18-198219 IGA MARICOPA COUNTY AQD FINAL SOW.DOCX

TRAVEL REDUCTION PROGRAM
Maricopa County Air Quality
Department
Scope of Work for Air Quality Grant
Funding
Fiscal Year 2019
MAY 16, 2018

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I. BACKGROUND
In April 1985, the Center for Law and Public Interest filed suit against the State of Arizona and
Maricopa County for failure to meet the Ambient Air Quality Standards for carbon monoxide. The
federal court ordered the State of Arizona to write a State Implementation Plan to comply with the
standards. In response, the Arizona Legislature passed the 1988 Air Quality Bill (ARS 49-581 et seq.)
which mandated a Travel Reduction Program for employers and schools in Maricopa County.
The Maricopa County Travel Reduction Program (TRP) is included in regional carbon monoxide plans
and also included as committed transportation control measures in several ozone and PM-10
particulate plans.
Metropolitan area employers and media have pointed out that they see little difference in the
objectives of the Travel Reduction Program and the Clean Air Campaign as both are rooted in
legislation intended to reduce vehicle miles traveled in Maricopa County, especially travel by single
occupancy vehicles.
The Clean Air Campaign continues as a year-round public relations and education effort supporting
the efforts of employers to encourage commuters to use alternative modes of transportation, and
to educate the general public. While the campaign continues to place emphasis on the winter
carbon monoxide season, as required by statute, ozone and particulates are also being addressed.
The Maricopa County Air Quality TRP staff administers all aspects of the TRP and will continue to
operate the research, planning, coordinating, regulatory and compliance assurance aspects of the
TRP. Employer training and technical assistance, program promotion, and tasks associated with the
Clean Air Campaign will continue to be carried out through a contract with Valley Metro – Commute
Solutions under direction of County staff.
II. GOALS & OBJECTIVES
Continue implementation of the Regional Travel Reduction Program pursuant to Arizona Revised
Statutes, Title 49, Chapter 3, Article 8 (49-581 through 49-593) and the Regional Voluntary No-Drive
Day Campaign pursuant to Arizona Revised Statute, Title 49, Chapter 3, Article 3 (49-506) and the
Maricopa County Trip Reduction Ordinance No. P-7.
The primary goals of the program are:
 Increase by two percent the “tons of pollution prevented” for program commuters, using an
alternative mode of travel to/from their workplace from the level achieved in FY 2018.
 Increase by two percent the number of alternative Vehicle Miles Traveled by program
participants from the level achieved in FY 2018.
 Comply with all tasks and items listed in the Special Terms and Conditions of the Grant
Agreement.
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III. TASKS & ACTIVITIES
Task 1: Maricopa County Air Quality Department - Travel Reduction Program
o Administer the TRP to major employers within Maricopa County who have 50 or more
employees.
o Issue internet/intranet/paper surveys to participating TRP employers.
o Process and analyze the TRP surveys for participating employers.
o Research, identify and incorporate new major employers that are legally required to take
part in the TRP.
o Provide summary analyses to employers participating in the TRP regarding their employee
commuting habits based on the employee survey results. With this information, employers
are able to formulate plans that will reduce single occupancy vehicle trips and/or miles.
o Assist employers in the development of approvable TRP annual plans.
o Submit completed annual plans to the Maricopa County Travel Reduction Program Regional
Task Force for approval.
o Review and monitor employer TRP annual plans.
o Administer the County’s year round Clean Air Campaign to encourage weekly use of travel
reduction solutions. Implement marketing and advertising that creates awareness and
encourages the increased use of alternative modes and work schedules in coordination with
the Travel Reduction Program.
o Negotiate a sub-award agreement with Valley Metro/Commute Solutions to assist Maricopa
County in providing TRP training, program promotions, plan implementation assistance and
promotion of alternative transportation modes and strategies.
Task 2: Subcontractor – TRP Training and Assistance
o Provide training, technical assistance, develop collateral materials, on-line training and
support, e-newsletters, webinars and in-person training.
o Develop promotional kits for employers and associated collateral pieces under direction of
the County, up to four times per year to promote the use of alternative modes.
o Provide technical assistance to TRP employers in achieving the prescribed reductions in
single occupant vehicle trips or single occupant vehicle miles traveled through one-on-one
assistance, promotion and materials as available.
o Provide on-line training to TRP transportation coordinators on the requirements of the law
including the survey process, plans and documentation, types of alternative modes and
travel reduction strategies.
o Assist employers in achieving adequate response rates for the TRP annual survey.
o Assist employers in implementation of approved TRP annual plans.
o Assist in the County’s year round Clean Air Campaign to encourage weekly use of travel
reduction strategies through integrated campaigns which may include print materials, public
and media relations and events.
IV. DELIVERABLES
Maricopa County will submit to ADEQ monthly, quarterly and annual reports describing activities for
which ADEQ funding has been received.
o Monthly reports, to be filed with ADEQ with monthly invoices shall be submitted within 25
days following the last day of the prior month, will include the following:
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 A recap of commute survey distribution, survey response rates, survey analysis
reports generated and annual plans received/approved,
 A summary of enforcement activities,
 Narratives on other general program operation activities.
 A separate report from subcontractor RPTA addressing employer contacts, and
employer assistance efforts.
o Quarterly reports, to be filed with ADEQ within 45 days following the conclusion of each
quarter, will include the following:
 A recap of commute survey distribution, survey response rates, survey analysis
reports generated and annual plans received/approved for the quarter,
 A summary of enforcement activities for the quarter,
 Narratives on other general program operation activities for the quarter,
 A separate report from subcontractor RPTA that includes employer contacts,
training and employer assistance efforts for the quarter.
o Annual reports, to be filed with ADEQ within 105 days following the last day of the fiscal
year, will include the following:
 Summary of program participation levels including employer count, survey site
count, and employee/ student count information,
 A summary evaluation of pollution/emissions prevented associated with program
operations as estimated using the regional miles per pound of pollution factor
supplied annually by the Maricopa Association of Governments,
 Measure 1: Increase by two percent the “tons of pollution prevented” for
program commuters, using an alternative mode of travel to/from their
workplace from the level achieved in FY 2018.
 A summary of changes in SOV/SOVMT rates, employee/student survey response
rates and alternative mode participation rates for the program in total,
 Measure 2: Increase by two percent the number of alternative Vehicle
Miles Traveled by program participants from the level achieved in FY 2018.
 A summary of enforcement activities and compliance assistance efforts for the
reporting period; including action taken regarding survey response and other
program elements,
 Identification of performance with program goals by employers, including
recommendations and commitments made under ARS § 49-588(D).
Maricopa County will continue to coordinate with ADEQ and other ADEQ-funded travel reduction
programs in identifying metrics and methodologies that allow for consistent reporting and data
sharing across programs, and for assessment of program elements in terms of their effectiveness in
increasing alternative mode usage. This information will be used in gauging program efficacy and in
assisting employers that participate in the program.
By March 30, 2019 Maricopa County will submit to ADEQ an overview of the vision and planning for
the FY20 program including highlights of proposed initiatives, operational changes, as well as
recommendations to increase TRP compliance results. Submission of this document may accompany
proposed scope of work and budget request for the FY20 grant cycle.
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V. SCHEDULE FOR SUBMISSION OF DELIVERABLES
See table below.
Deliverable Date of Submittal
Monthly Reports and Invoices 25 Day following the last day of previous month
Quarterly Reports 45 days following the close of the previous quarter
Annual Report 105 days within the close of the Fiscal Year
VI. BUDGET
See attached detailed spreadsheet.
Description of Work Budget
See attached detailed spreadsheet.
Total Budget $872,692.00
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