BACK TO SCHOOL CLOTHING DRIVE.PDF

Last updated: 02/26/2018
General information
Organization Back To School Clothing Drive
Contact First name Nikki
Contact Last name Eancheff
Contact e-mail nikki@btscd.com
Contact phone number 6022569408
Address
Street 360 E Coronado Rd, STE #200
City Phoenix
State AZ
ZIP Code 85004
From what tribe is the Gila River Indian Community
organization requesting the
grant?
Total grant amount request 125000
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The Gila River Indian Community offers multi-year awards. If your organization is
requesting a multi-year grant for this project or program from the Gila River Indian
Community, enter the amount to be requested each year.
Amount
Year 1 (Gila River Indian
25000
Community Grants Only)
Year 2 (Gila River Indian
25000
Community Grants Only)
Year 3 (Gila River Indian
25000
Community Grants Only)
Year 4 (Gila River Indian
25000
Community Grants Only)
Year 5 (Gila River Indian
25000
Community Grants Only)
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Gila River Indian Community Grant Application
Grant Cycle 2018
Cover Sheet
Municipality Information
1. Date of Application: 2/27/2018 (NOTE: Click or use up/down arrow keys to move among fields)
2. Name of City, Town or County: Maricopa
3. Mayor (City or Town) or Board of Supervisor’s Chairman (County): Steve Chucri
4. Mailing Address: 301 W. Jefferson, 9th Floor
5. City: Phoenix State: Arizona Zip Code: 85003
6. Acknowledgement of Submission by Authorized Municipality Representative:
Typed Name/Title: Zachary Wolfe/Finance Dept Signature:
Applicant Information
7. Department/Organization Name: Back To School Clothing Drive
8. Is this a 501c non-profit Organization? No Yes If yes, attach IRS Determination Letter
9. Application Contact Person: Nikki Eancheff Title: Grants Manager
10. Phone Number: 602-256-9408
11. Mailing Address: 360 E. Coronado Rd. #200
12. City: Phoenix State: Arizona Zip Code: 85004
13. Email Address: nikki@btscd.com Website Address: www.btscd.com
Project Information
14. Project Name: Student Attire For Education (SAFE)
15. Purpose of Grant: To provide school uniforms to children from low-income families
16. Priority Funding Area Education
17. Annual amount requested $25,000
18. Number of years that funding is 5
requested
19. Total amount requested (annual $125,000
amount x number of years)
20. Has your organization received past Yes, $125,000 in 2014 ad $125,000 in 2010
funding from GRIC? If yes, list each year
and amount
21. Geographic area served Maricopa County
For Office Use Only:
Data Entry Receipt Evaluation
Outcome A Approval Recommended/Amount $ A Denial

Gila River Indian Community Grant Application
Grant Cycle 2018
Narrative
Please structure your proposal to provide the following information in the order indicated. Provide the narrative
in paragraph form in the text field provided. Please be thorough but strive for brevity.
1. Briefly describe the organization’s history, mission and goals.
Back To School Clothing Drive (BTSCD) began in 1967 when a flood in the Salt River washed out
many of the migrant camps located along the river bank. Women with The Order of True Sisters
and other Phoenix groups raised money for school clothes for the children of those families,
establishing BTSCD. Our mission is to provide new school uniforms and clothing, backpacks and
school supplies to children in need. Our goal is reduce a barrier to school attendance for children
from low-income families. Through partnerships with Title I public elementary schools, BTSCD
provides students from low-income families with new school clothing free of charge through the
New Clothes, New Beginnings program. We also provide partner schools matching grants for
affordable school uniforms through the Student Attire For Education program and online retail
store. Our programs serve K-6th grade students from low-income families attending a Title I
school in Maricopa County.
2. If the applying organization is non-municipal or a non-profit 501c, please describe your relationship with
Arizona municipalities including past and present support, whether through partnerships, collaborations,
in-kind contributions, grants, tax-based funding or other. Describe the supporting municipality’s role in
this project. If the applying organization is a municipality governmental sub-division please enter the
text “Not applicable.”
BTSCD receives CDBG funding from the cities of Phoenix and Glendale and General funds from the
city of Chandler. These entities provide funding only and are not otherwise involved in programs.
3. Describe the proposed project and planned goals and activities.
The Stardust Foundation began SAFE to help Title I elementary schools provide clothing assistance
to children in need. In 2000, BTSCD became an operational partner with the Stardust Foundation for
SAFE because of our experience and established relationships with Maricopa County Title I schools.
BTSCD now operates the SAFE program entirely. SAFE offers approved schools matching-grants to
increase the amount of money schools have to spend on their clothing closets. Schools must be
designated Title I schools, which means they are located in economically disadvantaged areas.
These schools maintain on-site clothing closets to assist students whose families have difficulty
providing required or appropriate school clothes and supplies. SAFE grants are awarded as a match

Gila River Indian Community Grant Application
Grant Cycle 2018
only when used to purchase school uniforms, clothing, and supplies through the BTSCD SAFE
online retail store. Because BTSCD operates this online store, sales generate a net income. Those
earned revenues are used to support SAFE and other BTSCD programs. Throughout the year,
approved schools schools place their orders through the retail website and enter a code to apply
their matching grant to their purchase. Merchandise is shipped directly to the schools. BTSCD
confirms delivery and reconciles orders and payment with the school within two weeks after delivery.
More than 93 percent of participating schools are satisfied with SAFE, and 89 percent would apply
again and recommend SAFE to other schools.
4. Describe how the proposed project satisfies one or more of the priority funding areas identified by the
Gila River Indian Community.
This request aligns with the GRIC Education focus. Many studies indicate that a majority of chronically absent
students come from low-income families. In some cases these students choose not to attend school because
they are embarrassed and bullied, often as a result of their income status. In Arizona 51% of students in public
schools are from low-income families. That's one in two children attending a public school in our state living
near poverty. Their families chose between paying rent and putting dinner on the table. School clothes, new
shoes, and school supplies don't even make the shopping list. They make do with what they have. More often
than not, they do without.
5. Identify the needs/problems to be addressed, target population and number of people to be served by
the project.
In an article written by Martha C. White with NBC News, experts say school districts have less
money for supplies and schools rely on parents and even teachers to buy the supplies the students
and classrooms need. The article quotes one teacher saying that, "her low-income students were
most likely to come in without pricier, but critical, items such as binders. It can hurt them socially
because they don't have what the other kids have and they know it...and it hurts them in the
classroom."
Without this program, the children BTSCD serves would go without the basics they need to succeed
in school. The BHHS Legacy Connection grant is essential for these students and helping BTSCD
break down barriers to early school success. They are prepared to learn without having to worry
about what they are wearing or having the right supplies. Equally important is the tremendous boost
in self-esteem and self-confidence of wearing brand new school clothes. The SAFE program also

Gila River Indian Community Grant Application
Grant Cycle 2018
supports domestic violence victims and their families through select partnerships with community
programs. Individuals escaping domestic violence often leave with only the clothing on their backs
and no access to any other belongings. They have little to no money and are often unemployed, or
do not work to focus on healing. When they have children, they also leave most of their belongings
behind and must have clothes and supplies for school.
6. Define the project as a new or continuing program.
Continuing
7. Provide a brief timeline including start and finish dates. Indicate if the timeline is flexible.
Schools can apply for grants and shop the online retail store at any time during the school year.
8. Identify other organizations, partners or funders participating in the project and their roles.
BHHS Legacy provides a $25,000 match grant each year for the SAFE program.
9. Would you be able to implement the proposed plan if your organization received partial funding for this
project?
Yes, the amount of funding received will determine the amount of matching grants issued.
10. Describe your plan for project financial sustainability beyond the grant period. If this is a
program/project previously funded by the Gila River Indian Community describe efforts made towards
the previously described sustainability plan.
Our in-depth plan focuses on the following initiatives: Gain commitments from corporations and
foundations to match money raised; Align with a key partners to address the systemic barriers to
early school and childhood success; Continue positioning SAFE as an essential resource for school
uniform purchases; Generate revenues by expanding our uniform sales with a public-facing store;
and, Increase our individual donor base so it provides 50% of funding.
Specific Plans:
1. Migrate donor data to new database to improve communication, tracking, and development.
2. Raise $40,000 through Arizona Charitable Tax Credit.

Gila River Indian Community Grant Application
Grant Cycle 2018
3. Increase the quantity and amount of small donations using email campaign.
4. Increase quantity and amount of CBS5 telethon.
5. Develop Major Gifts Program and cultivate members through current donors, board fundraising
efforts, and direct mail.
6. Pursue planned giving program focused on Stitches of Love volunteers.
7. Develop and execute annual Gala event.
8. Target companies with matching gift programs through volunteer efforts.
9. Develop Board of Directors Giving campaign.
10. Secure $20,000 in new corporate grants.
11. Explore additional revenue opportunities through SAFE retail store sales.
12. Expand Board of Directors.
11. Describe your plan to document progress and results.
Short-term Indicator:
Indicator #1: Retain current 265 schools in the program and attract 5-10 new schools.
Long-term Indicators:
Indicator #1: Increase and maintain a net proceed objective of 16-28% annually.
12. Indicate any application to and/or awards made by a tribe other than the Gila River Indian Community
for state shared revenues for this and any other project for the past five (5) years. If this information is
included in a separate attachment, please indicate that here.
No other state shared revenues received in the last five years other than the Gila River Indian
Community.

Gila River Indian Community Grant Application
Grant Cycle 2018
Project Budget
Budget Period: 1/1/2019 to 12/31/2019
For each budget item listed here please provide a narrative description on the following Project Budget Detail
page.
Proposed Budget Expense Amount Amount In Kind Total Budget
(list each budget item) requested from requested or contributions
GRIC secured from
other funders
1. Salaries & ERE $0 $66,440 $0 $66,440
2. Professional & Outside Services $0 $19,800 $0 $19,800
3. Telephone & Utilities $0 $2,640 $0 $2,640
4. Rent & Grounds Maintenance $0 $24,200 $0 $24,200
5. Program Expense $0 $9,000 $0 $9,000
6. Specific Assistance to Individuals $25,000 $171,800 $0 $196,880
7. Marketing, Advertising, Printing $0 $6,600 $0 $6,600
8. Technology $0 $11,000 $0 $11,000
9. Click here to enter text. $0 $0 $0 $0
10. Click here to enter text. $0 $0 $0 $0
11. Click here to enter text. $0 $0 $0 $0
12. Click here to enter text. $0 $0 $0 $0
13. Click here to enter text. $0 $0 $0 $0
14. Click here to enter text. $0 $0 $0 $0
15. Click here to enter text. $0 $0 $0 $0
16. Click here to enter text. $0 $0 $0 $0
17. Click here to enter text. $0 $0 $0 $0
Total Budget $25,000 $311,480 $0 $336,560

Gila River Indian Community Grant Application
Grant Cycle 2018
Project Budget Detail
Please provide a narrative description for each of the project budget items listed on the previous page. Include
the dollar figure and how it was derived.
1. Salaries and ERE: $66,440 for salaries and employee related expense including taxes, ED, PA, worker’s
compensation and benefits. All figures reported in this budget are for one year of the five year request. We
anticipate minimal change in the budget over the five year period.
2. Professional & Outside Services: $19,800 including bokkkeeping, fundraising consultants, and office
support.
3. Telephone and Utilities: $2,640 for phone, internet, electricity based on prior year.
4. Rent & Grounds Maintenance: $24,200 occupancy expense based on current lease agreement
5. Program Expense: $9,000 includes insurance, equipment maintenance, postage, copying, and other office
operating expenses
6. Specific Assistance to Individuals: $196,880 for the purchase of school uniforms, clothing and school
supplies
7. Marketing, Advertising, Printing: $6,600 for program related marketing materials and printing expense.
8. Technology: $11,000 online retail website management and maintenance
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Gila River Indian Community Grant Application
Grant Cycle 2018
Other explanation: Click here to enter text.