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Contract No. C-22-15-084-3-04 Amendment No. 4 AMENDMENT NO. 4 TO THE CONTRACT BETWEEN MARICOPA COUNTY ADMINISTERED BY ITS HUMAN SERVICES DEPARTMENT AND CENTRAL ARIZONA SHELTER SERVICES Maricopa County (“County”) by and through the Maricopa County Human Services Department and Central Arizona Shelter Services (“CASS”) entered into a financial Contract on or about July 7, 2015, to provide homeless emergency shelter. The Parties executed Amendment No. 1 on or about December 17, 2015, Amendment No. 2 on or about August 11, 2016 and Amendment No. 3 on or about July 26, 2017. The County and CASS may be referred to individually as “Party” or collectively as “Parties.” The Parties now wish to amend the Agreement to address the following: I. Amend the Agreement term from June 30, 2018 to June 30, 2019. II. Provide $450,000 for the period of July 1, 2018 to June 30, 2019. III. Delete Section 3, Scope of Work in its in entirety and replace with attached Scope of Work. IV. Unexpended funds from the Original Agreement and Amendment No. 1, Amendment No. 2 and Amendment No. 3 shall revert to the County and shall not be available for the new Agreement term. V. The County shall reimburse the Contractor on a Net 10 payment standard. VI. This Agreement is subject to and incorporates by reference the statutory language of A.R.S. §38- 511. VII. The foregoing paragraphs contain all the changes to the Agreement. All other terms of the original Agreement and Amendments not amended hereby, remain in full force and effect as approved and amended. [Signatures on following page] Contract No. C-22-15-084-3-04 Amendment No. 4 IN WITNESS THEREOF, the Parties have signed this Amendment: FOR AND ON BEHALF OF: FOR AND ON BEHALF OF: CENTRAL ARIZONA SHELTER SERVICES MARICOPA COUNTY ____________________________________ ______________________________________ Chief Executive Officer Chairman, Board of Supervisors Attested To: ______________________________________ Clerk of the Board Date This Amendment has been reviewed by the undersigned Attorney who has determined that is proper in form and within the power and authority granted under the laws of the State of Arizona. ______________________________________ Deputy County Attorney Date Contract No. C-22-15-084-3-04 Amendment No. 4 SCOPE OF WORK MC Investment MC Bed Nights (Capacity) MC Bed Nights (Utilization) $450,000 21,640 20,566 FY 18/19 PRIORITIES Case management services prioritized for: Persons who are chronically homeless Persons who have a length of homelessness > 1 year Persons who have a shelter stay > 90 days FY 18/19 Outcomes – Performance Measures Ensure case management has been assigned for at least 185 clients who meet one or more of the case management priorities: 1. Persons who are chronically homeless 2. Persons who have a length of homelessness > 1 year 3. Persons who have a shelter stay > 90 days Report monthly on the number and percent of the 185 case managed clients who meet one or more of these criteria Achieve known exit destinations of 53%, an increase known exit destinations for case managed individuals in HMIS by 5% annually until known destinations reach 75% Increase HUD defined positive exit destinations for case managed individuals by 5% annually to 45% for FY18/19, until positive exit rate of 75% is achieved (see link for approved destinations, applicable destinations are marked with “P” in the “ES” column). Achieve and maintain an average length of stay of 37 days for all stayers based on total bed nights used divided by total clients served in the twelve month period ending with the last month of the reporting period. Goal is 20 day average length of stay. FY 18/19 Indicators – Not a Performance Measure for Project Client surveys reflect continuous improvement – at least annual surveys conducted and submitted Reduce #/% of participants with a permanent housing placement who return to homelessness – (goal of less than 15% returns to homelessness) Number of new clients entering shelter – HUD definition Bed utilization rate Demographics FY 18/19 System Performance Measures – Not a Performance Measure for Project Reduce length of time homeless for participants in project SUCCESS MEASURES/PAYMENT MODEL Quarter 1 100% budget request Project meets or exceeds 75% successful outcomes by quarter 4 of prior fiscal year 75% budget request Project meets up to 74% successful outcomes by quarter 4 of prior fiscal year Quarter 2 100 % budget request Project meets or exceeds 75% successful outcomes by quarter 1 May recoup quarter 1 request if 100% budget not previously achieved 75% budget request Project meets up to 74% successful outcomes by quarter 1 At end of Quarter 2 County and Contractor will evaluate and reassess benchmarks as necessary Contract No. C-22-15-084-3-04 Amendment No. 4 Quarter 3 100 % budget request Project meets or exceeds 75% successful outcomes by quarter 2 May recoup quarter 1-2 request if 100% budget not previously achieved 75% budget request Project meets up to 74% successful outcomes by quarter 2 Quarter 4 100 % budget request Project meets or exceeds 75% successful outcomes by quarter 3 May recoup quarters 1-3 request if 100% budget not previously achieved 75% budget request Project meets up to 74% successful outcomes by quarter 3 PAYMENT SCHEDULE Four equal installments paid at the beginning of each quarter dependent upon evaluation and achievement of prior quarter performance measurements. REPORTING SCHEDULE (If the 15th of the month falls on a weekend or holiday, reports will be due the following business day) Contractor shall provide the following HMIS and program specific reports by the 15th of each month: 0550 Exit Destination Outcomes LOS by Program 0323 Project Demographics CASS Custom Rainbow Report (20th of the month) Contractor shall provide the following quarterly HMIS and program specific reports by the 15th of July, October, January, and April: 0704 Number of First Time Homeless 0315 Program Daily Census Modified 0701 – Returns to Homelessness by Program Number and percentage of Case Managed clients meeting one or more of priority criteria Contractor shall provide the following annual HMIS and program specific reports by the 15th of July: 0700 Length of Time Homeless Client Satisfaction Survey