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Maricopa County Board of Supervisors Administration June 1, 2018 301 West Jefferson Street 10th Floor P.O. Box 7705 Phoenix, AZ 85003- Tempe, AZ 85287-3902 2143 RE: MCLEAPS Student Placement Agreement Addendum No. 9 Dear Dr. Searle: The Maricopa County Leadership and Education Advancing Public Service (MCLEAPS) Internship Program is preparing to select students for the fall 2018 semester. The MCLEAPS Internship Program is administered through the master Student Placement Agreement in place between Maricopa County and the Arizona Board of Regents, for and on behalf of Arizona State University (collectively, the “Parties”), approved by the Maricopa County Board of Supervisors on April 23, 2014 (C-31-14-029-3-00) (the “Student Placement Agreement”) and which the Parties agree remains in full force and effect. In consideration of the mutual covenants and agreement contained in the Student Placement Agreement, the Parties hereby enter into this ninth letter addendum (“Addendum No. 9”) for the purpose of ensuring all parties are in accord with the following agreements for the fall 2018 semester, with respect to the MCLEAPS Internship Program: Arizona State University agrees to: 1. Preclude advisors or professors from requiring outside assignments or class attendance during the semester the intern is assigned to Maricopa County, without the knowledge and consent of the MCLEAPS Intern Coordinator. 2. Pay the ASU tuition and University fees (this excludes any course or program fees associated with a particular degree program) for a number of students not to exceed the previous year’s level. 3. Select and recommend those applicants found to be most qualified for the program. The number of applicants shall be determined during the interview process. Maricopa County agrees to: 1. Provide a stipend of $4,700 to each intern in the MCLEAPS Internship Program. 2. Provide an orientation session for interns. 3. Provide seminars for the interns. 4. Provide the University Intern Coordinator with a mid-semester performance evaluation for each intern. 5. Provide the University Intern Coordinator with a final evaluation for each intern that includes: a. A paper or project prepared by the intern reflecting the intern’s experience. b. A performance evaluation by the intern’s immediate supervisor. 6. Accommodate conferences between interns and the University Intern Coordinator. The Parties agree to this Addendum No. 9. The Parties further agree and reaffirm that no other terms or conditions of the above mentioned master Student Placement Agreement not hereby otherwise modified or amended shall be negated or changed as a result of this Addendum. In the event of a conflict between the Student Placement Agreement and any portion of this Addendum, the terms of the Student Placement Agreement shall prevail. If this meets with your approval, please so designate by signing and returning one copy of this letter to Ms. Fran McCarroll, Clerk of the Board, Maricopa County. Sincerely, Steve Chucri, Chairman Maricopa County Board of Supervisors Attested to by: Fran McCarroll Clerk of the Board ACCEPTED AND APPROVED this day of , 2018. Executive Vice President and University Provost, Dr. Mark Searle APPROVED AS TO FORM: ___________________________ Attorney for the County cc: Jan Plank, HR Director MARICOPA COUNTY INTERNSHIP PROGRAM ACKNOWLEDGMENT FORM By signing this form I, __________________________________________, acknowledge the following: 1. The Maricopa County Internship Program (the “Program”) is approximately ______ weeks, for a minimum of ____ hours per week (not to exceed ____ hours per week), beginning ______________, 20___ and concluding ______________, 20___. 2. In order to successfully complete the Program, I am required to participate for the duration of the term of the Program. 3. I agree to provide the MCLEAPS Intern Coordinator with an evaluation of the internship program. 4. I agree to provide the MCLEAPS Intern Coordinator a final project that includes: a. A paper or project reflecting the intern’s experience. b. The performance evaluation completed by the intern’s immediate supervisor. 5. It is my responsibility to seek academic credit from my college for my participation in the Program. The County does not control eligibility for internship credit. 6. I have been notified of where I can view Maricopa County policies. If I fail to comply with any rules, regulations, policies, or procedures of the County, such failure may result in disciplinary action, up to and including dismissal from the Program. 7. Transportation to and from the Program is my sole responsibility, and shall not be the responsibility of the County. 8. I am responsible for maintaining my own health insurance throughout the entire term of my participation in the Program. In the event I am injured while on Maricopa County property, I will immediately notify my assigned Program supervisor. I understand and agree that Maricopa County is under no obligation to provide me medical services or transportation to obtain medical services. 9. I understand I have the responsibility to act professionally and appropriately at all times while participating in the Program. If at any time I feel I am being treated unprofessionally or inappropriately, I have the right and responsibility to report this directly to the Department of Human Resources. 10. I am not an employee of the County and therefore I will not be entitled any benefits normally associated with employment with the County, such as, but not limited to, wellness programs, paid leave accrual, commuter benefits, and health, behavioral health, pharmacy, vision, dental, life, and short term disability insurance programs. Also, I will not be entitled to enroll in the Arizona State Retirement System or the County’s deferred compensation retirement plan as a result of my participation in the Program. 11. I am not entitled to any wages from the County and I will not be eligible for unemployment compensation benefits when my internship ends, even if the County terminates my services. 12. My internship is at will, terminable at any time, and participation in or completion of the Program does not entitle me to a job with the County or any of the protections afforded by A.R.S. § 11-351 et seq. (Arizona laws governing county employee merit systems) or the Maricopa County Employee Merit System. 13. I understand that I may be exposed to confidential information while participating in the Program and I agree to respect the confidential nature of all information whether in hardcopy or electronic form which may be revealed to me in any manner. I also agree not to remove such information via copies or by other recording means from County work locations. 14. My school and Maricopa County may exchange personal information about me, including information from my educational records, in connection with my placement and participation in the Program. 15. I understand that there are certain dangers, hazards and risks associated with my participation in the Program. I further understand that all risks cannot be prevented. I have considered the risks associated with participating in the Program and knowingly and voluntarily assume all said risks. On behalf of myself, and my family, heirs, assigns, and personal representatives, I hereby agree to indemnify, hold harmless, release from liability and waive any legal action against Maricopa County, its governing board, officers, agents and employees (collectively, “the Released Parties”) for any personal injury, death, or property damage I may suffer, due to any cause, including but not limited to the negligence of the Released Parties, arising out of or in any way connected to my participation in the Program or while in transit to or from the site location(s) of the Program. I understand that by signing this document I am representing that I have read and understand all of its terms and conditions and that I fully intend to be bound by the same. I also understand that I may consult with an attorney prior to signing this document. Signature: _______________________________________________ Date: ____________________ Print Name: ______________________________________________