COMPETITION IMPRACTICABLE FORM.PDF

Office of Procurement Services
GOODS AND SERVICES
COMPETITION IMPRACTICABLE FORM
This form is to be used when a department believes an acquisition is considered Competition Impracticable and the
acquisition dollar amount is above $5,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of
Supervisors approval is required if the acquisition is over $100,000. This form must be submitted for approval to: Office of
Procurement Services I 320W. Lincoln I Phoenix, AZ 85003. Fax number: 602.258.1573. The signed form must be retained
in the purchasing file.
DEPARTMENT NAME DEPARTMENT RX#
PROPOSED CONTRACT VENDOR NEED IDENTIFIED Date: 04-16-18
Company: Quetel REQUESTED DELIVERY
Address: 14100 Sullyfleld Circle, Suite 700 Date: 06-29-18
City, State: Chantilly, VA QUOTED PRICE: 410,000
Zip/Postal Code: 20151
Phone: (000) 000-0000 Accounting String:
Fax: 703-316-3836
Contact Name: James Cleveland
DESCRIPTION OF GOODS OR SERVICES REQUIRED:
The estimated cost of this Procurement is: C' 5_ $100k CZ > $100k
Is this a Technology Procurement? q Yes C No
MCSO Property Management Division currently has a TRaQ application that was purchased from and installed by the QueTel corporation over three years ago. QueTel is
the creator and only authorized vendor that can provide software support for this system as well as additional system upgrades and applications for the software.
These upgrades include a Records Management System Interface allowing deputies enter data one time and limiting error rates. Instant inventory reconciliation for the
annual inventory of 520,000 items stored in evidence. A crime laboratory system (Lab TraQ module) that tracks evidence items entering the lab to be tested and
examined by the crime lab techs. The crime lab application allows management to evaluate lab workloads and give investigators the ability to view the lab results on line.
The upgrade includes a Quartermaster application module that allows the Sheriffs Office to track issued equipment, consumables and re-usable items assigned to staff.
The application can notify the office of the need for replenishment through usage levels and track the number of times an individual is issued the same item.
COMPETITION IMPRACTICABLE CATEGORY (check applicable box, attach documentation or provide explanation below.)
Maricopa County Procurement Code MC1-351 states: 'Competition Impracticable" means an acquisition where, competition is
impractical because of standardization, warranty, or other factors as approved by the Board of Supervisors.
NOTE: The following are unlikely to be sufficient Competition Impracticable justifications:
• Personal or department preference for a product or vendor
• Department perception that the vendor is the best qualified (this should be determined through a competitive process)
• Lack of department planning resulting in limited time to conduct a competitive procurement
• Special incentive or deal offered (can be assessed in open and competitive solicitation)
• Department convenience
6, Software license renewals, additions, or upgrades available
C' Grant specified (supporting documents attached) from only one source
Brand compatibility available from only one source (no other
C Mailing lists, subscriptions or media advertising
distributors)
C' Warranty voided if service provided by other contract vendor C Other proprietary situation
C‘ Other (Provide written explanation below)

THIS IS A COMPETITION IMPRACTICABLE PROCUREMENT BECAUSE (attach additional page if needed):
Quetel is the sole vendor that provides support on the TraQ system. This system is critical in tracking over 520,000 items
of evidence stored in the Property Management warehouse. The system also tracks county issued weapons, evidence
items processed by both MCSO Crime lab, Department of Public Safety Crime lab and items either destroyed or sold at
auction with the proceeds going to the county general fund.
MCSO will be expanding the system to include the Lab TraQ and Quartermaster modules. Th Lab TraQ module will allow
the Crime Lab to manage requests, track specimen, analysis and reporting. The Quartermaster system will inventory
various items assigned to staff throughout the Office, such as vests, firearms, and other safety equipment. This system
will also provide reports. The addition of these modules will allow MCSO to further track and audit inventory and
equipment throughout the Office. These modules will be linked to the Evidence TraQ module that is being upgraded.
SEARCH
A search was conducted consisting of: (check all that apply) RESULTS
• Market research L Public notice given, list El no alternatives were identified
111 Other vendors contacted El Other • no alternatives were deemed acceptable
.1 because (explain below):
Describe the search from above in detail:
Quetel is the sole manufacturer/provider of software support for this system.
PRICE
MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence
to support a Competition Impracticable determination containing an explanation of why the proposed procurement
process is advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement.
Price has been fairly and reasonably established by: El Comparison to public sector contract pricing
Li Comparison to previous comparable purchases III Discount off published catalog pricing
I-1 from a different vendor III Market survey
fl Independent estimate .12 Other, explain:
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis):
No other vendor provides compatible software or support for the Quetel TRaQ system or integrates
with the platform to allow for single system access.

CERTIFICATIONS
I certify:
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;
2) the price to be paid to the proposed vendor is fair, reasonable, and provides the best value to Maricopa County; and
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vendor.
Department Head or Department Head Delegate Signature (Required)
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Jlm i -N-iikkdbi Vil..1._./:. __sr"
Printed Name 5ignature Date
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Office of Procurement Services
The CPO can approve procurements up to $100,000. This request is over $100,000 and must be submitted as an agenda
item to the Board of Supervisors for consideration.
tiRt Recommended to BOS for approval.
KvIt.i -\/
Printed Name Si ature f Date
Office of Enterprise Technology (This procurement is classified as a technology procurement and must be
forwarded to OET for coordination and/or approval. If this procurement request is not approved by OET, the form will be
returned to the requestor.)
Approved. Recommended purchase is in line with Maricopa County's strategic technology plan or currently installed
equipment or service, and is considered to be a competition impracticable procurement.
O Not Approved. Reasoning:
Printed Name Signature Date
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