ATTCHMNT C HV SFY19 FTF DATA RPTG REQ.PDF

ATTACHMENT C - HOME VISITATION SFY19 FTF DATA REPORTING
REQUIREMENTS
FTF-RC011-19-0612-00 Page 149 of 227

Home Visitation SFY19 FTF Data Reporting Requirements
This document details the SFY2019 data reporting requirement for this strategy. Review closely and
complete as instructed. The completed FTF Data Reporting Requirements document is to be included as
an attachment with your application.
To assist with the completion of this document, please refer to the supplemental document in the
Guidance Materials Section of this RFGA entitled FTF Data Reporting Requirements Definitions for more
information on the definitions of each of the data fields listed below.
I. Program Implementation and Programmatic Outcome Data:
0 N/A Yes, Required for SFY 2019 0 Yes, Capacity Building in SFY 2019
Purpose: To inform grant partner performance on strategy implementation, program
monitoring/Quality Assurance, quarterly data reporting to Regional Councils, and FTF annual reporting.
Additionally, programmatic outcome data will be used to inform fidelity of implementation and to fully
assess and document the impact of FTF strategies and outcomes for young children, their families, and
the professionals that serve them.
Data Submission Guidelines: In SFY 2019, grant partners shall enter data into their program model data
systems to meet data reporting requirements for FTF.
The following are the SFY 2019 Program Model Data System Submission Requirements for the various
evidence-based home visitation models:
 Parents As Teachers: PAT Penelope Data System or FileMaker*
 Healthy Families Arizona: ETO Data System/DHS MIECHV Data System
 Nurse Family Partnership: NFP Penelope Data System
 Early Head Start: Head Start Enterprise System (HSES)
 Family Spirit: FileMaker, Flat file or File Transfer Protocol (FTP)*
*Note: Grant Partners implementing home visitation services on tribal lands, who are not utilizing a
national model data system, may have the option to submit data requirements using FileMaker, Visit
Tracker, a flat file or FTP in coordination with FTF and upon tribal approvals. FTF will work with tribes on
approaches for data collection that are in alignment with individual tribal council agreements with FTF.
Instructions:
1. Review the FTF program implementation and programmatic outcome data reporting
requirements in the table below. Complete this section by indicating whether your program is
currently collecting each of the data indicators listed by choosing Yes or No.
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a. Enrollment Information
Data Field Data Format/Field Currently
Collecting?
Source of Referral to Text YES  NO 
Home Visitation Program
Date Family is Waitlisted Date (mm/dd/yyyy) YES  NO 
Date Family is Enrolled Dat e (mm /dd/yyyy) YES  NO 
b. Family and Child Assessment: As part of program implementation, for each family
served, grant partners are required to collect and submit data using at least one
recommended assessment/screening tool (see Column 2 in chart below) for every
assessment/screening type (see Column 1 in chart below) per program model
guidelines. For each family that completes an assessment/screening tool, grant partners
are required to collect and report on families’ responses to every question on the tool.
Note: If the applicant includes an additional assessment/screening tool, FTF reserves the
right to determine whether or not the tool meets the requirements of FTF.
Assessment/Screening Recommended Assessment/Screening Tools Currently
Type Collecting?
Life Skills Progression (LSP) YES  NO 
Healthy Families Parent Survey/Inventory (HFPI) YES  NO 
Family Functioning
Strength and Risk Framework (STAR) YES  NO 
Assessment
Other (please specify the assessment/screening tool YES  NO 
that will be utilized):
Parent/Caregiver and Parenting Interactions with Children: Checklist of YES  NO 
Child Interaction Observations Linked to Outcomes (PICCOLO)
Assessment
YES  NO 
Dyadic Assessment of Naturalistic Caregiver-Child
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Assessment/Screening Recommended Assessment/Screening Tools Currently
Type Collecting?
Experiences (DANCE)
Keys to Interactive Parenting Scale (KIPS) YES ☐ NO ☐
Home Observation Measurement of the Environment YES ☐ NO ☐
(HOME)
Cues, Holding, Expression, Empathy, YES ☐ NO ☐
Rhythmicity/Reciprocity, and Smiles (CHEERS) Check-in
Other (please specify the assessment/ screening tool YES ☐ NO ☐
that will be utilized):
Edinburgh Postnatal Depression Scale (EPSD) YES ☐ NO ☐
Patient Health Questionnaire (PHQ) YES  NO ☐
Parent/Caregiver Mental
Health Assessment
Other (please specify the assessment/ screening tool YES  NO ☐
that will be utilized):
Generalized Anxiety Disorder-7
Home Safety Checklist Please specify the assessment tool that will be utilized: YES ☐ NO 
c. Developmental and Sensory Screening and Preventative Health Services: For each child
(birth-5 years old) in families participating in home visitation services, grant partners are
required to collect and submit results of the developmental screening(s). Sensory
screening is an optional strategy component that may be required per the scope of
work. Please refer to the scope of work for sensory screening (vision and hearing
screening) requirements.
Data field Data Field/Format Currently
Collecting?
Date of Screening (mm/dd/yyyy) YES  NO ☐
Developmental
Screening Screening Tool Used (e.g., Ages and Stages YES  NO ☐
Questionnaire [ASQ]) ASQ:3, ASQ:SE
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Data field Data Field/Format Currently
Collecting?
Item-Level Responses to Screening Questions YES ☐ NO 
Summary Scores and Results of Screening YES ☐ NO 
Date Child was Referred to Services (mm/dd/yyyy) YES ☐ NO 
Type of Services Referred To YES ☐ NO 
Date of the Referral Follow-up (mm/dd/yyyy) YES ☐ NO 
Date Child Received Services (mm/dd/yyyy) YES ☐ NO 
Type of Services Received by the Child YES ☐ NO 
Date of Screening (mm/dd/yyyy) YES ☐ NO 
Screening Tools Used (i.e., Plusoptix, Spot machine, YES ☐ NO 
Retinomax)
Results of Screening YES ☐ NO 
Date Child was Referred to Services (as needed) YES ☐ NO 
Vision Screening (mm/dd/yyyy)
Type of Services Referred To YES ☐ NO 
Date of the Referral Follow-up (mm/dd/yyyy) YES ☐ NO 
Date Child Received Services (mm/dd/yyyy) YES ☐ NO 
Type of Services Received by the Child YES ☐ NO 
Date of Screening (mm/dd/yyyy) YES ☐ NO 
Screening Tools Used (i.e., OAE, Pure tone audiometric YES ☐ NO 
Hearing Screenings equipment, Tympanometry equipment)
Results of Screening YES ☐ NO 
Date Child was Referred to Services (mm/dd/yyyy) YES ☐ NO 
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Data field Data Field/Format Currently
Collecting?
Type of Services Referred To YES ☐ NO 
Date of the Referral Follow-up (mm/dd/yyyy) YES ☐ NO 
Date Child Received Services (mm/dd/yyyy) YES ☐ NO 
Type of Services Received by the Child YES ☐ NO 
Child Development, Developmental, Behavioral , or Learning Concerns YES  NO ☐
Behavior, or Learning Discussed at Home Visits
Well-Child Visits Children Attending Well-Child Visits YES  NO ☐
Infants Placed to Sleep Safely YES  NO ☐
Child Injuries, Child
Abuse, Neglect, or ER Visits for Children YES  NO ☐
Maltreatment, and
Emergency Room Visits Child Maltreatment YES  NO ☐
Maternal and Newborn Breastfeeding YES  NO ☐
Health
Postpartum Care YES  NO ☐
d. Home Visitation Services: Grant partners are required to collect and submit the
following data fields for each family participating in home visitation services.
Data field Data Field/Format Currently
Collecting?
Date of Home Visit (mm/dd/yyyy) YES  NO ☐
Home Visit Details Location of Home Visit YES  NO ☐
Length/Duration of Home visit YES  NO ☐
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Data field Data Field/Format Currently
Collecting?
Topics Covered (e.g., positive parenting practices, child YES  NO ☐
health, child development)
Individuals Who Actively Participated in the Home Visit YES  NO ☐
(e.g., mother, father, other adult caregiver, target
child(ren), non-enrolled child(ren), other).
Reason for Cancellation of Home visit (as applicable) YES  NO ☐
Referrals for Services Date Parent/Caregiver or Child was Referred to Services YES  NO ☐
Given to (mm/dd/yyyy)
Parent/Caregiver and
Child(ren) Type of Services Referred To YES  NO ☐
(Note: excluding those Date of the Referral Follow-up (mm/dd/yyyy) YES ☐ NO 
referrals given to
families based on results Date Parent/Caregiver or Child Received Services YES ☐ NO 
of Developmental (mm/dd/yyyy)
and/or Sensory Type of Services Received by the Parent/Caregiver or YES ☐ NO 
Screenings)
Child
Date Developed and/or Revised (mm/dd/yyyy) YES ☐ NO 
Description of Goals Set YES ☐ NO 
Home Visitation Service
and Goal Plan Goal status: YES ☐ NO 
Goals met/completed
Goals ongoing/in progress
Goals discontinued/abandoned
During the past week, how many days did you or other YES  NO ☐
family members read to your child(ren)?
Early Literacy Activities
in the Home During the past week, how many days did you or other YES  NO ☐
family members tell stories or sing songs to your
child(ren)?
Date Parents/Caregivers Attended Family Social YES ☐ NO 
Family Social Connection Connection Activities (mm/dd/yyyy)
Activities
Location of Activity YES ☐ NO 
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Data field Data Field/Format Currently
Collecting?
Type of Activity YES ☐ NO 
Family Satisfaction YES ☐ NO 
Survey:
Intended to gather
families’ self-reported
Item-Level Results of the Survey
satisfaction ratings of
the program (e.g., staff,
scheduling, program
curriculum, program
quality, etc.)
Family Disenrollment Date of Disenrollment or Program Completion YES  NO ☐
from Home Visitation (mm/dd/yyyy)
Services
Reason for Disenrollment YES  NO ☐
e. Home Visitor Staff Information
Data field Data Field/Format Currently
Collecting?
Family Identifier (i.e., Numeric YES  NO ☐
unique ID)
Home Visitor Identifier Numeric YES  NO ☐
(i.e., unique ID)
Supervisor Identifier Numeric YES  NO ☐
(i.e., unique ID)
Staff Information: Home Arizona Early Childhood Workforce Registry Profile YES ☐ NO 
Visitors and Supervisors Information
Home Visitor Caseload # of Families Assigned to Home Visitor Identifier YES  NO ☐
Supervisor Caseload # of FTE Home Visitors Using Home Visitor Identifier YES  NO ☐
and Supervisor Identifier
Home Visitor Turnover Home Visitor Employment Start and End Date YES  NO ☐
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2. If your response is a NO, for any types of data marked required in the table above, describe
how you will modify your data collection to comply with the FTF data requirements upon
award. Provide sufficient details to clarify your plan.
The Arizona Nurse Consultant for NFP NSO has been in conversation with the FTF Data Analyst
about the new NFP data collection system Penelope, and opportunities to add additional data
fields from FTF to the current NSO data requirements. In the interim period, MCDPH will add
required questions to forms to be completed on home visits, and create a supplemental
ACCESS database to collect the required additional data points. The supervisor will run reports
from the ACCESS database quarterly for FTF reporting.
b. Family & Child Assessment
Home Safety Checklist- Use of the Safekids Home Safety Checklist will be documented and
submitted by the nurse home visitor for data entry into the supplemental database.
c. Developmental & Sensory Screening:
ASQ: 3, ASQ SE 2, vision and hearing screening data will be submitted by the nurse home
visitor for data entry into the supplemental database. Entries will include date of screening,
screening tool used, item responses, summary scores and results.
When a screening indicates the need for referral to services, the nurse home visitor will initiate
a Referral Tracking form indicating date child referred to services, type of services referred to,
date of referral follow-up, date child received services and type of services received. After
services have been received the Referral Tracking form will be submitted for data entry into
the supplemental database. The Nurse Supervisor will run a Screening report each month
listing all children who received developmental screenings and follow-up received. The
supervisor will follow-up with Nurse Home Visitors during weekly supervision.
d. Home Visitation Services
Referrals for Services- Date parent or child was referred for services and type of services are
currently being collected. When a screening indicates the need for referral to services the
nurse home visitor will initiate a Referral Tracking form indicating date parent or child referred
to services, type of services referred to, date of referral follow-up, date parent or child
received services and type of services received. After services have been received the Referral
Tracking form will be submitted for entry to the supplemental database. The Nurse supervisor
will run a Referrals report each month listing all referrals and follow-up received. The
supervisor will follow-up with the Nurse Home Visitor during weekly supervision.
Home Visitation Service Goal Plan- The current Service Goal Plan information will be submitted
by the nurse home visitor for data entry every 90 days and will include the date developed
and/or revised, goals set, goal status, goals met/completed, goals ongoing/in progress, goals
discontinued/abandoned. The Nurse supervisor will run a Service Plan report every 90 days
listing all clients with their current goal data. The supervisor will follow-up with the Nurse
Home Visitor during weekly supervision.
First Things First | Data Reporting Requirements SFY19 | Home Visitation

Family Social Connection Activities- Questions will be added to the Home Visit Encounter
form completed at each home visit to collect social connection activities including the date
the parent attended a family social connection activity, location of the activity and type of
activity. This information will be submitted for entry to the supplemental database.
Family Satisfaction Survey- Until such time as NFP NSO develops the satisfaction survey in
Penelope, MCDPH will set up the current 12 item satisfaction survey in a mobile survey
device. The surveys are to be completed at 36 weeks of pregnancy & at the child’s 1st
birthday. Email invites to complete the survey will be sent to clients at those time points and
item level responses will be submitted for entry to the supplemental database.
e. Home Visitor Staff Information
All FTF funded staff will register profile information in the Arizona Early Childhood Workforce
Registry before program implementation and complete required trainings.
II. Participant Level Demographic Information:
0 N/A  Yes, Required for SFY 2019 0 Yes, Capacity Building in SFY 2019
Purpose: To better understand the reach of FTF programs within and across strategies and regions and
to ensure that services are provided to the intended audiences in alignment with the scope of work.
Data Submission Guidelines: FTF requires that grant partners will submit participant level demographic
information on an annual basis via their program model data systems or when applicable FTP and/or flat
file to meet data reporting requirements for FTF.
Instructions:
1. Review the FTF participant level demographic data requirements in the table below. Complete this
section by indicating whether your program is currently collecting each of the data indicators listed
by choosing Yes or No.
Data Field Response Options Currently Collecting?
Family Identifier (i.e., unique ID) YES ☐ NO 
Caregiver Information: The following data fields and response options
will be collected for all caregivers in the family household (as appropriate
or available)
Caregiver Identifier (i.e., unique ID) YES  NO ☐
Caregiver First and Last Name YES  NO ☐
Caregiver Address/City/Zip YES  NO ☐
Caregiver Phone Number YES  NO ☐
Caregiver Date of Birth Date (mm/dd/yyyy) YES  NO ☐
First Things First | Data Reporting Requirements SFY19 | Home Visitation

Caregiver Sex Category: YES  NO ☐
Male
Female
Caregiver Race Category: YES  NO ☐
Alaska Native
American Indian
Asian
Black or African American
Native Hawaiian or Pacific Islander
White
Other
Caregiver Marital Status Category: YES  NO ☐
Single
Married
Divorced
Separated
Caregiver Ethnicity Hispanic or Latino: YES  NO ☐
Yes
No
Caregiver Highest Education Level Category: YES  NO ☐
Less than high school
High school graduate or GED
Some College
Technical or vocational degree
Bachelor's degree or higher
Caregiver Employed Category: YES  NO ☐
Yes
No
Caregiver Education Status Category: YES  NO ☐
Full-time Student
Part-time Student
Data Field Response Options Currently Collecting?
Caregiver Primary Language Category: YES  NO ☐
English
Spanish
Other (please specify)
Caregiver Primary Language Spoken at Category: YES ☐ NO 
Home English
Spanish
Other (please specify)
First Things First | Data Reporting Requirements SFY19 | Home Visitation

Caregiver Medical Insurance Type Category: YES  NO ☐
Employer
Private
AHCCCS
Indian Health Services
Military
None
Other (please specify)
Caregiver Has Primary Health Care Category: YES ☐ NO 
Provider Yes
No
Due Date for Expectant Mothers Date (mm/dd/yyyy) YES  NO ☐
Date Medical Home Established (Usual Date (mm/dd/yyyy) YES  NO
Source of Medical Care): Prenatal
Women
Caregiver Has Dental Insurance Category: YES ☐ NO 
Yes
No
Date Dental Home Established (Usual Date (mm/dd/yyyy) YES ☐ NO 
Source of Dental Care): Prenatal
Women
Caregiver Relationship to Child(ren) in Category: (Select All That Apply) YES ☐ NO 
Household Parent
Grandparent
Foster Parent
Other Relative (please specify)
Other Non-Relative (please
specify)
Caregiver Legal Guardian to One or Category: YES ☐ NO 
More Child(ren) in Household Yes
No
Data Field Response Options Currently Collecting?
Child Information: The following data fields and response options will be
collected for all children living in the Family Household (as appropriate or
available)
Child Identifier (i.e., unique ID) YES  NO ☐
Child First and Last Name YES  NO ☐
Child Date of Birth YES  NO ☐
First Things First | Data Reporting Requirements SFY19 | Home Visitation

Child Sex Category: YES  NO ☐
Male
Female
Child Race Category: YES  NO ☐
Alaska Native
American Indian
Asian
Black or African American
Native Hawaiian or Pacific Islander
White
Other
Child Ethnicity Hispanic/Latino: YES  NO ☐
Yes
No
Child Primary Language Category: YES ☐ NO 
English
Spanish
Other (please specify)
Child with Special Needs Category: Yes/No YES ☐ NO 
Child Medical Insurance Type Category: YES  NO ☐
Employer
Private
AHCCCS
Indian Health Services
Military
None
Other (please specify)
Child Has Primary Health Care Category: YES  NO ☐
Provider Yes
No
Data Field Response Options Currently Collecting?
Date Medical Home Established Date (mm/dd/yyyy) YES ☐ NO 
(Usual Source of Medical Care):
Child(ren)
Child Has Dental Insurance Category: YES ☐ NO 
Yes
No
Date Dental Home Established (Usual Date (mm/dd/yyyy) YES ☐ NO 
Source of Dental Care): Child(ren)
Household Information: The following data fields and response options
will be collected for each Family Household (as appropriate or available)
First Things First | Data Reporting Requirements SFY19 | Home Visitation

Household Income Category: YES  NO ☐
less than $15,000
$15,000-$30,000
$31,000-$45,000
$46,000-$60,000
$61,000-$75,000
$76,000-$90,000
$91,000-$105,000
over $105,000
Housing Status Families that did not have a place YES ☐ NO 
to live in the past 12 months:
Yes
No
Number of times family moved in YES ☐ NO 
the past 12 months:
Parents/Caregivers reporting they are Category: YES ☐ NO 
food insecure Yes
No
Adult(s) in Household Who are Active Category: YES  NO
in the Military or a Military Veteran Yes
No
Household Public Assistance Category: YES  NO ☐
WIC
Food Stamps/EBT/SNAP
Cash Assistance/TANF
DES Child Care Subsidy
Quality First Scholarship
Other (please specify)
Number of Children in the Household 6-17 years old YES ☐ NO 
Data Field Response Options Currently Collecting?
Child Care Type Category: YES NO 
My partner or I take care of my
child(ren) at home
Head Start
Child care center/preschool
program
Family child care home
Relative/neighbor or babysitter
First Things First | Data Reporting Requirements SFY19 | Home Visitation

2. If your response is a NO, for any types of data marked required in the table above, describe how
you will modify your data collection to comply with the FTF data requirements upon award.
Provide sufficient details to clarify your plan.
Caregiver Family Identifier-MCDPH Information: will work with FTF to create unique identifiers during the data
Caregiver requirements Primary training. language Spoken at Home- Question will be added to the current
Demographic Caregiver Information: form collected on home visits at intake, 12 months and 24 months and entered
to Caregiver the supplemental Primary Language database. Spoken at Home – This will be added to the current
Caregiver Demographics Has a Primary form completed Health Care at intake Provider- on home Question visits will and be entered added to to the the current supplemental
Demographic ACCESS database. form collected The supervisor on home will visits run reports at intake, quarterly 12 months for FTF and reporting. 24 months and entered
to Caregiver the supplemental Has Dental database. Insurance- Question will be added to the current Demographic form
Date collected Medical on Home home Established: visits at intake, Prenatal- 12 months Question and 24 will months be added and to entered the Maternal to the Health
Assessment supplemental at Intake ACCESS which database. currently The asks supervisor for weeks will of run pregnancy reports quarterly when care for began. FTF reporting. Data will
be Date entered Dental to the Home supplemental Established database. (Usual Source of Dental Care): Prenatal Women - Question
Caregiver will be added has Dental to the Insurance- Home Visit Question Encounter will form be added completed to the at current each home Demographic visit to collect form
collected date dental on home home visits established at intake, and 12 dates months of service. and 24 months This question and entered will be to entered the to the
supplemental supplemental database. ACCESS database. The supervisor will run reports quarterly for FTF reporting.
Date Caregiver Dental Relationship Home Established- to Child(ren) Question in Household will be added – Question to the Maternal will be added Health to Assessment the current at
Intake Demographic and entered form to collected the supplemental on home database. visits at intake, 12 months and 24 months and
Caregiver entered Relationship to the supplemental to Children ACCESS in the database. Household- The Question supervisor will will be run added reports to the quarterly current for
Demographic FTF reporting. form collected on home visits at intake and entered to the supplemental
database. Caregiver Legal Guardian to One or More Child(ren) in Household - Question will be added
Caregiver to the current Legal Guardian Demographic to One form or More collected Child(ren) on home in Household visits at intake, - Question 12 months will be and added 24 to
the months current and Demographic entered to form the supplemental collected on ACCESS home visits database. at intake The and supervisor entered will to the run reports
supplemental quarterly for database. FTF reporting.
Child Information:
Child’s Primary Language- Question will be added to the Infant Health Care form completed
every 6 months and entered to the supplemental database.
Child with Special Needs –Question will be added to the Infant Birth form and the Infant
Health Care form completed every 6 months and entered to the supplemental ACCESS
database.
Child Has Dental Insurance – Question will be added to Infant Health Care form completed
every 6 month and entered to the supplemental ACCESS database.
Date Dental Home Established (Usual Source of Dental Care): Child(ren) – Question will be
added to Infant Health Care form completed every 6 month and entered to the supplemental
ACCESS database.
Date Dental Home Established- Question will be added to Infant Health Care form completed
every 6 month and entered to the supplemental ACCESS database.
Household Information:
Housing Status- Question will be added to the current Demographic form collected on home
visits at intake, 12 months and 24 months and entered to the supplemental database.
Number of times family moved in the past 12 months- Question will be added to the current
Demographic form collected on home visits at intake, 12 months and 24 months and entered
to the supplemental database.
First Things First | Data Reporting Requirements SFY19 | Home Visitation

Parents/Caregivers reporting they are food insecure - Question will be added to the current
Demographic form collected on home visits at intake, birth, 12 months and 24 months and
entered to the supplemental database.
Number of Children in Household 6-17 years old- Question will be added to the current
Demographic form collected on home visits at intake, birth, 12 months and 24 months and
entered to the supplemental database.
Child Care Type - Question will be added to the Infant Birth form and the Infant Health Care
form completed every 6 months and entered to the supplemental database.
I I I . Data Collection Process
1. For the required types of data (i.e. program implementation and programmatic outcome data,
and participant level demographic information), describe the proposed data collection process;
who will be responsible for data collection and data submission; what procedures will be in
place to ensure timely, accurate, and secure collection and submission; and how data will be
used to inform and improve programming. If the data processes are different for each type of
data, clarify the approach for each separately. If applicable, also include the anticipated
approval process to collect, submit, and report data from tribal government programs.
The Arizona Nurse Consultant for NFP NSO has been in conversation with the FTF Data Analyst
regarding Penelope, the new NFP data collection system and opportunities to add additional data
fields required by FTF to the required NSO data requirements. MCPDH will work closely with FTF
and the NFP NSO to ensure program compliance and quality assurance. Because NFP is an
evidence-based program, data collection is essential to program management. MCDPH will
maintain an ACCESS database that collects and tracks data indicators not currently collected by
the Penelope system for FTF reporting. Questions that capture all required FTF data will be added
to forms to facilitate data collection on home visits.
The nurse home visitor has a vital role in gathering information for Nurse-Family Partnership. The
nurse home visitor collects data on secure laptops on demographics, client and child assessments,
preventive health services, and home visitation services during home visits. All visit forms are
completed within 24 hours of a visit, submitted to the data entry staff for entry to Penelope and
the supplemental database within one week of the visit. The Nurse Supervisor is responsible to
monitor the data collection through chart reviews and running the Data Forms Due report.
The Nurse Supervisor will have overall responsibility to First Things First for data collection, and
data submission. Dates of home visits as well as dates of data submission and entry to Penelope
and the supplemental database will be tracked by the supervisor to ensure timely data entry.
Accuracy of data is monitored by multiple data quality reports and chart reviews. The Nurse
Supervisor will work closely with the Public Health Information Management Analyst in the Office
of Family Health to ensure all required data will be captured in and reportable from NSO Penelope
system and the supplemental ACCESS database.
First Things First | Data Reporting Requirements SFY19 | Home Visitation

Continuous quality measures ensure fidelity to the NFP model at every phase of the program by
focusing on client interactions, program implementation and outcome achievement. The data
collection system is also utilized by nurse home visitors and nurse supervisors to guide their
practice, assess and guide program implementation, inform clinical supervision, enhance
program quality, and demonstrate program fidelity. Finally, the data collection system is
utilized by the NFP NSO and their partners to monitor implementing agencies’ program fidelity
and the quality of the data collection and provide feedback as appropriate.
All quality reports are used to inform practice, for example the outcomes report is utilized by
the Nurse Supervisor and in team meeting to identify potential indicators for quality
improvement projects, the current caseload report identifies NHV caseloads as well as when
the last visit was completed for discussion in supervision as needed.
Note: If demographic and programmatic outcome data is gathered in a tribal community/region (e.g. data
gathering in tribal lands), appropriate tribal approvals must be in place prior to commencing data collection. In
instances when tribal data approvals are necessary, FTF’s Research and Evaluation and Tribal Affairs divisions will
work with grant partners to secure approvals from the tribe(s). (Refer to the Tribal Data Policy and the Ownership of
Intellectual Property sections under the Grant Terms and Conditions in this RFGA). Additionally, grant partners will
be required to ensure they have culturally appropriate methodology (e.g., in- person interviews) and a culturally
responsive approach for gathering participant level demographic information and/or programmatic outcome data
from program participants.
First Things First | Data Reporting Requirements SFY19 | Home Visitation