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Last updated: 02/22/2018 General information Organization Sun City Fire District Contact First name Deborah Contact Last name Musselman Contact e-mail finance@suncityfire.com Contact phone number 623-974-2321 Address Street 18602 N. 99th Avenue City Sun City State AZ ZIP Code 85373 From what tribe is the Gila River Indian Community organization requesting the grant? Total grant amount request 16,913.72 1 / 2 The Gila River Indian Community offers multi-year awards. If your organization is requesting a multi-year grant for this project or program from the Gila River Indian Community, enter the amount to be requested each year. Amount Year 1 (Gila River Indian 16,913.72 Community Grants Only) Year 2 (Gila River Indian Community Grants Only) Year 3 (Gila River Indian Community Grants Only) Year 4 (Gila River Indian Community Grants Only) Year 5 (Gila River Indian Community Grants Only) 2 / 2 Gila River Indian Community Grant Application Grant Cycle 2018 Cover Sheet Municipality Information 1. Date of Application: 2/27/2018 (NOTE: Click or use up/down arrow keys to move among fields) 2. Name of City, Town or County: Maricopa County 3. Mayor (City or Town) or Board of Supervisor’s Chairman (County): Steve Chucri 4. Mailing Address: 301 W. Jefferson Ave, Suite 960 5. City: Phoenix State: Arizona Zip Code: 85003 6. Acknowledgement of Submission by Authorized Municipality Representative: Typed Name/Title: Zachary Wolfe, Finance Department Signature: Applicant Information 7. Department/Organization Name: Sun City Fire District 8. Is this a 501c non-profit Organization? No Yes If yes, attach IRS Determination Letter 9. Application Contact Person: Deborah Musselman Title: Administrative Manager 10. Phone Number: 623-974-2321 11. Mailing Address: 18602 N. 99th Ave. 12. City: Sun City State: Arizona Zip Code: 85373 13. Email Address: finance@suncityfire.com Website Address: www.suncityfire.com Project Information 14. Project Name: SCBA Mask Fit Testing Equipment Replacement Project 15. Purpose of Grant: Replace SCBA Mask Fit Test Equipment to improve Firefighter Task, Tactical, and Strategic Operational Readiness and Firefighter Safety 16. Priority Funding Area Public Safety 17. Annual amount requested $16,913.72 18. Number of years that funding is 1 requested 19. Total amount requested (annual $16,913.72 amount x number of years) 20. Has your organization received past 2016, $54,090.00 funding from GRIC? If yes, list each year and amount Sun City, Town of Youngtown, Citrus Point, and Phoenix 21. Geographic area served Auto Aid Consortium Regional Partners For Office Use Only: Data Entry Receipt Evaluation Outcome A Approval Recommended/Amount $ A Denial Gila River Indian Community Grant Application Grant Cycle 2018 Narrative Please structure your proposal to provide the following information in the order indicated. Provide the narrative in paragraph form in the text field provided. Please be thorough but strive for brevity. 1. Briefly describe the organization’s history, mission and goals. The Sun City Fire District (SCFD) is located in the Northwest Valley of the Phoenix Metropolitan Area and was established in 1966 to provide fire service to the retirement community of Sun City. SCFD’s mission is to professionally protect, prevent and educate by providing 24/7 fire and emergency medical response, as well as public education and fire prevention services to the communities of Sun City, Youngtown, and Citrus Point. The communities SCFD serves are predominately the most vulnerable citizen group for injury and death when a fire occurs; over age 55+ community. SCFD belongs to the Central Arizona Life Safety Response System, otherwise known as the Phoenix Automatic Aid Consortium. SCFD units may be dispatched by the Phoenix Fire Department Regional Dispatch Center to any community within the Phoenix Metropolitan Area in conjunction with the automatic aid consortium consisting of 22 other jurisdictions. This provides the highest level of life safety for the citizens of the Phoenix Metropolitan area and for all those who live in communities served by regional automatic aid partners. SCFD has a high call volume of over 1,250 calls per month totaling over 15,000 dispatched calls annually. SCFD has faced many budget challenges since the 2008/2009 housing market crisis and has not yet made a full financial recovery. It has been the mission of SCFD to maintain the operational level standard of the National Fire Protection Association (NFPA) and Occupational Safety and Health Administration (OSHA), as well as the equipment needed to attain the standard SCFD had achieved prior to the housing market crash. Goals are being met due to property values increasing that therefore increase the district’s main source of revenue of property taxes, as well as pursuing various grant revenue opportunities. 2. If the applying organization is non-municipal or a non-profit 501c, please describe your relationship with Arizona municipalities including past and present support, whether through partnerships, collaborations, in-kind contributions, grants, tax-based funding or other. Describe the supporting municipality’s role in this project. If the applying organization is a municipality governmental sub-division please enter the text “Not applicable.” Not Applicable. 3. Describe the proposed project and planned goals and activities. The purpose of this grant request is to provide much-needed firefighter life safety equipment testing capabilities for SCFD EMS and Firefighters and their Personal Protective Equipment (PPE). In addition, SCFD will record and document the implementation and efficacy of the SCBA (Self-Contained Breathing Apparatus) Mask Fit-testing Equipment requested to share throughout the fire service. The proposed grant funds would be used to purchase a new quantitative respiratory fit-testing machine. The current fit-testing machine being used by SCFD is TSI PortaCount 8020A and its N95 Gila River Indian Community Grant Application Grant Cycle 2018 companion. SCFD utilizes this instrument for fit-testing our firefighters SCBA mask and N95 disposable medical mask. SCFD firefighters are fit-tested annually in compliance with OSHA Standard 1910.134. The purpose of a respirator is to prevent the inhalation of harmful airborne substances or oxygen- deficient air. The mandated respiratory protection standards adopted by OSHA in 1971 (29 CFR 1910.134), applies to general industry, construction, and shipyard workplaces. The standard requires employers to establish or maintain a respiratory protection program to protect their respirator-wearing employees. The standard contains requirements for program administration; worksite-specific procedures; respirator selection; employee training; fit-testing; medical evaluation; respirator use; respirator cleaning, maintenance, and repair; and other provisions. In addition, the standard addresses the use of respirators in Immediately Dangerous to Life or Health (IDLH) atmospheres, including interior structural firefighting. During interior structural firefighting (an IDLH atmosphere by definition), self- contained breathing apparatus is required when firefighters are inside the burning building. OSHA removed provisions that would permit qualitative fit-testing when operating in a recognized IDLH atmosphere. ANSI Z88 (American National Standard Practices for Respiratory Protection), NFPA 1500, and NFPA 1404* mandates the use of only the quantitative fit- testing for Firefighters. OSHA states, if the required fit factor is greater than 100 for any tight fitting full or half-face mask, a Quantitative fit-test is required. Firefighters must be tested at a minimum of 500 due to their extreme exposure to so many different hazardous environments. Quantitative testing is mandated due to its greater reliability. The Quantitative testing is the only type of testing that meets requirements of OSHA STANDARD 1910.134, ANSI Z88.2, NFPA1500 & 1404. *NFPA 1404: Standard for Fire Service Respiratory Protection Training. This standard contains requirements for the training component of the Respiratory Protection Program found in NFPA 1500, Standard on Fire Department Occupational Safety and Health Program, and are intended to protect the health and welfare of personnel who work in hazardous atmospheres by preventing accidents, injuries, and exposure to harmful environments. Since 2007, SCFD firefighters are fit-tested at the start of employment and annually thereafter. At any time if a firefighter feels it is necessary, a new fit-test can be requested and performed to ensure proper fit of devices used during execution of job duties. While researching the life expectancy of test equipment SCFD found the equipment is only as good as the latest technology. The current testing equipment is 11 years old and was purchased and put into service in January 2007. Time and technology have moved on. While recently meeting with the current vendor used for service/maintenance to discuss scheduling and cost for yearly calibration, it was discovered the current unit is no longer in production and parts are no longer produced for the PortaCount 8020A. Research was conducted to replace current equipment. The market for quality and reliable equipment is a small one which prompted further research into what auto aid partners are using to meet OSHA and NFPA standards. The majority of fire departments use either TSI PortaCount Pro or OHD Quantifit. Both devices have the capability of replacing SCFD’s current obsolete equipment. There are advantages to both. Both machines are self-contained into one portable unit making them stand-alone devices eliminating the need for an external computer to operate. A self-contained device would make the process of testing a truly mobile process, allowing a properly-trained technician to perform the testing in the respirator user’s everyday environment. This would save SCFD vital resources by cutting testing time and out of service time by our firefighters. There are some differences between the two that SCFD finds one more desirable over the other (TSI PortaCount Pro 8038). Although they both perform a quantitative fit-test to achieve the desired fit factor, it is how they achieve the fit factor that differs. OHD Quantifit uses controlled negative pressure (CNP). This process creates a slight vacuum inside the mask. Any leakage lost around the seal is used to calculate the fit factor. OHD Quantifit would require an addition of support software and require Gila River Indian Community Grant Application Grant Cycle 2018 additional training for current technicians prior to its implementation. When asked what the life expectancy of the OHD Quantifit would be, a representative of the company stated end users can expect 10 years or more from the new unit. The TSI PortaCount Pro 8038 measures the concentration of particulates outside the respirator and the particulates inside the respirator. These measurements are used to calculate the fit factor. The TSI PortaCount Pro 8038 would require little to no training. SCFD currently uses the first generation TSI PortaCount. Upgrading to the new generation of TSI would allow the continuance of current testing procedures and the transfer of existing records into a more accurate and self-contained unit. The TSI PortaCount Pro 8038 also allows the utilization of manufacturer upgrades with little to no changes in the current process. As stated earlier, the current unit was purchased 11 years ago and is now obsolete. According to a PortaCount representative, the newer version of PortaCount can be expected to serve a lifespan of 10-15 years. Therefore, the SCFD is requesting grant funding to purchase the TSI PortaCount Pro 8038 unit with the required adapters and respirator fit-tester to replace their current PortaCount. 4. Describe how the proposed project satisfies one or more of the priority funding areas identified by the Gila River Indian Community. SCFD’s Mask Fit-testing Equipment Replacement Project satisfies the priority area of Public Safety, as well as the priority area of Health Care in an emergency and pre-hospital setting. SCFD protects their citizens and the citizens of neighboring communities in the Phoenix Metropolitan area during the event of a fire or hazardous situation. These situations can include structural fires, vehicle fires, brush/wildland fires, and other hazardous situations. During these situations, firefighters are required by the NFPA (National Fire Protection Association) to meet NFPA 1404: Standard for Fire Service Respiratory Protection Training. This standard contains requirements for the training component of the Respiratory Protection Program found in NFPA 1500, Standard on Fire Department Occupational Safety and Health Program, and are intended to protect the health and welfare of personnel who work in hazardous atmospheres by preventing accidents, injuries, and exposure to harmful environments. This project will again demonstrate the Gila River Indian Community’s commitment to prioritize public safety not only for the communities served, but for communities and fire departments all over the country working in the pre-hospital setting. 5. Identify the needs/problems to be addressed, target population and number of people to be served by the project. SCFD responds to more than 15,000 incidents each year within a 17.5 square mile area. SCFD serves a population of over 48,000 with more than 75% in the age bracket of 65 and over. This equates to a population density of 2,742 residents per square mile. The cost of the project is estimated at $16,913.72 and would be associated to each resident at a cost of $0.35 per resident. Funding for the replacement of equipment that has exceeded its service life is the greatest need/problem for SCFD. Several economic variables have forced drastic budget changes for SCFD since the housing market crashed in 2008/2009. Fire districts are funded primarily through an Ad‐Valorem property tax assessed against primary property values in the district. The good news is that property values have begun to Gila River Indian Community Grant Application Grant Cycle 2018 increase, but SCFD does not expect a full financial recovery to their 2008/2009 budget for many years to come, if ever. While SCFD has greatly reduced spending by retooling programs such as training and maintenance, it’s not enough. Equipment replacement fees are largely out of the fire district’s control and yet essential to being able to deliver service to the community. While SCFD’s current revenues have been able to maintain minimum expenses, SCFD continues to seek additional funding/revenues for capital expenses such as the replacement of SCBA Mask Fit-testing Equipment. SCFD’s current equipment is beyond its service life and are no longer repairable making the need for replacement necessary. Technology has prevented current inventory to be repaired or upgraded to meet NFPA or OSHA standards. Fit-testing is also required for the EMS N-95 mask. SCFD personnel, fire and EMS, respond to 45 medical emergencies per day during this year’s extreme cold and flu season, SCFD EMS and fire personnel rely on the proper fit of the N-95 mask when exposed to a patient with cold or flu symptoms for two reasons. The personal side is to protect them and their family from contracting this virus. The benefit to the community is not spreading the virus among all the residents, businesses and patients they come in contact with hourly. This grant award and study will benefit firefighters, fire departments, and the communities and customers we serve everywhere. When the personal protective equipment is donned and required by firefighters is tested properly, it becomes more efficient and safer. We all win. 6. Define the project as a new or continuing program. This project is a replacement project of antiquated equipment to meet the regulatory standards outlined in the Federal OSHA Regulations. 7. Provide a brief timeline including start and finish dates. Indicate if the timeline is flexible. The project would begin as soon as the program is funded and continue for approximately 60 - 90 days to purchase, train, and complete testing. The Gila River Indian Community consideration of timely funding would be greatly appreciated and instrumental in the success of this project. The sooner this program is funded, the sooner we can anticipate a benefit to firefighters, our communities, families, and friends. 8. Identify other organizations, partners or funders participating in the project and their roles. We welcome the support and participation of the Gila River Fire Department in this project. Partnering agencies that will also benefit are El Mirage Fire Department and Daisy Mountain Fire District. SCFD currently provides their fire and EMS personnel’s annual fit-testing. SCFD would also be willing to include any neighboring departments or those in the Phoenix Auto Aid Consortium. 9. Would you be able to implement the proposed plan if your organization received partial funding for this project? Gila River Indian Community Grant Application Grant Cycle 2018 It would be very difficult to accomplish the desired results and conduct a quality study without full and proper funding. Since 2008, the Sun City Fire District (SCFD) has lost 48% of its taxable property value. Revenue is based on an 8% levy which is capped at $3.25 per $100 of secondary value. Due to Arizona Proposition 117, SCFD can only recover at an increase of 5% per year based on a change to primary from secondary valuation (actual market value vs. projected market value, lower than secondary). The tax rate remains at 3.25%, but is capped. Unfortunately, expenditures of this nature have been eliminated from recent budget years for the repair or replacement of current equipment, as well as the purchase of new equipment to meet the changing needs of the firefighters of SCFD. SCFD has learned of other revenue sources, such as grants that are being pursued for many items that are not currently budgeted and NOT for this project. SCFD is attempting to apply for funding from different sources to meet different needs among the district, especially as it pertains to firefighter safety. Other donations from local organizations have been pursued, without success. 10. Describe your plan for project financial sustainability beyond the grant period. If this is a program/project previously funded by the Gila River Indian Community describe efforts made towards the previously described sustainability plan. We are hoping this project serves as a stimulus for other fire service technology manufacturers to see the merit in this program and our desire to pursue fire service excellence. We expect the quality of the program and published results will attract other public and private funding opportunities as we demonstrate our commitment to fire service excellence. 11. Describe your plan to document progress and results. The documentations would meet and/or exceed OSHA requirement and all applicable NFPA standards. 12. Indicate any application to and/or awards made by a tribe other than the Gila River Indian Community for state shared revenues for this and any other project for the past five (5) years. If this information is included in a separate attachment, please indicate that here. Not Applicable. SCFD has not been awarded any shared revenues from any tribe other than Gila River Indian Community in the past five (5) years, or ever. Gila River Indian Community Grant Application Grant Cycle 2018 Project Budget Budget Period: FY 18/19 For each budget item listed here please provide a narrative description on the following Project Budget Detail page. Proposed Budget Expense Amount Amount In Kind Total Budget (list each budget item) requested from requested or contributions GRIC secured from other funders 1. (1) PortaCoutn Pro+Respirator $12,995.00 $0 $0 $12,995.00 Fit Tester 2. Trade-In Discount ($1,500.00) $0 $0 ($1,500.00) 3. 5-Year Warranty $4,775.00 $0 $0 $4,775.00 4. Tax $ 643.72 $0 $0 $ 643.72 5. Click here to enter text. $0 $0 $0 $0 6. Click here to enter text. $0 $0 $0 $0 7. Click here to enter text. $0 $0 $0 $0 8. Click here to enter text. $0 $0 $0 $0 9. Click here to enter text. $0 $0 $0 $0 10. Click here to enter text. $0 $0 $0 $0 11. Click here to enter text. $0 $0 $0 $0 12. Click here to enter text. $0 $0 $0 $0 13. Click here to enter text. $0 $0 $0 $0 14. Click here to enter text. $0 $0 $0 $0 15. Click here to enter text. $0 $0 $0 $0 16. Click here to enter text. $0 $0 $0 $0 17. Click here to enter text. $0 $0 $0 $0 Total Budget $16,913.72 $0 $0 $16,913.72 Gila River Indian Community Grant Application Grant Cycle 2018 Project Budget Detail Please provide a narrative description for each of the project budget items listed on the previous page. Include the dollar figure and how it was derived. 1. (1) 8038 PortaCount Pro+ Respirator Fit Tester. Includes AC adapter with universal plg set, 8026 particle generator, alcohol cartridge, alcohol fill capsule, storage cap, (2) zero check filters, model 8016 alcohol supplies, 3/16” and ¼” hose adapters, (2) spare alcohol wicks, 100 sampling probes and probe insertion tool, neck strap, carrying case, USB cable, CD including FitPro+ Fit Test software and operation & service manual, flash memory drive (1GB, & 2-year warranty. Single unit cost = $12,995.00. 2. Trade in discount for obsolete unit = ($1,500.00). 3. QG B2B Warrant Contract / 5 Years = $4,775.00. 4. Sales Tax = $643.72 5. Total Project Cost = $16,913.72 6. Click here to enter text. 7. Click here to enter text. 8. Click here to enter text. 9. Click here to enter text. 10. Click here to enter text. 11. Click here to enter text. 12. Click here to enter text. 13. Click here to enter text. 14. Click here to enter text. 15. Click here to enter text. 16. Click here to enter text. 17. Click here to enter text. Gila River Indian Community Grant Application Grant Cycle 2018 Other explanation: Thank you to the Gila River Indian Community for your considertation of this important firefighter life safety/public safety program. We look forward to working with you and the Gila River Fire Department. Fire Department 13601 N El Mirage Road, El Mirage 85335 623-583-7968; Fax 623-583-8257; TDD 623- 933-3258 www.cityofelmirage.org To: Gila River Indian Community C/O: Ron Deadman, Interim Fire Chief Sun City Fire and Medical Department From: Chris Richardson, Interim Fire Chief El Mirage Fire Department Date: February 22, 2018 Ref: Letter of Support To Whom It May Concern, I would like to recommend any financial support that you may be able to provide to our neighboring fire department, Sun City Fire and Medical Department. It is my understanding that they are seeking funding to purchase a few new pieces of equipment related to FIT testing. This equipment is used to test the Personal Protective Equipment that our first responders use to ensure their personal safety while serving and protecting our communities and their residents. This support would not only benefit Sun City Fire and Medical Department directly, it would indirectly support the City of El Mirage Fire Department and its firefighters due to our working relationships and the sharing of resources between our organizations. We have several times over the years utilized their equipment to test our firefighters when either we didn’t have our own or if our equipment was out of service. Please take this letter of support from our department high regard and recommendation when considering your decision to fulfill Sun City Fire and Medical Department’s request. Thank you. DMFM Memorandum To: Gila River Indian Community From: Fire Chief Mark Nichols Date: February 22, 2018 _________________________________________________________________________________ To whom it may concern: Please accept this letter of support for the Sun City Fire District in their request for SCBA (Self Contained Breathing Apparatus) Fit-testing equipment. This equipment will allow them to keep their firefighters appropriately sized as they work in hazardous atmospheres and other Immediately Dangerous to Life and Health (IDLH) environments. If you have any questions regarding this letter please do not hesitate to contact me. Regards, Mark Nichols, MST, EFO Fire Chief Daisy Mountain Fire Department 623-465-7400 wk 602-809-2068 cell INTEROFFICE MEMO 500 Cardigan Road Tel:(651)490-2811 Page 1 of 2 Shoreview, MN 55126 Fax:(651)490-3824 USA Web:www.TSI.com EIN 41-0843524 Email:answers@TSI.com Quotation Manufacturer of TSI®, Alnor®, Airflow TM, and ChemLogix TM branded products Quote Contact Quotation Number 20114594 FRED OHRT Quotation Date 01/31/2018 Tel: 4805290447 Fax: 6239721996 Customer No 513255 Email: ohrt@suncityfire.com Cust. Ref. Incoterms 2010 CPT: Prepay & Add Bill-To-Party Consignee's Premises Payment Term Net 30 days SUN CITY FIRE DEPT Valid To 03/02/2018 18602 N 99TH AVE Currency USD SUN CITY AZ 85373-1436 Method of Payment PO, Visa, Amex, Mastercard Make PO Out To TSI Inc. Reference Quote number when submitting PO Ship-To-Party SUN CITY FIRE DEPT 18602 N 99TH AVE SUN CITY AZ 85373-1436 Item Material/Description Quantity Unit Price Amount 1 8038 1.00 EA 12,995.00 12,995.00 PortaCount Pro+ Respirator Fit Tester Includes: PortaCount Pro+, AC adapter with Universal Plug Set, 8026 Particle Generator (115 VAC), Alcohol cartridge, Alcohol fill capsule, Storage cap, (2) zero check filters, Model 8016 alcohol supplies, 3/16" and 1/4" hose adapters, (2) spare alcohol wicks, 100 sampling probes and probe insertion tool, Neck strap, Carrying case, USB cable, CD including FitPro+ Fit Test software and operation & service manual, Flash Memory Drive (1GB) and 2-year warranty. Trade in Discount 1,500.00- 2 B2B5-8038 1.00 EA 4,775.00 4,775.00 QG B2B Warranty Contract; 5-Yr, 8038 ____________________ Sub Total 16,270.00 Tax 643.72 ____________________ Total Amount 16,913.72 Please include serial number of 8020 on PO to receive trade in credit Sales Representative: Tom Douglas 602-245-3313 tom.douglas@tsi.com These items are controlled by the U.S. Government and authorized for export only to the country of ultimate destination for use by the ultimate consignee or end-user(s) herein identified. They may not be resold, transferred, or otherwise disposed of, to any other country or to any person other 500 Cardigan Road Tel:(651)490-2811 Page 2 of 2 Shoreview, MN 55126 Fax:(651)490-3824 USA Web:www.TSI.com EIN 41-0843524 Email:answers@TSI.com Quotation Manufacturer of TSI®, Alnor®, Airflow TM, and ChemLogix TM branded products Bill-To-Party Quotation Number 20114594 SUN CITY FIRE DEPT Quotation Date 01/31/2018 Item Material/Description Quantity Unit Price Amount than the authorized ultimate consignee or end-user(s), either in their original form or after being incorporated into other items, without first obtaining approval from the U.S. Government or as otherwise authorized by U.S. law and regulations. This Quotation is subject to the warranties, disclaimers and all other terms and conditions set forth by TSI Inc. and incorporated by reference and to no others. Seller reserves the right to change prices effective on any new orders, provided Seller notifies in writing those with currently valid Quotations prior to any order being placed. This quotation shall become an agreement binding upon the Buyer and Seller when accepted by the Buyer and subsequently accepted by an authorized representative of the Seller at the Seller's home office and thereupon shall constitute the entire agreement between the parties. Ben Pynnonen TSI Incorporated Date 01/31/2018 TSI Terms and Conditions apply and are incorporated by reference. See http://www.tsi.com/tc.pdf For payment terms, complete credit application at http://www.tsi.com/credit-app/