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Last updated: 02/22/2018 General information Organization Sojourner Center Contact First name Holly Contact Last name Craw Contact e-mail hcraw@sojournercenter.org Contact phone number 602-296-3401 Address Street PO Box 20156 City Phoenix State AZ ZIP Code 85036 From what tribe is the Gila River Indian Community organization requesting the grant? Total grant amount request 50000 1 / 2 The Gila River Indian Community offers multi-year awards. If your organization is requesting a multi-year grant for this project or program from the Gila River Indian Community, enter the amount to be requested each year. Amount Year 1 (Gila River Indian 50000 Community Grants Only) Year 2 (Gila River Indian Community Grants Only) Year 3 (Gila River Indian Community Grants Only) Year 4 (Gila River Indian Community Grants Only) Year 5 (Gila River Indian Community Grants Only) 2 / 2 Gila River Indian Community Grant Application Grant Cycle 2018 Cover Sheet Municipality Information 1. Date of Application: 2/27/2018 (NOTE: Click or use up/down arrow keys to move among fields) 2. Name of City, Town or County: Maricopa County 3. Mayor (City or Town) or Board of Supervisor’s Chairman (County): Steve Chucri 4. Mailing Address: 301 W Jefferson, 9th Floor 5. City: Phoenix State: Arizona Zip Code: 85003 6. Acknowledgement of Submission by Authorized Municipality Representative: Typed Name/Title: Zachary Wolfe, Finance Department Signature: Applicant Information 7. Department/Organization Name: Sojourner Center 8. Is this a 501c non-profit Organization? No Yes If yes, attach IRS Determination Letter 9. Application Contact Person: Holly Craw Title: Grants and Contracts Manager 10. Phone Number: 602-296-3401 11. Mailing Address: PO Box 20156 12. City: Phoenix State: Arizona Zip Code: 85036 13. Email Address: hcraw@sojournercenter.org Website Address: https://www.sojournercenter.org Project Information 14. Project Name: After-school Enrichment for Domestic Violence Shelter 15. Purpose of Grant: To fund one after-school teacher and program materials 16. Priority Funding Area Education 17. Annual amount requested $50,000 18. Number of years that funding is 1 requested 19. Total amount requested (annual $50,000 amount x number of years) 20. Has your organization received past No funding from GRIC? If yes, list each year and amount 21. Geographic area served Maricopa County, AZ For Office Use Only: Data Entry Receipt Evaluation Outcome A Approval Recommended/Amount $ A Denial Gila River Indian Community Grant Application Grant Cycle 2018 Narrative Please structure your proposal to provide the following information in the order indicated. Provide the narrative in paragraph form in the text field provided. Please be thorough but strive for brevity. 1. Briefly describe the organization’s history, mission and goals. Since 1977, Sojourner Center has been a safe haven from domestic violence for women and their children with expanded services to now include pets and victims of human trafficking. The shelter began in a single-family home in downtown Phoenix, Arizona, with 16 beds. We are now one of the largest domestic violence shelter in Arizona and in the country. Our mission is to provide a continuum of multi-cultural services to individuals and families impacted by domestic violence/sexual assault/human trafficking (DV/SA/HT) in Arizona. Our vision is a world free from domestic violence. We provide a full-range of wrap-around services for those at Sojourner Center crisis shelter, transitional housing and community-based case management. These services include: emergency shelter; transitional housing; case management; DV/HT education; safety planning; lay legal advocacy; a 24-hour crisis hotline; referral services; and community outreach. We also offer a health clinic for medical and behavioral health care; life skills classes; child development center; education assessment, goals and instructional support; and a pet companion shelter, all on-site. All services are available to any participants, whether shelter or community-based. Organization-wide, Sojourner Center’s goals are to: 1) Provide immediate safe housing through crisis shelter/transitional housing for women, men and children (and their pets) escaping violent and abusive environment. 2) Support individuals still living in abusive situations by providing access to domestic violence education, trauma-informed case management and safety planning. 3) Ensure children and youth impacted by DT/HT receive holistic care to overcome the impacts of trauma, while fostering resiliency. 4) Prevent further domestic violence and abuse from occurring through collaboration with community partners, participating in city task initiatives and public policy input Gila River Indian Community Grant Application Grant Cycle 2018 5) Identify and implement best practices to enhance domestic violence services, and sharing them throughout the domestic violence field. 2. If the applying organization is non-municipal or a non-profit 501c, please describe your relationship with Arizona municipalities including past and present support, whether through partnerships, collaborations, in-kind contributions, grants, tax-based funding or other. Describe the supporting municipality’s role in this project. If the applying organization is a municipality governmental sub-division please enter the text “Not applicable.” Sojourner Center has been blessed to have many long-standing relationships with Arizona cities and Maricopa County. These include current and past funding from Phoenix, Scottsdale, Tempe, Mesa, Gilbert, Chandler, Avondale, Peoria, Goodyear, Surprise and Maricopa County RICO funds. City of Phoenix has also gracioiusly provided forgivable loans for our expansion projects for the shelter and transitional housing, and allows our use at no charge of three off-site apartments we use for transitional housing. We are beginning the talking stage of deeper direct services relationship with Mesa Family Advocacy Center and Maricopa County Attorney’s Office related to domestic violence and human trafficking issues. Currently, we have staff sharing space for ouitreach services at Avondale Care 1st Center and Surprise Family Resource Center to complement the services they provide. Maricopa County is the sponsoring agency for this project. The grant currently in place through them compliments this project through funding support for community outreach and education about Domestic Violence and Human Trafficking (DV/HT). Although that project is directed at adults, the community impact for the County project and the proposed GRIC project is similar: To help community individuals understand and know how to overcome the ravages of DV/HT so they can heal and rebuild sustainable, sellf-sufficient lives. 3. Describe the proposed project and planned goals and activities. The proposed project will fund one full-time After-school Teacher who will manage the Sojourner Center after-school enrichment program, along with materials and supplies for the activities. Planned goal: To ensure that children in our domestic violence shelter have adequate opportunity to receive necessary academic enrichment to be on track with their studies despite upheaval in their families and living situations. Planned activities: After-school tutoring and individualized academic Gila River Indian Community Grant Application Grant Cycle 2018 assistance, STEM/STEAM enrichment activities and group activities such as science projects. The Tacher will work with and provide guidance to community volunteers who assist with tutoring and activities. As appropriate, the teacher will be in contact with the students’ school teachers to ensure that work is being completed and to address any issues of concern. 4. Describe how the proposed project satisfies one or more of the priority funding areas identified by the Gila River Indian Community. This project meets the Education priority. Many of the children who are in domestic violence situations are behind in grade level achievement due to the trauma they have experienced and disruptive home lives, and these gaps and concomitant results are likely to continue unless they are addressed. They are more likely to drop out of school, have insufficient workforce skills for sustainable employment, engage in anti-scoial or criminal behaviors, substance abuse, and promiscuity. The Sojourner Center program is designed to assess some of the areas of need and provide the extra reinforcement that is critical for school and life success. Through activities which foster academeic success, the children gain self-confidence, coping skills and resiliency which are critical to feelings of competence and worth. They will learn how to apply skills learned in the after- school sessions to other areas of their lives, engendering more widespread success in personal endeavors and relationships. Personalized attention by trauma-informed teachers who act as educational mentors can greatly mitigate the negative life trajectory which is common for those who have in abusive situations. 5. Identify the needs/problems to be addressed, target population and number of people to be served by the project. Through this proposed project, Sojourner Center is addressing the sub-standard academic achievement for children whose lives have been exposed to toxic stress including domestic violence or human trafficking. Our taget population is those children who accompany a parent into emergency shelter or transitional housing as the family flees from domestic violence or human trafficking. We anticipate serving 75 children ages 6-12 in the first year. 6. Define the project as a new or continuing program. Gila River Indian Community Grant Application Grant Cycle 2018 This after-school program is a continuing program at Sojourner Center, although it is being re- instituted this fiscal year after prior funding cuts eliminated the program. We believe it is an essential part of the holistic services we provide to the participants we serve so that all family members can learn to successfully rebuild their lives, develop resiliency which allows them to move into self- sufficiency and healthy, violence free living. 7. Provide a brief timeline including start and finish dates. Indicate if the timeline is flexible. Months 1-2: Announcement of award through Sojourner Center social media channels; Recruit, hire, train staff; Continue to recruit, onboard and train volunteers to work with the program (some of this is already in place; ongoing efforts to bring the program to the full personnel required); Develop program protocols, policies and procedures; Inform/train other staff and inform shelter residents of program start. Months 2-12: Begin program; Enroll resident children; Assess children for academic needs; Develop Individualized Education Plan (IEP) for each to involve parents and align with parent’s Individualized Develop,ent Plab (IDP); After-Sschool Teacher will contact children’s teachers for further conversation on children’s needs and progress; As appropriate, After-school Teacher will hold individual or group sessions with parents to enlist their support, present useful strategies and provide updates on progress. Months 6, 12: Evaluation of program data will be collected, compiled and analyzed by the Quality Assurance Department and Children and Youth Team. Adjustments to the program will be made as needed to strengthen what is working well and modify/reduce activities which have not proven effective; Progress reports will be completed and sent to all stakeholders. This schedule is flexible based on the time frame of award from Gila River Indian Community. Additionally, we are currently working on starting the program through some temporary and partial funding from other sources for FY18. In that case, and provided the timing for a generous award from GRIC aligns with current funding termination, the program will continue and be strengthened by the addition of a full-time Afterschool Teacher. 8. Identify other organizations, partners or funders participating in the project and their roles. Sojourner Center has a long-standing relationship with many faithful partners to the overall program. Our Children & Youth Programs, including the after-school program, are supported for FY18 by the following funders: Gila River Indian Community Grant Application Grant Cycle 2018 *Executive Council Charities ($3,500) *Fiesta Bowl Charities ($20,000) *John F. Long Foundation ($3,000) *Salt River-Pima-Maricopa Indian Community ($20,000) *Arizona Diamondbacks (Pending: $100,000) *Arizona Victims of Crime Act funds ($189,000) *Arizona DES Childcare Subsidy ($101,304) *Virginia G. Pioer Charitable Trust ($150,000) *Thunderbirds Charities ($25,000) *Salt River Project ($10,000) *AZCCATS and First Things First Childcare Scholarships ($48,000) (We are likely to receive something from all of the above for FY19 except Virginia G. Piper, AZ Diamondbacks and Thunderbirds Charities and are estimating about the same amount for budget projections. VOCA is a three year contract with some salary increases each year.) and the following supporters and partners: *Jewish Family and Chislren’s Services: on-site behavioral health care for adults *Phoenix Children’s Hospital Mobile Unit: on-campus medical and behavioral health care for children *Creighton School District: enrollment of shelter children in the local schools and transportation assistance *Kaity’s Way: On-site informational sessions for teens on teen dating violence *Drew Stanton and Arizona Cardinals: Milk and Cookies Storytime with the children *Gabriel’s Angels: Pet therapy with the children *Maricopa County Regional School District #509: Tabling event on-site to facilitate school registration *Broadridge and I Got Chu with Hugs: Provided backpacks, giftcards and school supplies *BACA (Bikers Against Child Abuse: Activities with the children; commitment to provide protetection and safety when children feel unsafe *Kroger Foods: Awarded a grant for a new refrigerator to support shelter families with food when they arrive in the middle of the night *Local hair sylists: Free haircuts each quarter for kids and parents *Numerous corporate and civic groups which provide program volunteers, conduct product drives for ongoing needs and our Holiday Store, funding an organizing on-site community events such as Gila River Indian Community Grant Application Grant Cycle 2018 birthday, graduation, summer celebration and holiday parties; After-school tutoring and enrichment; Work proejcts to keep the campus safe, functional and beautiful 9. Would you be able to implement the proposed plan if your organization received partial funding for this project? Although we have great need for a full time After-School Teracher and supplies for the program, we are grateful for any amount with which Gila Rive Indian Community favors us. To best implement this critical program for the success of the children, we would love to have at least .75 FTE and some funding for supplies or a total of $37,500. We strongly believe in this program and will endeavor to make up for any needed funding through other sources if not awarded the full amount. 10. Describe your plan for project financial sustainability beyond the grant period. If this is a program/project previously funded by the Gila River Indian Community describe efforts made towards the previously described sustainability plan. Sojourner Center is a strong proponent of building sustainable programs and we are committed to the long-term positive impact this program will have on successive cohorts of shelter residents. We have a robust Advancement team comprising two full-time grant writers, one full-time Volunteer Programs Manager and one full-time Director of Major and Planned Giving. Together, we are continually seeking community resources for sustaining and strengthening our programs through on- going grant proposal writing, recruiting high-capacity and high-quality volunteers to fill program needs, and cultivation of individual and corporate donors who wish to take ownership of programs near to their hearts with annual designated gifts. We are also beginning to explore creation of revenue streams to ensure project viability and overall agency sustainability. We believe that once the After-School Program is running and showing results, new and ongoing funding sources will be available to us which support our core goal of overcoming impacts of trauma (including development of social/emotional skills, safety planning, relationship building, goal planning, etc.) and STEAM focus areas. To further the overall organizational sustainability, Sojourner Center has taken strong meausres to reduce overhead costs and create programmatic efficiencies through streamlining of staffing and closer control on expenses. We have terminated all non-core programs, and are focusing on strengthening those in line with our mission. We went from a significant monthly deficit to a balanced budget within a few months under new leadership, without reducing any core programs. In light of Gila River Indian Community Grant Application Grant Cycle 2018 the current political climate and the vulnerability of mid-sized non-profits when funding priorities change, leadership sought to mitigate potential threats through the affiliation with a larger, like- minded non-profit with similar values and focus. Sojouorner Center has become an affiliated subsidiary of Jewish Family and Children’s Services (JFCS). Many administrative functions have now been combined to reduce duplication (Human Resources, Information Technology, Finance, and fundraising. As part of the JFCS Philanthropic Services, Sojourner Center shares costs for marketing, grants management and event planning. This affiliation provides access to the resources and relationships of JFCS while maintaining Sojourner Center’s separate tax ID, community identiy, programs and core mission. Both organizations are strengthened through access to the unique programs of each agency and the specific areas of expertise each brings to the table 11. Describe your plan to document progress and results. The After-School Teacher will conduct an educational assessment with the shelter/transitional children enrolled in the program and will converse with the children’s parents and teachers, as well as making observations and utilizing assessment tools such as skill-based worksheets to understand each child’s status and needs. The Teacher will then complete an IEP for each one, with milestones that can be accomplished within the average stay of 60-80 days. The Teacher and Children and Youth Management Team will review the IEP every 30 days, with follow-up contact with parents and teachers as needed, and make appropriate adjustments. Milestone and goal accomplishments will be noted and celebrated with incentives to the students at a monthly awards sessions, to which parents will be invited. Each of these documents (educational assessment, disuscussions with parents and teachers, IDP and milestone achievements) will be noted in the child’s file and recorded in Apricot, our client data management system. Reports on the program will be pulled as needed by the Quality Assurance Team, and individual reports will be added to the child’s file. The Teacher and Residential Management will review the reports at least quarterly and implement any needed changes to improve and strengthen the program. Reports to stakeholders will be provided twice annually. Since each child’s needs and IDP will be customized, we anticipate meeting a minimum of two IDP milestones each within 60 days. For those who stay longer, we anticipate that milestone achievement will continue proportionately for the duration of the stay. Gila River Indian Community Grant Application Grant Cycle 2018 12. Indicate any application to and/or awards made by a tribe other than the Gila River Indian Community for state shared revenues for this and any other project for the past five (5) years. If this information is included in a separate attachment, please indicate that here. Sojourner Center has made the following applications with no awards: *Tohono O’odham: 2016, 2017 *Ft. McDowell Yavapai Nation: 2015 *Gila River Indian Community: 2015, 2016, 2017 *Gila River Indian Community Forfeiture funds: 2017 Additionally, we applied to Salt River-Pima-Maricopa Indian Community in 2017 and were awarded $20,000 for our Children & Youth Services. We plan to apply to these again for other projects. Gila River Indian Community Grant Application Grant Cycle 2018 Project Budget Budget Period: October 2018-September 2019 For each budget item listed here please provide a narrative description on the following Project Budget Detail page. Proposed Budget Expense Amount Amount In Kind Total Budget (list each budget item) requested from requested or contributions GRIC secured from other funders 1. Salaries and Wages $39,520 $510,503 $0 $550,023 2. Fringe $8,299 $107,206 $0 $115,505 3. Employee Education and $0 $3,150 $0 $3.150 Training 4. Communications (Phone, $ $4,359 $0 $4.359 Internet, Technology) 5. Occupancy (Utilities, Building, $0 $23,394 $0 $23,394 Grounds, Insurance) 6. Non-payroll Insurance $0 $2,476 $0 $2,476 7. Program Expenses, $2,181 $49,547 $0 $51.728 Assessments 8. Food Expenses for Child $0 $14,700 $0 $14,700 Development Center 9. Click here to enter text. $0 $0 $0 $0 10. Click here to enter text. $0 $0 $0 $0 11. Click here to enter text. $0 $0 $0 $0 12. Click here to enter text. $0 $0 $0 $0 13. Click here to enter text. $0 $0 $0 $0 14. Click here to enter text. $0 $0 $0 $0 15. Click here to enter text. $0 $0 $0 $0 16. Click here to enter text. $0 $0 $0 $0 17. Click here to enter text. $0 $0 $0 $0 Total Budget $50,000 $715,334 $0 $765,334 Gila River Indian Community Grant Application Grant Cycle 2018 Project Budget Detail Please provide a narrative description for each of the project budget items listed on the previous page. Include the dollar figure and how it was derived. 1. Salaries are for the overall Children & Youth Program and the Child Development Center with current positions and those projected for FY19, including the After-School Program. This includes 17 staff, two of whom will be part of the afterschool program. Rates refelect the current Sojourner Center wages which are similar to market wages, with 5% increase to account for budgeted raises from VOCA and other funding sources. The proposed GRIC-funded position (1 FTE After-School Teacher) has an hourly wage of $19 x 2080 = $39,520. 2. The Sojourner Center Fringe rate is 21% of salaries. $550,023 x .21 = $115,505. The proposed GRIC Teacher: $39,520 x .21 = $8,299 3. Sojourner Center has a strong professional development program for facilitating the increase of staff skills. This is a pro-rated amount based on the number of people in the department compared to the overall historical annual costs. FY18 budget: $3,000 x 1.05 = $3,150. 4. Communications: This is a pro-rated amount based on the number of people in the department compared to the overall historical annual costs. FY18 budget has been increased 5% to account for increased expenses. FY18 amount: $4,151 x .05 =$4,359. 5. Occupancy: This is a pro-rated amount based on the space usage for the department compared to the overall historical annual costs. FY18 budget has been increased 5% to account for increased expenses. FY18 amount:$22,280 x 1.05 =23,394. 6. Non-payroll Insurance: This is a pro-rated amount based on the number of people in the department compared to the overall historical annual costs. FY18 budget has been increased 5% to account for increased expenses. FY18 amount:$2,358 x 1.05 =2,476. 7. Program Expenses: This is based on historical usage, and the FY18 budget has been increased 10% to account for increased expenses and the needs of the new program. FY18 amount:$47,025 x 1.10 =$51,728. The proposed GRIC portion is about 4.2% of the overall buddget and will provide assessment tools, subject enrichment materials and some incentives. Estimated costs: Assessment and enrichment materials: Average of $5 x 200 students =$1,000; Incentives for students: Average of $5 x 200 students = $1,000; Miscellaneous school supplies and materials to have on-hand for classroom use and replenishing for the students: $183. Total = $1,000 + $!,000 + $183 = $2,183. Gila River Indian Community Grant Application Grant Cycle 2018 8. Food Expenses for Child Development Center: Enrolled children 0-5 are provided with breakfast, lunch and 2 snacks daily. This is based on the overall historical annual costs. FY18 budget has been increased 5% to account for increased expenses. FY18 amount:$14,000 x 1.05 =$14,700. 9. Click here to enter text. 10. Click here to enter text. 11. Click here to enter text. 12. Click here to enter text. 13. Click here to enter text. 14. Click here to enter text. 15. Click here to enter text. 16. Click here to enter text. 17. Click here to enter text. Other explanation: Click here to enter text.