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Informal Meeting Minutes Monday, May 22, 2017 Board Members 10:00 AM Denny Barney, Chairman, District 1 Steve Chucri, Vice Chairman, District 2 BOARD OF SUPERVISORS Bill Gates, District 3 Maricopa County, Arizona Clint Hickman, District 4 (and the Boards of Directors of the Flood Control District, Steve Gallardo, District 5 Library District, Stadium District, Improvement Districts, and/or Board of Deposit) County Manager Joy Rich "The mission of Maricopa County is to Clerk of the Board provide regional leadership and fiscally Fran McCarroll responsible, necessary public services to its residents so they can enjoy living in healthy and safe communities.” Meeting Location Supervisors'/Sullivan Conference Room 301 W. Jefferson, 10th Floor Phoenix, AZ 85003 BOARD OF SUPERVISORS The Board of Supervisors of Maricopa County, Phoenix, Arizona, convened in Informal Session at 10:00 AM on Monday, May 22, 2017, in the Supervisors'/Sullivan Conference Room, 301 W. Jefferson, 10th Floor, Phoenix, AZ 85003, with the following members present: Denny Barney, Chairman, District 1; Steve Chucri, Vice Chairman, District 2; Bill Gates, District 3; Clint Hickman, District 4; Steve Gallardo, District 5. Also present: Fran McCarroll, Clerk of the Board; Maria Ceaglske, Minutes Coordinator; Joy Rich, County Manager; and Michelle Wood, Legal Counsel. PRESENTATION Management and Budget 1. PRESENTATION REGARDING THE MARICOPA COUNTY FY 2018 RECOMMENDED BUDGET Presentation regarding the Maricopa County FY 2017 Recommended Budget. (C-49-17-021-P-00) Cynthia Goelz, Budget Director Brian Hushek, Deputy Budget Director Tina Allen, Budget Administrator Cindy Goelz, Budget Director, began by thanking Chairman Barney, Candice Copple and all of the Elected Officials for their contribution to this process. The final FY 2018 budget amounts to $2,494,333,805. The overall budget is increasing approximately 4% from FY 2017 with growth in the areas of criminal justice and public safety. About 53% of the budget funds criminal justice demands. There continues to be approximately $22 million in state fund-shifts. There is $245 million in state mandated payments that include ALTCS, AHCCCs, Arnold v. Sarn and behavioral health services. Ms. Goelz reviewed the budget guidelines and priorities that were approved in January. She also reviewed key assumptions going into the FY 2018 budget that included: Structural balance in operating funds o Recurring revenues meet or exceed recurring expenditures over the Informal Meeting Minutes Monday, May 22, 2017 Page 2 of 18 economic cycle Most likely scenario for major revenue streams Contingency based on historical utilization and revenue risks General and Detention Fund reserve levels based on two months of the prior year operating budget All increases are supported by designated revenue. This year there were seven departments that participated in a zero-based budget and allowed for a reset in their baselines with all budgets undergoing a zero-based budget review over the next six-year cycles. Ms. Goelz gave an overview of the major budget challenges and risks for this budget cycle that included: Developing a budget that supports exceptional customer service with a lean and efficient government based on service demands in the country’s fastest growing county. Slow growth in Sales Taxes, Vehicle License Taxes, Jail Taxes, and limited growth in Property Tax Assessment. There has been a slow recovery over the past 95 months and these revenues are still not robust. Criminal Justice operating and CIP needs continue to rise resulting in increased needs in operating costs, facilities and infrastructure. Increasing dependency of the Detention Fund on General Fund amounting to $30.3 million additional support from the General Funds. Pension rates and unfunded liabilities. Expenditure Limitation constraints. State fund-shifts of over $22 million represent 1.1% of the operating budget and include the following: o Juvenile Corrections Payment o Department of Revenue Payment o Diverted HURF Funds o Judges’ salaries An additional 12.8% ($245 million) in other mandated payments to the State: o ALTCS o AHCCCS o Arnold v. Sarn and behavioral health services. These payments amount to 14% of the County’s combined budget. Tina Allen, Budget Administrator, explained that the County’s two largest revenue sources come from property taxes and State shared sales taxes accounting for 44% of the revenue. Together these grew only 4.7% over FY 2017 values using the most likely predictions from the economic consultants. The third largest revenue is the use of fund balance which has increased by 37% over last year; but this will fund the anticipated expenditures for the new Intake, Transfer and Release Facility. The category with the biggest reduction for this year is Miscellaneous which went from 8% to 5.5%. Ms. Allen also reviewed various uses of funds noting that Public Safety uses about 54% of the total expenditure budget. The agencies this represents are: Superior Court Justice Courts Constables Adult Probation Juvenile Probation Informal Meeting Minutes Monday, May 22, 2017 Page 3 of 18 Public Fiduciary Five Public Defense Service Agencies Integrated Criminal Justice Information Systems Planning and Development Sheriff’s Office There was only 1/3 of a percent increase in this area. She continue to review the remainder of the fund uses, the departments that represent each category and the percentage of the budget each category uses. Ms. Allen provided an overview of the net variances from year to year noting there is an overall increase of 5.6% from FY 2017. She then discussed the State Budget impact to the County’s budget stating there was little change from FY 2017. Comments from the Board noted that Maricopa County is still expected to pay 100% of the Superior Court Judges’ salaries while all other counties are paying only 50% of the salaries. This gives the appearance that Maricopa County is being penalized approximately $10 million for its fiscal responsibility. Ms. Allen next discussed the Maximum Levy versus the Actual Levy providing a history of how Maricopa County has consistently kept the actual levy below the maximum levy. In FY 2018 the actual tax levy will be $535.8 million which is $148.2 million below the maximum cap. A question from the Board asked how Maricopa County compares with other counties in this area. Ms. Goelz responded that there were maybe three lower than the maximum with several counties at the maximum. Ms. Allen explained that there will be no proposed change to the combined tax rate from FY 2017 to FY 2018. The County’s other Major Operating Revenues include the State-shared Sales Tax, the Jail Excise Tax (Detention Fund Tax) and the Vehicle License Tax. These are expected to have a 4% growth range over FY 2017. This is based on the “most likely” forecast from the economic consultants. Ms. Allen explained that the current Jail Excise Tax cannot sustain the cost of services provided with these funds. The projections show that by FY 2020 the Detention Fund will be subsidized by approximately $50 million from the General Fund. She said an adjustment of the tax rate in the future will be necessary to support this fund. Discussion ensued by the Board stating that it is not just an increase in revenues that is needed but also in cutting costs. Work is taking place with the Sheriff to determine how to deliver services more efficiently. It was agreed that there will be a need to balance the reduction of costs for services with a tax increase. Ms. Allen added that the fund is being impacted this year by infrastructure needs. Chairman Barney noted that the replacement of the Durango Jail will save on operational costs. Ms. Goelz began departmental reviews with the Sheriff’s Office noting the recommended budget for the Detention Fund is $221.6 million, and she reviewed the increases included in this amount. Chairman Barney explained that the Board has been working with Sheriff Penzone to address overtime issues which are being caused by vacancies in the Detention Officer workforce. Ms. Goelz informed the Board that the Sheriff’s Office General Fund budget is recommended at $103.5 million and she reviewed the increases included in this amount. She noted that one-time funding is recommended for the following: Tasers in the amount of $312,800 Servers in the amount of $750,000 Mobile Data Computers in the amount of $1,200,000 Informal Meeting Minutes Monday, May 22, 2017 Page 4 of 18 Replacement radios in the amount of $445,000 IT storage in the amount of $800,000 Ms. Goelz provided a history for the Melendres Judgment Order that was issued in October, 2013 that included a Court Appointed Monitor. In July, 2016 a second amended judgment appointed an independent investigator and independent disciplinary authority. The Sheriff’s Office General Fund Compliance operating budget is a result of these court orders. The budget is recommended at $19.7 million and includes the following: Increases for retirement contributions of $515,000 Increases for overtime and related costs of $174,000 Net changes to telecommunication, radio, risk management, supplies, services and other changes of $602,000 From 2014 to present which includes $19.7 million budgeted for FY 2018, there will be an estimated total of $83.77 million budgeted in association with the cost of compliance to this judgment order, and this does not include legal costs. Supervisor Gallardo stated he would like to continue to see progress reports provided to the Board so it can monitor the progress toward full compliance. Discussion ensued about the overtime used for paperwork required by the monitor to be completed before the end of a shift and how much of the $19.7 million budget is for overtime. Chairman Barney noted it is very difficult to differentiate between how much is directly related to Melendres and things that would be coming with progress and updates to the Sheriff’s Office. Ms. Goelz explained the General Fund operating budget for Adult Probation is recommended at $52.6 million. As caseloads continue to rise there is a need for additional staff. This budget includes the following: Increases for retirement contributions of $775,000 Addition of 13 staff members at a cost of $654,000 in the areas of Domestic Violence, Sex Offenders, Standard Probation and support staff Shift of administration costs to the Detention Fund of $830,000 A decrease of $590,000 in telecommunications, radio and risk management charges In a review of the Adult Probation Detention Fund, Ms. Goelz stated that this budget has increased to $37.1 million and includes: Increases for retirement contributions of $427,000 Addition of 11 staff members at a cost of $650,000 in the areas of Prison Reentry, Intensive Probation and support staff Shift of administration costs from the General Fund of $830,000 Decrease in telecommunication, radio and risk management charges of $230,000 Ms. Goelz informed the Board there is a Justice System contingency if the determination is made that more staff is needed. Ms. Goelz moved forward to review the budget for Juvenile Probation. The General Fund operating budget is recommended at $17.6 million and includes: Increases in retirement contributions of $295,000 Increases for telecommunications and risk management charges of $77,000 Decreases in personnel of $328,000 from the deletion of 10 positions and adjustments to personnel savings Informal Meeting Minutes Monday, May 22, 2017 Page 5 of 18 The Juvenile Probation Detention Fund budget increased to $35.4 million due to: Increases in retirement contributions of $317,000 Increases in overtime needs of $491,000 Increases in telecommunication and risk management charges of $96,000 Changes in personnel savings of ($162,000) The average juvenile population is 155 which is approximately what it was in 2016. The department’s all-time high was 440 individuals in 2006 and Ms. Goelz provided the likely reasons for this decline. The Superior Court General Fund operating budget increased to $83.9 million and includes increases for: Equipment and software maintenance of $248,000 Telecommunication, risk management and other changes netting to $209,000 One-time funding is recommended for: 2 Business Systems Analysts totaling $248,000 Continued development of Superior Court Case Management System (ICISng) in the amount of $1.7 million The General Fund operating budget for the Clerk of the Superior Court is recommended at $34.27 million and includes the following increases: Telecommunications and risk management charges of $150,000 One-time funding is recommended for: Restitution, Fines and Reimbursements (RFR) project at $1.6 million The Justice Courts General Fund operating budget is recommended at $18.25 million and includes increases for: Telecommunications and risk management charges of $78,000 Southwest Regional Court Center opened in February, 2017 Brian Hushek provided a review of the County Attorney General Fund operating budget stating it is recommended at $88.6 million and includes: Budget $367,000 under baseline Telecommunication and risk management charges increase of $78,000 Retirement contributions increase of $11,000 He then reviewed the Assessor’s General Fund operating budget that is being recommended at the baseline of $24.4 million and includes: Elimination of 10 positions in order to streamline operations an position the department for the future with a leaner, more efficient operation One-time funding is recommended for: Legal Class Verification (LCV) Program at $191,000 Mr. Hushek stated that the LCV Program has earned approximately $2 million in revenue in 2017. Chairman Barney shared the steps the Assessor’s Office has taken to reorganize, reduce personnel and move resources to position staff for the CAMA system and responded to Supervisor Hickman’s question if the reduction in positions will be the result of technology efficiencies when the CAMA system is on line. Informal Meeting Minutes Monday, May 22, 2017 Page 6 of 18 Mr. Hushek reviewed the Recorder’s General Fund operating budget being recommended at $4.75 million and includes: Recorder’s request to shift Voter Registration, Community Outreach, GIS and Administration Support positions numbering 33 to the Recorder’s Office totaling $2.47 million. Telecommunications and risk management charges net increase of $11,700 Personnel savings increase of $81,500 One-time funding is recommended for: Compliance auditor position of $88,500 The Elections Department General Fund operating budget has decreased to $6.7 million due to: Recorder’s request to shift Voter Registration, Community Outreach, GIS and Administration Support positions numbering 33 to the Recorder’s Office totaling $2.47 million Telecommunications and risk management reduction of $28,000 Addition of 5 staff members for the last 4 months of 2018 at a cost of $88,800 which is partially offset by savings of $35,300 from the elimination of 1 position and reduction in overtime Mr. Hushek reviewed the Treasurer’s General Fund operating budget being recommended at $5.1 million and includes: Telecommunication and risk management charges increase of $27,000 The Treasurer’s Information System Upgrade Project will be budgeted at $16.1 million Supervisor Gates asked if the project will be complete with this budget and Mr. Hushek stated that there will be more funding in FY 2019 but it would be less than $16.1 million. Tina Allen reviewed the Maricopa County Education Service Agency (MCESA) General Fund operating budget being recommended at $2.7 million. This budget remains flat with an $11,000 reduction in Telecommunication and Risk Management charges. There is a one-time charge of $253,000 for the third year of the pilot program for Youth Education and Engagement Services. She explained the purpose of this program. Chairman Barney noted that most of the MCESA budget is grant funded and explained the effort in obtaining these grants. Ms. Allen moved to the Medical Examiner General Fund operating budget which is recommended at $11.4 million due to: 2 additional medical examiners which will bring the average caseload below 325 at a cost of $298,000. This will bring the total medical examiners to 17. A Deputy Chief Toxicologist at $114,000 Operational increase to Lab services at $46,000 Increase for the Transport Contract of $60,000 Increase in telecommunication and risk management charges of $52,000 Ms. Allen informed the Board that there has been tremendous growth in this department amounting to about 20% since FY 2015. This office has received provisional accreditation by the National Association of Medical Examiners. These increases will help the office maintain and solidify the provisional Informal Meeting Minutes Monday, May 22, 2017 Page 7 of 18 accreditation leading them to full accreditation. There is a one-time funding recommended for: Case Management System in the amount of $140,000 Lab Services in the amount of $100,000 Ms. Allen recapped the Mandated Health Care Programs spoken about earlier. $2.6 million increase in the Arnold v. Sarn and mental health services taking the contribution to $60.7 million. This has an automatic 5% growth each year. $10.3 million increase in case Arizona Long Term Care System (ALTCS) contribution to $165.5 million. There was a 6.6% increase due to the impact of Proposition 206. $228,000 reduction in Arizona Health Care Cost Containment System (AHCCCS) contribution to $18.8 million. Flat budget in the amount of $2.3 million for the mandated cost share to the Arizona State Hospital for Sexually Violent Persons. Ms. Allen informed the Board this totaled $247 million amounting to 14% of the County’s total operating budget. Chairman Barney asked at what point does Arnold v. Sarn begin to taper down or become static and Ms. Goelz explained that there may not be a time this will occur. She said this is built into statute as “an agreed upon inflator.” There is a settlement in this case but when asked, Ms. Goelz informed the Board that a condition in the settlement was that the County continue to contribute. Ms. Allen recapped the retirement issues that involve the following: Public Safety related retirement rates increased o Retirement contributions from the General and Detention funds are increasing $8.2 million o Rates will likely continue to increase to address funded status and outcome of litigation Mr. Hushek reviewed the General Fund operating budget for Enterprise Technology that increased to $28 million due to: Content Management System Web of $10,000 Cyber Security Tools of $704,000 Phoenix IO Data Center Site Lease of $146,000 Microsoft Enterprise License Agreement of $1.5 million Telecommunication and risk management decrease of net $13,600 There is one-time funding for the following: Cyber Security Tools of $159,000 Enterprise Data Networking of $6.5 million Security Incident and Event Management of $1.4 million Microsoft Active Directory of $3 million Mr. Hushek stated the recommended budget for Capital Projects for FY 2018 is $359,162,297. He explained that 52.51% or approximately $188.6 million is allocated to Public Safety. This includes the following projects: Madison Street adaptation Intake, Transfer and Release Jail facility Continued improvements to the East Court Building Continued improvement to the Public Safety Radio System Adult Probation Mesa site Informal Meeting Minutes Monday, May 22, 2017 Page 8 of 18 Continued build-out of Black Canyon and Southport sites Expansion of the Animal Care and Control Durango site “Highways and Streets” is being allocated $131.7 million or 36.68% for 81 projects. “Culture and Recreation” is being allocated $6.6 million or 1.86% directed mostly to Parks and Recreation Projects for various County parks and the Maricopa Trail System. Other projects are being allocated $32.1 million or 8.95% for the following projects: Enterprise Technology Data Center CAMA system for the Assessor’s Office ERP system for Budget, Finance and Procurement Departments Treasurer’s system Upgrades to remote sites Mr. Hushek informed the Board there remained $986 million of unfunded capital projects. Discussion began with Supervisor Hickman requesting information that depicts completed capital projects so there is an illustration available to see the efficiencies these projects have created. The County needs to begin showing the taxpayer the massive benefits these capital expenditures create. Chairman Barney requested that Joy Rich, County Manager, accumulate information from the past 10 years that will show the accomplishments and effect that capital projects have on the County infrastructure. Ms. Goelz informed the Board there are 14,148 positions being funded in the FY 2018 budget and this is a reduction from FY 2017. The reduction is primarily due to grant funding in the Human Services and Public Health Departments. Supervisor Gates requested information from past decades to compare with current figures. Ms. Goelz reviewed the FY 2018 budget highlights and informed the Board of the remainder of budget deadlines. The Board expressed thanks to the Chiefs of Staff and the Office of Management and Budget staff for the extensive effort that went into this finished product. Chairman Barney was congratulated on facilitating this process producing a responsible budget. ACTION Management and Budget 2. ADOPTION OF THE MARICOPA COUNTY FY 2018 TENTATIVE BUDGET 1) Pursuant to A.R.S. §§42-17101 and 42-17102, approve the Fiscal Year 2018 Maricopa County Tentative Budget in the amount of $2,494,333,805 by total appropriation, for each department, fund and appropriation unit group listed in the attached schedules; also adopt the Five Year Capital Improvement Plan for Fiscal Years 2018-2022. 2) Approve the attached Executive Summary. (C-49-17-023-7-00) Informal Meeting Minutes Monday, May 22, 2017 Page 9 of 18 Motion to adopt the FY 2018 Tentative Budget in the amount of $2,494,333,805, the Five Year Capital Improvement Plan for Fiscal Years 2018-2022 and the attached Executive Summary by Supervisor Chucri, seconded by Supervisor Gallardo. Supervisor Gates recused himself from voting on the Pay for Performance line item as it relates to the Superior Court. Ayes: Barney, Chucri, Gates, Hickman, Gallardo 3. SET A PUBLIC HEARING ON THE MARICOPA COUNTY FY 2018 BUDGET AND ON THE TRUTH IN TAXATION NOTICE OF TAX INCREASE AND SET A SPECIAL MEETING Set a public hearing pursuant to ARS §§42-17103 and 42-17107, for June 19, 2017 at 10:00 A.M. in the Board of Supervisors’ Conference Room, 301 W. Jefferson, 10th floor, Phoenix, Arizona, to receive public comment on the FY 2018 Tentative Budget as adopted, on any proposed changes to that Tentative Budget and on the proposed tax levy. Also, pursuant to ARS §§42-17103, 42-17104, 42-17105 and 42-17107, set a Special Meeting for June 19, 2017, immediately following the public hearing, at the Board of Supervisors’ Conference Room 301 W. Jefferson, 10th floor, Phoenix Arizona to adopt the Final Budget for FY 2018. Also, pursuant to ARS §§42-17103, 42-17107 and 42-17151, provide notice that the Board of Supervisors will meet in the Board of Supervisors’ Conference Room, 10th Floor, 301 W. Jefferson St. Phoenix, AZ at 10:00 a.m., Monday, August 21, 2017 for the purpose of making tax levies as set forth in the estimate of amounts required to meet the public expense for the ensuing year and to fix and determine the required primary and secondary tax rates. (C-49-17-022-7-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo MEETING RECESSED Chairman Barney recessed the Board of Supervisors to convene as the Board of Directors of various special districts. MEETING RECONVENED Chairman Barney reconvened the Board of Supervisors. 4. EXECUTIVE SESSION Vote to convene in Executive Session to consider items on the Executive Agenda dated May 22, 2017, for Board of Supervisors and relevant Special Districts pursuant to statutory authority listed for each item. Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo Informal Meeting Minutes Monday, May 22, 2017 Page 10 of 18 MEETING ADJOURNED After discussion on the executive items and there being no further business to come before the Board, the meeting was adjourned. _______________________________ Denny Barney, Chairman of the Board ATTEST: ____________________________ Fran McCarroll, Clerk of the Board Informal Meeting Minutes Monday, May 22, 2017 Page 11 of 18 IMPROVEMENT DISTRICTS The Board of Directors of the Improvement Districts convened in Informal Session at 10:00 AM on Monday, May 22, 2017, in the Supervisors'/Sullivan Conference Room, 301 W. Jefferson, 10th Floor, Phoenix, AZ 85003, with the following members present: Denny Barney, Chairman, District 1; Steve Chucri, Vice Chairman, District 2; Bill Gates, District 3; Clint Hickman, District 4; Steve Gallardo, District 5. Also present: Fran McCarroll, Clerk of the Board; Maria Ceaglske, Minutes Coordinator; Joy Rich, County Manager; and Michelle Wood, Legal Counsel. ACTION I-1. ADOPTION OF FY 2018 TENTATIVE BUDGETS FOR DIRECT ASSESSMENT SPECIAL DISTRICTS AND STREET LIGHTING IMPROVEMENT DISTRICTS Pursuant to ARS §48-954, approve the Fiscal Year 2018 Tentative Budgets for the County Improvement Districts per the FY 2018 Budget Schedules entitled “Direct Assessment Special Districts” and “Street Lighting Improvement Districts.” The attached “Direct Assessment Special Districts” and “Street Lighting Improvement Districts” budgets have been submitted by the Department of Finance. (C-49-17-031-7-00) Motion to adopt the FY 2018 Tentative Budgets for the County Improvement Districts per the FY 2018 Budget Schedules entitled “Direct Assessment Special Districts” and “Street Lighting Improvement Districts” by Director Chucri, seconded by Director Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo I-2. SET PUBLIC HEARING AND SPECIAL MEETING ON FY 2018 BUDGET FOR DIRECT ASSESSMENT SPECIAL DISTRICTS AND STREET LIGHTING IMPROVEMENT DISTRICTS Set a public hearing pursuant to ARS §42-17103, for June 19, 2017 at 10:00 A.M. in the Board of Supervisors’ Conference Room, 301 W. Jefferson, 10th floor, Phoenix, Arizona, regarding the FY 2018 Tentative Budgets for Direct Assessment Special Districts and Street Lighting Improvement Districts to hear taxpayers who may wish to comment on the respective Tentative Budgets as adopted, any proposed changes to those Tentative Budgets, and on the proposed tax levies. Also, pursuant to ARS §§42-17103, 42-17104, and 42-17105, set a Special Meeting for June 19, 2017, immediately following the public hearing, at the Board of Supervisors’ Conference Room 301 W. Jefferson, 10th floor, Phoenix Arizona to adopt the County Improvement Districts Final Budget for FY 2018. (C-49-17-030-7-00) Motion to approve by Director Chucri, seconded by Director Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo Informal Meeting Minutes Monday, May 22, 2017 Page 12 of 18 MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. _______________________________ Denny Barney, Chairman of the Board ATTEST: ____________________________ Fran McCarroll, Clerk of the Board Informal Meeting Minutes Monday, May 22, 2017 Page 13 of 18 FLOOD CONTROL DISTRICT The Board of Directors of the Flood Control District convened in Informal Session at 10:00 AM on Monday, May 22, 2017, in the Supervisors'/Sullivan Conference Room, 301 W. Jefferson, 10th Floor, Phoenix, AZ 85003, with the following members present: Denny Barney, Chairman, District 1; Steve Chucri, Vice Chairman, District 2; Bill Gates, District 3; Clint Hickman, District 4; Steve Gallardo, District 5. Also present: Fran McCarroll, Clerk of the Board; Maria Ceaglske, Minutes Coordinator; Joy Rich, County Manager; and Michelle Wood, Legal Counsel. PRESENTATION F-1. PRESENTATION REGARDING THE FLOOD CONTROL DISTRICT FY 2018 RECOMMENDED BUDGET Presentation regarding the Flood Control District FY 2017 Recommended Budget. (C-49-17-024- P-00) Cynthia Goelz, Budget Director Brian Hushek, Deputy Budget Director Brian Hushek provided the following highlights of the Flood Control District budget: Overall expenditures of $88,510,942 A flat tax rate results in a levy of $62,198,813 FY 2018 Capital Improvement Project of $55 million Five-year Capital Improvement Projects projected to be $256 million ACTION F-2. ADOPTION OF THE FLOOD CONTROL DISTRICT FY 2018 TENTATIVE BUDGET Approve the Flood Control District Fiscal Year 2018 Tentative Budget in the amount of $88,510,942 by total appropriation for each fund and appropriation unit group for the Flood Control District. (C-49-17-026-7-00) Motion to adopt the Flood Control District Fiscal Year 2018 Tentative Budget in the amount of $88,510,942 by Director Chucri, seconded by Director Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo F-3. SET PUBLIC HEARING AND SPECIAL MEETING ON THE FLOOD CONTROL DISTRICT FY 2018 BUDGET Set a public hearing pursuant to ARS §§42-17103 and 48-254, for June 19, 2017 at 10:00 A.M. in the Board of Supervisors’ Conference Room, 301 W. Jefferson, 10th floor, Phoenix, Arizona, to receive public comments on the FY 2018 Flood Control District Tentative Budget as adopted, any proposed changes to that Tentative Budget, and on the proposed tax levy. Also, pursuant to ARS §§42-17103, 42-17104, and 42-17105, set a Special Meeting for June 19, 2017, immediately following the public hearing, at the Board of Supervisors’ Conference Room 301 W. Jefferson, 10th floor, Phoenix Arizona to adopt the Flood Control District Final Budget for FY 2018. (C-49-17-025-7-00) Informal Meeting Minutes Monday, May 22, 2017 Page 14 of 18 Motion to approve by Director Chucri, seconded by Director Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. _______________________________ Denny Barney, Chairman of the Board ATTEST: ____________________________ Fran McCarroll, Clerk of the Board Informal Meeting Minutes Monday, May 22, 2017 Page 15 of 18 LIBRARY DISTRICT The Board of Directors of the Library District convened in Informal Session at 10:00 AM on Monday, May 22, 2017, in the Supervisors'/Sullivan Conference Room, 301 W. Jefferson, 10th Floor, Phoenix, AZ 85003, with the following members present: Denny Barney, Chairman, District 1; Steve Chucri, Vice Chairman, District 2; Bill Gates, District 3; Clint Hickman, District 4; Steve Gallardo, District 5. Also present: Fran McCarroll, Clerk of the Board; Maria Ceaglske, Minutes Coordinator; Joy Rich, County Manager; and Michelle Wood, Legal Counsel. PRESENTATION L-1. PRESENTATION REGARDING THE LIBRARY DISTRICT FY 2018 RECOMMENDED BUDGET Presentation regarding the Library District FY 2018 Recommended Budget.(C-49-17-027-P-00) Cynthia Goelz, Budget Director Brian Hushek, Deputy Budget Director The highlights for the FY 2018 tentative budget for the Library District are: Overall expenditures of $28,620,825 A flat tax rate results in a levy of $21,268,052 ACTION L-2. ADOPTION OF THE LIBRARY DISTRICT FY 2018 TENTATIVE BUDGET Approve the Library District Fiscal Year 2018 Tentative Budget in the amount of $28,620,825 by total appropriation for each fund and appropriation unit group for the Library District. (C-49-17-029- 7-00) Motion to adopt the Library District Fiscal Year Tentative Budget in the amount of $28,620,825 by Director Chucri, seconded by Director Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo L-3. SET PUBLIC HEARING AND SPECIAL MEETING ON THE LIBRARY DISTRICT FY 2018 BUDGET Set a public hearing pursuant to ARS §§42-17103 and 48-254, for June 19, 2017 at 10:00 A.M. in the Board of Supervisors’ Conference Room, 301 W. Jefferson, 10th floor, Phoenix, Arizona, to receive public comments on the FY 2018 Library District Tentative Budget as adopted, any proposed changes to that Tentative Budget, and on the proposed tax levy. Also, pursuant to ARS §§42-17103, 42-17104, and 42-17105, set a Special Meeting for June 19, 2017, immediately following the public hearing, at the Board of Supervisors’ Conference Room 301 W. Jefferson, 10th floor, Phoenix Arizona to adopt the Library District Final Budget for FY 2018. (C-49-17-028-7-00) Motion to approve by Director Chucri, seconded by Director Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo Informal Meeting Minutes Monday, May 22, 2017 Page 16 of 18 MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. _______________________________ Denny Barney, Chairman of the Board ATTEST: ____________________________ Fran McCarroll, Clerk of the Board Informal Meeting Minutes Monday, May 22, 2017 Page 17 of 18 STADIUM DISTRICT The Board of Directors of the Stadium District convened in Informal Session at 10:00 AM on Monday, May 22, 2017, in the Supervisors'/Sullivan Conference Room, 301 W. Jefferson, 10th Floor, Phoenix, AZ 85003, with the following members present: Denny Barney, Chairman, District 1; Steve Chucri, Vice Chairman, District 2; Bill Gates, District 3; Clint Hickman, District 4; Steve Gallardo, District 5. Also present: Fran McCarroll, Clerk of the Board; Maria Ceaglske, Minutes Coordinator; Joy Rich, County Manager; and Michelle Wood, Legal Counsel. PRESENTATION S-1. PRESENTATION REGARDING THE STADIUM DISTRICT FY 2018 RECOMMENDED BUDGET Presentation regarding the Stadium District FY 2017 Recommended Budget. Cynthia Goelz, Budget Director Brian Hushek, Deputy Budget Director (C-49-17-032-P-00) Brian Hushek provided the following highlights of the Stadium District budget: Overall expenditures of $10,289,411 o Includes $4 million for Phase VII concrete repairs Car Rental Surcharge revenues are decreasing 5.2% Revenue Refunding Bonds, Series 2012 o $3,480,000 payment, leaving a balance of $5,800,000 at the end of FY 2018 Mr. Hushek explained that the $5,800,000 will be paid in FY 2019. ACTION S-2. ADOPTION OF THE STADIUM DISTRICT FY 2018 TENTATIVE BUDGET Approve the Stadium District Fiscal Year 2018 Tentative Budget in the amount of $10,289,411 by total appropriation for each fund and appropriation unit group for the Stadium District. (C-49-17- 034-7-00) Motion to adopt the Stadium District Fiscal Year 2018 Tentative Budget in the amount of $10, 289,411 by Director Chucri, seconded by Director Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo S-3. SET PUBLIC HEARING AND SPECIAL MEETING ON THE STADIUM DISTRICT FY 2018 BUDGET Set a public hearing pursuant to ARS §42-17103, for June 19, 2017 at 10:00 A.M. in the Board of Supervisors’ Conference Room, 301 W. Jefferson, 10th floor, Phoenix, Arizona, to receive public comments on the FY 2018 Stadium District Tentative Budget as adopted and any proposed changes. Also, pursuant to A.R.S. §§ 42-17103, 42-17104, and 42-17105, set a Special Meeting for June 19, 2017, immediately following the public hearing, at the Board of Supervisors’ Conference Room 301 W. Jefferson, 10th floor, Phoenix Arizona to adopt the Stadium District Final Budget for FY 2018. (C-49-17-033-7-00) Informal Meeting Minutes Monday, May 22, 2017 Page 18 of 18 Motion to approve by Director Chucri, seconded by Director Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. _______________________________ Denny Barney, Chairman of the Board ATTEST: ________________________________ Fran McCarroll, Official Record Keeper