COMPETITION IMPRACTICABLE.PDF

Office of Procurement Services
GOODS AND SERVICES
COMPETITION IMPRACTICABLE FORM
This form is to be used when an agency believes an acquisition is a single source and the acquisition dollar amount is above
$5,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors approval is required if
the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement Services I 320 W.
Lincoln I Phoenix, AZ 85003. Fax number: 602.258.1573. The signed form must be retained in the purchasing file.
DEPARTMENT NAME DEPARTMENT RX#
Human Services
PROPOSED CONTRACT VENDOR NEED IDENTIFIED Date: J ul 31, 2016
Company: The Society of St. Vincent de Paul REQUESTED DELIVERY
Address: 1075 W Jackson Street Date: Sep 1 , 2016
City, State: Phoenix, AZ QUOTED PRICE: 95,000
Zip/Postal Code: 85007
Phone: (602) 850-6910 Accounting string:
Fax:
Contact Name: Steve Attwood, Chief Operations Officer
DESCRIPTION OF GOODS OR SERVICE REQUIRED:
The estimated cost of this Procurement is: C.- $100k C> $100k
Is this a Technology Procurement? C. Yes C: No
There is an urgent need to provide temporary emergency shelter services to those located at the Human
services Campus in Downtown Phoenix. The homeless individuals were require these services previously
sleeping nightly on a County parking lot. There is an urgent to to ensure the health and safety of these
homeless individuals and provide them with indoor sleeping accommodations, along with a coordination to
other housing services and initiatives. In addition, weather relief services are required at the Human services
campus when there are extreme weather conditions outside.
SINGLE SOURCE CATEGORY (Check applicable box, attach documentation or provide explanation below.)
Maricopa County Procurement Code MC1-351 states: "Single source" means an acquisition where, competition is impractical because
of standardization, warranty, or other factors as approved by the Board of Supervisors.
NOTE: The following are unlikely to be sufficient single source justifications:
• Personal or agency preference for a product or vendor
• Agency perception that the vendor is the best qualified (this should be determined through a competitive process)
• Lack of agency planning resulting in limited time to conduct a competitive procurement
• Special incentive or deal offered (can be assessed in open and competitive solicitation)
• Agency convenience
C Grant specified (supporting documents attached) ,... , Software license renewals, additions, or upgrades available
from only one source
C Mailing lists, subscriptions or media advertising Brand compatibility available from only one source (no other
distributors)
C' Warranty voided if service provided by other contract vendor r, Other proprietary situation
(;" Other (Provide written explanation below)

THIS PROCURMENT IS A SINGLE SOURCE BECAUSE (attach additional page if needed):
Maricopa County Human Services Department is part of a public and private Funders Collaborative, which includes Maricopa
County, the City of Phoenix, the Arizona Department of Housing, the Arizona Department of Economic Security, and the non-profit
Valley of the Sun United Way. The Collaborative is developing the short and long range plans to address homelessness in Maricopa
County; part of the plan includes providing emergency shelter to those who were formerly utilizing the parking lot on Jackson
Street. This emergency shelter must be located on the Human Services Campus in downtown Phoenix. The Collaborative has
established the service model that includes temporary emergency shelter with safe and secure, indoor sleeping arrangements for
clients from 7:30 pm to 5:00 am, coordination of emergency shelter services with housing programs and other initiatives to reduce
client numbers (including housing placements), and to provide weather relief services on an intermittent basis. It is determined
that St. Vincent de Paul, who is also located on the Human Services Campus, is the only agency located in downtown Phoenix at
the Human Services Campus that has the capability, the facilities, and the willingness to provide this complete model of services.
Other agencies provide components of the model but no other agency provides all the necessary services at one location.
SEARCH
A search was conducted consisting of: (check all that apply) RESULTS
0 Market research D Public notice given, list no alternatives were identified
0 Other vendors contacted .I2 Other 0 no alternatives were deemed acceptable
because (explain below):
Describe the search from above in detail:
Although Lodestar Day Resource Center (LDRC) was identified as a potential agency to complete
these services, LDRC has stated they are not able to complete all of these services on an on-going
basis. The Collaborative has thus determined that St. Vincent de Paul is the only other agency located
in downtown Phoenix at the Human Services Campus that has the capability, the facilities, and the
willingness to provide this complete model of services. Other agencies provide components of the
model but no other agency provides all the necessary services at one location.
PRICE
MC1-352-13 states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence
to support a Competition impracticable determination conta ning an explanation of why the proposed procurement
process is Advantageous to the County; and the scope, durat on, and estimated total dollar value of the procurement.
Price has been fairly and reasonably established by: fl Comparison to public sector contract pricing
r..-1 Comparison to previous comparable purchases 0 Discount off published catalog pricing
I—I from a different vendor D Market survey
Independent estimate ), Other, explain:
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis):
The Human Services Department has extensive experience contracting for services for homeless and
low income families including: Client Assessment, Case Management, Low Income Housing, Service
Coordination, Housing Referrals and Placements, and Administrative costs. This experience, coupled
with the Involvement and review by members of the Funders Collaborative, ensure that the price is
reasonable. St. Vincent de Paul will be receiving funding from others in the Collaborative as well. The
cost for the temporary shelter services and the weather relief services will not exceed $95,000.

CERTIFICATIONS
I certify:
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;
2) the price to be paid to the proposed single source vendor is fair, reasonable, and provides the best value to Maricopa
County; and
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning
or for purposes of securino the services of a preferred vendor.
Agency Head or Agency Head Delegat ignatur equired)
/
Bruce Liggett fl-t--- '?ii-11ZDY (...e•
Printed Name Signature Date
Office of Procurement Services
El Approved. Please send a Requisition to OPS to process.
p Not Approved. Reasoning:
Printed Name Signature Date
'