2018 ELECTION PLAN PRESENTATION TO THE BOARD - PDF.PDF

1
Proposed Budget Adjustment
2018 Election Equipment
Recorder Adrian Fontes and
Elections Director Rey Valenzuela

2
2018: The Lay of the Land Based on Traditional Turnout
WHERE WE ARE TODAY PAST “MID-TERM” ELECTION
DAY AND EARLY VOTE
• Number of registered voters: 2,207,972 SHARE OF VOTE
• Number of voters on PEVL: 1,543,460 (70%) 2006 2010 2014 81%
• Anticipated overall 2018 General Election turnout: 65.8%
~55% (1,217,084)
• Anticipated PEVL/early vote share of 2018 General 50.9% 49.1%
Election vote: ~80% (973,667)
• Anticipated Election Day vote share of 2018 34.2%
General Election vote: ~20% (243,417)
19%
ELECTION DAY PEVL / EARLY VOTING

3
Voting Locations in Past General Elections
Number of precincts, polling locations and early vote (EV) sites in past
elections:
• 2016 (Presidential) – 724 precincts, 645 polling locations, 25 EV sites
• 2014 (Mid-term) – 724 precincts, 649 polling locations, 20 EV sites
• 2010 (Mid-term) – 1143 precincts, 832 polling locations, 9 EV sites
• 2006 (Mid-term) – 1142 precincts, 932 polling locations, 12 EV sites

4
Lessons learned from recent CD8 Special Primary Election
• SiteBooks minimize number of provisional • Number of Election Day voters
ballots continues to shrink as early voting
• SiteBooks combined with Ballot-on- becomes more popular
Demand (BOD) printers allows “out-of-
precinct” voting
• Co-location of precincts can be achieved
with minimal voter disruption or
dissatisfaction through effective
communication and education strategies
• Though no major issues with BOD
printers, redundancy is better (more than
1 per site)

5
Benefits of the SiteBook system
• Intuitive/easy for voter • Intuitive for staff
• Fast and reduces check-in times and lines • Improves work flow and helps keep
application of policies and procedures
• New SiteBook check-in system can easily consistent
handle over 1,000 voters per site without • Secure
delays
Protected VPN network; real-time
• Reduces number of provisional ballots by updates
allowing voter registration updates on site • Cost-efficient
When used in collaboration with BOD Cost per unit is cheaper than
printer, allows “out-of-precinct” voting ePollbooks on market
because the correct ballot is printed for Developed in-house; no on-going
the voter software licensing costs

6
2018: Proposed “Hybrid” Approach
• Budget and purchase SiteBook check-in equipment for 645 polling locations
• Designate at least 40 of those 645 sites as ballot (vote) centers; purchase BOD
printers for use at those sites
• Work collaboratively with Board of Supervisors to explore co-location options to
potentially reduce number of Election Day polling locations based on historic
turn-out data and unique needs of communities of interest
• Use any savings achieved through co-location of polling locations to expand
number of ballot centers
• If budget allows, and to minimize voter confusion, have ballot centers continue to
serve as “vote anywhere” locations on Election Day

7
2018: Proposed “Hybrid” Approach, continued
Ballot Centers (Vote Centers) Election Day Polling Locations
• Used for early voting and on Election Day • Used only on Election Day
Ballot centers open-up in phases before • Voters will be assigned a specific polling location
Election Day for early voting
• Allows “out-of-precinct” voting Out-of-precinct voting not allowed
• Use SiteBooks for check-in and BOD printers • Use SiteBooks for check-in, pre-printed ballots
and tabulators
No pre-printed ballots • Budgeted for 645 locations
• Voter submits ballot via signed, green Can reduce this number if desired through
affidavit envelope co-location of precincts
Ballots are centrally counted; no Co-located polling locations can only serve
tabulators up to 3 precincts due to tabulator’s limited
• Minimum of 40 sites (more if funding ability to read ballot styles
available)
Personnel costs are higher for ballot
centers than Election Day polling
locations due to early voting schedule

8
Benefits of a “Hybrid” Approach
• Maintains flexibility to establish as many Election
Day polling locations as determined are needed
• Allows continued use of tabulators in Election Day
polling locations
• Allows robust testing of ballot center model and
BOD printers
• Allows “out-of-precinct” voting at ballot center
locations
• Creates ability to collect data and examine
differences between ballot center and traditional,
precinct-based polling location voting models
• If savings are achieved through co-location of
Election Day polling locations, funding for personnel
costs and redundant BOD printers can be used to
increase the number of ballot centers

9
Proposed Budget Adjustment for FY2018 - Election Equipment
• SiteBooks
• Purchase 1,586 Site Books to check-in voters at all polling locations and ballot centers
• Already own 349 (will also purchase back-up equipment to use as “spares”)
• Includes cost of support equipment and security protection
• Total cost: $3,004,658
• Ballot-on-Demand (BOD) printers
• Purchase 60 BOD printers to use in ballot centers
• Already own 30 BOD printers
• Will allow 2 BOD printers per site for 40 ballot centers; can expand number of ballot centers
if desired by using only 1 BOD printer per site
• Total cost: $930,000
All other costs will be paid out of existing elections baseline budget, ELE1 budget or through savings
Total Cost: $3,934,658

10 10
Questions?