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Board Members Denny Barney, Chairman, District 1 Steve Chucri, Vice Chairman, District 2 Bill Gates, District 3 Clint Hickman, District 4 Steve Gallardo, District 5 County Manager Joy Rich "The mission of Maricopa County is to Clerk of the Board Fran McCarroll provide regional leadership and fiscally responsible, necessary public services to Meeting Location its residents so they can enjoy living in Supervisors' Auditorium healthy and safe communities” 205 W. Jefferson Phoenix, AZ 85003 FORMAL MEETING MINUTES BOARD OF SUPERVISORS Maricopa County, Arizona (and the Boards of Directors of the Flood Control District, Library District, Stadium District, Improvement Districts Housing Authority of Maricopa County and/or Board of Deposit) Table of Contents Board Page Board of Supervisors 1 Improvement District 79 Flood Control District 80 Library District 83 Stadium District 85 Board of Deposit 78 Wednesday, October 25, 2017 9:30 AM Formal Meeting Minutes Wednesday, October 25, 2017 Page 2 of 82 1. INVOCATION - INVOCACIÓN Maria Gastelum, Chaplain for Military Women Across the Nation Salt River Unit 155, offered the invocation. 2. PLEDGE OF ALLEGIANCE - JURO FIDELIDAD A LA BANDERA Maria Gastelum, Chaplain for Military Women Across the Nation Salt River Unit 155, led the assemblage in the Pledge of Allegiance to the flag. 3. ROLL CALL - LISTA The Board of Supervisors of Maricopa County, Phoenix, Arizona, convened in Formal Session at 9:30 AM on Wednesday, October 25, 2017, in the Supervisors' Auditorium, 205 W. Jefferson, Phoenix, AZ 85003, with the following members present: Denny Barney, Chairman, District 1; Steve Chucri, Vice Chairman, District 2; Bill Gates, District 3; Clint Hickman, District 4; Steve Gallardo, District 5. Also present: Fran McCarroll, Clerk of the Board; Amy Goodloe, Minutes Coordinator; Joy Rich, County Manager; and Andrea Cummings, Legal Counsel. BOARD OF SUPERVISORS - JUNTA DE SUPERVISORES 4. PET SHOWCASE BY MARICOPA COUNTY ANIMAL CARE AND CONTROL PRESENTACIÓN DE ANIMALS DOMESTICOS POR EL DEPARTAMENTO DE CONTROL Y CUIDADO DE ANIMALES There was no Pet Showcase presentation by Maricopa County Animal Care and Control. STATUTORY HEARINGS - AUDIENCIAS LEGALES Clerk of the Board - Secretaria de la Junta 5. LIQUOR LICENSE APPLICATIONS - APLICACIONES DE LICENCIA DE LICOR This is the time scheduled for a public hearing on the applications for liquor licenses. At this hearing, the Board of Supervisors will determine the recommendation to the State Liquor Board as to whether the State Liquor Board should grant or deny the license. a. SPECIAL EVENT LICENSE FOR THEATRE WEST Pursuant to A.R.S. § 4-203.02, approve a Special Event Liquor License Application filed by Frances P. DeWell for Theatre West at 14401 R.H. Johnson Boulevard, Sun City West, Arizona 85375 to be held on Friday, October 27, 2017 from 7:00 pm to 10:30 pm. (Supervisorial District 4) (C-06-18-145-L-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo b. SPECIAL EVENT LICENSE FOR SOUTHWEST WILDLIFE CONSERVATION Formal Meeting Minutes Wednesday, October 25, 2017 Page 3 of 82 CENTER Pursuant to A.R.S. § 4-203.02, approve a Special Event Liquor License Application filed by Linda Searles for Southwest Wildlife Conservation Center at McDowell Mountain Regional Park at 16300 McDowell Mountain Park Drive, Scottsdale, Arizona 85268 to be held on Saturday, October 28, 2017 from 9:00 am to 2:00 am. (Supervisorial District 2) (C-06-18-144-L-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo c. SPECIAL EVENT LICENSE FOR SOUTHWEST WILDLIFE CONSERVATION CENTER Pursuant to A.R.S. § 4-203.02, approve a Special Event Liquor License Application filed by Nicole Marie Julien for Southwest Wildlife Conservation Center at Usery Mountain Regional Park at 3939 North Usery Pass Road, Mesa, Arizona 85207 to be held on Saturday, November 18, 2017 from 8:00 am to 2:00 am. (Supervisorial District 2) (C-06-18-151-L-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo d. SPECIAL EVENT LICENSE FOR SOUTHWEST WILDLIFE CONSERVATION CENTER Pursuant to A.R.S. § 4-203.02, approve a Special Event Liquor License Application filed by Nicole Marie Julien for Southwest Wildlife Conservation Center at McDowell Mountain Regional Park at 16300 McDowell Mountain Park Drive, Scottsdale, Arizona 85268 to be held on Saturday, December 2, 2017 from 8:00 am to 2:00 am. (Supervisorial District 2) (C-06-18-152-L-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo e. SPECIAL EVENT LICENSE FOR SOUTHWEST WILDLIFE CONSERVATION CENTER Pursuant to A.R.S. § 4-203.02, approve a Special Event Liquor License Application filed by Nicole Marie Julien for Southwest Wildlife Conservation Center at White Tank Mountain Regional Park at 20304 West White Tanks Mountain Road, Waddell, Arizona 85355 to be held on Saturday, March 17, 2018 from 8:00 am to 9:00 pm. (Supervisorial District 4) (C-06-18-153-L-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo f. SPECIAL EVENT LICENSE FOR REIGNING GRACE RANCH Pursuant to A.R.S. § 4-203.02, approve a Special Event Liquor License Application filed by Amanda J. Moore for Reigning Grace Ranch at 28614 North 172nd Street, Rio Verde, Arizona 85263 to be held on Saturday, November 18, 2017 from 5:30 Formal Meeting Minutes Wednesday, October 25, 2017 Page 4 of 82 pm to 9:00 pm. (Supervisorial District 2) (C-06-18-154-L-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo g. SPECIAL EVENT LICENSE FOR ST. KATHERINE GREEK ORTHODOX CHURCH Pursuant to A.R.S. § 4-203.02, approve a Special Event Liquor License Application filed by Elaine Hatupis for St. Katherine Greek Orthodox Church at 2716 North Dobson Road, Chandler, Arizona 85224 to be held on Saturday, November 11, 2017 from 5 :00 pm to 11:59 pm. (Supervisorial District 1) (C-06-18-155-L-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo h. SPECIAL EVENT LICENSE FOR BOYS AND GIRLS CLUBS OF GREATER SCOTTSDALE Pursuant to A.R.S. § 4-203.02, approve a Special Event Liquor License Application filed by Lisa T. Hurst for Boys and Girls Clubs of Greater Scottsdale at 1901 North Alma School Road, Mesa, Arizona 85201 to be held on Monday, October 30, 2017 from 7:00 pm to 2:00 am and on Tuesday, October 31, 2017 from 7:00 pm to 2:00 am. (Supervisorial District 1) (C-06-18-170-L-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo Transportation – Transportación 6. PATENT EASEMENT ABANDONMENT: ROAD FILE NO. PAB-0058 Convene a hearing for Road File No. PAB-0058 to consider the request to abandon a portion of a Federal Patent Easement Number 1211754 lying in the Northeast quarter of Section 8 – T4N, R1E of the Gila and Salt River Meridian, Maricopa County, Arizona General vicinity of Avenida del Sol and Lake Pleasant Parkway and known as Assessor Parcel 201-08-062A. Notice conditions and the request for comment requirements have been met. Therefore, pursuant to provisions in A.R.S. §11-251.16, Maricopa County Ordinance No. P- 34 and Maricopa County Department of Transportation Procedure # P5203, it is recommended by the Department of Transportation Director, that the Board of Supervisors resolves to abandon a portion of a Federal Patent Easement, Road File No. PAB-0058. Legal description of the easement to be abandoned is identified as Exhibit "A.” In addition, direct the Clerk of the Board to record the Board of Supervisors resolution with the County Recorder. Supervisory District No. 4 (C-64-18-016-M-01) Heidi Walter, resident, noted her appreciation for the applicants following the process to go through with the easement. She stated the area has had many easements deleted. The Parkway is blocked by the City of Peoria and it forces vehicles to come in through the South of Avenida Del Sol. She stated there are many issues arising such as dust, overflow of traffic and blocked fences. Mitch Wagner, MCDOT Intergovernmental Supervisor, stated there were no concerns brought to his attention. He stated the abandonment is located on the East side of Formal Meeting Minutes Wednesday, October 25, 2017 Page 5 of 82 Avenida Del Sol and does not impact the roadway of Ms. Walter’s concern. He stated the property is vacant and if homes were to be built that it could cause more traffic. Supervisor Hickman stated he would like to move forward with the item and asked Ms. Walter to contact Scott Isham, District 4 Chief of Staff, or Mitch Wagner to discuss her concerns further. Motion to approve by Supervisor Hickman, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo AGENCY ITEMS AND STATUTORY MATTERS ARTÍCULOS DE AGENCIA Y ASUNTOS REGLAMENTARIOS COUNTY OFFICERS - OFICIALES DE CONDADO Constables - Condestables 7. GRANT FUND FROM CONSTABLE ETHICS, STANDARDS AND TRAINING BOARD FOR EQUIPMENT FOR TASERS Approve the application and acceptance of grant funds from Constable Ethics, Standards and Training Board, (CESTB CNA18-205), in the not-to-exceed amount of $12,106 for the purpose of Equipment Grant. The Grant award begins upon date fully executed and ends on June 30, 2018. Authorize the Chairman to sign all documents related to these grant funds, as applicable. The grant allows a 0% rate for indirect costs, or $0 which may be incurred by the Constables or Maricopa County for the administration of this grant. The Maricopa County Department of Finance has calculated the Constable’s composite indirect cost rate at 9.8% or $1,186. The recoverable indirect cost of administering this grant is $0; the non-recoverable indirect cost is $1,186. Upon receipt of funds and pursuant to A.R.S. §42-17106(B), approve revenue and expenditure appropriation, adjustments to the Constables (250) General Fund (100) Non- Recurring (NRNP) associated with the grant in the amount of $12,106 for FY18. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditure of the funds is not prohibited by the budget law. This budget adjustment does not alter the budget containing the expenditure of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. Grant funding will allow purchase of equipment. (C-25-18-001-G-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo County Attorney - Procurador del Condado 8. ACCEPT FUNDING FROM US DEPARTMENT OF JUSTICE, FEDERAL BUREAU OF INVESTIGATION FOR THE JOINT TERRORISM TASK FORCE Approve the Joint Terrorism Task Force Notice of Limits and acceptance of up to $18,042 in reimbursement funding from the US Department of Justice, Federal Bureau of Investigation. The agreement commenced February 27, 2007 and will continue for an indefinite period until terminated by one or both parties. Acceptance of this agreement was Formal Meeting Minutes Wednesday, October 25, 2017 Page 6 of 82 most recently approved by the Board of Supervisors on December 10, 2014 under C-19- 15-017-G-00. The reimbursement funding amount began retroactively October 1, 2017 and will terminate September 30, 2018. The County Attorney’s FY18 indirect cost rate is 16.8%. The unrecoverable indirect costs are estimated to be $3,031. (C-19-18-019-G-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 9. AMENDMENT TO AGREEMENT WITH SCOTTSDALE HEALTHCARE HOSPITALS, DBA HONORHEALTH Approve an amendment to the agreement with Scottsdale Healthcare Hospitals, d.b.a. HonorHealth Department of Forensic Nurse Examiners (FNE), to aid in the investigation and prosecution of sexual assault, sexual abuse and intimate partner domestic violence matters. The original agreement was accepted by the Board of Supervisors on May 24, 2017. Amendment No. 1 includes the addition of sections 2.1.1 and 2.2.2 to include head injury medical forensic (medical forensic-TBI/Concussion) examinations of victims of sexual assault, sexual abuse and intimate partner domestic violence. Authorize the Chairman to sign any and all documents related to this action. These services are vital to the investigation, apprehension, and prosecution of sexual assault, sexual abuse and domestic violence offenders. (C-19-17-047-M-01) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 10. NATIONAL SEXUAL ASSAULT KIT INITIATIVE GRANT FROM US DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS BUREAU OF JUSTICE ASSISTANCE Approve receipt of grant funds from the Bureau of Justice Assistance through the National Sexual Assault Initiative program in the amount of $1,199,503. These funds are to provide resources for the follow up investigation and prosecution related to the testing of backlogged sexual assault kits (SAKs) in the possession of law enforcement agencies in Maricopa County, to implement protocols for the investigation and prosecution of sexual assaults, and to promote strategies to permanently eliminate a backlog of untested SAKs in Maricopa County. This grant agreement will commence retroactively on October 1, 2017 and terminate on September 30, 2020. Authorize the Chairman to sign all documents related to these grant funds, as applicable. The grant funds, $1,199,503, may not be expended for any indirect costs which may be incurred by the Maricopa County Attorney's Office or Maricopa County for the administration of this grant. The grant allows a 0% rate for indirect costs, or $0 that may be incurred by the County Attorney's Office or Maricopa County for the administration of this grant. The Maricopa County Attorney's Office's composite indirect cost rate for FY18 is 16.8%, or $201,517. The recoverable indirect cost of administering this grant is $0; the non-recoverable indirect cost is $201,517. Pursuant to A.R.S. §42-17106, approve appropriation adjustment(s) resulting in a net increase to revenue and expenditures of $309,416 in FY 2017-2018 County Attorney (D190) Grants Fund (219) Operating (1000) budget. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditure of these revenues is not prohibited by the budget law. This request does not alter the budget constraining the expenditures of local revenues duly adopted by the Board pursuant to Formal Meeting Minutes Wednesday, October 25, 2017 Page 7 of 82 A.R.S. §42-17105. The Maricopa County Attorney’s Office was previously awarded $1,232,705 from the Bureau of Justice Assistance through the National Sexual Assault Initiative program for the testing of backlogged SAKs in the possession of law enforcement agencies in Maricopa County and to provide some resources to coordinate the project and investigate and prosecute sexual assault offenders. The current grant award of $1,199,503 will be used in conjunction with the previous grant award to achieve the overall goals of the National Sexual Assault Initiative program. (C-19-18-018-G-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 11. OFFICIAL APPOINTMENTS AND OATHS OF OFFICE - COUNTY ATTORNEY Pursuant to A.R.S. § 11-409, approve the official appointment of the following deputies and assistants of the Maricopa County Attorney. Authorize the Clerk of the Board of Supervisors to certify the Official Appointment and Oaths of Office in accordance with A. R. S. § 38-231. (C-19-18-017-M-00) July 31, 2017 Michael McVey – Deputy Chief County Attorney – Criminal August 30, 2017 John Michael D’Amico – Rule 38 Attorney Cameron John Liston – Rule 38 Attorney Guadalupe Lopez-Lozano – Rule 38 Attorney Mackenzie Ashlyn Moore – Rule 38 Attorney Connor Levis Sonksen – Rule 38 Attorney Shannon Ashleigh Swett – Rule 38 Attorney Robert Evan Woodham – Rule 38 Attorney August 31, 2017 Elise Brinton Adams – Rule 38 Attorney Elaina Sharon Rooper – Rule 38 Attorney September 11, 2017 Ashley Espinoza – Office Assistant Laura Garrard – Office Assistant Jameson Rammell – Rule 38 Attorney Bruce Walls – Commander September 25, 2017 Trisha Bernhardt – Legal Support Specialist Abraham Hamadeh – Attorney Kelley McDonald – Human Resources Assistant The County Attorney is an Officer of the County, as enumerated in A.R.S. § 11-401, and pursuant to A.R.S. § 11-409, such an enumerated County Officer may appoint deputies and assistants with the consent of the Board of Supervisors. Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo Recorder - Registradora Formal Meeting Minutes Wednesday, October 25, 2017 Page 8 of 82 12. IGA WITH ARIZONA SECRETARY OF STATE Approve the intergovernmental agreement between Maricopa County and the Arizona Secretary of State (SOS) for the transmission of voter registration data through a secure portal to expand the SOS's E-Qual system, which allows registered voters to electronically sign candidate nomination petitions. The Agreement will provide a new web service for the County to be connected to the SOS's E-Qual system. This web connection between the parties is necessary to implement 2016 legislation, HB2049, which requires the SOS to expand its system for qualified electors to electronically sign a nomination petition for candidates for a county, city, or town office and the office of precinct committeemen. A.R.S. 16-317(A). This IGA is non-financial and is effective from the day it is fully executed and will continue until either agency provides thirty (30) days prior written notice with intent to terminate. (C-36-18-002-3-00) Chairman Barney noted the item was initiated by the State in order to keep the issue in compliance with the County and State. Supervisor Hickman mentioned that he is glad to see this intergovernmental agreement between the County and State. He stated there should be open communication between the County and State. Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo Sheriff - Alguacil 13. ACCEPT ENTITLEMENT FUNDS FROM ARIZONA DEPARTMENT OF EDUCATION FOR THE 2018 COUNTY JAILS EDUCATION PROGRAM Approve acceptance of $131,560.57 in continued funding from the Arizona Department of Education, FY2018 County Jails Education Program for the Maricopa County Sheriff’s Office Jail Education Program. These revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditures of these revenues are not prohibited by the budget law. The Sheriff’s Office indirect cost rate for FY18 is 19.9%. Unrecoverable indirect costs associated with this funding are estimated to be $26,180.55 These funds are used primarily to purchase supplies and services used for the Sheriff’s Office Jail Education Program that is mandated for all prisoners who are under the age of 18 and prisoners with disabilities who are under the age of 21 or younger who are confined in the County jail. The funding is based on student count that is submitted to the Arizona Department of Education each year. The Sheriff’s Office has participated in the County Jails Education Program for many years. (C-50-18-031-G-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 14. ADMINISTRATIVE CORRECTION TO LICENSE PLATE DESIGNATION Formal Meeting Minutes Wednesday, October 25, 2017 Page 9 of 82 Approve an Administrative Correction to agenda item C-50-17-050-V-00, One Time Additions to Rico Fleet and Exemptions from Markings, which was approved by the Board on 11/16/2016, to replace the request for "deep undercover registration" with "G plate registration." (C-50-17-050-V-01) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 15. AMENDMENT TO SUBGRANTEE AGREEMENT FROM THE ARIZONA DEPARTMENT OF HOMELAND SECURITY – PROJECT #160812-01 Approve Amendment #1 to the Subgrantee Agreement from the Arizona Department of Homeland Security, Project #160812-01. This amendment extends the expiration date of the Agreement from September 30, 2017 until December 31, 2017. The original Agreement (C-50-17-052-G-00) was approved by the Board of Supervisors on November 16, 2016 with term of October 1, 2016 through September 30, 2017. This Amendment extends the amount of time available to the project which will enable the Sheriff’s Office to complete the purchase of the approved equipment (two side-by-side 4x4 utility vehicles). These UTVs will be used in remote difficult to reach areas, and or areas that have been impacted by a natural and or man-made disaster to move personnel, victims and equipment as needed for any public safety incident and or event. (C-50-17- 052-G-01) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 16. AMENDMENT TO SUBGRANTEE AGREEMENT FROM THE ARIZONA DEPARTMENT OF HOMELAND SECURITY – PROJECT #160812-03 Approve Amendment #1 to the Subgrantee Agreement from the Arizona Department of Homeland Security, Project #160812-03. This amendment extends the expiration date of the Agreement from September 30, 2017 until December 31, 2017. The original Agreement (C-50-17-048-G-00) was approved by the Board of Supervisors on November 2, 2016 with term of October 1, 2016 through September 30, 2017. This Amendment extends the amount of time available to the project which will enable the Sheriff’s Office to complete the purchase of the approved equipment for the Rapid Response and CBRN (chemical, biological, radiological and nuclear) Team to enhance their capabilities when responding to High Risk / All-Hazards Events. (C-50-17-048-G-01) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 17. EXEMPTIONS FROM MARKINGS AND ISSUANCE OF UNDERCOVER LICENSE PLATES FOR REPLACEMENT DETECTIVE VEHICLES Approve per A.R.S. §38-538.03 undercover license plate designations for two (2) regularly scheduled county fleet replacement vehicles assigned to detectives in the Sheriff’s Office Investigations and Intelligence Bureau. Board approval for exemption from markings is vehicle specific, good for one year, and Formal Meeting Minutes Wednesday, October 25, 2017 Page 10 of 82 does not automatically transfer to replacement vehicles. These vehicles are replacements for detective vehicles being retired due to age and condition. (C-50-18-023-V-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 18. IGA WITH TOLLESON POLICE DEPARTMENT REGARDING MCSO’S SWORN BASIC TRAINING ACADEMY Approve an intergovernmental agreement between Maricopa County administered through the Sheriff’s Office (MCSO) and City of Tolleson administered through Tolleson Police Department (TPD) regarding Maricopa County Sheriff’s Office Basic Training Academy. This Agreement allows the Tolleson Police Department to send designated individuals to participate in scheduled MCSO’s Sworn Basic Training Academies at a cost of $500 per registrant. The Term of this Agreement is August 1, 2017 through June 30, 2020 and can be terminated at any time with two months advance written notice by certified mail. This Agreement will allow MCSO to provide training space, when available, to TPD designated recruits in MCSO scheduled sworn training academies. TPD is responsible for providing worker’s compensation insurance, salary, benefits, weapons, ammunition and uniforms for its participants. TPD will be required to pay a registration cost of $500 per participant to cover materials. The Sheriff’s sworn training academy is comprised of a curriculum resulting in law enforcement officers that AZPOST (Arizona Peace Officer Standard Training) certified. (C- 50-18-025-3-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 19. M.A.S.H. UNIT CASH DONATION Approve the acceptance of the following cash donation Greater than $250 from Friends from the Phoenix Public Library in the amount of $1,183.27 to the Maricopa County Sheriff’s Office that is designated for MCSO Animal Safe Haven (MASH). This donation will be used to help fund the care and treatment of animals that become part of the Sheriff’s custody resulting from criminal animal abuse situations. (C-50-18-029-D-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 20. M.A.S.H. UNIT NON-CASH DONATION Approve the acceptance of a non-cash donation valued at greater than $1,000 from Pratt’s Pets for MCSO Animal Safe Haven (MASH). The donation of dog collars and leashes received on September 22, 2017 and is valued at $1,100.27. The items will be used for the care and treatment of animals that are in the Sheriff’s custody because of criminal animal abuse situations. (C-50-18-028-D-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Formal Meeting Minutes Wednesday, October 25, 2017 Page 11 of 82 Ayes: Barney, Chucri, Gates, Hickman, Gallardo 21. ONE TIME ADDITIONS TO RICO FLEET Approve two one-time additions to the Sheriff's Rico fleet as follows: a) One (1) 2008 Honda Ridgeline and b) one (1) 2008 Dodge Charger. Each vehicle was seized during an MCSO investigation and has been ordered by the Court for forfeiture. The estimated value of the 2008 Honda Ridgeline is $10,916 and the 2008 Dodge Charger is $6,510. These vehicles will be used by MCSO for special investigative purposes. Also approve per A.R.S. §38-538.03 exemptions from markings and undercover Arizona registration and license plates for each vehicle. The annual operating costs are anticipated to be $5,000 for each vehicle and will be funded by the Sheriff's RICO fund. These vehicles will be retired at the end of their useful lives with no funding from the General Fund for replacement. (C-50-18-024-V-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 22. PERMANENT ADDITION TO FLEET Approve a permanent addition to the County’s vehicle fleet of one specialized vehicle for use by the Maricopa County Sheriff’s Office (MCSO) Special Weapons and Tactics (SWAT) Division’s Explosive Ordinance Device (EOD) unit. This vehicle replaces the one- time addition to fleet of a 2009 Homeland Security grant-funded vehicle that has reached the end of its useful life. The estimated value of this vehicle plus required accessories and equipment is $120,000. The specifications include: 6.6L V-8 Diesel engine, 350 horsepower rating with 397 lb. torque, 11,500 gross vehicle weight rating (gvwr), and a towing capacity of at least 17,000 pounds. The annual operating costs are estimated to be $12,000 per year, beginning in FY 2019, to be paid from the Sheriff’s General Fund appropriation. Direct the Budget Office to adjust the Operating Vehicle Replacement Fund as necessary to accommodate this vehicle being added to the permanent fleet. The lead time for the purchase of this vehicle is (8) months. Transferable usable equipment and technology items will be used where practical. Specific vehicle information will be available from Equipment Services at the time of acquisition. In 2009, the Department of Homeland Security granted the Sheriff’s Office funding for four (4) F350 trucks for use by the bomb squad. The average miles for these four vehicles is 163,000. One of these vehicles has reached end of useful life and needs to be replaced. There are no Homeland Security funds available for replacement. Approval of this item results in a permanent addition to the Maricopa County Vehicle Replacement pool. This vehicle is essential to modern public safety. (C-50-18-032-V-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 23. SUBGRANTEE AGREEMENT WITH THE ARIZONA DEPARTMENT OF HOMELAND SECURITY FOR THE 2017 HOMELAND SECURITY GRANT PROGRAM, AZLINK SUSTAINMENT AND ENHANCEMENT PROJECT -170204-02 Formal Meeting Minutes Wednesday, October 25, 2017 Page 12 of 82 Approve a Subgrantee Agreement and acceptance of up to $190,000 in continued grant funding from the Arizona Department of Homeland Security (AZDOHS) for the 2017 Homeland Security Grant Program, AZLink Sustainment and Enhancement Project #170204-02. The term of this award is October 1, 2017 through September 30, 2018. These grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditures of these revenues are not prohibited by the budget law. The Sheriff’s Office indirect cost rate for FY2018 is 19.9%. Unrecoverable indirect costs associated with this Agreement are estimated to be $37,810. Approval of this Agreement and acceptance of funding will enable the Sheriff’s Office to purchase computer software modules, services and maintenance/support for the AZLink/CopLink Project. (C-50-18-030-G-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 24. SUBGRANTEE AGREEMENT WITH THE ARIZONA DEPARTMENT OF HOMELAND SECURITY FOR THE 2017 HOMELAND SECURITY GRANT PROGRAM, 2017 UASI TLO SUSTAINMENT PROJECT 170811-01 Approve a Subgrantee Agreement and acceptance of up to $70,942 in continued grant funding from the Arizona Department of Homeland Security (AZDOHS) for the 2017 Homeland Security Grant Program, Urban Area Security Initiative (UASI) Terrorism Liaison Officer (TLO) Sustainment Project 170811-01. The term of this award is October 1, 2017 through September 30, 2018. These grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditures of these revenues are not prohibited by the budget law. The Sheriff’s Office indirect cost rate for FY18 is 19.9%. Unrecoverable indirect costs associated with this Agreement are estimated to be $12,585.16. There will be capital equipment purchased that is excluded from the indirect cost calculation. Approval to accept this funding will enable the Sheriff’s Office to sustain the current capabilities, purchase necessary equipment and provide training for the TLO’s to insure proficiency in the performance of their mission and increase their capabilities. (C-50-18- 027-G-00) Supervisor Chucri mentioned that he was appointed by the Governor to the Homeland Security Committee many years ago. He stated you have to compete to receive dollars that help protect Maricopa County. He wanted to make sure the hard work is recognized for the effort of receiving the dollars. Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 25. SUBGRANTEE AGREEMENT WITH THE ARIZONA DEPARTMENT OF HOMELAND SECURITY FOR THE 2017 HOMELAND SECURITY GRANT PROGRAM, MCSO RRT- CBRNE SUSTAINMENT PROJECT – 170811-02 Formal Meeting Minutes Wednesday, October 25, 2017 Page 13 of 82 Approve a Subgrantee Agreement and acceptance of up to $150,345 in continued grant funding from the Arizona Department of Homeland Security (AZDOHS) for the 2017 Homeland Security Grant Program, MCSO RRT (Rapid Response Team) CBRNE (chemical, biological, radiological and nuclear) Sustainment Project -170811-02. The term of this award is October 1, 2017 through September 30, 2018. These grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditures of these revenues are not prohibited by the budget law. The Sheriff’s Office indirect cost rate for FY18 is 19.9%. Unrecoverable indirect costs associated with this Agreement are estimated to be $5,879.46. There will be capital equipment purchased that is excluded from the indirect cost calculation. Approval of this project will enable the Sheriff’s Office to purchase equipment for the Rapid Response and CBRN Team to enhance their capabilities when responding to High Risk / All-Hazards Events. (C-50-18-026-G-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo Treasurer - Tesorero 26. VARIOUS PURCHASE OFFERS FROM CITY OF CHANDLER ON LAND HELD BY STATE BY TAX DEED Pursuant to A.R.S. § 42-18303(E), accept the cash offers for each parcel listed below for a total offer of $1,325.00 from the City of Chandler on the following Tax Deeded Land parcel(s) for which the following conditions apply: The Board of Supervisors may accept an offer from, and sell real property held by this state by tax deed to, the county or a city, town or special taxing district in the county for a public purpose related to transportation or flood control. The Board of Supervisors shall convey the deed and apportion the monies received in the transaction in the manner prescribed by this section. (C-43-18-016-M-00) Parcel Number – 301-89-002N Date Previously Offered – 2007 Purchaser / Name for the Deed – City of Chandler Amount of Offer – $265.00 Parcel Number – 302-05-001K Date Previously Offered – N/A Purchaser / Name for the Deed – City of Chandler Amount of Offer – $265.00 Parcel Number – 302-07-951 Date previously Offered – 2007 Purchaser / Name for the Deed – City of Chandler Amount of Offer - $265.00 Formal Meeting Minutes Wednesday, October 25, 2017 Page 14 of 82 Parcel Number – 302-80-385B Date previously Offered – 2007 Purchaser / Name for the Deed – City of Chandler Amount of Offer - $265.00 Parcel Number – 302-80-482B Date previously Offered – 2007 Purchaser / Name for the Deed – City of Chandler Amount of Offer - $265.00 Direct that the Treasurer’s Office accept payment and prepare the deeds to convey the properties sold and deliver to the Clerk of the Board for further processing. Pursuant to A.R.S. §42-18262, the proceeds from the sale in the total amount of $1,325.00 will revert to the County General Fund. The Treasurer recommends to the Board of Supervisors that the offers be accepted. All of the subject properties lie within Supervisorial District 01. With various Crossroads, which are: 301-89-002N = Chandler Blvd & Rural Rd 302-05-001K = Elliot Rd & Dobson Rd 302-07-951 = Elliot Rd & Alma School Rd 302-80-385B = Ray Rd & Dobson Rd 302-80-482B = Ray Rd & Dobson Rd Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 27. LIST OF REAL PROPERTY HELD BY THE STATE BY TAX DEED Pursuant to ARS §42-18301 compile and prepare a list of real property held by the State by tax deed based on information supplied by the Treasurer prior to the first Monday in November. This list may be amended from time to time as certain parcels may be sold pursuant to ARS §42-18303. (C-43-18-015-M-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo COUNTY MANAGEMENT - ADMINISTRADORES DEL CONDADO Assistant County Manager - Sub Directora de Condado - MaryEllen Sheppard 28. APPOINTMENT AND RESIGNATION OF MEMBERS TO THE MARICOPA COUNTY WORKFORCE DEVELOPMENT BOARD Request approval for the following actions regarding resignations and appointments for members of the Maricopa County Workforce Development Board (MCWDB) as set forth below: 1. Accept the resignation of the following member in the Policy Making Authority Mandatory Category: Chevera Trillo 2. Appoint the following member to represent the Policy Making Authority Mandatory Formal Meeting Minutes Wednesday, October 25, 2017 Page 15 of 82 Category for the term effective upon approval to June 30, 2018. Maria Lazere, Employment Service Office under the Wagner-Peyser Act The MCWDB is established and receives its authority in accordance with the Workforce Innovation and Opportunity Act (WIOA), which was signed into law on July 22, 2014 as Public Law 113-128. The Maricopa County Board of Supervisors (BOS) shall have final authority. Supervisor District: All Districts (C-95-18-005-9-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo COUNTY OFFICES AND DEPARTMENTS DEPARTAMENTOS Y OFICINAS DEL CONDADO Air Quality - Calidad del Aire 29. AMENDMENT TO AGREEMENT WITH MARICOPA ASSOCIATION OF GOVERNMENTS FOR THE TRAVEL REDUCTION PROGRAM Approve Amendment No. 3 to an Intergovernmental Agreement between Maricopa Association of Governments (MAG) (Agreement 656) and Maricopa County through the Air Quality Department in the not-to-exceed amount of $962,347. The purpose of this agreement is to fund the Unified Planning Work Program and revise the scope of services. This agreement is effective retroactively from October 1, 2017 to September 30, 2018. All other terms and conditions of the Intergovernmental Agreement remain in full force and effect. An amount of up to $356,683 will be passed through to the Regional Public Transportation Authority (RPTA) as an external service provider upon separate agenda and approval for services provided between October 1, 2017 and September 30, 2018. The Department's FY2018 authorized indirect cost rate is 31.30%. All indirect costs are allowable and fully recoverable. Indirect costs will be applied to the County retained amount of $605,664. The total direct costs are $461,282; recoverable indirect costs are $144,382. This item has been budgeted and approved by the Board of Supervisors with the adoption of the FY2018 Air Quality Department budget. The amount applicable to FY2019 will be presented in the annual department budget request. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditures of these revenues are not prohibited by the budget law. This Agreement is funded with Federal Funds, CFDA#20.205. (C-85-10-014-3-10) Dianne Barker, resident, spoke about reducing the number of trips and the perception individuals have towards transportation. She commented that she would like to see the results of the money given to the Regional Public Transportation Authority (RPTA). She spoke about having the RPTA seen as a more positive image. Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 30. AMENDMENT TO LICENSE AGREEMENT WITH CITY OF MESA FOR USE OF REAL PROPERTY NO. P-50202 Approve and execute Amendment No 1 to License Agreement No. P-50202 with the City of Mesa, Licensor, for approximately 1,200 square feet for continued operation of air quality Formal Meeting Minutes Wednesday, October 25, 2017 Page 16 of 82 monitoring equipment at 370 South Brooks Road, Mesa, AZ. $600 per year plus rental tax. This amendment extends the term of the License for an additional five (5) years to commence January 1, 2018 and expire December 31, 2022. This is the first of two 5-year renewals by mutual agreement. The Agreement may be terminated by either Party by providing 90-day written notice to the other. The annual fee remains unchanged at $600 plus any rental tax. The Air Quality Department maintains and operates the monitoring of Carbon Monoxide, Ozone and particulates in the 2.5µ and 10µ (micron) range per Environmental Protection Agency standard. (C-85-13-009-3-02) Item withdrawn by the department. 31. ARIZONA STATE DIESEL PROGRAM GRANT MATCHING FUNDS Approve and authorize the Chairman to execute an Intergovernmental Service Agreement between the Maricopa County Air Quality Department (MCAQD) and the Arizona Department of Environmental Quality (ADEQ) for ADEQ to provide matching funds to MCAQD for the EPA FY17 Arizona State Clean Diesel Program Grant. This IGA will provide matching funds to support MCAQD’s FY17 DERA Work Plan to retrofit or replace diesel powered vehicles through sub-award agreements. The IGA will expire on September 30, 2018 and will provide for $248,048 in funds to allow additional DERA funding in the amount of $124,024 from the EPA. The matching funds will be passed thru to sub-recipient(s) and is not subject to indirect cost recovery. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditures of these revenues are not prohibited by the budget law. (C-85-18-007-M-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 32. LICENSE AGREEMENT WITH ARIZONA CENTER FOR NATURE CONSERVATION, INC. FOR EDUCATIONAL KIOSK PROJECT Approve and authorize the Chairman to execute License Agreement No. P-50305 with Arizona Center for Nature Conservation, Inc., an Arizona non-profit corporation (“Licensor”) for use of property at 10409 S. Central Avenue, Phoenix, AZ. This License Agreement allow Maricopa County Air Quality Department (MCAQD) to install and maintain an air quality educational kiosk and monitoring equipment showing current on-site conditions and conditions at other locations. The Agreement will commence upon execution of all Parties and have a term of approximately two (2) years, expiring September 30, 2019. The Agreement may be extended for two (2) additional two (2) year terms upon Maricopa County (“Licensee”) 60-day written notice to Licensor. Either Party may terminate the Agreement without cause with Ninety (90) days advance written notice to the other. There is no cost to the County for Use of the property. (C-85-18-005-M-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 33. PERMANENT ADDITIONS TO THE FLEET Approve a permanent addition to the fleet of four (4) vehicles that were originally purchased as one-time additions to the fleet in FY2013 (C-85-12-007-V-00). These Formal Meeting Minutes Wednesday, October 25, 2017 Page 17 of 82 vehicles were purchased and are operated with funds provided by the US Department of Homeland Security Biowatch Grant. The latest amendment to this grant was approved by the Board of Supervisors on October 4, 2017 (2006-ST-091-000003-12, Item C-85-16-012- G-01). At the time these vehicles were originally purchased in FY2013, the outlook for future amendments to the Biowatch Grant was uncertain. As the Maricopa County Air Quality Department enters the twelfth year of the Biowatch Grant, the future funding is more certain. The Biowatch Grant fully funds the operation and maintenance of these vehicles as well as for their replacement at end-of-life. The department intends to use Biowatch Grant funds to replace one of these vehicles in FY2018. These vehicles are used for the purpose of moving staff and equipment during the daily collection of air quality samples at 22 Biowatch monitors located at sites throughout Maricopa County. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditure of the funds is not prohibited by the budget law. A budget adjustment is not required. (C-85-18-006-M-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo Animal Care and Control Services - Servicios de Control y Cuidado de Animales 34. NEW HOPE AGREEMENT WITH PAW PLACEMENT ANIMAL RESCUE Approve an agreement between Paw Placement Animal Rescue and Maricopa County, administered by Maricopa County Animal Care and Control to allow Paw Placement Animal Rescue under the New Hope Program to transfer animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag, and new owner transfer fee within the first year of transfer for each dog three months of age or older at no cost to the Contractor. The cost for these services is $55 for each animal transferred. Animal Care and Control estimates 6 New Hope transfers over the term of the agreement for a total of $330. The term of this agreement is from October 1, 2017 through September 30, 2020. (C-79-18-061-3-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 35. NEW HOPE AGREEMENT WITH MAYDAY PIT BULL RESCUE & ADVOCACY Approve an agreement between Jennifer Mazzocchi, d.b.a.Mayday Pit Bull Rescue & Advocacy and Maricopa County, administered by Maricopa County Animal Care and Control to allow Mayday Pit Bull Rescue & Advocacy under the New Hope Program to transfer animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag, and new owner transfer fee within the first year of transfer for each dog three months of age or older at no cost to the Contractor. The cost for these services is $55 for each animal transferred. Animal Care and Control estimates 18 New Hope transfers over the term of the agreement for a total of $990. The term of this agreement is from October 1, 2017 through September 30, 2020. (C-79-18-062-3-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Formal Meeting Minutes Wednesday, October 25, 2017 Page 18 of 82 Ayes: Barney, Chucri, Gates, Hickman, Gallardo 36. NEW HOPE AGREEMENT WITH STANDING PROUD PIT BULL RESCUE Approve an agreement between Abby Cohen, d.b.a. Standing Proud Pit Bull Rescue and Maricopa County, administered by Maricopa County Animal Care and Control to allow Standing Proud Pit Bull Rescue under the New Hope Program to transfer animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag, and new owner transfer fee within the first year of transfer for each dog three months of age or older at no cost to the Contractor. The cost for these services is $55 for each animal transferred. Animal Care and Control estimates 15 New Hope transfers over the term of the agreement for a total of $825. The term of this agreement is from October 1, 2017 through September 30, 2020. (C-79-18-063-3-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 37. NEW HOPE AGREEMENT WITH PEI PEOPLE SHAR PEI RESCUE, INC. Approve an agreement between Pei People Shar Pei Rescue, Inc. and Maricopa County, administered by Maricopa County Animal Care and Control to allow Pei People Shar Pei Rescue, Inc. under the New Hope Program to transfer animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag, and new owner transfer fee within the first year of transfer for each dog three months of age or older at no cost to the Contractor. The cost for these services is $55 for each animal transferred. Animal Care and Control estimates 69 New Hope transfers over the term of the agreement for a total of $3,795. The term of this agreement is from October 1, 2017 through September 30, 2020. (C-79-18-064-3-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 38. NEW HOPE AGREEMENT WITH SOUTHWEST COLLIE RESCUE Approve an agreement between Southwest Collie Rescue and Maricopa County, administered by Maricopa County Animal Care and Control to allow Southwest Collie Rescue under the New Hope Program to transfer animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag, and new owner transfer fee within the first year of transfer for each dog three months of age or older at no cost to the Contractor. The cost for these services is $55 for each animal transferred. Animal Care and Control estimates 6 New Hope transfers over the term of the agreement for a total of $330. The term of this agreement is from October 1, 2017 through September 30, 2020. (C-79-18-066-3-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 39. NEW HOPE AGREEMENT WITH AZ PUG ADOPTION AND RESCUE NETWORK Approve an agreement between AZ Pug Adoption and Rescue Network and Maricopa County, administered by Maricopa County Animal Care and Control to allow AZ Pug Adoption and Rescue Network under the New Hope Program to transfer animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag, and new owner transfer fee within the first year of transfer for each dog three months of age or older at no cost to the Contractor. The cost for these Formal Meeting Minutes Wednesday, October 25, 2017 Page 19 of 82 services is $55 for each animal transferred. Animal Care and Control estimates 27 New Hope transfers over the term of the agreement for a total of $1,485. The term of this agreement is from October 1, 2017 through September 30, 2020. (C-79-18-067-3-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 40. NEW HOPE AGREEMENT WITH THE HERMITAGE NO-KILL CAT SHELTER Approve an agreement between The Hermitage No-Kill Cat Shelter and Maricopa County, administered by Maricopa County Animal Care and Control to allow The Hermitage No-Kill Cat Shelter under the New Hope Program to transfer animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination for each cat three months of age or older at no cost to the Contractor. The cost for these services is $20 for each animal transferred. Animal Care and Control estimates 45 New Hope transfers over the term of the agreement for a total of $900. The term of this agreement is from October 1, 2017 through September 30, 2020. (C-79-18-068-3-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 41. NEW HOPE AGREEMENT WITH LUCKY DOG RESCUE Approve an agreement between Lucky Dog Rescue and Maricopa County, administered by Maricopa County Animal Care and Control to allow Lucky Dog Rescue under the New Hope Program to transfer animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag, and new owner transfer fee within the first year of transfer for each dog three months of age or older at no cost to the Contractor. The cost for these services is $55 for each animal transferred. Animal Care and Control estimates 132 New Hope transfers over the term of the agreement for a total of $7,260. The term of this agreement is from October 1, 2017 through September 30, 2020. (C-79-18-069-3-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 42. NEW HOPE AGREEMENT WITH COOPER’S CHANCE ANIMAL RESCUE INC. Approve an agreement between Shannon Steemke, d.b.a.Cooper’s Chance Animal Rescue Inc. and Maricopa County, administered by Maricopa County Animal Care and Control to allow Cooper’s Chance Animal Rescue Inc. under the New Hope Program to transfer animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag, and new owner transfer fee within the first year of transfer for each dog three months of age or older at no cost to the Contractor. The cost for these services is $55 for each animal transferred. Animal Care and Control estimates 6 New Hope transfers over the term of the agreement for a total of $330. The term of this agreement is from October 1, 2017 through September 30, 2020. (C-79- 18-071-3-00) Formal Meeting Minutes Wednesday, October 25, 2017 Page 20 of 82 Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 43. NEW HOPE AGREEMENT WITH LOST OUR HOME PET FOUNDATION Approve an agreement between Lost Our Home Pet Foundation and Maricopa County, administered by Maricopa County Animal Care and Control to allow Lost Our Home Pet Foundation under the New Hope Program to transfer animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag, and new owner transfer fee within the first year of transfer for each dog three months of age or older at no cost to the Contractor. The cost for these services is $55 for each animal transferred. Animal Care and Control estimates 6 New Hope transfers over the term of the agreement for a total of $330. The term of this agreement is from October 1, 2017 through September 30, 2020. (C-79-18-073-3-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 44. NEW HOPE AGREEMENT WITH RESCUE Approve an agreement between Rescue and Maricopa County, administered by Maricopa County Animal Care and Control to allow Rescue under the New Hope Program to transfer animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag, and new owner transfer fee within the first year of transfer for each dog three months of age or older at no cost to the Contractor. The cost for these services is $55 for each animal transferred. Animal Care and Control estimates 63 New Hope transfers over the term of the agreement for a total of $3,465. The term of this agreement is from October 1, 2017 through September 30, 2020. (C-79-18- 075-3-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 45. NEW HOPE AGREEMENT WITH AZ BASSETT HOUND RESCUE Approve an agreement between AZ Bassett Hound Rescue and Maricopa County, administered by Maricopa County Animal Care and Control to allow AZ Bassett Hound Rescue under the New Hope Program to transfer animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag, and new owner transfer fee within the first year of transfer for each dog three months of age or older at no cost to the Contractor. The cost for these services is $55 for each animal transferred. Animal Care and Control estimates 18 New Hope transfers over the term of the agreement for a total of $990. The term of this agreement is from October 1, 2017 through September 30, 2020. (C-79-18-077-3-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 46. NEW HOPE AGREEMENT WITH TUNDRA SHEPHERD RESCUE/ARIZONA Approve an agreement between John Braden, d.b.a.Tundra Shepherd Rescue/Arizona and Maricopa County, administered by Maricopa County Animal Care and Control to allow Tundra Shepherd Rescue/Arizona under the New Hope Program to transfer animals that have been deemed eligible for the New Hope program. Maricopa County will provide a Formal Meeting Minutes Wednesday, October 25, 2017 Page 21 of 82 rabies vaccination, dog license tag, and new owner transfer fee within the first year of transfer for each dog three months of age or older at no cost to the Contractor. The cost for these services is $55 for each animal transferred. Animal Care and Control estimates 60 New Hope transfers over the term of the agreement for a total of $3,300. The term of this agreement is from October 1, 2017 through September 30, 2020. (C-79-18-082-3-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 47. NEW HOPE AGREEMENT WITH PAWS AND CLAWS PET FOSTERING Approve an agreement between Paws and Claws Pet Fostering and Maricopa County, administered by Maricopa County Animal Care and Control to allow Paws and Claws Pet Fostering under the New Hope Program to transfer animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag, and new owner transfer fee within the first year of transfer for each dog three months of age or older at no cost to the Contractor. The cost for these services is $55 for each animal transferred. Animal Care and Control estimates 3 New Hope transfers over the term of the agreement for a total of $165. The term of this agreement is from October 1, 2017 through September 30, 2020. (C-79-18-080-3-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 48. NEW HOPE AGREEMENT WITH PAW PROMISE ANIMAL RESCUE Approve an agreement between Paw Promise Animal Rescue and Maricopa County, administered by Maricopa County Animal Care and Control to allow Paw Promise Animal Rescue under the New Hope Program to transfer animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag, and new owner transfer fee within the first year of transfer for each dog three months of age or older at no cost to the Contractor. The cost for these services is $55 for each animal transferred. Animal Care and Control estimates 141 New Hope transfers over the term of the agreement for a total of $7,755. The term of this agreement is from October 1, 2017 through September 30, 2020. The purpose of the New Hope Program is to place eligible animals with authorized participants, including animal welfare organizations, animal shelters, veterinary hospitals, and animal rescue groups willing to care for the eligible animals until a suitable adopter can be found. The New Hope Program was approved by the Board of Supervisors on June 25, 1997. The No Cost/New Hope License Program, approved by the Board of Supervisors on May 3, 2000, allows for more eligible animals to be transferred by authorized participants at no cost for the initial rabies vaccination, license, and transfer of license within the first year. It is anticipated that more than 12,000 animals each year are transferred as a result of this program. (C-79-18-079-3-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 49. NEW HOPE AGREEMENT WITH SAGUARO STATE BULL TERRIER CLUB Approve an agreement between Diane Hanson, d.b.a. Saguaro State Bull Terrier Club and Maricopa County, administered by Maricopa County Animal Care and Control to allow Formal Meeting Minutes Wednesday, October 25, 2017 Page 22 of 82 Saguaro State Bull Terrier Club under the New Hope Program to transfer animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag, and new owner transfer fee within the first year of transfer for each dog three months of age or older at no cost to the Contractor. The cost for these services is $55 for each animal transferred. Animal Care and Control estimates 12 New Hope transfers over the term of the agreement for a total of $660. The term of this agreement is from October 1, 2017 through September 30, 2020. (C-79-18-081-3-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 50. NEW HOPE AGREEMENT WITH ARIZONA BEAGLE RESCUE Approve an agreement between Arizona Beagle Rescue and Maricopa County, administered by Maricopa County Animal Care and Control to allow Arizona Beagle Rescue under the New Hope Program to transfer animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag, and new owner transfer fee within the first year of transfer for each dog three months of age or older at no cost to the Contractor. The cost for these services is $55 for each animal transferred. Animal Care and Control estimates 72 New Hope transfers over the term of the agreement for a total of $3,960. The term of this agreement is from October 1, 2017 through September 30, 2020. (C-79-18-078-3-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 51. NEW HOPE AGREEMENT WITH ENGLISH SPRINGER RESCUE AMERICA, INC. Approve an agreement between English Springer Rescue America, Inc. and Maricopa County, administered by Maricopa County Animal Care and Control to allow English Springer Rescue America, Inc. under the New Hope Program to transfer animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag, and new owner transfer fee within the first year of transfer for each dog three months of age or older at no cost to the Contractor. The cost for these services is $55 for each animal transferred. Animal Care and Control estimates 12 New Hope transfers over the term of the agreement for a total of $660. The term of this agreement is from October 1, 2017 through September 30, 2020. (C-79-18-076-3-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 52. NEW HOPE AGREEMENT WITH CHERISHED TAILS SENIOR SANCTUARY Approve an agreement between Cherished Tails Senior Sanctuary and Maricopa County, administered by Maricopa County Animal Care and Control to allow Cherished Tails Senior Sanctuary under the New Hope Program to transfer animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag, and new owner transfer fee within the first year of transfer for each dog three months of age or older at no cost to the Contractor. The cost for these services is $55 for each animal transferred. Animal Care and Control estimates 6 New Hope transfers over the term of the agreement for a total of $330. The term of this agreement is from November 1, 2017 through October 31, 2020. (C-79-18-070-3-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo Formal Meeting Minutes Wednesday, October 25, 2017 Page 23 of 82 53. AGREEMENT WITH LANCE STAFKO, PAPA JOHN’S PIZZA Approve an agreement between Lance Stafko of Papa John’s Pizza and Maricopa County, administered by Maricopa County Animal Care and Control, to allow a promotion offering discounts to Papa John’s customers in 50 stores in Arizona whereby ten percent (10%) of the discounted pizza purchases will be donated back to Maricopa County Animal Care and Control. This promotion will be effective from September 2017 through September 2018 with a one- year option to renew for both sides; renewal options shall be submitted in writing 30 days before the expiration of the current dates of promotion. The promotion will offer customers a forty percent (40%) discount of their online pizza purchase and will run in 50 stores in Arizona. Ten percent (10%) of the discounted pizza purchase will be donated back to Maricopa County Animal Care and Control. The total paid will not exceed more than $1 million ($1,000,000) during the active dates of the promotion. Donations will be paid to Maricopa County Animal Care and Control within 10 days of the conclusion of the program. The use of these donations is unrestricted. (C-79-18-072-D-00) Supervisor Gates thanked Papa John’s Pizza for their contributions. He stated they will be offering discounts on pizza and 10% of the purchase price profits goes to the Maricopa County Animal Care and Control. Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 54. DONATIONS FROM CHRISTINE LOSCHIAVO, JOAN GREGORY, VINCE THOMAS, TRUIST COMPRENEN DISTRIBUTION,P ATRICIA ROCHA, SUN CITY PET CLUB, ROGER ELLIS Accept the un-restricted monetary donation of $250 from Christine Loschiavo, $300 from Joan Gregory, $300 from Vince Thomas, $333.80 from Truist Comprenen Distribution, $400 from Patricia Rocha, $500 from the Sun City Pet Club, $700 from Roger Ellis for the care of animals. Donation revenue funds are deposited into Fund 572 as they are received. Donation funds are not local revenues for the purpose of the constitutional expenditure limitations and therefore expenditures of these revenues are not prohibited by the budget law. The approval of this action requested does not alter the budget constraining the expenditure of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. Maricopa County Animal Care and Control received $2,783.80 in donations for the care of the animals. Donation funds are not local revenues for the purpose of the constitutional expenditure limitations and therefore expenditures of these revenues are not prohibited by the budget law. The approval of this action requested does not alter the budget constraining the expenditure of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. (C-79-18-084-D-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 55. DONATION FROM THE BISSELL FOUNDATION Formal Meeting Minutes Wednesday, October 25, 2017 Page 24 of 82 Accept the restricted monetary donation of $16,825 from the Bissell Foundation. Donation revenue funds are deposited into Fund 572 as they are received. Donation funds are not local revenues for the purpose of the constitutional expenditure limitations and therefore expenditures of these revenues are not prohibited by the budget law. The approval of this action requested does not alter the budget constraining the expenditure of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. (C-79-18-083-D-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 56. GRANT AGREEMENT WITH PETSMART CHARITIES, INC. Approve a grant agreement between PetSmart Charities, Inc. and Maricopa County through the Animal Care and Control Department and accept funds of $50,000. The grant award is for the purchase of dog collars and to subsidize licensing fees during four free adoption events annually. The grant period will begin upon date of full execution and end August 31, 2018. a) Authorize the Animal Care and Control Director and/or designee to sign all grant-related documents. b) In accordance with ARS §42-17106(B), authorize the increase of revenue and expenditure authority in the Animal Care and Control (D790) Animal Care and Control Grant Fund (573) Non Recurring Non Project (NRNP) appropriation unit by $50,000. Grant revenues are not “local revenues” for the purpose of the constitutional expenditure limitation, and therefore, expenditure of the funds are not prohibited by the budget law. This budget item does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. This grant allows for 0% indirect cost recovery. Animal Care and Control’s indirect cost rate for FY 2018 is 15.8%. Unrecoverable indirect costs are estimated to be $7,900, which will be funded from the Animal Control Shelter Fund (572) Operating budget (OPER). (C-79- 18-074-G-00) Supervisor Gallardo thanked Pet Smart for their contributions. Chairman Barney concurred with Supervisor Gallardo’s comments. Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo Emergency Management - Administración de Emergencia 57. GRANT FUNDS FROM STATE OF ARIZONA DEPARTMENT OF HOMELAND SECURITY FOR EMERGENCY PLANS SOFTWARE Accept the FFY17 SHSGP #170203-03 grant funds from State of Arizona Department of Homeland Security in the amount not to exceed $85,000 for the purpose of renewing the Central Region Continuity of Operations Plan (COOP)/ Continuity of Government (COG)/ Emergency Operations Plan (EOP) Cloud Software. The grant period for this grant is October 1, 2017 through September 30, 2018. The Emergency Management Department indirect rate for FY18 is 13.5% or $11,475. The Department will not be recovering indirect costs off this grant. The amount of unrecoverable cost is $11,475. Formal Meeting Minutes Wednesday, October 25, 2017 Page 25 of 82 Additionally, in accordance with A.R.S.42-17106(B), authorize the following amendments to the FY 2018 Emergency Management (D150), Emergency Management Fund (215) Budget: a) Increase the revenue and expenditure authority for Emergency Management (D150) Emergency Management Fund (215) Non Recurring Non Project (NRNP) by an amount not to exceed $85,000. Funding for this agreement is provided by a Grant from State of Arizona Department of Homeland Security in the amount not to exceed $85,000. The overall grant budget will be adjusted as necessary to accommodate this grant through future reconciliation. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditure of the funds is not prohibited by the budget law. The approval of this action does not alter the budget constraining the expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. (C-15-17-002-G-01) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 58. GRANT FUNDS FROM ARIZONA STATE DEPARTMENT OF HOMELAND SECURITY FOR SATELLITE CONNECTIVITY Accept the FFY17 SHSGP #170203-02 grant funds from State of Arizona Department of Homeland Security in the amount not to exceed $2,820 for the purpose to provide backup satellite communications for the county EOC during an outage of the primary connection during a disaster or other technological outages. The grant period for this grant is October 1, 2017 through September 30, 2018. The Emergency Management Department indirect rate for FY18 is 13.5% or $380.70. The Department will not be recovering indirect costs off this grant. The amount of unrecoverable cost is $380.70. Additionally, in accordance with A.R.S.42-17106(B), authorize the following amendments to the FY 2018 Emergency Management (D150), Emergency Management Fund (215) Budget: a) Increase the revenue and expenditure authority for Emergency Management (D150) Emergency Management Fund (215) Non Recurring Non Project (NRNP) by an amount not to exceed $2,820. Funding for this agreement is provided by a Grant from State of Arizona Department of Homeland Security in the amount not to exceed $2,820. The overall grant budget will be adjusted as necessary to accommodate this grant through future reconciliation. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditure of the funds is not prohibited by the budget law. The approval of this action does not alter the budget constraining the expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. (C-15-17-001-G-01) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 59. GRANT FUNDS FROM ARIZONA DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS AND BUDGET ADJUSTMENT Approve and accept grant funds from Arizona Department of Emergency and Military Affairs, Grant No. EMF-2017-EP-00008-S01, CFDA#97.042 in the not-to-exceed amount of Formal Meeting Minutes Wednesday, October 25, 2017 Page 26 of 82 $838,976. These grant funds are for emergency planning within Maricopa county. The grant award begins on July 1, 2017 and ends on June 30, 2018. Authorize the Chairman to sign all documents related to these grant funds, as applicable. The Department of Emergency Management's composite indirect rate is 13.5% and estimated indirect cost recovery is $99,790.10. Additionally, in accordance with A.R.S. §42-17106(B), authorize the following amendment to the FY 2018 Emergency Management (D150) Budget: a) Increase the expenditure authority in the Emergency Management Fund (215), Operating (OPER), by $29,166 from $1,033,941 to $1,063,107. b) Increase revenue in the Emergency Management Fund (215), Operating (OPER), by $29,166 from $1,033,941 to $1,063,107. This increase is needed because the Fiscal Year 2018 budget was developed with only the grant application amount of $809,810 included within the revenue and expenditure totals. The actual awarded amount is $838,976 which adds an additional $29,166 to the Fiscal Year 2018 revenue and expenditure amounts. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditure of the funds is not prohibited by the budget law. This budget adjustment does not alter the budget constraining the expenditure of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The Emergency Management Performance Grant (EMPG) Program provides federal funds to assist state, local, tribal and territorial governments in preparing for all hazards, as authorized by Section 662 of the Post Katrina Emergency Management Reform Act (6 U.S.C. § 762) and the Robert T. Stafford Disaster Relief and Emergency Assistance Act, as amended (42 U.S.C. §§ 5121 et seq.). Title VI of the Stafford Act authorizes FEMA to make grants for the purpose of providing a system of emergency preparedness for the protection of life and property in the United States from hazards and to vest responsibility for emergency preparedness jointly in the federal government and the states and their political subdivisions. (C-15-18-001-G-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo Facilities Management - Administración de Instalaciones 60. AGREEMENT WITH APS FOR PHOTOVOLTAIC SYSTEM Approve and sign Agreement for the Interconnection of Customer's Generation Facility to the APS Distribution System Between Arizona Public Service Company and Maricopa County (APS Agreement No. 18420). In addition, approve and sign the related APS "Request to Amend kWh Production or System Equipment Information" form. In 2012, Maricopa County entered into an "Interconnection of Customer's Generation Facility to the APS Distribution System" Agreement with the Arizona Public Service Company. This original Agreement established terms and conditions for the connection of the grid tied photovoltaic system (the "Generating Facility") located on the 5th Level of the FMD Parking Garage located at 401 W. Jefferson Street, Phoenix, Arizona 85003 into the APS electrical grid. In July 2017, the Maricopa County Facilities Management Department (FMD) completed repair and replacement of photovoltaic electrical generating components Formal Meeting Minutes Wednesday, October 25, 2017 Page 27 of 82 in this "Generating Facility". The project work was required due to equipment failures in the existing photovoltaic system. The project involved replacement of certain pieces of equipment with different items due to the non-availability of replacement parts. The electrical output of the system changed as a result of the equipment changes. The attached Agreement between Maricopa County and Arizona Public Service reflects administrative updates and amendments to document the changes in equipment and electrical output of the system into the APS Distribution System. This update does not alter the material terms of the original Agreement. (C-70-18-001-M-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo Finance - Finanzas 61. FUNDS TRANSFERS; WARRANTS - TRANSFERENCIAS DE FONDOS; WARRANTS Approve regular and routine fund transfers, warrant reports 09/15/2017 through 09/28/2017, from the operating funds to clearing funds including payroll, journal entries, allocations, loans, and paid claims and authorize the issuance of the appropriate related warrants. Pursuant to A.R.S. §11-217(D) and A.R.S. §11-623, said warrants and claims are on file in the Clerk of the Board’s office and retained in accordance with LAPR approved retention schedule. (C-06-18-137-7-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 62. APPROPRIATED BUDGET ADJUSTMENT FOR TRIBAL GAMING FUNDS FROM THE GILA RIVER INDIAN COMMUNITY FOR UNITED CEREBRAL PALSY ASSOCIATION OF CENTRAL ARIZONA YEAR TWO FUNDING AWARDED IN FY 2017 Approve an increase to the FY 2018 budget for Finance (D180) Non Departmental Grants Fund (249) Non Recurring Non Project (NRNP) revenues and expenditures appropriated budget in the amount of $75,000. This budget adjustment does not alter the budget constraining the expenditure of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. Pursuant to A.R.S. §5-601.02, on August 3, 2016 the Board authorized acceptance and pass-through of $150,000 in Tribal Grant Gaming Funds from the Gila River Indian Community for the United Cerebral Palsy Association of Central Arizona Empowering Exceptional Children for Success program over a two year period ($75,000 in FY 2017 and $75,000 in FY 2018). This is the second year of funding. The Gila River Indian Community distributed the second year of funds to Maricopa County for pass-through in late September of 2017. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditure of the funds is not prohibited by the budget law. Indirect costs are not applicable to Tribal Gaming Grants. (C-20-16-027-G-11) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 63. APPROPRIATED BUDGET ADJUSTMENT FOR TRIBAL GAMING FUNDS FROM THE GILA RIVER INDIAN COMMUNITY FOR PHOENIX CHILDREN’S HOSPITAL FOUNDATION YEAR TWO FUNDING AWARDED IN FY 2017 Formal Meeting Minutes Wednesday, October 25, 2017 Page 28 of 82 Approve an increase to the FY 2018 budget for Finance (D180) Non Departmental Grants Fund (249) Non Recurring Non Project (NRNP) revenues and expenditures appropriated budget in the amount of $50,000. This budget adjustment does not alter the budget constraining the expenditure of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. Pursuant to A.R.S. §5-601.02, on August 3, 2016 the Board authorized acceptance and pass-through of $100,000 in Tribal Grant Gaming Funds from the Gila River Indian Community for the Phoenix Children’s Hospital Foundation Condition Critical: The Phoenix Children’s Hospital Campaign to Build a New Emergency Department and Level 1 Pediatric Trauma Center program over a two year period ($50,000 in FY 2017 and $50,000 in FY 2018). This is the second year of funding. The Gila River Indian Community distributed the second year of funds to Maricopa County for pass-through in late September of 2017. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditure of the funds is not prohibited by the budget law. Indirect costs are not applicable to Tribal Gaming Grants. (C-20-16-027-G-12) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 64. ACCEPT TRIBAL GAMING FUNDS FROM THE GILA RIVER INDIAN COMMUNITY AND APPROPRIATED BUDGET ADJUSTMENT Pursuant to A.R.S. §5-601.02, authorize acceptance and pass-through of funds from the Gila River Indian Community for following programs in the not-to-exceed amount of $1,111,147.44 ($796,147.44 in FY 2018, $220,000.00 in FY 2019 and $95,000.00 in FY 2020). On March 22, 2017, the Board authorized submission of these applications to the Gila River Indian Community. (C-20-17-019-G-01) American Red Cross American Red Cross Humanitarian Outreach FY 2018 Award: $100,000.00 Arizona Masonic Foundation for Children Children at Risk FY 2018 Award: $36,000.00 Arizona Science Center Hands-On Science Discovery Programs for Low Income Youth FY 2018 Award: $50,000.00 Boys Hope Girls Hope Scholar Success Program FY 2018 Award: $10,000.00 Circle the City Medical Respite Care for People Experiencing Homelessness FY 2018 Award: $20,000.00 Civitan Foundation Transitioning into Employment Program Formal Meeting Minutes Wednesday, October 25, 2017 Page 29 of 82 FY 2018 Award: $10,000.00 Duet: Partners in Health and Aging Aging with Dignity through escorted transportation FY 2018 Award: $35,000.00 Equine Spirit Programs Warrior Spirit FY 2018 Award: $25,000.00 FY 2019 Award: $25,000.00 FY 2020 Award: $25,000.00 Flood Control District of Maricopa County Saltcedar Management and Fire Hazard Reduction FY 2018 Award: $70,000.00 FY 2019 Award: $70,000.00 FY 2020 Award: $70,000.00 Friendly House Central Park Recreation Center (Youth Enrichment) FY 2018 Award: $5,000.00 ICM Food & Clothing Bank Children's Nutrition Program FY 2018 Award: $20,000.00 Marc Community Resources, Inc. Employment Training and Day Program for Individuals with Severe Development Disabilities FY 2018 Award: $45,000.00 Maricopa County Department of Public Health Smoothie Bicycles FY 2018 Award: $5,233.44 Maricopa County Education Service Agency Technology Integrated Teaching Systems FY 2018 Award: $5,824.00 Mission of Mercy Arizona Mobile Medical Clinic Access to Care for the Medically Indigent in the East Valley FY 2018 Award: $20,000.00 National Kidney Foundation of Arizona ESRD Patient Transportation Program FY 2018 Award: $50,000.00 Paz de Cristo Community Center Healthy Meals FY 2018 Award: $20,000.00 Phoenix Indian Center Urban American Indian Cultural Enrichment Formal Meeting Minutes Wednesday, October 25, 2017 Page 30 of 82 FY 2018 Award: $10,000.00 Ryan House End-of-Life Care for Children at Ryan House FY 2018 Award: $50,000.00 Soldier's Best Friend Service/Therapeutic Dog Training Program FY 2018 Award: $50,000.00 FY 2019 Award: $50,000.00 Southwest Autism Research & Resource Center (SARRC) Intensive Parent Training FY 2018 Award: $75,000.00 FY 2019 Award: $75,000.00 Special Olympics Arizona, Inc. Unified Strategy for Schools FY 2018 Award: $5,000.00 Sun City Fire District Thermal Imaging Camera (TIC) Replacement Program FY 2018 Award: $54,090.00 The Leukemia & Lymphoma Society Leukemia & Lymphoma Society Local Travel Assistance Program FY 2018 Award: $25,000.00 Approve an increase to the FY 2018 budget for Finance (D180) Non Departmental Grants Fund (249) Non Recurring Non Project (NRNP) revenues and expenditures appropriated budget in the amount of $715,090. This budget adjustment does not alter the budget constraining the expenditure of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. Also, authorize the execution of all documents related to this grant which may include an Intergovernmental Agreement (IGA), Grant-in-Aid Agreement, or similar documents. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditure of the funds is not prohibited by the budget law. Indirect costs are not applicable to Tribal Gaming Grants. Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 65. ACCEPT TRIBAL GAMING FUNDS FROM TOHONO O’ODHAM NATION FOR THE MARINE CORPS SCHOLARSHIP FOUNDATION: ARIZONA CAMPAIGN AND APPROPRIATED BUDGET ADJUSTMENT Pursuant to A.R.S. §5-601.02, authorize acceptance and pass-through of funds from the Tohono O’odham Nation for the Marine Corps Scholarship Foundation: Arizona Campaign program in the not-to-exceed amount of $50,000 in FY 2018. On May 24, 2017, the Board authorized submission of this application to the Tohono O’odham Nation. Approve an increase to the FY 2018 budget for Finance (D180) Non Departmental Grants Formal Meeting Minutes Wednesday, October 25, 2017 Page 31 of 82 Fund (249) Non Recurring Non Project (NRNP) revenues and expenditures appropriated budget in the amount of $50,000. This budget adjustment does not alter the budget constraining the expenditure of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. Also, authorize the execution of the attached Intergovernmental Agreement (IGA), pending final review and approval by the County Attorney. (C-18-17-012-M-01) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo Human Resources - Recursos Humanos 66. MARKET RANGES Pursuant to A.R.S §11-251 (38) and 251 (51), approve the addition, replacement, and/or deletion of Market Ranges to the authorized comprehensive listing of employee compensation Market Ranges previously approved by the Board of Supervisors and approve the addition and/or replacement stipends for management/professional assignments (MPA). (C-31-18-011-6-00) MPA Biweekly Stipends: - Sheriff's K-9 Officer: $115.38 per pay period Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo Human Services - Servicios Humanos 67. AMENDMENT TO IGA WITH CITY OF AVONDALE FOR HOME INVESTMENT PARTNERSHIPS PROGRAM Approve financial Amendment No. 1 to the Intergovernmental Agreement between City of Avondale and Maricopa County administered by its Human Services Department. The purpose of the Amendment is for the County to provide City of Avondale with 2017 HOME Investment Partnerships Program funds in the amount not-to exceed $134,240 for 2 new Scope of Work project activities, which includes the: 1) Homebuyer assistance program and increase the number of households assisted by 2, funding amount for activity shall not exceed $70,000; and 2) A single family housing rehabilitation for housing rehabilitation and administration costs and increase the number of households assisted by 1, funding amount for activity shall not exceed $64,240. This amendment increases the total funded amount to be $268,338. The Amendment shall also extend the Agreement term from March 9, 2019 to September 30, 2021. Extending the contract termination date will provide the City with additional time to complete the new scopes of work associated with the 2017 HOME funds. This Amendment is funded by a grant from the U. S. Department of Housing and Urban Development (HUD), (C-22-16-032-G). The housing activities shall meet all HOME Investment Partnerships Program requirements for the required period of affordability. Funding is included in the FY2018 budget and does not impact the General Fund. Formal Meeting Minutes Wednesday, October 25, 2017 Page 32 of 82 All work performed or costs incurred or expended under the previously approved scope of work remain reimbursable under the terms of the original Agreement: 1) Provide assistance to eligible first-time homebuyers with down payment, closing cost, and principal reduction; 2) Provide forgivable, non-amortizing loans to eligible owners of single-family housing for substantial housing rehabilitation activities such as, but not limited to: costs associated with construction, hazard testing/mitigation a title work; 3) Expenditure term for $134,098 shall expire on March 9, 2019. This agreement is subject to A.R.S. §38-511. All other terms and conditions of the original agreement remain the same and in full force and effect as approved and amended. Supervisor District: 5 (C-22-17-047-3-01) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 68. AMENDMENT TO IGA WITH TOWN OF GILBERT FOR HOME INVESTMENT PARTNERSHIPS PROGRAM Approve financial Amendment No. 1 to the Intergovernmental Agreement between Town of Gilbert and Maricopa County administered by its Human Services Department. The purpose of the Amendment is for the County to provide the Town of Gilbert with 2017 HOME Investment Partnerships Program funds in the amount not-to exceed $201,990 for an new Scope of Work project activity where the City will acquire and rehabilitate an affordable home to be rented to eligible program participants. This Amendment increases the total contract funded amount to $402,013. The Amendment shall also extend the Agreement term from January 12, 2019 to September 30, 2021. Extending the contract termination date will provide the City with additional time to complete the new Scope of Work associated with the 2017 HOME funds. This Amendment is funded by a grant from the U. S. Department of Housing and Urban Development (HUD), (C-22-16-032-G). The housing activities shall meet all HOME Investment Partnerships Program requirements for the required period of affordability. Funding is included in the FY2018 budget and does not impact the General Fund. All work performed or costs incurred or expended under the previously approved scope of work remain reimbursable under the terms of the original Agreement: 1) Provide funding to acquire and rehabilitate one affordable rental home; 2) Expenditure term for $200,023 shall expire on January 12, 2019. This agreement is subject to A.R.S. §38-511. All other terms and conditions of the original agreement remain the same and in full force and effect as approved and amended. Supervisor District: 1 (C-22-17-027-3-01) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 69. AMENDMENT TO THE SUBRECIPIENT AGREEMENT WITH COMMUNITY BRIDGES, Formal Meeting Minutes Wednesday, October 25, 2017 Page 33 of 82 INC. Approve non-financial Amendment No. 1 to the Sub recipient Agreement between Community Bridges, Inc., and Maricopa County administered by its Human Services Department. The purpose of the Amendment is to correct the Budget amount listed on the Work Statement section of the Agreement. The total agreement amount is $198,000. The Agreement term is July 1, 2017 through June 30, 2018. All other terms and conditions remain unchanged. Supervisor District: All (C-22-18-008-3- 01) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 70. SUBORDINATION AGREEMENT BETWEEN MARICOPA COUNTY AND MADISON HEIGHTS PHASE I, LLC Approve a non-financial subordination agreement to the Madison Heights Phase I Developer Agreement to address the following: 1. Subordinate deed restrictions (Land Use Restrictive Agreement-LURA) to the Arizona Department of Housing. The LURA secures the twenty year period of affordability; 2. Maricopa County’s lien position will not change; it will remain junior to the permanent loan and the Arizona Department of Housing Trust Fund loans. Supervisor District: 5. (C- 22-15-062-3-04) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 71. SUBORDINATION AGREEMENT BETWEEN MARICOPA COUNTY AND MADISON HEIGHTS PHASE II, LLC Approve a non-financial subordination agreement to the Madison Heights Phase II Developer Agreement to address the following: 1. Subordinate deed restrictions (Land Use Restrictive Agreement-LURA) to the Arizona Department of Housing. The LURA secures the twenty year period of affordability; 2. Maricopa County’s lien position will not change; it will remain junior to the permanent loan and the Arizona Department of Housing Trust Fund loans. Supervisor District: 5. (C-22-15-061-3-04) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 72. RESCIND ACTION AND SUBSTITUTE IGA WITH THE CITY OF PHOENIX FOR TRANSIT MEDIA Formal Meeting Minutes Wednesday, October 25, 2017 Page 34 of 82 Rescind the action taken by the Board of Supervisors on September 20, 2017 to approve a financial Intergovernmental Agreement (Agreement) between the City of Phoenix through its Public Transit Department (“Phoenix”) and Maricopa County (County), administered by its Human Services Department. Request approval to substitute the revised IGA which addresses the following changes requested by the City of Phoenix: • Revise the IGA “entered into date” from 20th day of September, 2017 to 4th day of October, 2017 • Revise section III. Term of the Agreement: o This Agreement shall commence on November 15, 2017 and continue through (ten years from proposed date). • Revise section IV Payment of Amount first paragraph: Maricopa County Human Services Department shall pay Phoenix for the bus and rail fare media based on the current regionally-approved fare prices (see Exhibit A for current pricing). In no event shall the total of all compensation paid under this Agreement not to exceed $22,600.00 annually unless otherwise determined by mutual agreement. Payments shall be made for bus and rail fare media provided. The purpose of this Agreement is for the Human Services Department to purchase bus and rail passes (fare media) to provide to program participants. The anticipated annual expenditure for bus/rail passes shall be $22,600. Bus/rail passes provide support to eligible program youth and adults involved in job training or placement programs and/or educational programs. Through this agreement, the barrier in transportation will be eliminated or reduced for program participants and will result in the continuation of services such as workshops on job search and job retention skills, work experience, career exploration, vocational counseling. Funding for this Agreement shall be funded through an Intergovernmental Agreement with Arizona Department of Economic Security for Workforce Innovation and Opportunity Act (WIOA) activities administered by the Human Services Department – Workforce Development Division Arizona@Work Maricopa County. Supervisor District: All (C-22-18- 017-3-01) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo Management and Budget - Administración y Presupuesto 73. ACCEPT REIMBURSEMENT FUNDS FOR HEALTH PLAN BENEFITS PAID BY THE MARICOPA MANAGED CARE SYSTEMS Accept monetary reimbursement checks in the total amount of $1,101.61 from the United States Treasury for recovery activities in connection with claims paid by AHCCCS and its Health Plans and Program Contractors as total plan claims and deposit into the General Fund (100). Maricopa Managed Care Systems provided health benefits to indigent residents until 2005. The Recovery Unit (RU) of Health Management Systems (HMS) has verified that these claims are total plan claims and that AHCCCS has no re-insurance interest in these cases and is not due this recovery money. HMS has forwarded the check to Maricopa County as Formal Meeting Minutes Wednesday, October 25, 2017 Page 35 of 82 reimbursement for these total plan claims. All liens associated to similar claims were released in FY 2014. (C-49-18-010-2-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 74. CAPITAL IMPROVEMENT AND ONE-TIME FUNDING RECONCILIATION In accordance with A.R.S. 42-17106(B), authorize the following amendment to the FY 2018 Annual Budget and 5 Year CIP Non Departmental (D470) Budget: 1) Decrease the General Fund County Improvement Fund (445) Adult Probation Black Canyon (APBL) by $49,564 from $2,950,000 to $2,900,436. This action will reconcile the expenditures in FY 2017 that were more than the forecast at that time and the total project budget remains at $3,000,000. 2) Decrease the General Fund County Improvement Fund (445) Adult Probation Southport (APSP) by $42,164 from $2,950,000 to $2,907,836. This action will reconcile the expenditures in FY 2017 that were more than the forecast at that time and the total project budget remains at $3,000,000. 3) Decrease the budget for the General Fund County Improvement Fund (445) East Court Improvements (ECIM) by $2,952,837 from $9,447,429 to $6,494,592. This action will reconcile the expenditures in FY 2017 that were more than the forecast at the time and the total project budget remains at $24,756,356. 4) Decrease the budget for the General Fund County Improvement Fund (445) Maricopa Regional Trail System (MRTS) by $183,459 from $675,811 to $492,352. This action will reconcile the expenditures in FY 2017 that were more than the forecast at the time and the total project budget remains at $5,000,000. 5) Increase the budget for the General Fund County Improvement Fund (445) Hassayampa (PHA1) by $13,066 from $835,294 to $848,360. This action will reconcile the expenditures in FY 2017 that were less than the forecast at the time and the total project budget remains at $1,000,000. 6) Decrease the budget for the General Fund County Improvement Fund (445) Vulture Mountain (VMTN) by $20,890 from $217,751 to $196,861. This action will reconcile the expenditures in FY 2017 that were more than the forecast at the time and the total project budget remains at $275,000. 7) Decrease the budget for the Technology Capital Improvement (460) Infrastructure Refresh Phase II (TIR2) by $553,075 from $6,742,662 to $6,189,587. This action will reconcile the expenditures in FY 2017 that were more than the forecast at that time and the total project budget remains at $66,984,225. 8) Decrease the budget for the Detention Technology Capital Improvement Fund (461) CHS Electronic Health Records (EMRS) by $129,378 from $374,111 to $244,733. This action will reconcile the expenditures in FY 2017 that were more than the forecast at the time and the total project budget remains at $8,238,803. 9) Increase the budget for the County Improvement Fund (440) Computer Aided Mass Appraisal System (CAMA) by $142,102 from $5,304,395 to $5,446,497. This action will reconcile the expenditures in FY 2017 that were less than the forecast at the time and the total project budget remains at $24,887,725. Formal Meeting Minutes Wednesday, October 25, 2017 Page 36 of 82 10) Decrease the budget for the County Improvement Fund (440) Enterprise Data Center (CTDC) by $551,603 from $632,114 to $80,511. This action will reconcile the expenditures in FY 2017 that were more than the forecast at the time and the total project budget remains at $43,749,744. 11) Decrease the budget for the County Improvement Fund (440) Enterprise Resources Planning System (ERPS) by $1,677,063 from $3,311,927 to $1,634,864. This action will reconcile the expenditures in FY 2017 that were more than the forecast at the time and the total project budget remains at $29,722,610. 12) Increase the expenditure authority in the Non Departmental Grants Fund (249) Non Recurring/Non Project (1001) in the line “Unassigned” (4711) in the amount of $6,004,865. Also, in accordance with A.R.S. 42-17106(B), authorize the following amendment to the FY 2018 Non Recurring County Department Budgets: 13) Increase the budget for Clerk of the Superior Court (D160) General Fund (100) COSC RFR System Replacement (RFR1) by $15,490 from $1,600,000 to $1,615,490. This action will reconcile expenditures in FY 2017 that were less than forecast at the time. 14) Increase the budget for Medical Examiner (D290) General Fund (100) OME Case Management (CME1) by $92,151 from $294,680 to $386,831. This action will reconcile the expenditures in FY 2017 that were less than forecast at that time. 15) Increase the budget for Medical Examiner (D290) General Fund (100) OME Case Records (CRS1) by $85,453 from $0 to $85,453. This action will reconcile the expenditures in FY 2017 that were less than forecast at that time. 16) Increase the budget for the Human Resources Department (D310) General Fund (100) Job Analysis Consultant (JOB1) by $57,491 from $45,930 to $103,421. This action will reconcile the expenditures in FY 2017 that were less than the forecast at the time. 17) Increase the budget for the Office of Enterprise Technology Department (D410) General Fund (100) Content Management System Web (CMW1) by $5,158 from $241,250 to $246,408. This action will reconcile the expenditures in FY 2017 that were less that the forecast at that time. 18) Decrease the budget for the Office of Enterprise Technology Department (D410) General Fund (100) Cyber Security Non Recurring (CYB1) by $207,403 from $$1,974,244 to $1,766,841. This action will reconcile the expenditures in FY 2017 that were more than the forecast at the time. 19) Decrease the budget for the Office of Enterprise Technology Department (D410) General Fund (100) Cyber Security Major Maintenance (CYBS) by $134,620 from $361,588 to $266,968. This action will reconcile the expenditures in FY 2017 that were more than the forecast at the time. 20) Decrease the budget for the Office of Enterprise Technology Department (D410) General Fund (100) Desktop Laptop Replacement (DLRP) by $22,367 from $154,807 to $132,440. This action will reconcile the expenditures in FY 2017 that were more than the forecast at the time. 21) Decrease the budget for the Office of Enterprise Technology Department (D410) General Fund (100) Enterprise Data Center System (EDCS) by $381,789 from $1,055,254 Formal Meeting Minutes Wednesday, October 25, 2017 Page 37 of 82 to $673,465. This action will reconcile the expenditures in FY 2017 that were more than the forecast at the time. 22) Increase the budget for the Office of Contract Counsel (D560) General Fund (100) Non Recurring Non Project (PCR1) by $20,458 from $1,289,869 to $1,310,327. This action will reconcile the expenditures in FY 2017 that were less than the forecast at the time. 23) Increase the budget for Assistant County Manager - 950 (D950) General Fund (100) Non Recurring Non Project (NRNP) by $72,455 from $381,645 to $454,100. This action will reconcile the expenditures in FY 2017 that were less than the forecast at that time. 24) Increase the budget for Non Departmental (D470) General Fund (100) Non Recurring Non Project (NRNP) in the line “Unreserved and General Contingency” (4711) by $397,523 to maintain balance in the General Fund. 25) Increase the budget for the Correctional Health (D260) Detention Fund (255) Iron Mountain Records Project (IRN1) by $22,765 from $69,690 to $92,455. This action will reconcile the expenditures in FY 2017 that were less than the forecast at that time. 26) Decrease the budget for the Non Departmental (D470) Detention Fund (255) CHS Graves Judgment Non Recurring (GRV1) by $64,023 from $357,198 to $293,175. This action will reconcile the expenditures in FY 2017 that were more than the forecast at that time. 27) Increase the budget for Non Departmental (D470) Detention Fund (255) Non Recurring Non Project (NRNP) in the line “Unreserved Contingency” (4711) by $41,258 from $0 to $41,258 to maintain balance in the Detention Fund. 28) Increase the budget for the Non Departmental (D470) Waste Management Fund (210) Non Recurring Non Project (NRNP) by $6,088 from $494,352 to $500,440. This action will increase the expenditures in FY 2018 for the expenditures less than forecasted in FY 2017. 29) Increase the budget for Parks and Recreation (D300) Lake Pleasant Recreation Services (240) Non Recurring Non Project (NRNP) by $326,244 from $695,123 to $1,021,367. This action will reconcile the expenditures in FY 2017 that were less than the forecast at that time. 30) Decrease the budget for Parks and Recreation (D300) Parks Donations (243) Non Recurring Non Project (NRNP) by $13,345 from $188,166 to $174,821. This action will reconcile the expenditures in FY 2017 that were more than the forecast at that time. 31) Increase the budget for Parks and Recreation (D300) Parks Donations (243) Daisy Mountain and Trails (WMD3) by $75,000 from $110,000 to $185,000. This action will reconcile the expenditures in FY 2017 that were less than the forecast at that time. 32) Increase the budget for Planning and Development (D440) Planning and Development Fees (226) Non Recurring Non Project (NRNP) by $265,000 from $678,716 to $943,716. This action will reconcile the expenditures in FY 2017 that were less that the forecast at that time. 33) Increase the budget for Transportation (D640) Transportation Operations (232) Non Recurring Non Project (NRNP) by $453,680 from $52,887,238 to $53,340,918. This action will reconcile the expenditures in FY 2017 that were less than forecast at that time. 34) Decrease the budget for Animal Care and Control (D790) Animal Control Field Formal Meeting Minutes Wednesday, October 25, 2017 Page 38 of 82 Operations (574) Non Recurring Non Project (NRNP) by $325,000 from $325,000 to $0. This action will reconcile the expenditures in FY 2017 that were more than forecast at that time. 35) Decrease the expenditure authority in the Non Departmental (D470) Non Departmental Grants Fund (249) Non Recurring Non Project (NRNP) in the line “Unassigned” (4711) in the amount of $787,667. (C-49-18-011-2-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor, Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 75. FIRST QUARTER PERFORMANCE BASED RETENTION PAY PLAN ADJUSTMENTS Pursuant to A.R.S. § 42-17106(B), approve the following transfers for expenditure authority in FY 2018: 1. Increase the FY 2018 General Fund (100) expenditure budgets by the amount indicated for the departments and appropriation unit groups listed under the General Fund (100) heading on the attached schedule. Offset these increases by a decrease to the Non Departmental (D470) General Fund (100) Operating (OPER) Budget in the line “Pay for Performance FY18” (4711) by $149,345 for a net impact of zero. 2. Increase the FY 2018 Detention Fund (255) expenditure budgets by the amount indicated for the departments and appropriation unit groups listed under the Detention Fund (255) heading on the attached schedule. Offset these increases by a decrease to the Non Departmental (D470) Detention Fund (255) Operating (OPER) Budget in the line “Pay for Performance FY18” (4711) by $48,468 for a net impact of zero. 3. Direct the Budget Office to adjust the FY 2018 Budget baselines for the annualization of the impact for these Performance Based Retention Pay Plan adjustments. (C-49-18-013-2- 00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo Medical Examiner - Médico Forense 76. EXCEPTION TO THE SPECIAL WORK ASSIGNMENT PAY POLICY FOR THE OFFICE OF THE MEDICAL EXAMINER Approve an exception to Policy No. B7001, Special Work Assignments (“SWA”) for the Office of the Medical Examiner. Pursuant to the SWA policy, an employee is eligible for SWA only after he/she has been in his/her position for 6 months. This exception will allow Medical Examiner Dr. Chrystal Van Dusen (Hire Date 10/23/2017) to receive Special Work assignment pay on her date of hire. (C-29-18-005-6-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo Parks and Recreation - Parques y Recreación 77. TERMINATION OF COMMERICAL MANAGEMENT CONCESSIONS AGREEMENT WITH 360 ADVENTURES, LLC Formal Meeting Minutes Wednesday, October 25, 2017 Page 39 of 82 Approve the termination of the Commercial Management Concessions Agreement (C-30- 11-036-3-00) entered into between Maricopa County and 360 Adventures, LLC (Concessionaire) on February 23, 2011 as amended (Agreement), which authorized the Concessionaire to manage, operate and maintain a concession within the Maricopa County Regional Park System, and authorize Parks and Recreation Department staff to give formal notice to Concessionaire of the Agreement termination. This termination is based upon the nonperformance in operating the concession activities and failure to provide proof of insurance. Termination is per Section 2.6 Termination for Cause, Sub-section 2.6.3 “Unsatisfactory performance on the part of the Concessionaire or failure to comply with the provisions of this Agreement.” Termination will be effective on December 31, 2017. All activities for this concession were located in Supervisory District 2. (C-30-11-036-3-02) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 78. TERMINATION OF COMMERICAL MANAGEMENT CONCESSIONS AGREEMENT WITH ACADEMY OF SCUBA, LLC Approve the termination of the Commercial Management Concessions Agreement (C-30- 13-025-M-00) entered into between Maricopa County and Academy of Scuba, LLC (Concessionaire) on June 19, 2013 (Agreement), which authorized the Concessionaire to manage, operate and maintain a concession within the Maricopa County Regional Park System, and authorize Parks and Recreation Department staff to give formal notice to Concessionaire of the Agreement termination. This termination is based upon the nonperformance in operating the concession activities and failure to provide proof of insurance. Termination is per Section 2.6 Termination for Cause, Sub-section 2.6.3 “Unsatisfactory performance on the part of the Concessionaire or failure to comply with the provisions of this Agreement.” Termination will be effective on December 31, 2017. All activities for this concession were located in Supervisory District 4. (C-30-13-025-M-01) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 79. TERMINATION OF COMMERICAL MANAGEMENT CONCESSIONS AGREEMENT WITH ALL WET SCUBA, LLC Approve the termination of the Commercial Management Concessions Agreement (C-30- 14-021-M-00) entered into between Maricopa County and All Wet Scuba, LLC (Concessionaire) on February 26, 2014 (Agreement), which authorized the Concessionaire to manage, operate and maintain a concession within the Maricopa County Regional Park System, and authorize Parks and Recreation Department staff to give formal notice to Concessionaire of the Agreement termination. This termination is based upon the nonperformance in operating the concession activities and failure to provide proof of insurance. Termination is per Section 2.6 Termination for Cause, Sub-section 2.6.3 “Unsatisfactory performance on the part of the Concessionaire or failure to comply with the provisions of this Agreement.” Termination will be effective on December 31, 2017. All activities for this concession were located in Supervisory District 4. (C-30-14-021-M-01) Formal Meeting Minutes Wednesday, October 25, 2017 Page 40 of 82 Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 80. TERMINATION OF COMMERICAL MANAGEMENT CONCESSIONS AGREEMENT WITH ANGIE’S DAWG HAUS Approve the termination of the Commercial Management Concessions Agreement (C-30- 13-020-M-00) entered into between Maricopa County and Angie’s Dawg Haus (Concessionaire) on April 10, 2013 (Agreement), which authorized the Concessionaire to manage, operate and maintain a concession within the Maricopa County Regional Park System, and authorize Parks and Recreation Department staff to give formal notice to Concessionaire of the Agreement termination. This termination is based upon the nonperformance in operating the concession activities and failure to provide proof of insurance. Termination is per Section 2.6 Termination for Cause, Sub-section 2.6.3 “Unsatisfactory performance on the part of the Concessionaire or failure to comply with the provisions of this Agreement.” Termination will be effective on December 31, 2017. All activities for this concession were located in all Supervisory Districts. (C-30-13-020-M-01) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 81. TERMINATION OF COMMERICAL MANAGEMENT CONCESSIONS AGREEMENT WITH ARIZONA BACKCOUNTRY EXCURSIONS, LLC Approve the termination of the Commercial Management Concessions Agreement (C-30- 14-024-M-00) entered into between Maricopa County and Arizona Backcountry Excursions, LLC (Concessionaire) on March 12, 2014 (Agreement), which authorized the Concessionaire to manage, operate and maintain a concession within the Maricopa County Regional Park System, and authorize Parks and Recreation Department staff to give formal notice to Concessionaire of the Agreement termination. This termination is based upon the nonperformance in operating the concession activities and failure to provide proof of insurance. Termination is per Section 2.6 Termination for Cause, Sub-section 2.6.3 “Unsatisfactory performance on the part of the Concessionaire or failure to comply with the provisions of this Agreement.” Termination will be effective on December 31, 2017. All activities for this concession were located in all Supervisory Districts. (C-30-14-024-M-01) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 82. TERMINATION OF COMMERICAL MANAGEMENT CONCESSIONS AGREEMENT WITH AZ PARTY ZONE, LLC DBA AZ FLYBOARD RENTALS Approve the termination of the Commercial Management Concessions Agreement (C-30- 14-031-M-00) entered into between Maricopa County and AZ Party Zone, LLC dba AZ Flyboard Rentals (Concessionaire) on May 21, 2014 (Agreement), which authorized the Concessionaire to manage, operate and maintain a concession within the Maricopa County Formal Meeting Minutes Wednesday, October 25, 2017 Page 41 of 82 Regional Park System, and authorize Parks and Recreation Department staff to give formal notice to Concessionaire of the Agreement termination. This termination is based upon the nonperformance in operating the concession activities and failure to provide proof of insurance. Termination is per Section 2.6 Termination for Cause, Sub-section 2.6.3 “Unsatisfactory performance on the part of the Concessionaire or failure to comply with the provisions of this Agreement.” Termination will be effective on December 31, 2017. All activities for this concession were located in Supervisory District 4. (C-30-14-031-M-01) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 83. TERMINATION OF COMMERICAL MANAGEMENT CONCESSIONS AGREEMENT WITH BEB ENTERPRISES, LLC DBA I-YAD ADVENTURES Approve the termination of the Commercial Management Concessions Agreement (C-30- 12-029-3-00) entered into between Maricopa County and BEB Enterprises, LLC dba I-YAD Adventures (Concessionaire) on April 25, 2012 as amended (Agreement), which authorized the Concessionaire to manage, operate and maintain a concession within the Maricopa County Regional Park System, and authorize Parks and Recreation Department staff to give formal notice to Concessionaire of the Agreement termination. This termination is based upon the nonperformance in operating the concession activities and failure to provide proof of insurance. Termination is per Section 2.7 Termination for Cause, Sub-section 2.7.3 “Unsatisfactory performance on the part of the Concessionaire or failure to comply with the provisions of this Agreement.” Termination will be effective on December 31, 2017. All activities for this concession were located in Supervisory District 4. (C-30-12-029-3-02) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 84. TERMINATION OF COMMERICAL MANAGEMENT CONCESSIONS AGREEMENT WITH BIKE PARADISE, LLC Approve the termination of the Commercial Management Concessions Agreement (C-30- 15-006-M-00) entered into between Maricopa County and Bike Paradise, LLC (Concessionaire) on November 19, 2014 (Agreement), which authorized the Concessionaire to manage, operate and maintain a concession within the Maricopa County Regional Park System, and authorize Parks and Recreation Department staff to give formal notice to Concessionaire of the Agreement termination. This termination is based upon the nonperformance in operating the concession activities and failure to provide proof of insurance. Termination is per Section 2.6 Termination for Cause, Sub-section 2.6.3 “Unsatisfactory performance on the part of the Concessionaire or failure to comply with the provisions of this Agreement.” Termination will be effective on December 31, 2017. All activities for this concession were located in all Supervisory Districts. (C-30-15-006-M-01) Motion to approve by Supervisor Gallardo, seconded by Supervisor, Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 85. TERMINATION OF COMMERICAL MANAGEMENT CONCESSIONS AGREEMENT WITH THE BRRR-ISTA, LLC Formal Meeting Minutes Wednesday, October 25, 2017 Page 42 of 82 Approve the termination of the Commercial Management Concessions Agreement (C-30- 16-017-M-00) entered into between Maricopa County and The Brrr-ista, LLC (Concessionaire) on March 9, 2016 (Agreement), which authorized the Concessionaire to manage, operate and maintain a concession within the Maricopa County Regional Park System, and authorize Parks and Recreation Department staff to give formal notice to Concessionaire of the Agreement termination. This termination is based upon the nonperformance in operating the concession activities and failure to provide proof of insurance. Termination is per Section 2.1.2 Termination for Cause, Sub-section 2.1.2.4 “Unsatisfactory performance on the part of the Concessionaire or failure to comply with the provisions of this Agreement.” Termination will be effective on December 31, 2017. All activities for this concession were located in all Supervisory Districts. (C-30-16-017-M-01) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 86. TERMINATION OF COMMERICAL MANAGEMENT CONCESSIONS AGREEMENT WITH CAPTAIN CLINT SAILING, LLC Approve the termination of the Commercial Management Concessions Agreement (C-30- 13-019-M-00) entered into between Maricopa County and Captain Clint Sailing, LLC (Concessionaire) on April 10, 2013 (Agreement), which authorized the Concessionaire to manage, operate and maintain a concession within the Maricopa County Regional Park System, and authorize Parks and Recreation Department staff to give formal notice to Concessionaire of the Agreement termination. This termination is based upon the nonperformance in operating the concession activities and failure to provide proof of insurance. Termination is per Section 2.6 Termination for Cause, Sub-section 2.6.3 “Unsatisfactory performance on the part of the Concessionaire or failure to comply with the provisions of this Agreement.” Termination will be effective on December 31, 2017. All activities for this concession were located in Supervisory District 4. (C-30-13-019-M-01) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 87. TERMINATION OF COMMERICAL MANAGEMENT CONCESSIONS AGREEMENT WITH CAVE CREEK ADVENTURE BOOT CAMP, LLC Approve the termination of the Commercial Management Concessions Agreement (C-30- 11-013-3-00) entered into between Maricopa County and Cave Creek Adventure Boot Camp, LLC (Concessionaire) on September 15, 2010, as amended (Agreement), which authorized the Concessionaire to manage, operate and maintain a concession within the Maricopa County Regional Park System, and authorize Parks and Recreation Department staff to give formal notice to Concessionaire of the Agreement termination. This termination is based upon the nonperformance in operating the concession activities and failure to provide proof of insurance. Termination is per Section 2.7 Termination for Formal Meeting Minutes Wednesday, October 25, 2017 Page 43 of 82 Cause, Sub-section 2.7.3 “Unsatisfactory performance on the part of the Concessionaire or failure to comply with the provisions of this Agreement.” Termination will be effective on December 31, 2017. All activities for this concession were located in Supervisory District 2. (C-30-11-013-3-04) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 88. TERMINATION OF COMMERICAL MANAGEMENT CONCESSIONS AGREEMENT WITH CHRISTOPHER CAMPBELL, DBA CHRIS THE FOOD DUDE Approve the termination of the Commercial Management Concessions Agreement (C-30- 14-029-M-00) entered into between Maricopa County and Christopher Campbell, dba Chris the Food Dude (Concessionaire), May 7, 2014 (Agreement), which authorized the Concessionaire to manage, operate and maintain a concession within the Maricopa County Regional Park System, and authorize Parks and Recreation Department staff to give formal notice to Concessionaire of the Agreement termination. This termination is based upon the nonperformance in operating the concession activities and failure to provide proof of insurance. Termination is per Section 2.6 Termination for Cause, Sub-section 2.6.3 “Unsatisfactory performance on the part of the Concessionaire or failure to comply with the provisions of this Agreement.” Termination will be effective on December 31, 2017. All activities for this concession were located in all Supervisory Districts. (C-30-14-029-M-01) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 89. TERMINATION OF COMMERICAL MANAGEMENT CONCESSIONS AGREEMENT WITH DK MAUI DREAMS, LLC Approve the termination of the Commercial Management Concessions Agreement (C-30- 13-028-M-00) entered into between Maricopa County and DK Maui Dreams, LLC (Concessionaire) July 17, 2013 (Agreement), which authorized the Concessionaire to manage, operate and maintain a concession within the Maricopa County Regional Park System, and authorize Parks and Recreation Department staff to give formal notice to Concessionaire of the Agreement termination. This termination is based upon the nonperformance in operating the concession activities and failure to provide proof of insurance. Termination is per Section 2.6 Termination for Cause, Sub-section 2.6.3 “Unsatisfactory performance on the part of the Concessionaire or failure to comply with the provisions of this Agreement.” Termination will be effective on December 31, 2017. All activities for this concession were located in all Supervisory Districts. (C-30-13-028-M-01) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 90. TERMINATION OF COMMERICAL MANAGEMENT CONCESSIONS AGREEMENT WITH EL MAR DIVING CENTER Approve the termination of the Commercial Management Concessions Agreement (C-30- 14-022-M-00) entered into between Maricopa County and El Mar Diving Center (Concessionaire) March 12, 2014 (Agreement), which authorized the Concessionaire to manage, operate and maintain a concession within the Maricopa County Regional Park Formal Meeting Minutes Wednesday, October 25, 2017 Page 44 of 82 System, and authorize Parks and Recreation Department staff to give formal notice to Concessionaire of the Agreement termination. This termination is based upon the nonperformance in operating the concession activities and failure to provide proof of insurance. Termination is per Section 2.6 Termination for Cause, Sub-section 2.6.3 “Unsatisfactory performance on the part of the Concessionaire or failure to comply with the provisions of this Agreement.” Termination will be effective on December 31, 2017. All activities for this concession were located in Supervisory District 4. (C-30-14-022-M-01) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 91. TERMINATION OF COMMERICAL MANAGEMENT CONCESSIONS AGREEMENT WITH FRENCHYS CARIBBEAN, LLC DBA FRENCHYS CARIBBEAN DOGS Approve the termination of the Commercial Management Concessions Agreement (C-30- 13-029-M-00) entered into between Maricopa County and Frenchys Caribbean, LLC dba Frenchys Caribbean Dogs (Concessionaire) July 17, 2013 (Agreement), which authorized the Concessionaire to manage, operate and maintain a concession within the Maricopa County Regional Park System, and authorize Parks and Recreation Department staff to give formal notice to Concessionaire of the Agreement termination. This termination is based upon the nonperformance in operating the concession activities and failure to provide proof of insurance. Termination is per Section 2.6 Termination for Cause, Sub-section 2.6.3 “Unsatisfactory performance on the part of the Concessionaire or failure to comply with the provisions of this Agreement.” Termination will be effective on December 31, 2017. All activities for this concession were located in all Supervisory Districts. (C-30-13-029-M-01) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 92. TERMINATION OF COMMERICAL MANAGEMENT CONCESSIONS AGREEMENT WITH GOOD TIMES MOBILE FOOD, LLC Approve the termination of the Commercial Management Concessions Agreement with Good Times Mobile Food, LLC. Approve the termination of the Commercial Management Concessions Agreement (C-30- 13-006-3-00) entered into between Maricopa County and Good Times Mobile Food, LLC (Concessionaire) November 28, 2012 (Agreement), which authorized the Concessionaire to manage, operate and maintain a concession within the Maricopa County Regional Park System, and authorize Parks and Recreation Department staff to give formal notice to Concessionaire of the Agreement termination. This termination is based upon the nonperformance in operating the concession activities and failure to provide proof of insurance. Termination is per Section 2.6 Termination for Cause, Sub-section 2.6.3 “Unsatisfactory performance on the part of the Concessionaire or failure to comply with the provisions of this Agreement.” Termination will be effective on Formal Meeting Minutes Wednesday, October 25, 2017 Page 45 of 82 December 31, 2017. All activities for this concession were located in all Supervisory Districts. (C-30-13-006-3-01) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 93. TERMINATION OF COMMERICAL MANAGEMENT CONCESSIONS AGREEMENT WITH KONA ICE WEST VALLEY Approve the termination of the Commercial Management Concessions Agreement (C-30- 14-038-M-00) entered into between Maricopa County and Kona Ice West Valley (Concessionaire) June 25, 2014 (Agreement), which authorized the Concessionaire to manage, operate and maintain a concession within the Maricopa County Regional Park System, and authorize Parks and Recreation Department staff to give formal notice to Concessionaire of the Agreement termination. This termination is based upon the nonperformance in operating the concession activities and failure to provide proof of insurance. Termination is per Section 2.6 Termination for Cause, Sub-section 2.6.3 “Unsatisfactory performance on the part of the Concessionaire or failure to comply with the provisions of this Agreement.” Termination will be effective on December 31, 2017. All activities for this concession were located in all Supervisory Districts. (C-30-14-038-M-01) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 94. TERMINATION OF COMMERICAL MANAGEMENT CONCESSIONS AGREEMENT WITH MONSTER SNOW BALL, LLC Approve the termination of the Commercial Management Concessions Agreement (C-30- 13-026-M-00) entered into between Maricopa County and Monster Snow Ball, LLC (Concessionaire) June 19, 2013 (Agreement), which authorized the Concessionaire to manage, operate and maintain a concession within the Maricopa County Regional Park System, and authorize Parks and Recreation Department staff to give formal notice to Concessionaire of the Agreement termination. This termination is based upon the nonperformance in operating the concession activities and failure to provide proof of insurance. Termination is per Section 2.6 Termination for Cause, Sub-section 2.6.3 “Unsatisfactory performance on the part of the Concessionaire or failure to comply with the provisions of this Agreement.” Termination will be effective on December 31, 2017. All activities for this concession were located in all Supervisory Districts. (C-30-13-026-M-01) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 95. TERMINATION OF COMMERICAL MANAGEMENT CONCESSIONS AGREEMENT WITH PLEASANT CRUISE, LLC Approve the termination of the Commercial Management Concessions Agreement (C-30- 14-020-M-00) entered into between Maricopa County and Pleasant Cruise, LLC (Concessionaire) February 26, 2014 (Agreement), which authorized the Concessionaire to manage, operate and maintain a concession within the Maricopa County Regional Park System, and authorize Parks and Recreation Department staff to give formal notice to Concessionaire of the Agreement termination. Formal Meeting Minutes Wednesday, October 25, 2017 Page 46 of 82 This termination is based upon the nonperformance in operating the concession activities and failure to provide proof of insurance. Termination is per Section 2.6 Termination for Cause, Sub-section 2.6.3 “Unsatisfactory performance on the part of the Concessionaire or failure to comply with the provisions of this Agreement.” Termination will be effective on December 31, 2017. All activities for this concession were located in Supervisory District 4. (C-30-14-020-M-01) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 96. TERMINATION OF COMMERICAL MANAGEMENT CONCESSIONS AGREEMENT WITH ROOSTERS CH, LLC DBA ROOSTERS KOUNTRY KITCHEN Approve the termination of the Commercial Management Concessions Agreement (C-30- 14-011-M-00) entered into between Maricopa County and Roosters CH, LLC dba Roosters Kountry Kitchen (Concessionaire), January 28 2014 (Agreement), which authorized the Concessionaire to manage, operate and maintain a concession within the Maricopa County Regional Park System, and authorize Parks and Recreation Department staff to give formal notice to Concessionaire of the Agreement termination. This termination is based upon the nonperformance in operating the concession activities and failure to provide proof of insurance. Termination is per Section 2.6 Termination for Cause, Sub-section 2.6.3 “Unsatisfactory performance on the part of the Concessionaire or failure to comply with the provisions of this Agreement.” Termination will be effective on December 31, 2017. All activities for this concession were located in all Supervisory Districts. (C-30-14-011-M-01) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 97. TERMINATION OF COMMERICAL MANAGEMENT CONCESSIONS AGREEMENT WITH SOUTHWEST KAYAKS Approve the termination of the Commercial Management Concessions Agreement (C-30- 15-003-M-00) entered into between Maricopa County and Southwest Kayaks (Concessionaire) October 22, 2014 (Agreement), which authorized the Concessionaire to manage, operate and maintain a concession within the Maricopa County Regional Park System, and authorize Parks and Recreation Department staff to give formal notice to Concessionaire of the Agreement termination. This termination is based upon the nonperformance in operating the concession activities and failure to provide proof of insurance. Termination is per Section 2.6 Termination for Cause, Sub-section 2.6.3 “Unsatisfactory performance on the part of the Concessionaire or failure to comply with the provisions of this Agreement.” Termination will be effective on December 31, 2017. All activities for this concession were located in Supervisory District 4. (C-30-15-003-M-01) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 98. TERMINATION OF COMMERICAL MANAGEMENT CONCESSIONS AGREEMENT WITH SPORT CHALET, INC Formal Meeting Minutes Wednesday, October 25, 2017 Page 47 of 82 Approve the termination of the Commercial Management Concessions Agreement (C-30- 11-007-3-00) entered into between Maricopa County and Sport Chalet, Inc. (Concessionaire) August 18, 2010, as amended (Agreement), which authorized the Concessionaire to manage, operate and maintain a concession within the Maricopa County Regional Park System, and authorize Parks and Recreation Department staff to give formal notice to Concessionaire of the Agreement termination. This termination is based upon the Concessionaire’s filing of a bankruptcy petition. Termination is per Section 6.2 Default, insolvency, Remedies; Subsection 6.2.1.C. “If (i) a petition to have Concessionaire adjudicate a bankrupt or other proceeding under any Federal or State law relating to bankruptcy, bankruptcy reorganization, insolvency or relief of debtors is filed or instituted by Concessionaire.” Termination will be effective on December 31, 2017. All activities for this concession were located in Supervisory District 4. (C-30-11-007-3-03) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 99. TERMINATION OF COMMERICAL MANAGEMENT CONCESSIONS AGREEMENT WITH TLC VENDING COMPANY, DBA CHRIS THE FOOD DUDE Approve the termination of the Commercial Management Concessions Agreement (C-30- 16-004-M-00) entered into between Maricopa County and TLC Vending Company, dba Chris the Food Dude (Concessionaire), October 21, 2015 (Agreement), which authorized the Concessionaire to manage, operate and maintain a concession within the Maricopa County Regional Park System, and authorize Parks and Recreation Department staff to give formal notice to Concessionaire of the Agreement termination. This termination is based upon the nonperformance in operating the concession activities and failure to provide proof of insurance. Termination is per Section 2.1 Termination for Cause, Sub-section 2.1.2.4 “Unsatisfactory performance on the part of the Concessionaire or failure to comply with the provisions of this Agreement.” Termination will be effective on December 31, 2017. All activities for this concession were located in all Supervisory Districts. (C-30-16-004-M-01) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 100. TERMINATION OF COMMERICAL MANAGEMENT CONCESSIONS AGREEMENT WITH THE VENTURE YOGI, LLC Approve the termination of the Commercial Management Concessions Agreement (C-30- 16-019-M-00) entered into between Maricopa County and The Venture Yogi, LLC (Concessionaire), April 6, 2016 (Agreement), which authorized the Concessionaire to manage, operate and maintain a concession within the Maricopa County Regional Park System, and authorize Parks and Recreation Department staff to give formal notice to Concessionaire of the Agreement termination. This termination is based upon the nonperformance in operating the concession activities and failure to provide proof of insurance. Termination is per Section 2.1 Termination for Cause, Sub-section 2.1.2.4 “Unsatisfactory performance on the part of the Concessionaire or failure to comply with the provisions of this Agreement.” Termination will be effective on December 31, 2017. All activities for this concession were located in Supervisory District 4. (C-30-16-019-M-01) Formal Meeting Minutes Wednesday, October 25, 2017 Page 48 of 82 Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 101. TERMINATION OF COMMERICAL MANAGEMENT CONCESSIONS AGREEMENT WITH WINDWALKER EXPEDITIONS, INC Approve the termination of the Commercial Management Concessions Agreement (C-30- 11-027-3-00) entered into between Maricopa County and Windwalker Expeditions, Inc (Concessionaire) December 1, 2010, as amended (Agreement), which authorized the Concessionaire to manage, operate and maintain a concession within the Maricopa County Regional Park System, and authorize Parks and Recreation Department staff to give formal notice to Concessionaire of the Agreement termination. This termination is based upon the nonperformance in operating the concession activities and failure to provide proof of insurance. Termination is per Section 2.7 Termination for Cause, Sub-section 2.7.3 “Unsatisfactory performance on the part of the Concessionaire or failure to comply with the provisions of this Agreement.” Termination will be effective on December 31, 2017. All activities for this concession were located in Supervisory District 2. (C-30-11-027-3-04) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 102. AMENDMENT TO IGA WITH ARIZONA STATE PARKS Approve and execute Amendment One to the Intergovernmental Agreement, Master Trail Agreement PR07-022 (C-30-13-001-3-00), between Arizona State Parks and Maricopa County, through Maricopa County Parks and Recreation Department, dated October 29, 2012 (Agreement). Per Section IX.A.A of the original Agreement, this Amendment One will authorize the extension the term for an additional five (5) year period beginning October 30, 2017 and ending October 29, 2022, and make other administrative changes. The execution of this Amendment One requires the approval and signature of the Maricopa County Board of Supervisors and filing with the Secretary of State and Maricopa County Recorder. This item is located in all Supervisory Districts. (C-30-13-001-3-01) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 103. COOPERATIVE AGREEMENT WITH WHITE TANK MOUNTAINS CONSERVANCY Approve a Non-Funded Cooperative Agreement between the White Tank Mountains Conservancy (WTMC) and Maricopa County (County). This agreement between the County and the WTMC will delineate authorities and responsibilities to accomplish common goals and objectives for safeguarding natural and cultural resources while creating opportunities for education, recreation, volunteerism, and ecological services in and around the White Tank Mountain Regional Park. This agreement Formal Meeting Minutes Wednesday, October 25, 2017 Page 49 of 82 also provides for the County’s Director of Parks or designee with the authority and charged with the responsibility for proper administration of the Agreement. There are no fees payable from either party to the other party for services and responsibilities as outlined in the agreement. The term of the agreement is ten (10) years with a renewal option of five (5) years. This item is located in Supervisorial District 4. (C-30-18-009-M-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 104. DONATED VEHICLE FOR PARKS AND RECREATION Accept the donation of a 2006 John Deere Gator HPX 4x4 for Parks and Recreation at the Hassayampa River Preserve. The donation is being provided by The Friends of Hassayampa. The unit will replace existing Parks and Recreation vehicle 447 so the net addition to the fleet is zero (0). Estimated value of the donation is $7000. In FY18, estimated costs to accept the donation will be approximately $2000 for new tires, minor maintenance/repairs, and fuel. Once completed, the estimated annual operating costs will be $750/year. (C-30-18-008-D-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo Planning and Development - Planificación y Desarrollo 105. RELEASE AND TERMINATE THE FALCON VIEW DEVELOPMENT AGREEMENT BETWEEN RICHMOND AMERICAN HOMES OF ARIZONA, INC. AS SUCCESSOR TO EVEREST BETHANY NORTH, LLC AS SUCCESSOR TO EVEREST BETHANY, LLC Release and terminate the Falcon View Development Agreement between Everest Bethany North, LLC and Maricopa County that was approved on December 15, 2010 and recorded on December 17, 2010 (Recordation number 2010-1098291). Per the existing agreement, the Falcon View subdivision may not receive building permits until a new subdivision assurance is submitted and the agreement is terminated. The release of the Falcon View Development Agreement includes signed authorization by Everest Bethany North, LLC, Everest Bethany, LLC and Richmond American Homes of Arizona, Inc. Everest Bethany North, LLC is under contract to Richmond American Homes with a closing date of October 10, 2017. Richmond American Homes will submit a financial assurance to the County following the closing. Once submitted and the agreement terminated, the Planning and Development Department will issue building permits for Richmond American Homes to construct the subdivision infrastructure. (C-44-18-029-M-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo Procurement Services - Servicios de Adquisiciones 106. COMMUNITY OUTREACH/ PUBLIC INVOLVEMENT PROGRAMS (180004-RFP) Approve a multiple award Contract in the amount of $600,000 for a period of One (1) year with an effective date of November 1, 2017 until October 31, 2018, with Four (4) one-year renewal options. The purpose of this contract is to assist the County with public outreach and communication services. Outreach services may include public meeting and event support, community education and social media presentation. Communication services Formal Meeting Minutes Wednesday, October 25, 2017 Page 50 of 82 may include audio/visual, print & electronic formats for varied mediums. (C-73-18-019-3- 00) ACS Conaid, Inc. Catywampus, LLC Central Creative, LLC. Gordley Design Group, Inc. dba Gordley Group Kaneen Communications Univision Local Media Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 107. INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT Approve and authorize the Chairman to execute an Intergovernmental Cooperative Purchasing Agreement with the State of Arizona, Arizona Department of Administration. This Agreement shall take effect with execution by both Parties on the date signed by the State Procurement Administrator, and shall remain in effect for a total period of five (5) state fiscal years. The State reserves the right to amend the agreement during the term of the Agreement. This Intergovernmental Agreement will facilitate the cooperative procurement of materials, services or necessary construction acquired through the use of contracts procured through the Arizona Department of Administration with the intent of conserving resources and/or reducing procurement costs. (C-73-18-017-3-00) Motion to approve by Supervisor Hickman, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 108. ROADWAY CONSTRUCTION, STABILIZATION & PAVING SERVICES (171087-JOC) Authorize and approve Job Order Contract(s) between Maricopa County and following firms; J. Banicki Construction, Cactus Asphalt, and Sunland Asphalt in an amount not-to- exceed $3,000,000 per Contract, per year from October 25, 2017 until October 25, 2018 with four (4) one (1)-year renewal options. The purpose of these contracts is to provide Job Order Construction services for the Maricopa County Department of Transportation. (C-73- 18-016-5-00) Motion to approve by Supervisor Hickman, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 109. TERM STRUCTURAL ENGINEERING SERVICES (180009-ROQ) Approve Term Structural Design Services Contract(s) for Award in an amount not-to- exceed $4,500,000 over 3 years with two (2), 1 year renewal options for renewal (per contract) with an effective start date of October 25, 2017 to: Advanced Structural Engineering Services, Martin White & Griffis Structural Engineers, and Caruso Turley Scott. The purpose of these contracts is to provide structural design engineering services for Facilities Management Department at various County locations. (C-73-18-018-5-00) Motion to approve by Supervisor Hickman, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo Formal Meeting Minutes Wednesday, October 25, 2017 Page 51 of 82 Public Health - Salud Pública 110. AMENDMENT TO CONTRACT WITH DIGNITY HEALTH FOR COMMUNITY HEALTH NEEDS ASSESSMENT REPORT Approve Amendment 3 to the Contract for services between Dignity Health and Maricopa County by and through its Department of Public Health (MCDPH) in order to continue participating in the Community Health Needs Assessment (CHNA). The amendment is in the amount of $55,000 for 1 year. The term of this Contract is revised to July 1, 2017 through June 30, 2018. This contract may be extended for additional three-year terms not to exceed a total extended term of 6 years; maximum extension through October 31, 2020. The Department of Public Health’s FY 2017-18 indirect rate for fee fund is 12.6%; indirect costs are estimated at $6,155 all of which is fully recoverable. Fee for service revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Agreement does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall fee fund budget will be adjusted as necessary to accommodate these fees through a future reconciliation. Funding for these fees will be provided by the health clinics, hospitals, and other entities and will not affect the County general fund. (C-86-15-049-3-05) Motion to approve by Supervisor Hickman, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 111. AMENDMENT TO IGA WITH ARIZONA DEPARTMENT OF ECONOMIC SECURITY FOR REFUGEE SCREENING MEDICAL ASSISTANCE PROGRAM Approve an Amendment to the Intergovernmental Agreement (IGA) between the Arizona Department of Economic Security (ADES) and Maricopa County by and through its Department of Public Health (MCDPH) to provide grant funding to the ‘Domestic Medical Examination for Newly Arrived Refugees (DME) Program’. ADHS FFY16 records indicate that 22 individuals would qualify for ‘Refugee Medical Assistance’ (RMA). The MCDPH Refugee clinic anticipates an average per patient rate of $300.00. Thus, the anticipated not-to-exceed reimbursement total is $6,600.00 for the budget period October 1, 2017 through September 30, 2018. The term of this agreement is October 1, 2017 through September 30, 2022. All other terms and conditions remain in full force and effect. Maricopa County Department of Public Health’s indirect rate for FY2017-18 is 16.6%. This grant allows for indirect, therefore the estimated amount of $940 is fully recoverable. Departmental indirect rates are reestablished at the beginning of each fiscal year and the future indirect rates will be collected at the corresponding rates. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Funding for this Agreement is provided by a Grant from ADES and will not affect the County’s general fund. (C-86-18-010-3-01) Motion to approve by Supervisor Hickman, seconded by Supervisor Gallardo Formal Meeting Minutes Wednesday, October 25, 2017 Page 52 of 82 Ayes: Barney, Chucri, Gates, Hickman, Gallardo 112. AMENDMENT TO CONTRACT WITH AMERICAN LUNG ASSOCIATION IN ARIZONA FOR AZ SMOKE-FREE LIVING Approve Amendment No. 5 to Request for Proposal (RFP) Contract between the American Lung Association in Arizona (ALAA), an Arizona Corporation and Maricopa County by and through its Department of Public Health (MCDPH), for the purchase of Smoke-Free Living Facilities services. The American Lung Association (ALA) in Arizona goals are to decrease exposure to secondhand smoke in homes by increasing access to smoke-free multi-unit housing option and to increase awareness among the public, healthcare community, and decision makers of the health risks and economic impact of poor air quality. The contract is amended as follows: A. 1.0. Contact Term, 1.1, extend the contract term for one (1) year, beginning on the 1st day of November, 2017 and ending the 31th of October, 2018; B. 6.28, Incorporation of Documents: 6.28.1 Exhibit A, Pricing, replace with an updated Exhibit A, Pricing, Budget Narrative for budget period November 1, 2017 through October 31, 2018 and budget amount of $626,000; 6.28.2 Exhibit B, Scope of Work, Detailed Work Plan replace with an updated Exhibit B, Scope of Work, Detailed Work Plan. All other terms and conditions of the original contract and its amendments shall remain in full force and effect. This Contractor is a successful respondent to a Request for Proposal PH RFP 15-006 issued by the Maricopa County Department of Public Health. Funding for this Contract is provided through an IGA between Maricopa County through its Department of Public Health, and Arizona Department of Health Services (ADHS) and does not increase the County general fund budget. (C-86-15-054-3-05) Motion to approve by Supervisor Hickman, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 113. AMENDMENT TO IGA WITH ARIZONA DEPARTMENT OF HEALTH SERVICES FOR ARIZONA BIRTH DEFECTS MONITORING PROGRAM Approve Amendment No. 1 to cost reimbursement Intergovernmental Agreement (IGA) between ADHS and Maricopa County by and through its Department of Public Health (MCDPH), Office of Epidemiology (OE) to provide additional funding for the Arizona Birth Defects Monitoring Program (AZBDMP). MCDPH will coordinate, collect, and provide data regarding birth defects, including Zika related birth defects. The IGA contract term is extended to through December 31, 2021. The Price Sheet budget period from January 1, 2017 through December 31, 2017 is increased by $20,000, bringing the budget amount from $374,500 to $394,500. The Price Sheet also provides a budget amount of $394,500, for each of the two additional budgets: Period 2, January 1, 2018 through December 31, 2018 and Period 3, January 1, 2019 through December 31, 2019. The Scope of Work is also revised. All other provisions of this agreement shall remain in their entirety. The Department of Public Health’s indirect rate for FY17-18 is 16.6%. Full indirect costs for the additional amount are estimated at $115,175, all of which is fully recoverable. Departmental indirect rates are reestablished at the beginning of each fiscal year and the future indirect rates will be collected at the corresponding rates. Formal Meeting Minutes Wednesday, October 25, 2017 Page 53 of 82 Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Contract does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. 42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. (C-86-17- 040-3-01) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 114. AMENDMENT TO IGA WITH ARIZONA DEPARTMENT OF HEALTH SERVICES FOR DIETETIC INTERNSHIP PROGRAM Approve Amendment No. 3 to Intergovernmental Agreement (IGA) Contract No. (ADHS15- 084210) between Arizona Department of Health Services (ADHS) and Maricopa County by and through its Department of Public Health (MCDPH) to provide funding for the Dietetic Internship Program. The term of this Agreement is October 1, 2014 through September 30, 2019. The revised price sheet is effective October 1, 2017 to September 30, 2018 and includes the following changes: 1.The Dietetic Internship Price Sheet in Amendment 2 is hereby amended with the revised Dietetic Internship Price Sheet of this Amendment 3. The total of the Dietetic Internship Price Sheet is $150,000.00. All Other Provisions of this agreement shall remain in their entirety. The Department of Public Health’s Indirect Rate for FY2017-18 is 16.6%. Indirect costs are budgeted at $21,355.00. Departmental indirect rates are reestablished at the beginning of each fiscal year and the future indirect rates will be collected at the corresponding rates. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Funding for this Agreement is provided by a Grant from ADHS and will not affect the County’s general fund. (C-86-15-061-3-03) Motion to approve by Supervisor Gallardo seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 115. AMENDMENT TO CONTRACT WITH ARIZONA MULTIHOUSING ASSOCIATION FOR AZ SMOKE-FREE LIVING Approve Amendment No. 3 to Contract between the Arizona Multihousing Association (AMA) and Maricopa County by and through its Department of Public Health (MCDPH), for the purchase of Smoke-Free Living Facilities services. The AMA goals are to decrease exposure to secondhand smoke in homes by increasing access to smoke-free multi-unit housing option and to increase awareness among the public, healthcare community, and decision makers of the health risks and economic impact of poor air quality. The contract is amended as follows: A. 1.0. Contact Term, 1.1, extend the contract term for one (1) year, beginning on the 1st day of November, 2017, and ending the 31st day of October, 2018; Formal Meeting Minutes Wednesday, October 25, 2017 Page 54 of 82 B. 6.28, Incorporation of Document, 6.28.1 Pricing, Compensation/Fees, Total Amount, change the Total Amount to an aggregate not-to-exceed amount from $261,664.64 to $373,664.64, (an increase of $112,000.00 for the budget period November 1, 2017 to October 31, 2018); C. 6.28, Incorporation of Document, 6.28.2 Exhibit B, Scope of Work, replace with an updated Exhibit B, Revised Scope of Work; All other terms and conditions of the original contract and its amendments shall remain in full force and effect. This Contractor is a successful respondent to a Request for Proposal PH RFP 15-013 issued by the Maricopa County Department of Public Health. Funding for this Contract is provided through an IGA between Maricopa County through its Department of Public Health, and Arizona Department of Health Services (ADHS) and does not increase the County general fund budget. (C-86-15-072-3-04) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 116. ACCEPTANCE AND USE OF REDEEMABLE VOUCHERS FOR THE TB CONTROL INCENTIVE PROGRAM Approve the acceptance and use of 200 Walmart vouchers provided by Arizona Department of Health Services (ADHS) to Maricopa County through its Department of Public Health (MCDPH), TB Clinic (TB), TB Control-Incentive Program. The MCDPH TB Clinic will receive a donation of 200 Walmart vouchers valued at $10 each for a total value of $2,000. In addition, please approve the acceptance and use of additional vouchers, not yet requested, and estimated to be valued at a not-to-exceed amount of $3,000. Total approval requested is in the amount of $5,000. MCDPH’s indirect rate for FY2017-18 is 16.6%. This in-kind donation does not allow for indirect; therefore, indirect expense estimated at $830 is unrecoverable. (C-86-18-031-D- 00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 117. CONTRACT WITH INSTITUTE FOR HEALTHCARE IMPROVEMENT - 100 MILLION HEALTHIER LIVES SCALE 2.0 Approve a Contract between the Institute for Healthcare Improvement (IHI) and Maricopa County by and through its Department of Public Health on behalf of Health Improvement Partnership of Maricopa County (HIPMC) for SCALE 2.0, Phase 1.0, Regions of Solutions. The funding in this Agreement is intended to connect and support communities in their Formal Meeting Minutes Wednesday, October 25, 2017 Page 55 of 82 journey toward becoming a Community of Solutions and designed to assist communities in an effort to achieve unprecedented results in improving the health and well-being of people, populations, and the community-at-large. The budget is in the not-to-exceed amount of $14,000 for the budget and contract period of July 1, 2017 through December 31, 2017. Maricopa County Department of Public Health’s indirect rate for FY 2017-18 is 16.6%. The grant allows 12% indirect costs, estimated at $1,500. Unrecoverable indirect costs are estimated at $575. Departmental indirect rates are reestablished at the beginning of each fiscal year and the future indirect rates will be collected at the corresponding rates. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Funding for this Agreement is provided by a Grant from the Robert Wood Johnson Foundation and will not affect the County’s general fund. (C-86-18-030-3-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 118. CONTRACT WITH DESERT MISSION FOR ARIZONA NUTRITION NETWORK SERVICES, SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM – EDUCATION AND LOCAL INCENTIVE AWARD SERVICES Approve Contract MA D860 180157 between Desert Mission, Inc. and Maricopa County by and through its Department of Public Health (MCDPH) to provide funding for Arizona Nutrition Network (AzNN), Supplemental Nutrition Assistance Program – Education (SNAP- Ed) and Local Incentive Award (LIA) Services. The Contract is for a term of one (1) year date beginning October 1, 2017 and ending September 30, 2018. The County may, at its option and with the agreement of the Contractor, renew the term of this Contract for additional terms up to a maximum of five (5) years, (or at the County’s sole discretion, extend the contract on a month-to-month basis for a maximum of six (6) months after expiration). The funding amount is not-to-exceed $92,725 for the budget period October 1, 2017 through September 30, 2018. Maricopa County’s indirect rate for FY2017-18 is 16.6%. This Contractor is a subrecipient and is not subject to indirect charges. This Contractor was a successful respondent to PH RFP 171202 issued by the Maricopa County Department of Public Health. This Contract was procured under Section MC1-330 of the Maricopa County Procurement Code. (C-86-18-027-3-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 119. CONFIDENTIALITY STATEMENT AND COMPUTER SYSTEMS ACCEPTABLE USAGE AGREEMENT WITH HONORHEALTH FOR CONFIDENTIAL PATIENT IDENTIFIABLE INFORMATION Approve non-financial Confidential Statement and Computer Systems Acceptable Usage Agreement between Honor Health (HH) and Maricopa County by and through its Department of Public (MCDPH), Disease Control Division to provide access to certain confidential patient identifiable information available electronically. HH will allow MCDPH Formal Meeting Minutes Wednesday, October 25, 2017 Page 56 of 82 access, and to permit its physicians, healthcare providers, and employees to access patient information to provide patient care and disease control services. This agreement shall be effective upon signature by all parties. The Disease Control Division routinely request and receive medical records from hospitals and healthcare providers in the course of disease investigations mandated under the AZ Administrative Code Title 9, Chapter 6. (C-86-18-033-M-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 120. DATA SHARE AGREEMENT BETWEEN MARICOPA COUNTY, DEPARTMENT OF PUBLIC HEALTH, CLINICAL SERVICES, AND TUBERCULOSIS EPIDEMIOLOGICAL STUDIES CONSORTIUM Approve the ‘Data Share Agreement’ between the Tuberculosis Epidemiologic Studies Consortium (TBESC) and Maricopa County by and through its Department of Public Health (MCDPH), Clinical Services. This is a non-financial agreement between the parties. The term of this Agreement shall become effective retroactively to October 1, 2017 and shall continue to be in effect until September 30, 2022, or when terminated by either party. The purpose of this Agreement is to comply with the requirements of the Health Insurance Portability and Accountability Act of 1996 (42 USC §1320d et seq.) (“HIPAA”), the Health Information Technology for Economic and Clinical Health Act (“HITECH”) of the American Recovery and Reinvestment Act of 2009 (ARRA), which made changes to various provisions of HIPAA, including updating the definition of a business associate and imposing additional obligations and responsibilities on business associates by implementing privacy and security regulations set forth at 45 CFR Parts 160 and 164 (the “HIPAA Rules”) and any applicable state confidentiality laws. (C-86-18-032-3-00) Motion to approve by Supervisor Gates, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 121. IGA WITH BUCKEYE ELEMENTARY SCHOOL DISTRICT FOR SCHOOL-BASED TOBACCO USE PREVENTION AND EDUCATION SERVICE Approve an Intergovernmental Agreement (IGA) between Buckeye Elementary School District and Maricopa County by and through its Department of Public Health (MCDPH) to provide funding for School-based Tobacco Use Prevention and Education Services; School Health Index (SHI) and School Health Implementation Plan (SHIP). Funding is in the not- to-exceed amount of $15,500.00 for the budget period beginning September 1, 2017 through August 31, 2018. The IGA term is September 1, 2017 through May 31, 2020. (C- 86-18-028-3-00) Motion to approve by Supervisor Gates, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 122. IGA WITH ARIZONA DEPARTMENT OF HEALTH SERVICES FOR ENVIRONMENTAL PUBLIC HEALTH TRACKING Approve a fixed-price Intergovernmental Agreement (IGA) Contract No. (ADHS18-184151) between Arizona Department of Health Services (ADHS) and Maricopa County by and through its Department of Public Health (MCDPH), Office of Epidemiology (OE) to provide funding for Environmental Public Health Tracking (EPHT) Network – Maricopa. MCDPH OE as a sub-grantee, will assist in collection, data management, and analysis of required Formal Meeting Minutes Wednesday, October 25, 2017 Page 57 of 82 and optional EPHT Nationally Consistent Data and Measures (NCDM) for dissemination to local stakeholders. The first year (Year 1) budget is not to exceed $160,000, for a budget period from upon authorized signature to July 31, 2018, and the following years (Year 2-5) budget is not to exceed $160,000 annually, bringing the total award amount of $800,000 for the 4-year and 7 month term is from November 1, 2017 through July 31, 2022. MCDPH’s indirect rate for FY 2017-18 is 16.6%. The full indirect costs are estimated at $113,894 of which is fully-recoverable. Departmental indirect rates are reestablished at the beginning of each fiscal year and the future indirect rates will be collected at the corresponding rates. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. 42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. (C-86-18- 036-3-00) Motion to approve by Supervisor Gates, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 123. LEASE AGREEMENT WITH MARICOPA COUNTY SPECIAL HEALTHCARE DISTRICT Approve and execute Lease Agreement No. P-50310 between Maricopa County Special Healthcare District (Lessor) and Maricopa County (Lessee) for use of Sixty (60) square feet at 12428 W. Thunderbird Road, El Mirage, AZ 85335. Through this Lease Agreement, Maricopa County Public Health, through its Women Infants and Children (WIC) Division, will provide WIC program services at no charge to presenting clientele including services from associated partners. This new lease will commence November 1, 2017 and expire approximately three (3) years later on September 30, 2020. At the end of the initial term the Lease will be shall automatically renew for seven (7) additional one (1) year periods for a total of ten (10) years). Either Party may terminate the agreement upon ninety (90) day written notice to the other, pursuant to A.R.S. § 38-511 or at the end of any fiscal year. The annual use fee will be $1.00 (One Dollar). (C-86-18-035- 1-00) Motion to approve by Supervisor Gates, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 124. PURCHASE ORDER TO THE IGA WITH ARIZONA DEPARTMENT OF HEALTH SERVICES FOR COUNTY STD LABORATORY TESTING Approve a PO to the fixed price Intergovernmental Agreement Contract ADHS16-116340 between Arizona Department of Health Services (ADHS) and Maricopa County by and through its Department of Public Health (MCDPH) Laboratory Services for STD lab testing of high risk populations. The contract term is January 1, 2016 through December 31, 2020. The PO is in the not-to-exceed amount of $12,004.80. The Department of Public Health indirect rate for FY2017-18 is 16.6%. Indirect costs are estimated at $1,709, which is fully recoverable. Departmental indirect rates are reestablished at the beginning of each fiscal year and the future indirect rates will be Formal Meeting Minutes Wednesday, October 25, 2017 Page 58 of 82 collected at the corresponding rates. (C-86-16-071-3-02) Motion to approve by Supervisor Gates, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 125. STUDENT ROTATION TRAINING AGREEMENT WITH DES MOINES UNIVERSITY Approve the Student Rotation Training Agreement with Des Moines University to allow students to continue to participate in learning experiences at the Maricopa County Department of Public Health. The agreement is non-financial, and the term is to be from October 1, 2017 through June 30, 2022. The agreement would allow students from Des Moines University to continue to complete unpaid educational rotations with the Epidemiology program and other programs, and to sustain a working partnership with Maricopa County Department of Public Health. (C-86- 18-034-3-00) Motion to approve by Supervisor Gates, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo Real Estate - Bienes Raíces 126. AMENDMENT TO LICENSE AGREEMENT WITH EDUARDO HARAMINA, DBA ED THE HOTDOGGER FOR USE OF REAL PROPERTY Approve and authorize the Chairman to execute Amendment No. 6 to License Agreement for Use of Real Property No. P-50185 with Eduardo Haramina, dba Ed the Hotdogger (Licensee), for the use of Maricopa County (Licensor) Property at the southwest corner of 1st Avenue and Jefferson Street in downtown Phoenix for the purpose of operating a food/beverage cart station. The renewal term will extend the agreement for use of County property, at the southwest corner of 1st Avenue and Jefferson Street, one year and commence January 1, 2018 and expire on December 31, 2018, unless terminated earlier as allowed per the agreement. Either party may terminate this agreement with a 30-day written notice to the other. The annual license fee paid by Licensee is $500.00. (C-18-12-012-3-06) Dianne Barker, resident, stated she supports the extension and that Mr. Haramina has excellent customer Service. Supervisor Gallardo stated Mr. Haramina has been in the same spot since 1988 when he first started. Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 127. CITY OF PHOENIX REQUEST TO INSTALL PARKING RESTRICTION SIGNS PETITION Approve and authorize the chairman to sign a City of Phoenix Request To Install Parking Restriction Signs Petition to modify the current no parking signs from 6 PM to 6 AM to 2 AM to 6 AM, within the City of Phoenix right of way on Madison Street, 8th Avenue and 9th Avenue, adjacent to vacant county owned properties identified as APN 112-05-079A, Formal Meeting Minutes Wednesday, October 25, 2017 Page 59 of 82 089A, 088A, 093B, 080B, 081B, 096B, 097B, 098B, and 090B. In order to modify the existing no parking signs, the petitioner is required to obtained the adjacent land owner’s signature. The agenda will authorize the chairman to sign the petition requesting modification to the existing no parking signs from 6 PM to 6 AM to 2 AM to 6 AM. (C-78-18-005-3-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo Transportation - Transportación 128. AMENDMENT TO THE IGA WITH CITY OF EL MIRAGE FOR IMPROVEMENTS TO EL MIRAGE ROAD FROM NORTHERN AVENUE TO GRAND AVENUE Approve the Amendment to the Intergovernmental Agreement between Maricopa County and the City of El Mirage for El Mirage Road from Northern Avenue to Grand Avenue project. The original Intergovernmental Agreement designated roles and responsibilities for various phases of the El Mirage Road project and was approved by the Board of Supervisors on June 22, 2011. As part of the El Mirage Road project, the City was expecting to annex an 88-foot wide section of right-of-way on Olive Avenue, but the area in question was not explicitly stated in the original Intergovernmental Agreement as part of the El Mirage Road project. This Amendment clarifies what will be annexed by the City, specifically Olive Avenue from approximately 33 feet west of the intersection with El Mirage Road to approximately 1,320 feet east of the intersection. Supervisory District No. 4 (C-91-11-226-5-01) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 129. IRRIGATION EASEMENT TO SALT RIVER PROJECT AGRICULTURAL IMPROVEMENT AND POWER DISTRICT ON MC85 Approve and execute an Irrigation Easement to Salt River Project Agricultural Improvement and Power District (SRP) located within County right of way on MC85. The widening of MC85 between 95th Avenue and 75th Avenue requires the relocation and undergrounding of SRP irrigation lines. The current lines are located in SRP easements within the existing County right of way at various locations within and along MC85 for which SRP has prior rights. As this is a relocation from existing easements within and along the road to other locations within MC85 right of way, a new Irrigation Easement is being granted to SRP for the placement of the underground irrigation lines. Supervisory District No. 5 (C-64-18-045-M-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 130. IGA WITH CITY OF SURPRISE FOR COORDINATION OF ROADWAY STANDARDS Formal Meeting Minutes Wednesday, October 25, 2017 Page 60 of 82 RELATED TO PRIVATE DEVELOPMENTS Approve the Intergovernmental Agreement between Maricopa County and the City of Surprise for the coordination of roadway standards related to private developments. The Agreement shall become effective as of the date it is approved by the Maricopa County Board of Supervisors and will not exceed five (5) years unless extended by appropriate actions by the County and City. Either Party may terminate this Agreement at any time prior to the expiration date by furnishing the other Party with a thirty (30) day written notice. The purpose of this Intergovernmental Agreement is to identify and define the Parties’ respective roles in the application of City standards on development-related roadways in County jurisdiction under certain circumstances. The need for this Agreement was identified by a taskforce of the Department of Transportation manager, other County departments, and private sector development interests in an effort to reduce regulation and streamline government processes. There are instances where a development site is located in a city’s jurisdiction and adjacent roadways to be constructed by the developer are located in the county’s jurisdiction, and the city is planning to annex the development area and its roadways. In such cases, it may be reasonable to allow the roadways within the county jurisdiction to be designed and constructed to city standards. Each instance must be authorized by a Letter of Agreement (LOA) approved and signed by the County Department of Transportation Director and the City Manager, or their designees. Supervisory District No. 4 (C-64-18-049- M-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 131. IGA WITH CITY OF SURPRISE TO WAIVE TRAFFIC CONTROL PERMIT FEES Approve the Intergovernmental Agreement between Maricopa County and City of Surprise to waive traffic control permit fees in certain situations. Under the Intergovernmental Agreement, the agencies will agree to reciprocally waive traffic control permit fees for projects meeting specific requirements. The Agreement will remain in effect through June 30, 2022 unless extended by appropriate actions by the County and City. Either party may terminate this Agreement at any time prior to the expiration date by furnishing the other party with a thirty (30) day written notice. This Agreement will allow for traffic control permit fees to be waived when the City has a project adjacent to or near County right-of-way, the County is not a partner to the project, and the City needs to place traffic control in County right-of-way for appropriate notice and safety. The traffic control permit fees would be waived for County projects meeting the same conditions. Both parties are required to submit traffic control plans and follow standard permitting requirements. The review of the traffic control permit application plans would be expedited by both parties to allow for timely project delivery. Supervisory District No. 4 (C-64-18-048-M-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 132. PARTICIPATE IN TRANSPORTATION RESEARCH BOARD’S ROUNDTABLE/FORUM AND PAY ANNUAL DUES Approve request for the Maricopa County Department of Transportation (MCDOT) to participate in the Transportation Research Board’s (TRB) Roundtable/Forum on Preparing Formal Meeting Minutes Wednesday, October 25, 2017 Page 61 of 82 for Automated Vehicles (AV) and Shared Mobility Services and pay annual dues of $5,000 per calendar year for two years (CY2018 and CY2019), for a total of $10,000. Funds for participation are programmed in the Department of Transportation Operating Fund (fund 232) for Sub-project TE024, MCDOT Intelligent Transportation System (ITS). The Transportation Research Board is a unit of the National Academy of Sciences. As a new TRB stakeholder, MCDOT will have affiliation with, and access to, the National Academies and TRB. The TRB Forum will entitle MCDOT to participate as a partner to identify and facilitate research needed to deploy AV and shared mobility services. Such partnership will bring together stakeholders on an ongoing basis to promote policy to best meet long-term goals, including safety, reducing congestion, enhancing accessibility, increasing sustainability and encouraging economic development and equity. Supervisory Districts: All (C-64-18-046-M- 00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 133. ROAD ABANDONMENT: ROAD FILE NO. AB-304 Pursuant to A.R.S. §28-7214, adopt Resolution AB-304 to abandon a portion of McKellips Road in the vicinity of Crismon Road and Signal Butte Road by extinguishing a portion of the easement which was conveyed to Maricopa County by means of an Easement on December 13, 1957 and on March 31, 1967 and recorded by the Maricopa County Recorder as recorded by the Maricopa County Recorder in Docket 2348, page 566 and Docket 6504, page 253 respectively. Extinguish a portion of the easements at the request of the Maricopa County Department of Transportation because it no longer serves a public necessity and the adjacent properties are served via other access. (General Vicinity of McKellips Road between Crismon Road and Signal Butte Road and known as Assessor parcel 220-02-004U, 102, 103, and 220-03-009E, 027E, 008M, 008P, 040, 041, 048D, 048F, 048E, 049 and 031A. Supervisory District No. 2) (C-64-18-047-M- 00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 134. ROAD ABANDONMENT: ROAD FILE NO. AB-305 Pursuant to A.R.S. §28-7214, adopt Resolution AB-305 to abandon a portion of Jomax Road alignment in the vicinity of 151st Avenue alignment by extinguishing a portion of the easement which was conveyed to Maricopa County by means of an easement on October 9, 1957 and recorded by the Maricopa County Recorder as recorded by the Maricopa County Recorder in Docket 2295, page 587. Road abandonment at the request of the property owner. (General Vicinity of Jomax Road alignment and 151st Avenue alignment at 15147 W. Jomax Road and known as Assessor parcel 503-54-043B, 044 and 045. Supervisory District No. 4) (C-64-18-044-M-00) Formal Meeting Minutes Wednesday, October 25, 2017 Page 62 of 82 Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 135. EASEMENT, RIGHT-OF-WAY, AND RELOCATION ASSISTANCE DOCUMENTS Approve easements, right-of-way documents, and relocation assistance for highway and public purposes as authorized by road file resolutions or previous Board of Supervisors’ action. (C-06-18-172-7-00) A. D22935 Project #: TT0429 – Riggs Road (Recker Road to Power (RS) Road) – Assessor’s Parcel #: 304-78-019Q – Driveway Modification Agreement – Phillip & Marilyn Spangler – for the sum of $1.00 Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo BOARD OF SUPERVISORS - JUNTA DE SUPERVISORES Board of Supervisors - Junta de Supervisores 136. REAPPOINTMENT TO THE SELF-INSURED RISK TRUST FUND, BOARD OF TRUSTEES Approve the reappointment of Steven Beeghley to the Self-Insured Risk Trust Fund, Board of Trustees representing Supervisorial District 4. The term of reappointment will be effective from November 2, 2017 through November 1, 2020. (C-06-18-128-7-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 137. 2018 MEETING SCHEDULE Adopt the 2018 Board of Supervisors' Meeting Schedule. In Addition, authorize the Clerk of the Board to make edits or changes, as required by scheduling conflicts or modifications, to the meeting schedule as necessary throughout the year. Additional meetings will be posted separately by the Clerk of the Board in compliance with the Open Meeting Law. (C-06-18-157-M-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo Industrial Development Authority - Autoridad para el Desarrollo Industrial 138. ADOPT A RESOLUTION APPROVING THE ISSUANCE OF BONDS FOR THE BENEFIT OF HERITAGE ACADEMY LAVEEN, INC. AND HERITAGE ACADEMY QUEEN CREEK, INC Adopt a resolution approving the proceedings of The Industrial Development Authority of Formal Meeting Minutes Wednesday, October 25, 2017 Page 63 of 82 the County of Maricopa for the issuance of its Charter School Revenue Bonds (Heritage Academy Projects), Series 2017, in one or more tax-exempt and/or taxable series in an aggregate principal amount not to exceed $34,000,000. (C-18-18-004-4-00) Leonard Clark, resident, stated his reservations due to holes in Arizona laws that allow charter schools to do things financially that a public school cannot do. He stated the charter schools are able to come to government entities and receive millions of dollars tax free. Mr. Clark mentioned that public schools try to get bond overrides that require the parents going around knocking on doors for signatures just to try to get the bond override passed for funds. He stated there is an ongoing litigation with Heritage and Great Hearts Academy. The City of Phoenix recently passed a vote for $100 billion for the charter schools. He stated public schools are in need of help too. Supervisor Gallardo stated he is familiar with the school and comments that have been made. He stated there are many other projects in the community that could benefit from the money. He explained that the school is already built and the money is going to be used for expanding the school. He stated the Industrial Development Authority should think twice about sending the funding to charter schools and allocate money for other schools. Supervisor Gates noted every time the I.D.A gives funding to the charter schools it creates funds to be used for various projects in the County. He mentioned programs such as Work Force Development was created due to the funds and that the money does go beyond helping charter schools. Chairman Barney stated these are not grant funds and Maricopa County is simply acting as a statutory financing portal. He stated he knows Jared Taylor, proprietor, who is focused on educating future generations. Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo ~ Supervisor Gates left the meeting for a conflict of interest on the following item ~ 139. ADOPT A RESOLUTION APPROVING THE ISSUANCE OF BONDS FOR THE BENEFIT OF GREATHEARTS ARIZONA Adopt a resolution approving the proceedings of The Industrial Development Authority of the County of Maricopa for the issuance of its Education Revenue Bonds (Great Hearts Arizona Projects), Series 2017C and Taxable Series 2017D, in one or more series or subseries in an aggregate principal amount not to exceed $24,000,000. (C-18-18-005-4- 00) Supervisor Hickman acknowledged the hard work that Shelby Scharbach, Gregg Ghelfi and the I.D.A. Board do to find opportunities for the community. Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Hickman, Gallardo Abstain: Gates ~ Supervisor Gates returned to the meeting ~ SETTING OF HEARINGS - CONFIGURACIÓN DE AUDIENCIAS Formal Meeting Minutes Wednesday, October 25, 2017 Page 64 of 82 ~All hearings will be held at 9:30 am, 205 W. Jefferson, Phoenix, unless otherwise noted~ ~Todas las audiciones será tenidas a las 9:30 de la Mañana, 205 W. Jefferson, Phoenix, amenos que de otromodo notado~ Planning and Development - Planificación y Desarrollo 140. PLANNING & ZONING SETTING OF HEARINGS Schedule the following items for public hearing at the November 8, 2017 Board Meeting: Z2017049 – Fairhaven RV Park – SUP – Dist. 4 Z2017067 – PHO Shadow Ridge WCF – SUP – Dist. 4 (C-44-18-021-M-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo Air Quality 141. ADOPTION OF AQ-2017-001-INCORPORATION BY REFERENCE 2016-2017 Pursuant to A.R.S. §49-479(b), set a public hearing for December 13, 2017 to solicit comments and consider the adoption of incorporating federal standards into Maricopa County Air Pollution Control Regulations: Rule 360 (New Source Performance Standards), Rule 370 (Federal Hazardous Air Pollutant Program), Rule 371 (Acid Rain), and Appendix G (Incorporated Materials). Following the public hearing, the Board is requested to adopt the incorporations into the Maricopa County Air Pollution Control Regulations. Upon Board approval, this item will become effective December 13, 2017. The Maricopa County Air Quality Department (“MCAQD”) is proposing to revise 360, 370, 371, and Appendix G by incorporating federal regulations and documents promulgated by the U.S. Environmental Protection Agency (“EPA”): New Source Performance Standards (“NSPS”), National Emission Standards for Hazardous Air Pollutants (“NESHAP”), Acid Rain and other parts of Title 40 Code of Federal Regulations. The proposed action will include amending the incorporation by reference date from July 1, 2016, to July 1, 2017, in each of the rules and appendix to remain current with federal regulations. The adoption of the proposed amendments to Maricopa County Air Pollution Control Regulations Rules 360, 370, 371 and Appendix G is necessary prior to requesting the EPA’s delegation of authority to the MCAQD for the implementation and enforcement of the federal regulations and documents. These amendments should not have an economic impact on businesses in Maricopa County and should not impose additional costs on the regulated community, small businesses, political subdivisions, and members of the public beyond that already incurred by reason of federal or state rule or law. The costs of compliance with these rules have already occurred and were considered when the federal and state rules or laws were proposed and adopted. Permit fees are not changing due to this action. The MCAQD did not receive any public comments during the public comment period. A Notice of Final Rulemaking will be distributed per normal procedures once approved. (C- 85-18-004-M-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 142. PROPOSED RECEISSON OF AQ-2017-003-RULE 317 (HOSPITAL/MEDICAL/INFECTIOUS WASTE INCINERATORS); AQ-2017-004-RULE 325 (BRICK AND STRUCTURAL CLAY PRODUCTS (BSCP) MANUFACTURING); AQ-2017- 005-RULE 334 (RUBBER SPORTS BALL MANUFACTURING);AQ-2017-006-RULE 339 Formal Meeting Minutes Wednesday, October 25, 2017 Page 65 of 82 (VEGETABLE OIL EXTRACTION PROCESSES) Pursuant to A.R.S. §49-479(b), set a public hearing for December 13, 2017 to solicit comments and consider the adoption of proposed rescission of Maricopa County Air Pollution Control Regulations Rule 317 (Hospital/Medical/Infectious Waste Incinerators), Rule 325 (Brick and Structural Clay Products (BSCP) Manufacturing), Rule 334 (Rubber Sports Ball Manufacturing) and Rule 339 (Vegetable Oil Extraction Processes) and the associated proposed revision to the State Implementation Plan (SIP). Following the public hearing, the Board is requested to approve the proposed rescission of Rules 317, 325, 334 and 339 and the proposed rescission of Rules 325, 334 and 339 from the SIP. Upon Board approval, this item will become effective December 13, 2017. The Maricopa County Air Quality Department (MCAQD) is proposing to rescind Rules 317, 325, 334 and 339 and is proposing to rescind Rules 325, 334 and 339 from the SIP. Rule 317 (Hospital/Medical/Infectious Waste Incinerators) Rule 317 was adopted to control emissions of air pollutants from hospital/medical/infectious waste incinerator(s) (HMIWI). There are currently no HMIWI in Maricopa County and the department’s records indicate the last HMIWI permit was closed (source was removed) in 1998. Most hospital/medical/infectious waste is now treated using alternative technologies such as thermal treatment (microwave technologies), steam sterilization (autoclaving) and chemical and mechanical treatment. The department does not anticipate any new HMIWI will locate to Maricopa County. Rule 325 (Brick and Structural Clay Products (BSCP) Manufacturing) Rule 325 was originally adopted on August 10, 2005. The purpose of the rule is to limit particulate matter emissions from the use of tunnel kilns for curing in the brick and structural clay product (BSCP) manufacturing processes. Maricopa County currently has no sources subject to the rule and does not anticipate any new brick or structural clay product manufacturers will locate to Maricopa County. Rule 334 (Rubber Sports Ball Manufacturing) The purpose of the rule is to limit emissions of volatile organic compounds (VOCs) from natural and synthetic rubber adhesives used in the manufacture of non-inflatable rubber balls. Only one source has been subject to the rule since it was adopted in 1993 and that source ceased operations in 2009. Due to the uniqueness of this type of manufacturing and the lower costs of labor and raw materials in the Far East, the department does not anticipate any new rubber sports ball manufacturers will locate to Maricopa County. Rule 339 (Vegetable Oil Extraction Processes) Rule 339 was adopted to limit the emissions of VOCs from the extraction of vegetable oil using solvents (hexane). Maricopa County currently has no vegetable oil production facilities subject to the rule and the department’s records indicate the only issued permit was closed (source was removed) in 1999. Since the adoption of Rule 339, hexane, the primary solvent used in vegetable oil extraction processes is now regulated as a hazardous air pollutant (HAP), not as a VOC. In 2001, the EPA promulgated national emission standards for hazardous pollutants (NESHAP) for the use of hexane in vegetable oil production facilities. The vegetable oil production NESHAP has been incorporated into the county’s air quality regulations through Rule 370 (Federal Hazardous Air Pollution Program); therefore, Rule 339 is obsolete. Permit fees are not changing due to this action. (C-85-18-003-M-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Formal Meeting Minutes Wednesday, October 25, 2017 Page 66 of 82 Ayes: Barney, Chucri, Gates, Hickman, Gallardo CONSENT AGENDA - AGENDA DE CONSIENTA Clerk of the Board - Secretaria de la Junta 143. ANNUAL COLLECTIONS AND DELINQUENCY REPORT TAX COLLECTIONS Pursuant to A.R.S. § 42-18002, accept the Annual Collections and Delinquency Report submitted by the County Treasurer for FY 2016-2017. Report is on file in the Clerk of the Board's Office and retained in accordance with ASLAPR approved retention schedule. (C- 43-18-013-7-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 144. CIVIL PENALTY APPEALS Pursuant to A.R.S §42-12052, approve appeals of a civil penalty assessment regarding property reclassification on properties which have met the statutory requirements, and deny appeals which have not met the statutory requirements. Direct the Assessor and Treasurer to make conforming changes to individual property classifications and tax bills. List is attached and will be on file in the Clerk of the Board's Office in accordance with LAPR approved retention schedule. (C-06-18-119-7-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 145. CANCELLATION OF ELECTION AND APPOINTMENTS TO THE LEROY VISTA IWDD NO. 12 BOARD OF TRUSTEES Pursuant to A.R.S. § 16-410(A) and the letter received from Leroy Vista IWDD No. 12: 1. Cancel the election scheduled to be held on November 15, 2017; 2. Appoint Jane Boyd and Michelle Ulrich to the Board of Trustees. The appointed Trustees shall serve two year terms effective January 1, 2018 through December 31, 2019, or until their successors are elected and qualified. Persons who are appointed pursuant to A.R.S. § 16-410(A) is fully vested with the powers and duties of the office as if elected to that office. (Supervisorial District 3) (C-06-18-051-M-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 146. CANCELLATION OF ELECTION AND APPROVE APPOINTMENT TO THE BOARD OF TRUSTEES OF THE ADAMAN IWDD NO. 36 Pursuant to A.R.S. §16-410(A) and the letter received from the Adaman IWDD No. 36: 1. Cancel the election scheduled to be held on November 15, 2017; 2. Appoint Mathieu Etchart who filed nomination petition to fill the expired terms. The appointed Trustee shall serve two year terms effective January 1, 2018 through December 31, 2019, OR until his/her successor is elected and qualified. A person who is Formal Meeting Minutes Wednesday, October 25, 2017 Page 67 of 82 appointed pursuant to A.R.S. §16-410(A) is fully vested with the powers and duties of the office as if elected to that office (Supervisorial District 4). (C-06-18-124-M-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 147. DUPLICATE WARRANTS Pursuant to A.R.S §11-632, approve and ratify the issuance of duplicate warrants to replace county warrants and school warrants which were either lost or stolen. Necessary affidavits have been filed with the Board. (C-06-18-129-7-00) Name Warrant No Amount DECA Images 470109626 356.00 Swagge Marching Arts 470088363 530.00 Nicholas Roberts 470110110 410.00 Riester Sonoran LLC 480014066 500.00 Bobby Avent 380001081 333.00 Name Warrant No Amount Benjamin Veit 22511334 1,139.69 Larry L Gann Jr 22511237 3,685.59 Tenneh J Turner-Warren 22511253 1,057.39 Christopher Lampert 370022780 193.00 Jacob Montanez 370025212 591.00 Julia Anderson 480015643 2,095.07 Arizona Therapy Providers 370014882 1,854.19 Leticia Flores 180014177 483.50 Leticia Flores 170065410 402.81 Elisabeth Judd 170023917 873.16 Andventure Inc dba Epic Health 470092892 2,707.76 Andventure Inc dba Epic Health 470090781 11,598.02 Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 148. DONATIONS In accordance with County Policy A2508, accept the monthly donation report received from Parks and Recreation for September 2017, for a Cash Value of $353.43. (C-06-18-147-7- 00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 149. DONATIONS In accordance with County Policy A2508, accept the donation reports received from Human Services Department for July & August 2017, for a Cash Value of $337 for July & Formal Meeting Minutes Wednesday, October 25, 2017 Page 68 of 82 $357 for August from Carter's babies and kids located in Gilbert, AZ. (C-06-18-148-7-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri Gates, Hickman, Gallardo 150. DONATIONS In accordance with County Policy A2805, accept the monthly donation report received from Sheriff's Office for September 2017, for a Cash Value of $516.20 and the non-cash value of $1,835.20 and accept revised cash donations update for July 2017 and August 2017 increasing total amounts as follows: July 2017 $365.94 and August 2017 $945.65. (C-06- 18-149-7-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri Gates, Hickman, Gallardo 151. MINUTES Pursuant to A.R.S. §§38-431.01 and 11-217, approve the minutes of the Board of Supervisors meetings held March 22, 2017; April 24, 2017; May 10, 2017; May 24, 2017; June 7, 2017; August 2, 2017; August 9, 2017; and August 21, 2017. (C-06-18-140-7-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 152. PRECINCT COMMITTEEMEN Pursuant to A.R.S. §16-821, authorize the appointment and cancellation of appointment of Precinct Committeemen. List is on file in the Clerk of the Board’s Office and retained in accordance with ASLAPR approved retention schedule. (C-06-18-171-7-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 153. SECURED/UNSECURED TAX ROLL CORRECTIONS Pursuant to A.R.S. §§42-15155, 16002, 16215, 16258, and 19118, approve requests from the Assessor for corrections of the Secured Tax Rolls Resolutions, as attached and on file in the Clerk of the Board's office in accordance with LAPR retention guidelines. This reflects actual tax dollar corrections to the County tax rolls due to administrative corrections of the Assessor and as a result of property tax appeals. (C-06-18-125-7-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 154. SETTLEMENT/RESOLUTION OF PROPERTY TAX CASES AND CLAIMS Pursuant to A.R.S. §§42-16201 through 16258, approve the settlement/resolution of tax cases and claims as listed. (C-06-18-167-7-00) 2015: TX2015-000893; 2016: TX2015-000225; 2016/2017: TX2016-000187; TX2016-001294; TX2016-001295; 2017: ST2016-000021; ST2017-000332; TX2016-001204; TX2016-001249; Formal Meeting Minutes Wednesday, October 25, 2017 Page 69 of 82 2018: ST2017-000331; ST2017-000333; TX2017-000063; Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 155. TAX ABATEMENTS Approve and sign requests for tax abatements from the Treasurer’s Office pursuant to ARS 42-18353 for the parcel numbers, tax years and amounts as listed below: (C-43-18-014-M- 00) 138-35-021A 1992-2000 $2,682.40 138-35-021A 2001-2010 $1,356.89 138-35-021A 2011-2013 $334.59 303-25-003W 2011-2013 $1,319.32 303-25-582 2008-2013 $39,661.42 400-73-005 2003-2006 $43.79 400-66-008 2003-2006 $267.35 964-97-812 2008-2013 $92.61 965-70-064 2012-2013 $156.57 972-74-221 2009-2013 $1,233.62 983-18-044 2013 $260.12 983-71-669 2012-2013 $389.55 Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 156. TREASURER'S COLLECTIONS AND INVESTMENT SUMMARY FOR SEPTEMBER 2017 Pursuant to A.R.S. § 11-501, accept the Treasurer’s Statement of Collections and Investment summary reports for September 2017, as on file in the Clerk of the Board’s office and retained in accordance with Arizona State Library Archives and Public Records (ASLAPR) approved retention schedule. According to A.R.S. §11-501, “the treasurer shall report accounts of collection, custody and disbursement of public revenue to the Board of Supervisors on the fifteenth day of each month for the preceding month. For that purpose he shall prepare a statement, under oath, of the amount of money or other property received, the sources from which derived, the amount of payments or disbursements and to whom, with the amount remaining on hand.” (C-43-18-017-7-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo BOARD OF SUPERVISORS ADDENDUM ADÉNDUM DE LA JUNTA DE SUPERVISORES Formal Meeting Minutes Wednesday, October 25, 2017 Page 70 of 82 County Attorney A-1. CONFLICT WAIVER REQUEST FROM JENNINGS, STROUSS & SALMON, P.L.C. Approve request for conflict of interest waiver requested by Jennings, Strouss and Salmon to represent condemning authorities in these condemnation cases in Superior Court: City of El Mirage v. Dobos, et al., CV2015-006955; City of El Mirage v. Garza, et al., CV2015- 007681; and City of El Mirage v. Taylor, et al., CV2015-012406; and in future case in which Maricopa County is a nominal party-defendant in which Jennings, Strouss and Salmon do not oppose the County’s right to compensation or the amount of the County’s claim. Because Jennings, Strouss and Salmon also has a contract to represent Maricopa County in unrelated matters, a conflict of interest results between two clients of the firm. This waiver is only for these cases and the future similarly situated condemnation cases in which Jennings, Strouss and Salmon does not oppose the County’s claim nor amount of the claim. This waiver does not extend to any matter in which the firm contests the County’s right to compensation or the amount of the County’s claim. This item was discussed in executive session on October 23, 2107. (C-19-18-020-M-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Chucri Ayes: Barney, Chucri, Gates, Hickman, Gallardo A-2. LETTER OF INTENT WITH THE STATE OF ARIZONA Approve a Letter of Intent with the State of Arizona pertaining to possible use of County Property. (C-06-18-177-8-00) Supervisor Gallardo asked to vote for item A-2 by itself. Saluador Reza, resident, noted his concerns and is opposed for the property to be used for offender’s treatment facility. He is not against offenders receiving help but the area already has multiple challenges. He noted in the past there was an issue of toxic waste. He stated the Rescue Mission is located in the area and has current lawsuits with the City of Phoenix. Mr. Reza stated he has a letter from Councilmember Nowakowski who opposes the Letter of Intent. He stated the Board should reconsider due to the opposition from the community and business owners. Supervisor Gallardo noted he supports programs that help offenders become reproductive individuals and reduce recidivism. He understands that this is just a Letter of Intent. He stated if the program is such a success than there is no need to move it somewhere else. The community already faces many challenges. Phoenix Police, as well as community leaders, are trying to reduce the criminal activity in that area. He mentioned that he is not happy about how the project unfolded. He questioned why the site was selected, justification for transportation, and how it’s the same as the other programs. He wanted to know why the working group met yesterday to create a letter and now they are in a hurry to pass the letter. He wanted to remove the Durango Complex language and the statutory deadline to January 1, 2018 to pass the Letter of Intent. He stated he is opposed to approving the letter and wants to get the community involved to give them a chance to voice their concerns and questions. He recommended to slow the process down and do this the right way. Supervisor Chucri mentioned today is Supervisor Gallardo’s Birthday. Supervisor Chucri stated the Board has never rubber stamped any item. He stated the Board was elected to figure out how to make government operate at the speed of business. Mosaic Formal Meeting Minutes Wednesday, October 25, 2017 Page 71 of 82 program is a drug rehabilitation program that will work well with the Governor’s plan and is a start to get individuals to be productive citizens. He stated this is a step forward to start the dialogue for this issue and make sure everyone’s concerned voice is heard. Supervisor Hickman stated he has some of the same concerns as his colleagues. He stated over the last 21 years Hickman Farms has employed inmates and they currently have 400 inmates working for them. Farming tax payers is the program their company created to give individuals a chance to become economical. Hickman Farms is in the process of creating housing to help individuals get back into the workforce. He stated the Letter of Intent is a chance for government entities to work together for a solution. Supervisor Gates stated District 3 has a reentry center just like District 5. He stated the issue seems to be a dollar and cents issue. If you have more productive citizens it leads to more taxpayers and reduces incarceration of individuals. Supervisor Gallardo appreciated the Board’s commitment to not rubber stamp this. He stated the ideal reentry program is to have smaller communities and spread them out. Supervisor Hickman thanked Joy Rich, County Manager, and Reid Spaulding, Assistant County Manager, for their involvement. He stated in the future they will look at the proximity with other inmates. He asked Ms. Rich to keep him up-to-date on the cost shifts. He would like to compare what the County and State each contribute. Chairman Barney echoed the same concern for financials between the County and State. He noted his gratitude for all the individuals involved. He stated everyone has the same goal that all individuals in state custody should have a second chance to be productive citizens. Motion to approve by Supervisor Chucri, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman Nays: Gallardo A-3. WAIVER OF CONFLICT OF INTEREST REQUESTED BY THE LAW FIRM JONES DAY AND APPROVE FILING A CERTIORARI PETITION IN MANUELA VILLA V. MARICOPA COUNTY Approve request for a waiver of conflict of interest requested by the law firm Jones Day and approve filing a Certiorari Petition to the United States Supreme Court in the case Manuela Villa v. Maricopa County, Maricopa County Board of Supervisors, and William Montgomery Approve (C-19-18-021-M-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Chucri Ayes: Barney, Chucri, Gates, Hickman, Gallardo CALL TO THE PUBLIC AND SUMMARY OF CURRENT EVENTS LLAMADO AL PUBLICO Y EL RESUMEN DE TEMAS DE ACTUALIDAD 157. Public comment on matters pertaining to Maricopa County government. Please limit comments to two minutes. Note that pursuant to Arizona Open Meeting Law, Board members may not discuss matters raised under this public comment portion of the meeting; however, an individual Board member may respond to criticism made by those who have addressed the Board, ask staff to review an issue raised or may ask that the matter be placed on a future agenda. (Public comment is at the discretion of the Chairman). Formal Meeting Minutes Wednesday, October 25, 2017 Page 72 of 82 Comentarios del público sobre las materias relacionadas con el gobierno del Condado de Maricopa. Por favor límite comentarios a dos minutos. Tenga en cuenta que de conformidad con el Derecho de Reunión Abierta de Arizona, miembros de la Junta no podrán abordar las cuestiones planteadas en esta parte de comentario público de la reunión, sin embargo, un miembro de la Junta individuo puede responder a las críticas de quienes se han ocupado de la Junta, pida al personal para examinar una cuestión planteada o puede pedir que la cuestión se incluya en una agenda de futuro. (Comentario público es a discreción del Presidente.) Gina Swoboda, Maricopa County Precinct Committeemen for Legislative District 23, stated on July 25, 2017 the Maricopa County Recorder, Adrian Fontes, notified all Precinct Committeemen that, “The regular rules for Permanent Early Voting List voters now apply to all voters.” She stated Maricopa County now has a de facto all-mall elections procedure. She stated the result of the changes to the election process is out of compliance with several Federal and State statutes. She continued to list the statutes that are out of compliance. HAVA 107-252-USC: 20901-21145 (Help America Vote Act 2002) requires all voters registered using the Federal Voter Registration form provide Proff of Citizenship at the polls the first time they cast a ballot. These voters are statutorily ineligible for PEVL for their initial vote. The forms of Proof of Citizenship are specific and signature verification is not accepted for these voters at their first time voting. ARS 16-544 (B) voters must enroll in PEVL and given the opportunity to remove themselves from PEVL. ARS 16-572 (c) Prohibits ballots taken from the polling place on Election Day and is enacted to prevent fraud. The current systems has no controls to prevent a voter from taking their ballot and mail envelope and leaving the polling place. There is no control to prevent these ballots from being counted after the fact. ARS 16-579 (A)(1)(a) Proposition 105 (1998) Requires proof of identity presented at the polling place. The statue is specific as to acceptable forms of ID. Under Recorder Fontes’ expansion of mail/PEVL rules being applied to all (nonPEVL) voters, the County Recorder is using signature verification done at the MCTEC Processing Center as the sole ID verification. The State of Arizona spent considerable taxpayer fund defending Proposition 105, we ask the Board to uphold it as it was passed by the voters. We request that the Board of Supervisors issue a new Memorandum of Understanding instructing the County Recorder to bring the Maricopa County elections process back into compliance with all existing election laws, both Federal and State. This will restore the polling place procedures, including voter ID requirements, at the polling place for the 2018 and 2020 Legislative Elections and for all elections going forward. Jim O’Connor, elected President of Arizona Republic Assembly, noted his outrage to the actions of Adrian Fontes, Maricopa County Recorder. On September 26, 2017 while speaking at Fountain Hills High School to the senior class Mr. Fontes made the following comment, “The POTUS was elected by 12 percent of the Country when taking into account the electoral college.” Mr. O’Connor stated he was one of the 11 privileged elector voters to cast his vote for the President and Vice President. He stated Mr. Fontes was at the school to educate the students on how to vote and took advantage of his position. Mr. O’Connor said Mr. Fontes went on to say “Without your participation students we see an x-game host who bankrupted casinos could be the POTUS and Formal Meeting Minutes Wednesday, October 25, 2017 Page 73 of 82 that’s who we have as a president.” He stated this is not acceptable behavior for an elected official. John Rusinek, resident, held up a map of his property and surrounding area. He pointed out the area he wanted to be dustproof and the actual area that was dustproof. He explained that it was dustproofed three times and each time it was done incorrectly. He stated the City, County or State has had no involvement into resolving the issue. Dianne Barker, resident, stated she was glad to come to the meeting to learn new information. She stated Supervisor Gallardo did an exceptional job stating his concerns. She stated for transportation there should be an open mind for innovation and would like to see more private money being used for transportation. 158. SUPERVISORS’/COUNTY MANAGER’S SUMMARY OF CURRENT EVENTS Resumen de temas de actualidad de los Supervisores/Administrador del Condado Supervisor Gates mentioned the kickoff of 100 miles in 100 days event. He invited everyone to join him on November 1, 2017 for a hike at the Andy Kunasek Trailhead at Spear S Ranch at 6:30 a.m. He said starting November 2, 2017 at 8:00 a.m. is the County Coffee talks at Scott’s Generation Deli and Bruce Liggett, Human Services Director, will be attending the meeting. Supervisor Gallardo noted the kickoff of the CSA Summit and luncheon. He wished everyone a Happy Halloween. Supervisor Hickman wished Supervisor Gallardo a Happy Birthday. He stated that the Clean Start Program is an innovative Smart Justice project with Human Services, Adult Probation and the Sheriff’s Office. The program is for women with a medium to high risk to recidivate and are referred by the Probation Department to the Human Services Smart Justice Employment team. The women participate in a 12 week paid work experience program which allows them to learn transferable employment skills as well as taking behavioral courses. The women that complete the program are placed into jobs. Over the past 18 months 160 individuals have participated and 67% have successfully completed the program or have been employed. The preliminary data shows that the program is a success as the women receive jobs and recidivism is reduced. Supervisor Hickman stated in June one of the participants was receiving her performance review when she slumped over in her chair, unconscious. The Human Services and MCSO staff immediately administered CPR prior to the medics arriving. Phoenix Fire arrived and transported her to St. Joseph’s Hospital. They reported she had suffered a heart attack. The individual was placed on life support and the County staff stayed close by until she regained consciousness. She has recovered physically but still struggles with the aftermath of such a serious event. Supervisor Hickman wanted to recognize the four County employees who jumped into action during the traumatic event to save the individual’s life. Amy Brown, previous employee of Human Services Department JakinDee Kosaka, Human Services Department Maria M. Reyes, Maricopa County Sherriff’s Office Jason Rybacki, Maricopa County Sherriff’s Office He stated their effective and compassionate response during a crisis shows great teamwork and professionalism. As a result, the staff was awarded the “Heart Saver Formal Meeting Minutes Wednesday, October 25, 2017 Page 74 of 82 Award” from the American Heart Association. Supervisor Chucri wished Supervisor Gallardo a Happy Birthday and wished everyone a Happy Halloween. MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. _______________________________ Denny Barney, Chairman of the Board ATTEST: ____________________________ Fran McCarroll, Clerk of the Board Formal Meeting Minutes Wednesday, October 25, 2017 Page 75 of 82 BOARD OF DEPOSIT - JUNTA DE DEPÓSITO The Board of Directors of the Board of Deposit of Maricopa County, Phoenix, Arizona, convened in Formal Session at 9:30 AM on Wednesday, October 25, 2017, in the Supervisors' Auditorium, 205 W. Jefferson, Phoenix, AZ 85003, with the following members present: Denny Barney, Chairman, District 1; Steve Chucri, Vice Chairman, District 2; Bill Gates, District 3; Clint Hickman, District 4; Steve Gallardo, District 5. Also present: Fran McCarroll, Clerk of the Board; Amy Goodloe, Minutes Coordinator; Joy Rich, County Manager; and Andrea Cummings, Legal Counsel. BD-1. 2018 MEETING SCHEDULE Adopt the 2018 Board of Supervisors' Meeting Schedule. In Addition, authorize the Clerk of the Board to make edits or changes, as required by scheduling conflicts or modifications, to the meeting schedule as necessary throughout the year. Additional meetings will be posted separately by the Clerk of the Board in compliance with the Open Meeting Law. (C-06-18-157-M-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. _______________________________ Denny Barney, Chairman of the Board ATTEST: ____________________________ Fran McCarroll, Clerk of the Board Formal Meeting Minutes Wednesday, October 25, 2017 Page 76 of 82 IMPROVEMENT DISTRICT AGENDA AGENDA DE DISTRITO DE MEJORAMIENTO The Board of Directors of the Improvement District of Maricopa County, Phoenix, Arizona, convened in Formal Session at 9:30 AM on Wednesday, October 25, 2017, in the Supervisors' Auditorium, 205 W. Jefferson, Phoenix, AZ 85003, with the following members present: Denny Barney, Chairman, District 1; Steve Chucri, Vice Chairman, District 2; Bill Gates, District 3; Clint Hickman, District 4; Steve Gallardo, District 5. Also present: Fran McCarroll, Clerk of the Board; Amy Goodloe, Minutes Coordinator; Joy Rich, County Manager; and Andrea Cummings, Legal Counsel Motion to approve by Supervisor Gates, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo I-1. 2018 MEETING SCHEDULE Adopt the 2018 Board of Directors' Meeting Schedule. In Addition, authorize the Clerk of the Board to make edits or changes, as required by scheduling conflicts or modifications, to the meeting schedule as necessary throughout the year. Additional meetings will be posted separately by the Clerk of the Board in compliance with the Open Meeting Law. (C-06-18-157-M-00) Motion to approve by Supervisor Gates, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. _______________________________ Denny Barney, Chairman of the Board ATTEST: ____________________________ Fran McCarroll, Clerk of the Board Formal Meeting Minutes Wednesday, October 25, 2017 Page 77 of 82 FLOOD CONTROL DISTRICT AGENDA AGENDA DE DISTRITO DE CONTROL DE INUNDACIONES The Board of Directors of the Flood Control District of Maricopa County, Phoenix, Arizona, convened in Formal Session at 9:30 AM on Wednesday, October 25, 2017, in the Supervisors' Auditorium, 205 W. Jefferson, Phoenix, AZ 85003, with the following members present: Denny Barney, Chairman, District 1; Steve Chucri, Vice Chairman, District 2; Bill Gates, District 3; Clint Hickman, District 4; Steve Gallardo, District 5. Also present: Fran McCarroll, Clerk of the Board; Amy Goodloe, Minutes Coordinator; Joy Rich, County Manager; and Andrea Cummings, Legal Counsel. F-1. MINUTES Pursuant to A.R.S. §§38-431.01 and 11-217, approve the minutes of the Flood Control District meetings held March 22, 2017; May 10, 2017; May 24, 2017; June 7, 2017; and August 9, 2017. (C-06-18-141-7-00) Motion to approve by Director Chucri, seconded by Director Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo F-2. DECLARE/SELL EXCESS PARCEL - FCD T-152-EX & T-234-EX Pursuant to A.R.S. §48-3603, the Flood Control District requests the Board of Directors declare as excess two (2) parcels. Conveyance documents for the sale of the parcel will be presented to the District Board of Directors for acceptance and signature at time of sale. Parcel information: 1. District parcel # T-152-EX, Portion. of Assessor Parcel Number 149-36-381, consisting of +/- 0.2043 acres (8,898 sq. ft.) and #T-234-EX, Assessor Parcel Number 149-38-518, consisting of +/- 0.154 acres (6,709 sq. ft.) 2. Zoning is R1-6 and PAD-8 respectively, City of Phoenix The District utilizes its Disposition Program on all excess properties to evaluate them for the best potential of sales or leasing, depending on current market information. The property would be sold at public auction at market value, as determined by appraisal, unless to another agency, at market value without auction. This item is located in Supervisory District 3 (C-69-18-012-8-00) Motion to approve by Director Chucri, seconded by Director Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo F-3. APPROPRIATED BUDGET ADJUSTMENT FOR TRIBAL GAMING FUNDS FROM THE GILA RIVER INDIAN COMMUNITY FOR THE FLOOD CONTROL DISTRICT OF MARICOPA COUNTY Approve an increase to the FY 2018 budget for Flood Control District of Maricopa County (D690) Flood Control Grants Fund (989) Non Recurring Non Project (NRNP) revenues and expenditures appropriated budget in the amount of $70,000. This budget adjustment does Formal Meeting Minutes Wednesday, October 25, 2017 Page 78 of 82 not alter the budget constraining the expenditure of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The Flood Control District of Maricopa County received a grant award of $210,000 from the Gila River Indian Community for a Saltcedar Management and Fire Hazard Reduction program over a three-year period ($70,000 in FY 2018, $70,000 in FY 2019 and $70,000 in FY 2020). This is the first year of funding. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditure of the funds is not prohibited by the budget law. Indirect costs are not applicable to Tribal Gaming Grants. This Agenda Item impacts Supervisorial Districts 4 & 5. (C-69-18-013-G-00) Motion to approve by Director Chucri, seconded by Director Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo F-4. 2018 MEETING SCHEDULE Adopt the 2018 Board of Directors' Meeting Schedule. In Addition, authorize the Clerk of the Board to make edits or changes, as required by scheduling conflicts or modifications, to the meeting schedule as necessary throughout the year. Additional meetings will be posted separately by the Clerk of the Board in compliance with the Open Meeting Law. (C-06-18-157-M-00) Motion to approve by Director Chucri, seconded by Director Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo F-5. EASEMENT, RIGHT-OF-WAY, AND RELOCATION ASSISTANCE DOCUMENTS Approve easements and right-of-way acquisition documents, appraisal and relocation assistance services contracts under $5,000 per Resolution FCD 87-12; Escrow Instructions per Resolution FCD 87-13; Payment of Tax Notices per Resolution FCD 97-07; License Procedures and Fee Schedules per Resolution FCD2002R002; and disposal of easements, excess real property and fixtures under $250,000 documents per FCD 1999R016 for Flood Control purposes. (C-06-18-173-7-00) A. Adobe Dam – (Per Resolution # FCD 1999R016) – HL FCD Parcel #: P-6610 – FCD Permit #: 2009P024 – Utility Easement – from Flood Control District of Maricopa County to Arizona Public Service – for the sum of $6,000.00. Motion to approve by Director Chucri, seconded by Director Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo Formal Meeting Minutes Wednesday, October 25, 2017 Page 79 of 82 MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. _______________________________ Denny Barney, Chairman of the Board ATTEST: ____________________________ Fran McCarroll, Clerk of the Board Formal Meeting Minutes Wednesday, October 25, 2017 Page 80 of 82 LIBRARY DISTRICT AGENDA AGENDA DEL DISTRITO DE BIBLIOTECA The Board of Directors of the Library District of Maricopa County, Phoenix, Arizona, convened in Formal Session at 9:30 AM on Wednesday, October 25, 2017, in the Supervisors' Auditorium, 205 W. Jefferson, Phoenix, AZ 85003, with the following members present: Denny Barney, Chairman, District 1; Steve Chucri, Vice Chairman, District 2; Bill Gates, District 3; Clint Hickman, District 4; Steve Gallardo, District 5. Also present: Fran McCarroll, Clerk of the Board; Amy Goodloe, Minutes Coordinator; Joy Rich, County Manager; and Andrea Cummings, Legal Counsel. L-1. DONATION FROM THE FOUNTAIN HILLS FRIENDS OF THE LIBRARY, INC. Approve and accept a donation of 132 books ($1,332.76 value) for the Fountain Hills Library Reading Club from the Fountain Hills Friends of the Library, Inc. The Friends of the Library District continue to support the programs of the Library District in their communities. (C-65-18-012-D-00) Motion to approve by Director Chucri, seconded by Director Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo L-2. DONATION TO THE LIBRARY DISTRICT FOR THE 2017 SUMMER READING PROGRAM Approve and accept 3,937 kids' meal certificates and 3,849 teen and adult buy-one-get- one burrito certificates ($47,568.25 value) from Chipotle for 2017 Summer Reading Program prizes. (C-65-18-013-D-00) Motion to approve by Director Chucri, seconded by Director Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo L-3. DONATIONS In accordance with County Policy A2508, accept the monthly donation reports received from Library District for June 2017 for $21,960.67; July 2017 for $8,943.76; August 2017 for $4,429.47. (C-06-18-130-7-00) Motion to approve by Director Chucri, seconded by Director Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo L-4. MINUTES Pursuant to A.R.S. §§38-431.01 and 11-217, approve the minutes of the Library District meetings held March 22, 2017; May 10, 2017; May 24, 2017; and June 7, 2017. (C-06-18- 142-7-00) Motion to approve by Director Chucri, seconded by Director Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo L-5. 2018 MEETING SCHEDULE Adopt the 2018 Board of Directors' Meeting Schedule. Formal Meeting Minutes Wednesday, October 25, 2017 Page 81 of 82 In Addition, authorize the Clerk of the Board to make edits or changes, as required by scheduling conflicts or modifications, to the meeting schedule as necessary throughout the year. Additional meetings will be posted separately by the Clerk of the Board in compliance with the Open Meeting Law. (C-06-18-157-M-00) Motion to approve by Director Chucri, seconded by Director Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. _______________________________ Denny Barney, Chairman of the Board ATTEST: ____________________________ Fran McCarroll, Clerk of the Board STADIUM DISTRICT AGENDA AGENDA DEL DISTRITO DE ESTADIO The Board of Directors of the Stadium District of Maricopa County, Phoenix, Arizona, convened in Formal Session at 9:30 AM on Wednesday, October 25, 2017, in the Supervisors' Auditorium, 205 Formal Meeting Minutes Wednesday, October 25, 2017 Page 82 of 82 W. Jefferson, Phoenix, AZ 85003, with the following members present: Denny Barney, Chairman, District 1; Steve Chucri, Vice Chairman, District 2; Bill Gates, District 3; Clint Hickman, District 4; Steve Gallardo, District 5. Also present: Fran McCarroll, Official Record Keeper; Amy Goodloe, Minutes Coordinator; Joy Rich, County Manager; and Andrea Cummings, Legal Counsel. S-1. MINUTES Pursuant to A.R.S. §§38-431.01 and 11-217, approve the minutes of the Stadium District meeting held May 24, 2017. (C-06-18-150-7-00) Motion to approve by Director Gallardo, seconded by Director Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo S-2. 2018 MEETING SCHEDULE Adopt the 2018 Board of Directors' Meeting Schedule. In Addition, authorize the Clerk of the Board to make edits or changes, as required by scheduling conflicts or modifications, to the meeting schedule as necessary throughout the year. Additional meetings will be posted separately by the Clerk of the Board in compliance with the Open Meeting Law. (C-06-18-157-M-00) Motion to approve by Director Gallardo, seconded by Director Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. _______________________________ Denny Barney, Chairman of the Board ATTEST: ______________________________ Fran McCarroll, Office Record Keeper