A1520 CCC POLICY - FINAL.PDF

MARICOPA COUNTY INTERNAL POLICY
Policy Number: A1520
Policy Title:
COMBINED CHARITABLE CAMPAIGN Current Adoption 5-23-2018
Date:
(CCC)
Current
5-23-2018
Implementation Date:
Board Agenda
Approved by: C-##-##-###-#-##
Number:
BOARD OF SUPERVISORS Original Adoption
5-23-2018
Date:
I. PURPOSE
To establish and authorize a Combined Charitable Campaign (CCC) as a Maricopa County (County)
program providing staff the opportunity to voluntarily participate in an annual donation drive benefitting
Qualified Nonprofit Organizations (QNO) that align with the County’s strategic priorities and designated
areas of focus.
II. APPLICATION
This policy applies to employees of County Appointed Departments, County Elected Offices, and includes
Maricopa County Library District, Maricopa County Stadium District, and Flood Control District of
Maricopa County (Special Districts). The Board of Supervisors is authorized to jointly adopt policies
applying to the Special Districts under the Intergovernmental Agreement (C-06-18-393-6-00), approved
on April 11th, 2018.
III. DEFINITIONS
A. Annual Campaign: The annual solicitation of contributions from county employees by
representatives of Qualified Nonprofit Organizations (QNO) through oral presentations, printed
materials, audio or video media, or other similar means.
B. Appointing Authority: An elected official, the single administrative or executive head of a
Department/Special District, or the designated representative authorized to act in this capacity.
C. Campaign and Fund Distribution Agency (CFDA): A nonprofit agency, with a minimum of 15 local
nonprofit agency member organizations that serve Maricopa County, chosen to assist the County in
managing the CCC. The CFDA provides assistance to the Executive Committee in conducting the
campaign. This includes, but is not limited to: an accessible online giving portal, consultation, agency
member certification, speakers, training, handling the related accounting functions and disbursement
of funds to Qualified Nonprofit Organizations and the County Employees Assisting and Supporting
Employees (E.A.S.E.) program that are available during the Annual Campaign.
D. Campaign Sponsor: An employee appointed by the County Manager to promote the Annual
Campaign.
E. Executive Committee: A committee formed by the County Manager’s Office to plan, organize and
execute the Annual Campaign.
F. Qualified Nonprofit Organizations (QNO): Registered nonprofit organizations that apply to
participate in the Annual Campaign and meet the eligibility criteria as set forth by the County.

Policy Title: Policy Number: A1520
COMBINED CHARITABLE CAMPAIGN
Current Adoption
(CCC) 5-23-2018
Date:
IV. POLICY
A. Employee Participation
1. As part of the Annual Campaign, employees will have the opportunity to make financial
contributions to QNOs through an online portal managed by the CFDA. Donations may be a one-
time contribution by different forms of payment or by the payroll deduction process.
2. Activities and solicitation of employees related to CCC shall be conducted at County worksites
during work hours.
3. Appointing Authorities are responsible for ensuring that employee participation and contributions
to the CCC are strictly voluntary. There shall be no coercive activities or pressure for individuals
or groups of employees to participate in the Annual Campaign.
B. Administration and Committee Structure
1. Administration
a. The County Manager shall appoint a Campaign Sponsor on an annual basis. Duties of the
Campaign Sponsor include:
i. Provide direction to the Executive Committee.
ii. Communicate to employees the purpose, timeframe and goals of the Annual Campaign.
iii. Identify and appoint a chairperson of the Executive Committee.
iv. Attend and vote in Executive Committee meetings in the event of a tie-vote.
2. Executive Committee
a. The Executive Committee shall review all applications for inclusion in the Annual Campaign
and shall determine whether an organization is eligible to participate as a QNO.
b. This committee shall have a minimum of four (4) voting members, including the chairperson,
for the planning and execution of the Annual Campaign.
c. The committee shall conduct official CCC business only when a quorum is present. A quorum
is formed when a minimum of three (3) voting members are in attendance either in person or
via teleconference.
d. The chairperson will:
i. Select a co-chair of the committee;
ii. Serve as the primary point of contact to the Campaign Sponsor and the CFDA;
iii. Request employees to volunteer to serve as committee members;
iv. Ensure adherence to the terms of the CCC application and agreement with the CFDA.
e. Committee members are not subject to term limits.
f. The committee will schedule and conduct meetings on an as needed basis to ensure the
Annual Campaign is executed in a professional, organized manner.
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Policy Title: Policy Number: A1520
COMBINED CHARITABLE CAMPAIGN
Current Adoption
(CCC) 5-23-2018
Date:
C. QNO Participation
1. In coordination with the CFDA, a complete application packet will be developed by the Executive
Committee outlining the instructions, eligibility requirements, deadlines, designated areas of
focus, and the required forms.
2. The application packet will be emailed to a list of nonprofit agencies affiliated with the CFDA and
Maricopa County.
3. QNOs are required to complete and submit the application packet by the established deadline
date to participate in the Annual Campaign.
4. Approval of an application is by a majority vote of an Executive Committee quorum and shall be
effective for the upcoming Annual Campaign.
D. CFDA Processing Donations and Annual Campaign Report
1. The CFDA is responsible for tracking donation amounts and providing accurate disbursement of
all donor contributions, designated and not designated, to QNOs and to the E.A.S.E. fund, less
the agreed upon administrative cost.
2. The CFDA will provide a post-campaign report to the chairperson of the Executive Committee
detailing the results including dollars raised, employee participation and donation designations for
each participating QNO.
3. The CFDA will adhere to all terms set forth in the Campaign and Fiscal Sponsor Agreement.
Revision History
Version Revision Date Description of Revision
1 5-23-2018 Initial version (C-##-##-###-#-##).
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