit program; criteria; fund; report)
This agreement and work plan shall be subject to 49-474.03, including Section F, the
VVRP fund, which states:
The voluntary vehicle repair and retrofit program fund is established. The director shall
administer the fund. Not more than five per cent of the monies in the fund may be used
for the purpose of educating the general public about the program and eligibility for the
program. The fund consists of monies from the following sources:
1. Monies appropriated by the legislature.
2. Monies appropriated by political subdivisions.
3. Monies deposited pursuant to section 49 551, subsection B.
4. Gifts, grants and donations.
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