MARYVALE CHURCH USE AGMT (00).PDF

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Maryvale Nazarene Facility & Equipment Policy
The buildings and property of Maryvale Church of the Nazarene (MCN) will only be used in a manner
consistent with the religious beliefs of the Church of the Nazarene. The Maryvale Church of the
Nazarene facilities are intended for the use of its church members and programs. When not in use for
program activities, the facilities may be used by local groups and individuals on a scheduled basis. MCN
programs will have first priority at all times.
MCN facilities may be used in accordance with the following policies and rules:
1. The Trustees will receive all facility requests and the church board and staff has the power to
deny, accept, or revise any reservations or fees. All requests will be based on the best interest
of the church, if the proposed use is consistent with the religious beliefs of the Church of the
Nazarene and if the dates and times requested do not conflict with scheduled events/usage.
2. MCN is not responsible for accidents, injury or loss of individual property in the facilities or on
the church grounds. Lost property will be kept for thirty (30) days, and unclaimed property will
be donated to our Benevolence Ministry or placed in library for general use.
3. The individual or organization that is granted use of the facility will be held responsible for
reimbursing MCN for any loss or damage to the church property or equipment caused by such
use. All damaged items will be reimbursed to the church at “Fair Market Replacement Value”.
Reimbursement will be first taken from Refundable Damage Deposit; however, if value exceeds
that, the organization or individual is responsible to take care of any remaining costs.
4. The person in charge during the event will be responsible for the general conduct of the activity
and its participants and the observance of the rules and regulations governing the use of the
facility and its surrounding grounds.
5. Permission for use of MCN facilities will be granted upon the condition that all rules governing
use of the facilities will be followed. Permission may be revoked at any time for failure to do so.
These rules are subject to change by the MCN Board.
6. Any request for exceptions to rules or service charges for use of buildings must be presented in
writing at the time of reservation.
7. When minors use a MCN facility, the group must be under the direction of adult leadership at all
times while on the premises. There must be at least two adults present at all times and one
additional adult for each seven minors under 12 years of age. For minors ages 13-18, there must
be at least two adults present at all times, and one additional adult for each ten minors. Failure
to provide this supervision may result in cancellation of the activity.
8. Should the use of facility equipment (tables, chairs, podium, kitchen equipment, etc.) be
desired, such a request should be submitted on the Facilities and Equipment Use Form.
9. Church sound and associated computers are to be operated only by authorized MCN church
personnel. All fees to pay audio-visual technician will be billed by the church and are payable to
the church. Authorized personnel will be paid through the church office.
10. No keys to any facility areas will be given or loaned out to persons who are not on the MCN key
register.
11. Individuals or groups desiring use should ascertain by phone or in person if the date and facility
desired is available and then request approval for their event.
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12. If applicable, group uses that are not a MCN church function will be required to present a copy
of the group/organization’s Certificate of Insurance naming MCN as the additional insured party
(see Page 5).
Responsibility of Applicants:
1. Groups should plan to enter and leave the facility at the time specified on the Facility &
Equipment Use Form. All events must plan to be completed no later than 9:00 p.m. and the
premises vacated by 10:00 p.m. unless specifically requested and approved beforehand.
2. Any group staying past their designated completion time will be charged additionally.
3. Group representatives should plan to accomplish the following within the time specified:
a. Put up and take down all decorations (nothing on the walls without prior approval)
b. Pick up loose trash in all rooms
c. Remove all decorations from the church facilities the day of event
Prohibitions:
1. No smoking, or illegal drugs are allowed in the building
2. No alcoholic beverages anywhere on the campus
3. No pyrotechnics may be used
4. No nails may be used to hang up decorations. Decorating plan must be presented with the
Facility & Equipment Use Form and approved in advance of the event. (Painter’s tape only)
5. No drinks with red dye are allowed in any MCN facility.
NURSERY: In order to protect the investment of both facility and equipment, and to insure a clean, safe
and enjoyable environment for nursery-age children, the following policies and procedures will apply
regarding the usage and care of Maryvale Nazarene Church nursery facilities:
Scheduling and Usage
A. All scheduling of nursery usage will be done through the Family Ministries Director.
Personnel
A. Only approved nursery attendants will be permitted to provide child care within the facilities.
B. All paid nursery personnel will complete a background check, and a signed time sheet stating
the exact hours worked for payment. Exact time of check-in and check-out will be stated on the
forms. All report forms are to remain at the church.
C. All nursery attendants are to adhere to the stated attendant policies and procedures.
AUDIOVISUAL EQUIPMENT: All audiovisual equipment owned by MCN will be used solely for the
ministry activities of the church. This equipment is not to be made available or to be used for the
personal activities of individual members of the congregation or community. Any person using AV
equipment is personally responsible for returning it to its proper storage place.
SOUND EQUIPMENT: It is the policy of Maryvale Nazarene Church that only authorized personnel will
operate said equipment.
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1. Rental: We are not in the equipment rental business; therefore we will not rent out our sound
equipment to another organization or individual either inside or outside of MCN.
2. Loans: We do not, as a rule, loan our sound equipment to outside organizations, churches or
individuals. Exceptions to this policy must be determined by the Trustees. Requests must be in
writing at least one week in advance. The borrower accepts complete liability for the equipment
if lost, stolen or damaged.
3. Use of equipment in-house by staff and/or church members for church sponsored functions:
Equipment shall not be moved from one building without permission from the Trustees. If
equipment is borrowed by another ministry or department in the church, the borrower accepts
complete liability for the equipment if damaged, lost or stolen.
TABLES and CHAIRS: In the interest of maintaining availability and the quality of the tables and chairs
owned by MCN for the varied programs of the church, it is the policy of the church that these tables and
chairs are to be used only for approved MCN church functions. Exceptions may be approved on a case-
by-case basis at the discretion of the Trustees.
Furthermore, if an individual or group wishes to use tables and chairs, this request must be made in
advance and a Facility & Equipment Use Form must be filled out completely to finalize approval of the
use. The individual or group making the reservation will be responsible for returning the items in good
condition by the agreed upon time. Any and all damage to tables and/or chairs will be charged to the
person/group using the equipment.
TRANSPORTATION FEES AND POLICY: The church van owned by MCN will be used for program and
ministry purpose only. It is not to be made available or used for the personal activities or individual
members of the congregation or community. All vehicle usage by program personnel within the church
will be on a first-come, first-serve basis with reservations being made through the Trustees. All requests
for use of the van should be submitted on a MCN Vehicle Use Form two weeks prior to the event.
KITCHEN USER’S RESPONSIBILITIES:
 Sweep floor
 Clean equipment after use
 Properly wash and put away utensils, cookware, and service ware
 Wash and disinfect counters, sinks, and tables
 Remove all leftover food
 Empty trashcans into outside commercial bin
 Put dirty dishtowels into container under sink
Food items: Food stored in the kitchen by groups for special events must be well marked with group
name and event date and left-over food must be removed after the event. Food items in the kitchen
should be used only by the person(s) for whom they are designated. If it is not yours, do not use it! If
items have not been used within a reasonable amount of time it will be discarded.
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Maryvale Church of the Nazarene
3201 N 51st Ave., Phoenix, AZ 85031 602-269-3489
FACILITY & EQUIPMENT USE APPLICATION
Name of Organization/Group: Maricopa County Department of Public Health
Address: 4041 N. Central Ave. Suite 700 Phoenix, AZ 85012
Phone: 602-639-0278 Fax: 602-506-6885 Email: emilyflanigan@mail.maricopa.gov
Type of Activity (Planned usage) and number of people expected:
The classroom will act as a Command Center for the Map My Maryvale community youth mapping
project. 10-12 people will meeting in the room every morning at 8:00am before heading out to map and
survey the community. Youth will return to the room around 1:30pm to depart for the day at 2:00pm.
On some days, 1-2 youth will stay behind in the room to input data, they will always be supervised by an
adult.
_____________________________________________________________________________
Building Needed: GYMNASIUM____ KITCHEN______ FAMILY LIFE CENTER____
PARKING LOT___ CLASSROOMS (how many?) 1 WORSHIP CENTER_______
Equipment needed and special set-up: None needed.
___________________________________________________________________________________
Date Requested: June 18 through August 2, 2018 / Hours of event: 7:30am-2:30 pm
Rental Fee $_____NA___________ Ck #____________
Sound Technician: $__________________ Ck #____________
Equipment Use Fee: $__________________ Ck # ___________
Custodian & Set Up $__________________ Ck #____________
Church Coordinator $__________________ Ck # ___________
Deposit: $________________ Ck # ___________
Balance: ______NA___________ 0.00
Request for facility to be donated at reduced or no cost to Lessee
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Insurance: County has made a formal decision to retain risk rather than insure it through traditional
purchase of insurance. This type of decision is often made by entities with considerable assets. Any
claims for which Maricopa County is found legally liable are paid under the Declaration of Trust for
Maricopa County, Arizona Self-Insured Risk Trust Fund adopted June 23, 2011. Maricopa County does
purchase traditional insurance in excess of our self- insured/retained limit of $5,000,000 per occurrence
for general liability. Maricopa County self-insured up to and beyond the insurance limits you request.
We are not an insurance company and cannot convey rights of “Additional Insured”. We have no legal
right, per the Department of Insurance, to extend Additional Insured status as only insurance companies
can endorse policies to extend that right.
Indemnification: County agrees to indemnify, hold harmless, and defend Partner, its officers and
employees from and against any and all claims, damages, suits and proceedings, from liability, punitive
damages, costs or expense of every type, all or any part thereof arising out of or in connection with or
by reason of any act or omission of County or any subcontractors or anyone directly or indirectly
employed by either County or any subcontractors. County and its subcontractors shall reimburse
Partner for its costs, including attorney's fees for defense of any litigation arising from such claim.
County shall include a clause to this effect in all subcontracts inuring to the benefit of the Partner.
Similarly, MCN agrees to indemnify, hold harmless, and defend County, its officers and employees from
and against any and all claims, damages, suits and proceedings, from liability, punitive damages, costs or
expense of every type, all or any part thereof arising out of or in connection with or by reason of any act
or omission of MCN or any subcontractors or anyone directly or indirectly employed by either Partner or
any subcontractors. MCN and its subcontractors shall reimburse County for its costs, including
attorney's fees for defense of any litigation arising from such claim. Partner shall include a clause to this
effect in all subcontracts inuring to the benefit of County.
County acknowledges receipt of the Facility & Equipment Policy currently in effect, and hereby agrees to
each and every regulation contained therein. County agrees to comply with all Federal, State and local
laws, rules and regulations.
County agrees that they are the only entity occupying renting the facility and will not sublease a portion
of the space, or of their time in the space, to another party without the written approval of MCN.
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IN WITNESS WHEREOF, the parties agree:
FOR AND ON BEHALF OF
MARICOPA COUNTY
By________________________________
Steve Chucri
Chairman, Board of Supervisors
__________________________________
Date
ATTEST:
__________________________________
Clerk of the Board
__________________________________
Date
APPROVED AS TO FORM:
__________________________________
Attorney for Maricopa County
__________________________________
Date
Approval: _____________________________________________________________________________
(signature and printed name-Maryvale Church of the Nazarene)
Remarks: _____________________________________________________________________________
Date Cleaning/Damage Deposit Returned: Not Applicable
___________________________________________________
Total Rental Fees and Deposit: ____________0.00________________
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