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Created: 02/16/2018 • Last updated: 03/07/2018 General information Organization VALLEYLIFE Contact First name Ann Contact Last name Polunsky Contact e-mail apolunsky@valleylifeaz.org Contact phone number 602-216-6385 Address Street 1142 W. Hatcher Rd. City Phoenix State AZ ZIP Code 85021 From what tribe is the Gila River Indian Community organization requesting the grant? Total grant amount request 70,000 1 / 2 The Gila River Indian Community offers multi-year awards. If your organization is requesting a multi-year grant for this project or program from the Gila River Indian Community, enter the amount to be requested each year. Amount Year 1 (Gila River Indian 70,000 Community Grants Only) Year 2 (Gila River Indian Community Grants Only) Year 3 (Gila River Indian Community Grants Only) Year 4 (Gila River Indian Community Grants Only) Year 5 (Gila River Indian Community Grants Only) 2 / 2 Gila River Indian Community Grant Application Grant Cycle 2018 Cover Sheet Municipality Information 1. Date of Application: 2/21/2018 (NOTE: Click or use up/down arrow keys to move among fields) 2. Name of City, Town or County: Maricopa County 3. Mayor (City or Town) or Board of Supervisor’s Chairman (County): Steve Chucri 4. Mailing Address: 301 W. Jefferson St., 10th Floor 5. City: Phoenix State: Arizona Zip Code: 85003 6. Acknowledgement of Submission by Authorized Municipality Representative: Typed Name/Title: Zachary Wolfe Signature: Applicant Information 7. Department/Organization Name: VALLEYLIFE 8. Is this a 501c non-profit Organization? No Yes If yes, attach IRS Determination Letter 9. Application Contact Person: Ann Polunsky Title: Grant Writer 10. Phone Number: 602-216-6385 11. Mailing Address: 1142 W. Hatcher Rd. 12. City: Phoenix State: Arizona Zip Code: 85021 13. Email Address: apolunsky@valleylifeaz.org Website Address: www.valleylifeaz.org Project Information 14. Project Name: Solar Installation Phase 2 15. Purpose of Grant: To complete the installation of solar panels on our main campus. System is already working 16. Priority Funding Area Public Safety 17. Annual amount requested $70,000 18. Number of years that funding is One requested 19. Total amount requested (annual $70,000 amount x number of years) 20. Has your organization received past Yes. 2009 - $45,000 funding from GRIC? If yes, list each year and amount 21. Geographic area served Maricopa County For Office Use Only: Data Entry Receipt Evaluation Outcome A Approval Recommended/Amount $ A Denial Gila River Indian Community Grant Application Grant Cycle 2018 Narrative Please structure your proposal to provide the following information in the order indicated. Provide the narrative in paragraph form in the text field provided. Please be thorough but strive for brevity. 1. Briefly describe the organization’s history, mission and goals. VALLEYLIFE’s mission is to enhance the quality of life of people with disabilities (called members). Agency goals are: • To provide safe, healthy and comfortable living accommodations for persons with disabilities • To improve members independent living, social and recreational skills • To train and assist members with securing employment. VALLEYLIFE was founded by Bernice Kussell in 1947 to serve children with developmental disabilities, whose parents, at the time, were advised not to raise their children with mental “afflictions.” Housed in her home, Mrs. Kussell’s project soon expanded and, in 1951, became Valley of the Sun School. It attained its 501C3 status in 1953. As her school grew and her young charges became adults, further programming was needed. In 1989, the school moved to a larger building at 1142 W. Hatcher Rd. where programs could be expanded and more individuals could be served. In 2009, the agency decided to serve only adults and was rebranded as VALLEYLIFE. Currently, a staff of 425 employees delivers services to over 450 unduplicated individuals annually with a wide range of developmental and physical disabilities. In 2014, VALLEYLIFE purchased a property on 29th Ave north of Greenway to house five day centers, which had been housed in a rented school.. 2. If the applying organization is non-municipal or a non-profit 501c, please describe your relationship with Arizona municipalities including past and present support, whether through partnerships, collaborations, in-kind contributions, grants, tax-based funding or other. Describe the supporting municipality’s role in this project. If the applying organization is a municipality governmental sub-division please enter the text “Not applicable.” VALLEYLIFE has received CDBG funding from and contracted with the Cities of Phoenix, Glendale and Peoria for both public service and public facilities projects. We are currently under contract with the City of Glendale for group home repairs and grief counseling. VALLEYLIFE was funded by GRIC in 2009 for a van. We also contract annually with Mercy Maricopa Integrated Care to provide vocational services to over 200 persons with developmental disabilities and serious mental illness. Gila River Indian Community Grant Application Grant Cycle 2018 The City of Phoenix funded Phase One of the solar installation and is currently reviewing an application for $93,500 toward Phase Two of the project. 3. Describe the proposed project and planned goals and activities. The goal of the proposed project, Solar Installation, Phase 2, is to complete the installation of solar panels on Buildings B and C on VALLEYLIFE’s main campus which houses our administrative offices, vocational program and two day activity centers. The APS electric bills for these two buildings over the past year total $34,928. Based on this figure, once at full capacity, the solar unit is projected to provide a savings of 60% annually. Our proposed outcome would be a savings of approximately $21,000 on our electric bills each year, placing the cost of electric at approximately $14,000. At this rate the solar installation would pay for itself in less than 15 years, and, of course, continue the savings of over $20,000 a year, which could be dedicated to programming for our members. Activities would include: preliminary roof repair; contracting with a solar installation company and an electrical engineer to oversee the project; attaining permits from the City of Phoenix and APS; the installation of the panels and connecting them to the current system; covering the panels with netting; and switching the new installation over to connect with the existing solar unit. 4. Describe how the proposed project satisfies one or more of the priority funding areas identified by the Gila River Indian Community. This project fulfills two Gila River Indian Community funding priorities: “Public Safety,” and indirectly, “Healthcare.” Under “Public Safety,” VALLEYLIFE will improve the environmental quality for both VALLEYLIFE and the community. As a by-product of the project, VALLEYLIFE will utilize funds saved on our electrical bills for health and wellness activities such as physical therapy, nutrition education and nutrition coaching for our members. This will allow us to stretch a grant from Gila River Indian Community to meet a second priority. The Arizona Renewable Portfolio Standard calls for 15% renewable energy by 2025. Arizona’s sunny climate makes it a prime resource for reducing our carbon footprint, especially in desert areas such as Phoenix. Arizonans have the highest solar capacity per capita in the nation. VALLEYLIFE is committed to implementing as many energy efficient programs as possible. Currently 16 of our group homes have solar water heaters; 15 homes have double paned windows; our main campus has high intensity lighting both indoors and out, as well as high-seer-rated A/C units on our buildings. Gila River Indian Community Grant Application Grant Cycle 2018 5. Identify the needs/problems to be addressed, target population and number of people to be served by the project. VALLEYLIFE’s target population consists of 450 individuals with diverse physical conditions including Cerebral Palsy, Down’s syndrome, attention deficit hyperactivity disorder (ADHD), Alzheimer’s, autism, traumatic brain injury, quadriplegia, spina bifuda, serious mental illness, contractures and neuromuscular disorders, all of which are complicated by cognitive disabilities, communication disorders and vision/hearing impairments. We serve them through our residential group homes, day activity centers, vocational program and home-based services. The need for the solar installation – aside from our commitment to reducing our carbon footprint – is the savings it will generate that would free up much-needed funds to address the physical and emotional health needs of our members This includes dental care, grief counseling, speech therapy, nutrition coaching and physical therapy with related equipment. Approximately 175 people who utilize VALLEYLIFE’s main campus on a daily basis would be served by the project. This includes 60 staff members plus a client population of 115 members: 35 members in two Day Activity Centers, 50 members in our Vocational Production Center and 20-30 members who are transported from our other facilities for a variety of classes held on campus each week. All will benefit from the savings offered by the solar installation, which will go toward costs not covered by State funding. 6. Define the project as a new or continuing program. This is a continuing project. Phase One of the solar installation was completed last August (2017). Phase Two will complete the project. 7. Provide a brief timeline including start and finish dates. Indicate if the timeline is flexible. August 1, 2018 Electrical engineer would be engaged to compile a scope of work. August 15, 2018 An ad would be placed for bids on the project. August 30, 2018 Bidders meeting to review project and walk through site. Sept 20, 2018 Selection of a contractor and signing of contract October 10, 2018 Assure all roof repairs are completed Review design and engineering specs Attain permits from City & APS Order panels and other electrical equipment Nov 1, 2018 Begin installation of panels and equipment Dec 15, 2018 Completion – ready for integration with Phase One This timeline is flexible, depending on waiting periods for permit approvals and equipment delivery 8. Identify other organizations, partners or funders participating in the project and their roles. Gila River Indian Community Grant Application Grant Cycle 2018 An application has been submitted to the City of Phoenix for $93,500 toward Phase Two of the installation. (They contributed $100,000 toward Phase One) Other funders are the Norton Family Trust (74,649 remaining of a $100,000 grant) and the Nierling Foundation ($40,000). The Kieckhefer Foundation helped fund Phase One. 9. Would you be able to implement the proposed plan if your organization received partial funding for this project? Yes. As a result of leveraging several grants and writing for others, VALLEYLIFE is able to continue the program with partial funding. The VALLEYLIFE Foundation is also committed to provide funds if needed. 10. Describe your plan for project financial sustainability beyond the grant period. If this is a program/project previously funded by the Gila River Indian Community describe efforts made towards the previously described sustainability plan. Once the installation is complete, it will more than financially sustain itself. The objective of the project is to save money as described above. The unit will need little care once installed and running. 11. Describe your plan to document progress and results. Progress on the project will be monitored by our Maintenance Manager and contracted electrical engineer, who will report its status to the President/CEO on a regular basis. Results will be documented by the savings in our electric bills. (The percentage of electricity usage saved by utilizing solar power is shown on the each month’s electric bill.) Our goal is 60% savings, though it should be a higher percentage in months that have more moderate temperatures. This will be reported by our CFO at Board meetings. 12. Indicate any application to and/or awards made by a tribe other than the Gila River Indian Community for state shared revenues for this and any other project for the past five (5) years. If this information is included in a separate attachment, please indicate that here. No other applications are outstanding at this time. No other funding has been received from any other tribes Gila River Indian Community Grant Application Grant Cycle 2018 Project Budget Budget Period: July 1, 2018 – June 30, 2019 For each budget item listed here please provide a narrative description on the following Project Budget Detail page. Proposed Budget Expense Amount Amount In Kind Total Budget (list each budget item) requested from requested or contributions GRIC secured from other funders 1. Roof Repair Click here to $ 35,000 $0 $ 35,000 enter text. 2. Electrical Engineer $5,000 $ $0 $ 5,000 3. Permits Click here to $ 4,500 $0 $ 4,500 enter text. 4. Labor $16,000 $ 16,500 $0 $ 32,500 5. Equipment $49,000 $133,000 $0 $182,000 6. Click here to enter text. $0 $0 $0 $0 7. Click here to enter text. $0 $0 $0 $0 8. Click here to enter text. $0 $0 $0 $0 9. Click here to enter text. $0 $0 $0 $0 10. Click here to enter text. $0 $0 $0 $0 11. Click here to enter text. $0 $0 $0 $0 12. Click here to enter text. $0 $0 $0 $0 13. Click here to enter text. $0 $0 $0 $0 14. Click here to enter text. $0 $0 $0 $0 15. Click here to enter text. $0 $0 $0 $0 16. Click here to enter text. $0 $0 $0 $0 17. Click here to enter text. $0 $0 $0 $0 Total Budget $70,000 $189,000 $0 $259,000 Gila River Indian Community Grant Application Grant Cycle 2018 Project Budget Detail Please provide a narrative description for each of the project budget items listed on the previous page. Include the dollar figure and how it was derived. 1. Roof Repair - $35,000 – Based on estimates from Star Roofing 2. Electrical Engineer - $5,000 – Based on costs from Phase One 3. Permits - $4,500 from City of Phoenix, based on costs from Phase One 4. Labor - $32,500 Based on costs from Phase One 5. Equipment - $182,000 – Panels, mounting racks, electrical connectors, inverters, netting – Based on costs from Phase One 6. 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