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Board Members Denny Barney, Chairman, District 1 Steve Chucri, Vice Chairman, District 2 Bill Gates, District 3 Clint Hickman, District 4 Steve Gallardo, District 5 County Manager Joy Rich "The mission of Maricopa County is to Clerk of the Board Fran McCarroll provide regional leadership and fiscally responsible, necessary public services to Meeting Location its residents so they can enjoy living in Supervisors' Auditorium healthy and safe communities” 205 W. Jefferson Phoenix, AZ 85003 FORMAL MEETING MINUTES BOARD OF SUPERVISORS Maricopa County, Arizona (and the Boards of Directors of the Flood Control District, Library District, Stadium District, Improvement Districts Housing Authority of Maricopa County and/or Board of Deposit) Table of Contents Board Page Board of Supervisors 1 Improvement District No Meeting Flood Control District 51 Library District 53 Stadium District No Meeting Board of Deposit No Meeting Wednesday, November 29, 2017 9:30 AM Formal Meeting Minutes Wednesday, November 29, 2017 Page 2 of 51 1. INVOCATION - INVOCACIÓN Fran McCarroll, Clerk of the Board, offered the invocation. 2. PLEDGE OF ALLEGIANCE - JURO FIDELIDAD A LA BANDERA Gina Godbehere, led the Pledge of Allegiance to the flag. 3. ROLL CALL - LISTA The Board of Supervisors of Maricopa County, Phoenix, Arizona, convened in Formal Session at 9:30 AM on Wednesday, November 29, 2017, in the Supervisors' Auditorium, 205 W. Jefferson, Phoenix, AZ 85003, with the following members present: Denny Barney, Chairman, District 1; Steve Chucri, Vice Chairman, District 2; Bill Gates, District 3; Clint Hickman, District 4; Steve Gallardo, District 5. Also present: Fran McCarroll, Clerk of the Board; Amy Goodloe, Minutes Coordinator; Joy Rich, County Manager; and Andrea Cummings, Legal Counsel. BOARD OF SUPERVISORS - JUNTA DE SUPERVISORES 4. PET SHOWCASE BY MARICOPA COUNTY ANIMAL CARE AND CONTROL PRESENTACIÓN DE ANIMALS DOMESTICOS POR EL DEPARTAMENTO DE CONTROL Y CUIDADO DE ANIMALES Jose Santiago of Maricopa County Animal Care and Control (MCACC), introduced Max, a 5 year old stray who is adoptable for $50.00. The shelter is nearing capacity and has almost 400 dogs in the West Shelter and fewer than 300 in the East Shelter. The shelter recently did a free adoption event and adopted over 300 animals. He encouraged everyone to adopt a new pet during the holidays instead of shopping. Chairman Barney acknowledged the presence of: Paul Petersen, Maricopa County Assessor; Keith Russell, Maricopa County Justice Court; and Paul Penzone, Maricopa County Sheriff. PRESENTATIONS - PRESENTACIÓNES 5. EMPLOYEE SERVICE AWARDS Acknowledge and present the following employees, who have provided 30 or more years of public service to Maricopa County, with service award plaques recognizing their years of service and contributions to the residents of Maricopa County. (C-31-18-012-M-00) 30 Years Steven Davis Sara Esser Joseph Domanico Gina Godbehere Thomas Rachelle Leibsohn Lois Fregoso Priscilla Sanchez-Campbell Heather Spencer James Andrysiak Robert Laterza Lance Leslie Richard Morris Formal Meeting Minutes Wednesday, November 29, 2017 Page 3 of 51 35 Years Jerry Creekmore Jeffrey Stec 45 Years Kristine Hatfield Andy Mesquita, Deputy Director of Human Resources, presented service recognition awards to the following employees who had photos taken with the Board of Supervisors, their department heads and supervisors. Assessor Steven Davis 30 Years Sara Esser 30 Years Sheriff James Andrysiak 30 Years Jerry Creekmore 35 Years Robert Laterza 30 Years Jeffrey Stec 35 Years County Attorney Joseph Domanico 30 Years Gina Godbehere 30 Years Kristine Hatfield 45 Years Rachelle Leibsohn 30 Years Justice Courts Lois Fregoso 30 Years Annette Scanchez-Cambell 30 Years The following were not present at the meeting, but were also recognized for 30 years of service: Heather Spencer Richard Morris Lance Leslie Chairman Barney congratulated the recipients and thanked them for their many years of service. 6. NRG ENERGY CENTER PHOENIX PRESENTATION Presentation by NRG Energy Center Phoenix. (C-06-18-214-P-00) Jay Zaghloul, Director, NRG Business Development and Customer Relations Reid Spaulding, Deputy County Manager, stated over the next 12-18 months major milestones will be met for the Madison Jail project. The milestones will include interior demolition and cutting of windows. A major milestone was met with the completion of the NRG Chiller Loop, which circulates chilled, 44 degree water for cooling to a number of downtown buildings. The partnership with NRG saves the County capital investment up front and the savings go beyond that. The chilled water is not only available for the County but within the private sector and will increase economic development. Formal Meeting Minutes Wednesday, November 29, 2017 Page 4 of 51 Mr. Spaulding, introduced Jay Ziaglou, Director of NGR Energy, who presented a video on the history, and projects of NRG. Mr. Ziaglou stated 3 square miles in downtown Phoenix are covered by NRG. The company has 3 plants with 14 large chillers that are all connected. If one system goes down then the other two systems are used for back- up. He stated that in 2001 Maricopa County became NRG’s first district cooling loop customer, and the Chase Field Stadium has the longest standing relationship with NRG Mr. Ziaglou explained the 16-year growth of the company. Chairman Barney thanked Mr. Ziaglou for his updated report on the project. He noted his gratitude for the partnership with NRG. STATUTORY HEARINGS - AUDIENCIAS LEGALES Clerk of the Board - Secretaria de la Junta 7. LIQUOR LICENSE APPLICATIONS - APLICACIONES DE LICENCIA DE LICOR This is the time scheduled for a public hearing on the applications for liquor licenses. At this hearing, the Board of Supervisors will determine the recommendation to the State Liquor Board as to whether the State Liquor Board should grant or deny the license. a. SPECIAL EVENT LICENSE FOR OPERATION HERO PROJECT Pursuant to A.R.S. § 4-203.02, approve a Special Event Liquor License Application filed by John David Metzger for Operation Hero Project at McDowell Mountain Regional Park at 16300 North McDowell Mountain Park Drive, Scottsdale, Arizona 85255 to be held on Friday, December 8, 2017 from 5:00 pm to 8:00 pm and Saturday, December 9, 2017 from 12:00 pm to 8:00 pm. (Supervisorial District 2) (C-06-18-201-L-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo b. SPECIAL EVENT LICENSE FOR ARIZONA HELLENIC FOUNDATION Pursuant to A.R.S. § 4-203.02, approve a Special Event Liquor License Application filed by Aristotelis Kyriakou Evripidou for Arizona Hellenic Foundation at 2716 North Dobson Road, Chandler, Arizona 85224 to be held on Saturday, January 27, 2018 from 6:00 pm to 11:59 pm (Supervisorial District 1) (C-06-18-203-L-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 8. IMPACT STATEMENT HEARING FOR THE PROPOSED MADISON GROVES IRRIGATION WATER DELIVERY DISTRICT Formal Meeting Minutes Wednesday, November 29, 2017 Page 5 of 51 Pursuant to A.R.S. § 48-261 and § 48-263, convene the scheduled public hearing on the impact statement for the proposed Madison Groves Irrigation Water Delivery District. The Board of Supervisors will hear those who appear for and against the proposed district and shall determine whether the creation of the district will promote public health, comfort, convenience, necessity, or welfare. If the Board determines that the public health, comfort, convenience, necessity, or welfare will be promoted, it shall approve the district impact statement, a bond of $250, and authorize the persons proposing the district to circulate petitions. Lots 1 through 38, ORANGO PLACE, a Subdivision of the East half of the Northwest quarter of the Northeast Quarter of Section 9, Township 2 North, Range 3 East, of the Gila and Salt River Base and Meridian according to the Plat of Record in the Office of the County Recorder of Maricopa County, Arizona, Recorded in Book 43 of Maps, Page 11; TOGETHER WITH Lots 1 through 19, GREENWAY GARDENS, a Subdivision of the East half of the Northwest quarter of the Northeast Quarter of Section 9, Township 2 North, Range 3 East, of the Gila and Salt River Base and Meridian according to the Plat of Record in the Office of the County Recorder of Maricopa County, Arizona, Recorded in Book 43 of Maps, Page 29; TOGETHER WITH Lots 3 through 48, SQUAW PEAK HEIGHTS NO. 3, a Subdivision of the West half of the Northwest quarter of the Northeast Quarter of Section 9, Township 2 North, Range 3 East, of the Gila and Salt River Base and Meridian according to the Plat of Record in the Office of the County Recorder of Maricopa County, Arizona, Recorded in Book 51 of Maps, Page 12; TOGETHER WITH Lots 1 and 2, LEISURE ESTATES, a Re-plat of Lots 1 and 2, SQUAW PEAK HEIGHTS NO. 3, as recorded in Book 51 of Maps, Page 12; Re-plat located in the West half of the Northwest quarter of the Northeast Quarter of Section 9, Township 2 North, Range 3 East, of the Gila and Salt River Base and Meridian according to the Plat of Record in the Office of the County Recorder of Maricopa County, Arizona, Recorded in Book 476 of Maps, Page 25; TOGETHER WITH The East 348.80 feet of the South 313 feet as measured along the South line of the East half of the Northwest quarter of the Northeast Quarter of Section 9, Township 2 North, Range 3 East, of the Gila and Salt River Base and Meridian of Maricopa County, Arizona. (Supervisorial District 3) (C-06-18-197-M-00) Fran McCarroll, Clerk of the Board, explained this is the first hearing to establish an Irrigation Water Delivery District (IWDD). She explained that the County facilitates Formal Meeting Minutes Wednesday, November 29, 2017 Page 6 of 51 citizens when they want to create a special taxing district. The Clerk explained one of the first steps is to send an impact statement to all the property owners explaining the consideration of creating a IWDD, the impact it will have, and the steps to move forward. If the Board moves forward the citizens will have one year to get petitions signed, that includes 50% plus one property owner and 50% plus one dollar of the assessed value in the proposed district. The petitions will be sent to the Assessor’s Office to be confirmed and this will allow the citizens to move forward with the IWDD. Arnold Jurn, resident, stated his opposition. He stated the neighborhood has kept the irrigation system operational on a volunteer basis. He voiced his concerns on certain individuals in charge of the money and how it will be spent. He researched and found that maintenance costs for the irrigation is $5,000 and they are requesting $11,000. He felt that because he is opposed, the neighborhood has not kept him informed on what is going on, and he has not received any announcements. Mr. Jurn stated he is opposed to taxing an individual regardless of who uses the system. Kelly Lusk, resident, spoke in opposition and recognized the irrigation system has problems due to ageing but it would be unfair to impose a tax on every property owner. She spoke in regards to her opposition to an imposed tax and how it will affect the neighborhood. Dan Trozzi, resident, spoke in favor and stated he established an account in 1992 to help cover the cost for the irrigation. The irrigation had several shut downs from SRP and he wanted to avoid this from reoccurring. He stated over the years he has asked neighbors for contributions due to more frequent breaks in the irrigation system. He stated at least 33 neighbors have contributed and several that have contributed do not receive irrigation. Cynthia Tompkins, resident, spoke in favor and stated that several neighbors help to keep the system running. She voiced her concerned about the irrigation system aging over the years and the few neighbors who continue to help pay to fix the system. Shawn Grunewald, resident, spoke in favor and explained why he moved to the residential area. He mentioned as the irrigation system gets older it becomes more suseptible to breaks. He stated he has went door to door to collect funds and very few will give money. He stated by creating a district it will be consistent, reliable and fair for the entire neighborhood. Wayne Pussault, resident, spoke in favor of the irrigation district but mentioned his concerns. He stated imposing a tax scares people because the cost is unknown or when it will stop. He stated the district should have checks and balances to make sure the money is being spent on what is required and to be sure no one abuses the power. Greg Peterson, resident, spoke in favor and noted the irrigation line is aging and there is a needed repair of $20,000. He stated that none of the neighbors are left out because he handed out the flyers to every home. Chairman Barney emphasized that it is an opportunity for the neighbors to discuss their concerns for the irrigation district. Ms. McCarroll clarified to the Board that a formation of Board of Directors would be formed through this process, and those first directors will hold their position until the first election. The district is responsible to turn in a budget every year. Supervisor Gates appreciated everyone who expressed their concerns. The action today authorizes the circulation of petitions. He stated it will be a lot of work to form the Formal Meeting Minutes Wednesday, November 29, 2017 Page 7 of 51 district, but it is democracy in action. He encouraged the citizens to reach out to his office if they had any questions. The following residents were registered in favor of the item: Marsha and Stephen Clouse Motion to approve by Supervisor Gates, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo Transportation – Transportación 9. PATENT EASEMENT ABANDONMENT: ROAD FILE NO. PAB-0047 Convene a hearing for Road File No. PAB-0047 to consider the request to abandon a portion of a Federal Patent Easement Number 1205949 and 1205950 lying in the Northwest quarter of Section 6 – T4N, R1E of the Gila and Salt River Meridian, Maricopa County, Arizona. General vicinity of Happy Valley Parkway and 155th Avenue, and known as Assessor Parcel 201-21-055C, 201-21-055E, 201-21-055D and 201-21-054C. Notice conditions and the request for comment requirements have been met. Therefore, pursuant to provisions in A.R.S. §11-251.16, Maricopa County Ordinance No. P- 34 and Maricopa County Department of Transportation Procedure # P5203, it is recommended by the Department of Transportation Director, that the Board of Supervisors resolves to abandon a portion of a Federal Patent Easement, Road File No. PAB-0047. Legal description of the easement to be abandoned is identified as Exhibit "A.” In addition, direct the Clerk of the Board to record the Board of Supervisors resolution with the County Recorder. Supervisory District No. 4 (C-64-18-034-M-01) Motion to approve by Supervisor Hickman, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 10. PATENT EASEMENT ABANDONMENT: ROAD FILE NO. PAB-0059 Convene a hearing for Road File No. PAB-0059 to consider the request to abandon a portion of a Federal Patent Easement Number 1173496 lying in the Southeast quarter of Section 3 – T1S, R1W of the Gila and Salt River Meridian, Maricopa County, Arizona. General vicinity of intersection, and known as Assessor Parcel 400-01-015C. Notice conditions and the request for comment requirements have been met. Therefore, pursuant to provisions in A.R.S. §11-251.16, Maricopa County Ordinance No. P- 34 and Maricopa County Department of Transportation Procedure # P5203, it is recommended by the Department of Transportation Director, that the Board of Supervisors resolves to abandon a portion of a Federal Patent Easement, Road File No. PAB-0059. Legal description of the easement to be abandoned is identified as Exhibit "A.” In addition, direct the Clerk of the Board to record the Board of Supervisors resolution with the County Recorder. Supervisory District No. 5 (C-64-18-033-M-01) Motion to approve by Supervisor Hickman, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo AGENCY ITEMS AND STATUTORY MATTERS ARTÍCULOS DE AGENCIA Y ASUNTOS REGLAMENTARIOS Formal Meeting Minutes Wednesday, November 29, 2017 Page 8 of 51 COUNTY OFFICERS - OFICIALES DE CONDADO County Attorney - Procurador del Condado 11. APPROPRIATION ADJUSTMENT FOR COUNTY ATTORNEY SPECIAL REVENUE FUND Pursuant to A.R.S. 42-17106(B), approve the transfer of expenditure appropriation between Non Departmental (D470), Non Departmental Grants Fund (249) and the County Attorney (D190) Victim Compensation Interest Fund (269). This action will require the following budget adjustments: Approve an increase in the expenditure authority in the FY 2018 County Attorney (D190) Victim Compensation Interest Fund (269) Non-Recurring Non-Project (1001) in the amount of $100,000. Approve a decrease in the expenditure authority in FY 2018 Non Departmental (D470) Non Departmental Grants Fund (249) Non-Recurring Non-Project (1001) in the line "Unreserved Contingency" in the amount of $100,000. These actions will have a County-wide net impact of zero. The approval of this action does not alter the budget constraining the expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. (C-19-18-027-M-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 12. OFFICIAL APPOINTMENTS AND OATHS OF OFFICE Pursuant to A.R.S. § 11-409, approve the official appointment of the following deputies and assistants of the Maricopa County Attorney. Authorize the Clerk of the Board of Supervisors to certify the Official Appointment and Oaths of Office in accordance with A. R. S. § 38-231. (C-19-18-026-M-00) October 23, 2017 Nicole Bellamy – Paralegal November 6, 2017 Selena Arellano – Legal Support Specialist Kristal Becerra – Advocate De Vonne Captain – Legal Support Assistant Andrew T. Faas – Attorney Lindsey E. Gilman – Attorney Rose Green – Legal Support Assistant Andrew J. Hagler – Attorney Katherine Herriot – Attorney Tessa P. Hustead – Attorney Evan D. Malady – Attorney Masar H. Mandwee – Attorney Gregory P. May – Attorney Mercedes J. Torres – Attorney Dawn Valentine – Legal Support Specialist The County Attorney is an Officer of the County, as enumerated in A.R.S. § 11-401, and pursuant to A.R.S. § 11-409, such an enumerated County Officer may appoint deputies Formal Meeting Minutes Wednesday, November 29, 2017 Page 9 of 51 and assistants with the consent of the Board of Supervisors. Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo Recorder - Registradora 13. ESTABLISHMENT OF NEW VOTING PRECINCTS AND PRECINCT BOUNDARY LINES Pursuant to A.R.S. 16-411, approve establishment of new voting precincts and new precinct boundary lines as shown on the maps on file with the Clerk of the Board of Supervisors and accompanying legal descriptions, incorporated herein by reference. This action of the Board of Supervisors shall become effective for the 2018 election. State law requires the County Board of Supervisors to establish and set the boundaries of election precincts on or before December 1 of each year preceding the year of a general election (ARS 16-411). Candidates and the County Recorder and Elections Department will rely on this election precinct boundaries for election-related activities. Changes made to the precinct boundaries reflected in the proposed map are necessary to address voter population concentrations, minimize the number of precincts split between jurisdictional boundaries, adjust for changes made to local jurisdiction districts and reduce the number of ballot styles required for elections in some precincts. The final boundary lines reflect an extensive in-person and online public comment program consisting of public hearings and community outreach. The attached maps and exhibits provide further details. (C-36-18- 004-7-00) Brian Joseph Lesinski, resident, spoke in opposition and stated he is running for State Senate. He expressed his concerns of establishing new voting precincts and boundary lines. Wes Harris, resident, expressed his opposition to change the precincts in residential areas. A precinct should only be combined when the precinct is experiencing growth. The district he lives in and the one next to him should not be combined because the two precincts are not experiencing growth. If the precincts are combined individuals will be confused where to go to vote. Chairman Barney reiterated that it is not a wholesale change but this action is to establish precinct boundary changes that are needed due to growth and ballot splits. The Board met with the Recorder’s office multiple times and received recommendations on precinct changes. He stated this is not a new process, precincts have been updated five different times since 2012. The main changes will occur in 2020. He thanked Gary Bilotta, Senior Geographic Information System (GIS) Developer/Manager, and all the staff for their work. He acknowledged his staff and the Board for their work on this item. Supervisor Gallardo wanted to know why South Mountain Precinct was changed because the precinct did not experience growth. Mr. Bilotta responded that South Mountain is a large precinct. The precinct has census block lines that used boundaries of the park, but those lines that cut through properties. His office spoke with the census bureau to confirm which side of the precinct the houses belong on. In 2012, three voting precincts were created that had no more than 12 people in a different Legislative District. He hoped that the Independent Commission Census Block would draw lines through the park rather than on the boundary of the park because they create lines through homes. He stated the new precinct boundary lines Formal Meeting Minutes Wednesday, November 29, 2017 Page 10 of 51 were adjusted to encompass the entire home instead. Supervisor Gallardo noted he had individuals voice the same concerns in his precinct. He stated his District made only a few changes. He wanted to know if the voters are contacted to let them know where their polling places are now located. Supervisor Hickman acknowledged Mr. Bilotta for his work. Supervisor Hickman decided not to make changes to the precincts in his district because of the aging population. He also noted houses are still being built which may cause lines to change. He wanted to have consistency when individuals went to vote. He spoke with other Precinct Committeemen in his district and they were already experiencing similar issues. He pointed out that the Recorder can make some administrative changes if there is growth. Supervisor Gates complemented the incredible work done by Mr. Bilotta and his team. He thanked Laura Etter, District 3 Chief of Staff and Zach Schira, District 3 Deputy Chief of Staff for their work. He appreciated the input received from the following Legislative District Chairs: Dave Ryan, Kathy Peist, Kathleen Lombard and Kathy Swanky. Supervisor Chucri thanked Mr. Bilotta and Keely Varvel, Chief Deputy Recorder, for their work. He stated there was growth in District 2 and a decision was made to split some of the precincts as well as adding a few. He voiced his concerns with possible changes to Justice Court Precinct lines and the idea of voting centers. He noted he was not a fan of the “horns” precinct that represented the Sun Devils. Chairman Barney concluded there are 724 precincts and the key to meaningful input answers is reaching out to the community. He stated District 1 did minimal changes, only some due to voter registration and splits. There won’t be another chance to make changes until 2022. The legislature will put a freeze in place pending the results of the next census. Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo Sheriff - Alguacil 14. AGREEMENT WITH ARIZONA DEPARTMENT OF HOMELAND SECURITY FOR HOMELAND SECURITY GRANT PROGRAM, 2017 MCSO – MULTIPLE INPUT, MULTIPLE OUTPUT MESH NETWORK TECHNOLOGY FOR HELICOPTERS PROJECT Approve a Subrecipient Agreement and acceptance of up to $147,000 in grant funding from the Arizona Department of Homeland Security (AZDOHS) for the 2017 Homeland Security Grant Program, MCSO – Multiple Input, Multiple Output (MIMO) Mesh Network Technology for Helicopters Project 170204-01. The term of this award is October 1, 2017 through September 30, 2018. These grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditures of these revenues are not prohibited by the budget law. The Sheriff’s Office indirect cost rate for FY18 is 19.9% ($29,253.00). This is a capital equipment purchase that is excluded from the indirect cost calculation. Approval to accept this funding will enable the Sheriff’s Office to purchase ruggedized radio transmitters that will support high bandwidth data and radio communications to mount and Formal Meeting Minutes Wednesday, November 29, 2017 Page 11 of 51 deploy on MCSO helicopters. The MIMO is a stand-alone point to multipoint backbone that does not require an ISP or internet connection. MIMO is an antenna technology for wireless communications in which multiple antennas are used at both source (transmitter) and the destination (receiver). This technology will provide MCSO with the ability to create a durable IP Network backbone which will support remote surveillance equipment for miles in both hostile, rural terrain as well as urban areas. These devices are intended to improve communications both air-to-ground and air-to-air. No continuing operating costs are anticipated with this project. (C-50-18-034-G-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 15. COMPETITION IMPRACTICABLE PROCUREMENT WITH SAFE BOATS INTERNATIONAL FOR REPLACEMENT PATROL BOAT Approve a Competition Impracticable Procurement as authorized by Maricopa County Procurement Code, MCI-351, for the not-to-exceed amount of $249,009.34 with Safe Boats International to purchase a replacement patrol boat for the Maricopa County Sheriff’s Office (MCSO) Lake Patrol Division. This replaces current patrol boat (LP63), a 2005 Triton, that is being retired because it has reached the end of its useful life. The source of funding for this purchase is the Arizona Game and Fish Commission for Law Enforcement Boating Safety Fund. These funds were accepted by the Board on July 26, 2017 in agenda item C- 50-18-004-G-00. This 25-foot boat will be used on Lake Pleasant where the waves can get especially high and rough. MCSO currently has other SAFE Boats in its fleet which have proven to provide a much better overall operational platform for Lake Patrol's operational requirements. SAFE boats were designed for, and used in a variety of law enforcement mission profiles to include port security, patrol, marine and boating safety, law enforcement, drug interdiction, and search and rescue. The SAFE Boat is a semi-rigid construction that utilizes a full-sized foam collar system for flotation, stability and fendering. This full-sized foam collar system is unlike other manufacturer's collar systems that are susceptible to deflation and catastrophic failure due to temperature fluctuations, live fire/bullets, or striking docks, buoys, pilings or other obstacles. (C-50-18-035-M-00) Item withdrawn by the department. 16. M.A.S.H. UNIT CASH DONATION Approve the acceptance of the cash donation from Barbara Crooks in the amount of $300.00 to the Maricopa County Sheriff’s Office that is designated for MCSO Animal Safe Haven (MASH). This donation will be used to help fund the care and treatment of animals that become part of the Sheriff’s custody resulting from criminal animal abuse situations. (C-50-18-036-D-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo Formal Meeting Minutes Wednesday, November 29, 2017 Page 12 of 51 17. SOLE SOURCE CONTRACT WITH ATOS IT SOLUTIONS AND SERVICES, INC. (FORMERLY BULL H.N.) Approve an Amendment to the Sole Source Contract by and between Maricopa County and Atos IT Solutions and Services, Inc. (formerly Bull H.N.) (08117-SS) for monthly licensing fees and services that extends the contract for one (1) year ending December 16, 2018. The value of this contract amendment is $2,539,597.19 which includes 10% for tax. This contract is necessary to support the Sheriff's Office Jail Management System (JMS). Approval of this item will allow MCSO to continue operating the Jail Information Management System (JMS) using the current vendor. This procurement covers monthly licensing fees, and yearly disaster recovery fees. Funding for this procurement was planned and budgeted for FY2018. The Sheriff’s Office must maintain the existing system until implementation of the new JMS system is complete. (C-50-15-014-M-01) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 18. AMENDMENT TO SOLE SOURCE CONTRACT WITH COMPUCOM SYSTEMS, INC Approve Amendment No. 2 to sole source contract #11134-SS between CompuCom Systems, Inc. and Maricopa County, Arizona for the purchase of hardware maintenance and support of the Bull Novascale system dated December 14, 2011 and effective December 17, 2011. The parties agree to exercise a renewal option in Section 1.2 for one (1) year to expire December 16, 2018. The value of this contract amendment is $140,413.41 which includes a 10% tax estimate. This is the hardware that supports the Jail Management System (JMS). Maricopa County is not aware of any other vendor that possesses the proprietary information necessary to provide the maintenance and support for this solution. CompuCom is the only company authorized to service the existing hardware and has the firmware to make necessary upgrades as needed for the hardware. (C-50-12-040-M-02) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo Superintendent of Schools - Education Service Agency - Superintendente de Escuelas - Agencia de Servicio de Educación 19. IGA WITH VALENTINE ELEMENTARY SCHOOL DISTRICT FOR REWARDING EXCELLENCE IN INSTRUCTION Approve the Intergovernmental Agreements (IGA) for the purpose of defining the responsibilities of partners to carry out the grant activity. This IGAs is required based on the funding and stipulations of the grant from United States Department of Education (USDOE). Valentine Elementary will join with the Rewarding Excellence in Instruction and Leadership "(REIL)—Extend" alliance to design and implement a sustainable Human Capital Formal Meeting Minutes Wednesday, November 29, 2017 Page 13 of 51 Management System (HCMS) with instructional improvement at its core, to ensure that the District’s students will be prepared to graduate career and/or college ready with no exceptions! The Parties agree to cooperate and assist each other in meeting the REIL Program goals because they support education and benefits the District’s students, instruction, leadership, schools and community. (C-37-18-004-G-00) Motion to approve by Supervisor Gates, seconded by Supervisor Chucri Ayes: Barney, Chucri, Gates, Hickman, Gallardo 20. TERMINATE IGA WITH KINGMAN UNIFIED SCHOOL DISTRICT FOR REWARDING EXCELLENCE IN INSTRUCTION Terminate the Intergovernmental Agreement (IGA) approved April 12, 2017, for the Kingman Unified School District. Kingman Unified has notified Maricopa County that it wishes to withdraw from the partnership effective June 30, 2017. There is no financial impact with this withdrawal. (C-37-17-013-3-01) Motion to approve by Supervisor Gates, seconded by Supervisor Chucri Ayes: Barney, Chucri, Gates, Hickman, Gallardo 21. TERMINATE IGA WITH MOBILE ELEMENTARY SCHOOL DISTRICT FOR REWARDING EXCELLENCE IN INSTRUCTION Terminate the Intergovernmental Agreement (IGA) approved April 12, 2017, for the Mobile Elementary School District. There is no financial impact with this withdrawal. (C-37-17-011- 3-01) Motion to approve by Supervisor Gates, seconded by Supervisor Chucri Ayes: Barney, Chucri, Gates, Hickman, Gallardo Treasurer - Tesorero 22. TREASURER'S COLLECTIONS AND INVESTMENT SUMMARY FOR OCTOBER 2017 Pursuant to A.R.S. § 11-501, accept the Treasurer's Statement of Collections and Investment Reports for October 2017, as on file in the Clerk of the Board's Office and Retained in Accordance with Arizona State Library Archives and Public Record (ASLAPR) approved retention schedule. (C-43-18-019-7-00) Motion to approve by Supervisor Gates, seconded by Supervisor Chucri Ayes: Barney, Chucri, Gates, Hickman, Gallardo COUNTY MANAGEMENT - ADMINISTRADORES DEL CONDADO Assistant County Manager - Sub Directora de Condado - Shelby Scharbach Formal Meeting Minutes Wednesday, November 29, 2017 Page 14 of 51 23. NON-OBJECTION LETTER FOR FOREIGN TRADE ZONE FOR HONEYWELL INTERNATIONAL CORPORATION Approve a “non-objection” letter for the application for the reclassification of Honeywell International Corporation properties currently designated as Foreign Trade Zones within the City of Phoenix Foreign Trade Zone No. 75J as Class 6 property under A.R.S. 42- 12006; and authorize the Chairman to sign said “non-objection” letter. The letter will be directed to the Foreign Trade-Zone Board, U.S. Department of Commerce. (C-94-18-003- 4-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo Assistant County Manager - Sub Directora de Condado - MaryEllen Sheppard 24. APPOINTMENT AND REAPPOINTMENTS TO THE RYAN WHITE PLANNING COUNCIL Approve the following new appointment to the Ryan White Planning Council for a three year term, effective on the first day of the month following Board approval: Kristin Anne Kalla, General Public Representative. Approve the following re-appointments to the Ryan White Planning Council for a three (3) year term, effective on the first day of the month following Board approval: John Sapero (HIV Prevention recipient); David Garcia (Consumer); Cynthia Trottier (Consumer). Change Cheri Tomlinson membership category from Ryan White Part C recipient to General Public, and change Ryan Gries from Alternate to Ryan White Part C recipient. (C-95-18-007-9-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 25. ADMINISTRATIVE CORRECTION AND APPOINTMENT OF MEMBER TO THE MARICOPA COUNTY WORKFORCE DEVELOPMENT BOARD Approve Administrative Correction to correct the spelling of the name of an appointed Maricopa County Workforce Development Board (MCWDB) member. The Board of Supervisors approved the appointment of a “Maria Lazere” instead of Marla Lazere as a MCWDB member on October 25, 2017 Marla Lazere was designated by Arizona Department of Economic Security (DES) to represent DES Employment Service Office under the Wagner-Peyser Act. By approving this Administrative Correction, all MCWDB information will be updated to reflect the proper name. Also Request approval for the appointment of a member to the Maricopa County Workforce Development Board (MCWDB) as set forth below: Formal Meeting Minutes Wednesday, November 29, 2017 Page 15 of 51 1. Appoint the following member to represent the Policy Making Authority Mandatory Category as an Economic and Community Development Entity for the term effective upon approval to June 30, 2020. Gregg Ghelfi, Maricopa County IDA The MCWDB is established and receives its authority in accordance with the Workforce Innovation and Opportunity Act (WIOA), which was signed into law on July 22, 2014 as Public Law 113-128. The Maricopa County Board of Supervisors (BOS) shall have final authority. Supervisor District: All Districts (C-95-18-005-9-01) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo COUNTY OFFICES AND DEPARTMENTS DEPARTAMENTOS Y OFICINAS DEL CONDADO Air Quality - Calidad del Aire 26. IGA WITH THE REGIONAL TRANSPORTATION AUTHORITY FOR TRAVEL REDUCTION PROGRAM SERVICES (MAG- EXPANSION) Approve an Intergovernmental Agreement between Regional Public Transportation Authority and Maricopa County through the Air Quality Department, in the not-to-exceed amount of $356,683.45. The purpose of this Intergovernmental Agreement is to pass through Travel Reduction Program funds for major employer urban travel reduction efforts. This Intergovernmental Agreement is retroactively effective from October 1, 2017 until September 30, 2018. (C-85-18-008-M-00) Dianne Barker, resident, stated a third of a million dollars goes towards MAG but none of it is used for motivational purposes to encourage individuals to use mass transit. Motion to approve by Supervisor Gates, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 27. RESTRICTED DONATION FROM THE ARIZONA PROPANE GAS ASSOCIATION FOR THE PROPANE FIRE PIT PROGRAM Approve and authorize the Chairman to execute an Agreement between the Maricopa County Air Quality Department (MCAQD) and the Arizona Propane Gas Association (APGA) for APGA to provide a restricted donation of matching funding to MCAQD for the Propane Fire Pit Program and accept the funds. This Agreement will provide matching funds to support MCAQD’s Propane Fire Pit Program which encourages the use of cleaner burning propane gas devices, to aid in the reduction of particulate matter 2.5 (PM 2.5) during the wood burning season. This program will be marketed to all County residents and will offer through e-mail a voucher which can be taken to select Home Depot stores within Maricopa County for a discount on a propane fire pit. There will be a $50.00 discount provided by the County and a $25.00 discount provided by the APGA, for a total of $75 per program participant. PM 2.5 is an EPA pollutant that is known to cause damaging health issues, including acute asthma symptoms leading to hospitalization and heart disease, as the tiny pollutant can deposit deep into the lungs and enter the blood stream. If PM 2.5 should exceed the EPA 24 hour or annual standard, this could lead to more stringent regulations and negative Formal Meeting Minutes Wednesday, November 29, 2017 Page 16 of 51 economic impact for Maricopa County. Donation revenue funds are deposited into Fund 504 as they are received. Donation funds are not local revenues for the purpose of the constitutional expenditure limitation; therefore, expenditures of these revenues are not prohibited by the budget law. The approval of this action requested does not alter the budget constraining the expenditures of local revenues duly adopted by the Board pursuant to ARS 42-17105. (C-85-18-010-D-00) Supervisor Gates spoke about how the program is excellent and is used to transition to propane gas and outdoor uses. Motion to approve by Supervisor Gates, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo Animal Care and Control Services - Servicios de Control y Cuidado de Animales 28. DONATION FROM TWO PUPS WELLNESS FUND THRU ARIZONA COMMUNITY FOUNDATION Accept the restricted monetary donation of $10,000.00 from Two Pups Wellness Fund through the Arizona Community Foundation to fund medical emergency expenses .Donation revenue funds are deposited into Fund 572 as they are received. Donation funds are not local revenues for the purpose of the constitutional expenditure limitations and therefore expenditures of these revenues are not prohibited by the budget law. The approval of this action requested does not alter the budget constraining the expenditure of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. (C-79-18-089-D- 00) Motion to approve by Supervisor Gates, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 29. DONATED VEHICLE FOR ANIMAL CARE AND CONTROL Accept the donation of a 2017 Nissan NV200 Cargo S van for Animal Care and Control. The donation is being provided by Lisa Klimczak of the Arizona Animal Rescue Mission (AARM). The van will not be an addition to the fleet but will replace an existing vehicle, a Ford Crown Victoria (#M0111067), so the net addition to the fleet is zero (0). The estimated value of the vehicle is $17,000. Fiscal Year 2018 costs for maintenance, repairs, and fuel is estimated to be $600, $1,200 annually thereafter. (C-79-18-090-D-00) Motion to approve by Supervisor Gates, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 30. KENNEL PERMIT (MULTIPLE DOG LICENSE) FOR JUDY BURTNER DBA BURTNER KENNELS Approve kennel permit K18-000036 pursuant to A.R.S. § 11-1009 for Judy Burtner dba Burtner Kennels, 1509 North 194th Avenue, Buckeye, AZ 85396 in District 5 for the term of October 25, 2017 through October 24, 2018. The cost of a kennel permit is $328. The total amount received for this permit application is $328. (C-79-18-087-3-00) Motion to approve by Supervisor Gates, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo Formal Meeting Minutes Wednesday, November 29, 2017 Page 17 of 51 31. NEW HOPE AGREEMENT WITH LIFELINE ORO VALLEY ANIMAL RESCUE Approve an agreement between Lifeline Oro Valley Animal Rescue and Maricopa County, administered by Maricopa County Animal Care and Control to allow Lifeline Oro Valley Animal Rescue under the New Hope Program to transfer animals that have been deemed eligible for the New Hope program. Maricopa County will provide a rabies vaccination, dog license tag, and new owner transfer fee within the first year of transfer for each dog three months of age or older at no cost to the Contractor. The cost for these services is $55 for each animal transferred. Animal Care and Control estimates 6 New Hope transfers over the term of the agreement for a total of $330 The term of this agreement is from October 1, 2017 through September 30, 2020. (C-79-18-088-3-00) Motion to approve by Supervisor Gates, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo Enterprise Technology - Tecnología Empresarial 32. AMENDMENT TO FREQUENCY RECONFIGURATION AGREEMENT WITH SPRINT CORPORATION, FORMALLY NEXTEL WEST CORPORATION Approve Amendment No. 1 to an Agreement between Sprint Corporation, formally Nextel West Corporation (Sprint) and Maricopa County through the Enterprise Technology in the not-to-exceed amount of $690,667.39. The purpose of this amendment is to change the pricing for work performed during the reassignment of frequencies. The actual work completed by Motorola was less than originally agreed to within the Frequency Reconfiguration Agreement (FRA). The amendment addresses this change and the new costs that Sprint will be paying Motorola for services provided. There is no financial impact to the County. The start date and end date of the amendment is the date the amendment is to be signed by the Board of Supervisors, as the work was completed and approved by the Office of Enterprise Technology on July 13, 2017. This amendment is effective from November 8, 2017 to November 8, 2017. All other terms and conditions of the Agreement remain in full force and effect. (C-41-15-008-M-01) Motion to approve by Supervisor Gates, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo Finance - Finanzas 33. FUNDS TRANSFERS; WARRANTS - TRANSFERENCIAS DE FONDOS; WARRANTS Approve regular and routine fund transfers, warrant reports 10/20/2017 through 11/09/2017, from the operating funds to clearing funds including payroll, journal entries, allocations, loans, and paid claims and authorize the issuance of the appropriate related warrants. Pursuant to A.R.S. §11-217(D) and A.R.S. §11-623, said warrants and claims are on file in the Clerk of the Board’s office and retained in accordance with LAPR approved retention schedule. (C-06-18-198-7-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo Human Resources - Recursos Humanos 34. MARICOPA COUNTY LEADERSHIP AND EDUCATION ADVANCING PUBLIC SERVICE Formal Meeting Minutes Wednesday, November 29, 2017 Page 18 of 51 (MCLEAPS) INTERNSHIP PROGRAM Approve the Maricopa County Leadership and Education Advancing Public Services (MCLEAPS) Program Affirmation Agreement for Spring semester 2018. The MCLEAPS Program Affirmation Agreement for Spring semester 2018 outlines the responsibilities of Maricopa County, Arizona State University, and interns participating in the MCLEAPS program. The MCLEAPS Internship Program is administered through the student placement agreement in place between ASU and Maricopa County, approved by the Board of Supervisors on April 23, 2014 (C-31-14-029-3-00). The MCLEAPS Program Affirmation Agreement for Spring semester 2016 was approved by the Board of Supervisors on November 5, 2015 (C-31-15-011-3-00). (C-31-14-029-3-02) Chairman Barney thanked all the individuals who worked on the benefits programs. Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 35. VOLUNTARY INSURANCE PROGRAM PLAN CHANGES AND RATES FOR FY 2018-19 1. Approve continuation of the Employee Flexible Spending Account Plan for the plan year July 1, 2018 through June 30, 2019 with plan changes outlined in the attached Exhibit A. 2. Approve the Maricopa County Employee Short-Term Disability Benefit rates for active employees as outlined in the attached Exhibit B. The attached Exhibit A describes plan changes to Flexible Spending Account to be effective July 1, 2018. The attached Exhibit B illustrates the monthly total employee cost to support the Short-Term Disability Plan for active employees for FY 2018-19. Exhibit C is the Employee Flexible Spending Account Plan Document that was approved by the Board of Supervisors for FY 2017-18. This document remains unchanged and is included for reference purposes only. (C-31-18-019-2-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 36. DENTAL BENEFIT PLAN CHANGES AND RATES FOR FY 2018-19 1. Approve the Maricopa County Employee Dental Benefit Plan changes for active employees for July 1, 2018 through June 30, 2019 as outlined in the attached Exhibit A. 2. Approve the Maricopa County Employee and Employer Dental Benefit rates for active employees for July 1, 2018 through June 30, 2019 as outlined in the attached Exhibit B. The attached Exhibit A describes plan changes to be effective July 1, 2018 through June 30, 2019. The attached rate Exhibit B illustrates the monthly total cost, (Employee cost and Employer cost), to support the dental benefits for active employees for FY 2018-19. Exhibit C is the Employee Benefits Plan Document that was approved by the Board of Supervisors for FY 2017-18. This document remains unchanged for FY 2018-19 and is included for Formal Meeting Minutes Wednesday, November 29, 2017 Page 19 of 51 reference purposes only. (C-31-18-017-2-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 37. VISION BENEFIT RATES FOR FY 2018-19 Approve the Maricopa County Employee and Employer Vision Benefit rates for active employees for July 1, 2018 through June 30, 2019 as outlined in the attached Exhibit A. The attached Exhibit A illustrates the monthly total cost (Employee cost and Employer cost) to support the vision benefit rates for active employees for FY2018-19. Exhibit B is the Employee Benefits Plan Document that was approved by the Board of Supervisors for FY 2017-18. This document remains unchanged for FY 2018-19 and is included for reference purposes only. (C-31-18-018-2-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 38. MEDICAL, PRESCRIPTION AND BEHAVIORAL HEALTH PLAN CHANGES AND RATES FOR FY 2018-19 1. Approve the medical benefit plan design changes for the Employee Medical Insurance Program for the plan year from July 1, 2018 through June 30, 2019 as outlined in the attached Exhibit A. 2. Approve the prescription drug benefit plan design changes for the Employee Prescription Drug Insurance Program for the plan year from July 1, 2018 through June 30, 2019 as outlined in the attached Exhibit A. 3. Approve the Maricopa County Employee and Employer Medical Benefit rates for active employees for July 1, 2018 through June 30, 2019, as outlined in the attached Exhibit B. The attached Exhibit A describes plan changes to be effective July 1, 2018 for medical and prescription drug plans. There are no changes being made to the plan design for the behavioral health plan. Exhibit B illustrates the monthly total benefits cost, employee cost and employer cost, to support the medical, prescription and behavioral health benefits for FY 2018-19. Exhibit C is the Maricopa County Benefits Plan Document that was approved by the Board of Supervisors for FY 2017-18. This document remains unchanged for FY 2018-19 and is included for reference purposes only. (C-31-18-016-2-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 39. EMPLOYEE ASSISTANCE PROGRAM AND RATES FOR FY 2018-19 Approve continuation of the Employee Assistance Program (EAP) for the plan year from July 1, 2018 through June 30, 2019 as offered through the approved contract with Magellan Behavioral Health, Inc. (Serial No. 05063; eff. date 7/1/2012), including rates as reflected in the attached Exhibit A. The attached Exhibit A is the total monthly Employer cost to support the EAP for FY 2018- 19. Exhibit B is the Employee Benefits Plan Document that was approved by the Board of Formal Meeting Minutes Wednesday, November 29, 2017 Page 20 of 51 Supervisors for FY 2017-18. This document remains unchanged for FY 2018-19 and is included for reference purposes only. (C-31-18-020-2-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 40. MARKET RANGES Pursuant to A.R.S §11-251 (38) and 251 (51), approve the addition, replacement, and/or deletion of Market Ranges to the authorized comprehensive listing of employee compensation Market Ranges previously approved by the Board of Supervisors and approve the addition and/or replacement stipends for management/professional assignments (MPA). (C-31-18-015-6-00) Ranges: GIS Technician: $19.38-$29.25 ($40,310-$60,840) GIS Technician Associate: $18.25-$27.05 ($37,960-$56,264) GIS Technician Senior/Lead: $21.35-$33.70 ($44,408-$70,096) GIS Technician Supervisor: $26.00-$41.25 ($54,080-$85,800) Health Educator: $18.05-$32.05 ($37,544-$66,664) Health Educator Senior: $21.50-$35.15 ($44,720-$73,112) Health Educator Supervisor: $22.50-$39.15 ($46,800-$81,432) Motion to approve by Supervisor Gallardo, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo Human Services - Servicios Humanos 41. AMENDMENT TO IGA WITH CITY OF BUCKEYE FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS Approve a non-financial Amendment No. 1 to the Intergovernmental Agreement (IGA) between the City of Buckeye and Maricopa County administered by its Human Services Department. The purpose of Amendment No. 1 is to address the following items: A. Extend the Agreement termination date from November 23, 2017 to July 12, 2018. Extending the Agreement termination date will provide the City with additional time to complete the project activities. B. Revise the Implementation Schedule: Formal Meeting Minutes Wednesday, November 29, 2017 Page 21 of 51 Completion of Construction from September 20, 2017 to May 13, 2018. Project Completion from October 31, 2017 to June 14, 2018. All other terms and conditions of the original Agreement and Administrative Change orders remain in effect. The purpose of the Agreement is to provide Community Development Block Grant (CDBG) funds to the City for installation of new sewer lines that would replace the existing aging sewer lines. Project activities shall improve the health and safety of residents. This Agreement is funded by a grant from the U. S. Department of Housing and Urban Development (HUD), (C-22-15-056-3-00). Funding is included in the FY2015-2016 budget and does not impact the General Fund. Supervisor District: 4 (C-22-16-012-3-01) Supervisor Chucri thanked St. Vincent DePaul for their help. Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 42. AMENDMENT TO IGA WITH THE CITY OF AVONDALE FOR YOUTH PROGRAM Approve a financial Amendment to the Intergovernmental Agreement (IGA) with the City of Avondale for the continued partnership and access to the City of Avondale property located at 124 4th Street, Avondale AZ 85323, referred to as the “Center”. Maricopa County through its Human Services Department shall to provide Workforce Innovation Opportunity Act (WIOA) youth program services in the Center. The Amendment shall renew the Agreement from December 1, 2017 to November 30, 2018. This agreement is subject to A.R.S. §38-511. The foregoing paragraphs contain all the changes made by this Amendment. All other terms and conditions of the original Agreement and Amendments thereto remain the same and in full force and effect as approved and amended. Maricopa County will reimburse the City of Avondale $300/month for janitorial services and utility costs. Expenses incurred by this amendment shall be paid for through an Intergovernmental Agreement with Department of Economic Security (# C-22-16-004-3-06) funded under the Workforce Innovation and Opportunity Act (WIOA) Title, 1B Federal Grant youth program. Supervisory District: 5 (C-22-14-048-3-04) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 43. AMENDMENT TO THE COMPETITION IMPRACTICABLE CONTRACT WITH SOCIETY OF ST. VINCENT DE PAUL Approve Amendment No. 4 to the Competition Impracticable Contract between the Society of St. Vincent De Paul, a non-profit community based organization and Maricopa County administered by its Human Services Department. The purpose of the Amendment is to address the following: Formal Meeting Minutes Wednesday, November 29, 2017 Page 22 of 51 Increase contract amount in paragraph 7.1 by $45,000 for overflow shelter services. Reimbursement requests will be provided in equal monthly amounts of $15,000 to be billed through March 31, 2018. I. Increase contract amount in paragraph 7.1 by $45,000 for overflow shelter services. Reimbursement requests will be provided in equal monthly amounts of $15,000 to be billed through March 31, 2018. II. Parties agree that the statutory language of A.R.S. §38-511 are applicable to this Amendment and incorporate the same by reference. III. The foregoing paragraphs contain all the changes to the Agreement as amended. All other terms of the original Agreement and Amendments not amended hereby, remain in full force and effect as approved and amended. Funding for this amendment will be reimbursed through the Human Services Department appropriated County General Funds. Supervisory District: 1-5 (C-22-17-017-3-04) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 44. AMENDMENT TO THE SOLE SOURCE CONTRACT WITH LODESTAR DAY RESOURCE CENTER Approve amendment No. 1 to the Sole Source Contract between Lodestar Day Resource Center (LDRC), a non-profit community based organization, and Maricopa County administered by its Human Services Department. The purpose of the Amendment is to address the following: I. Extend the contract expiration date in paragraph 3.1 from December 31, 2017 through March 31, 2018. II. Increase contract amount in paragraph 7.1 by $16,500 for overflow shelter services. Reimbursement requests will be distributed monthly to be billed through March 31, 2018. III. Parties agree that the statutory language of A.R.S. §38-511 are applicable to this Amendment and incorporate the same by reference. IV. The foregoing paragraphs contain all the changes to the Agreement as amended. All other terms of the original Agreement and Amendments not amended hereby, remain in full force and effect as approved and amended. Funding for this Amendment will be reimbursed through the County General Fund. Supervisory District: 1-5 (C-22-18-003-3-01) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 45. IGA WITH CITY OF EL MIRAGE FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS Approve an Intergovernmental Agreement between City of El Mirage and Maricopa County administered through its Human Services Department. The purpose of the Agreement is for the County to provide City of El Mirage with Community Development Block Grant (CDBG) funds in the amount not-to exceed $200,000. Funds will be utilized to purchase new fire truck equipment. Formal Meeting Minutes Wednesday, November 29, 2017 Page 23 of 51 The agreement term is December 1, 2017 and will expire December 2, 2019. Also request approval for the Human Services Department Director to approve and execute changes as listed below: Pursuant to Section II Special Provisions paragraph K. ADDITIONAL CERTIFICATIONS AND WARRANTIES: r. Changes – The County may, at any time, by written Change Order/Administrative Change executed by the Director of the Human Services Department, make changes within the general scope of this Agreement in any one or more of the following areas: i. Increase/decrease in dollar amounts up to $10,000 per the Board of Supervisors (BOS) Community Development Advisory Committee (CDAC) Bylaws. ii. Modify the project implementation schedule up including extensions in the completion deadline up to 90 days. iii. Minor changes in the scope of work, provided the overall scope of work for the project is unchanged. iv. Modify terms consistent with any change to the Work Statement required by Federal, State, or County regulations ordinances or policies. v. Modify administrative requirements such as changes in reporting periods, frequency of reports, or report formats required by HUD or local regulations, policies or requirements. It is the responsibility of the Subrecipient to ensure the latest documents are consulted and followed. vi. The Director may also approve following changes with the approval of the Community Development Advisory Committee: 1. Changes in the scope of work, provided the overall scope of work for the project is unchanged. 2. Changes in the project implementation schedule including extensions in the completion deadline up to but not to exceed the contract end date. 3. Requests for additional funding up to 20% of the original contract amount. All requests for additional funding are limited to 30% of the current contingency fund balance. Change Orders/Administrative Changes will receive legal review and will be filed with the Clerk of the Board’s office upon full execution. This Agreement is funded by a grant from the U. S. Department of Housing and Urban Development (HUD), (C-22-16-032-G-02) and does not impact the General Fund. Supervisory District 4 (C-22-18-022-3-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 46. IGA WITH TOWN OF YOUNGTOWN FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS Approve an Intergovernmental Agreement between Town of Youngtown and Maricopa County administered through its Human Services Department. The purpose of the Agreement is for the County to provide Town of Youngtown with Community Development Block Grant (CDBG) funds in the amount not-to exceed $500,000. Funds will be utilized to install 48,600 linear feet of sidewalks in locations throughout the Town that currently do not have sidewalks. The agreement term is December 1, 2017 and will expire December 2, 2019. Also request approval for the Human Services Department Director to approve and execute changes as listed below: Formal Meeting Minutes Wednesday, November 29, 2017 Page 24 of 51 Pursuant to Section II Special Provisions paragraph K. ADDITIONAL CERTIFICATIONS AND WARRANTIES: r. Changes – The County may, at any time, by written Change Order/Administrative Change executed by the Director of the Human Services Department, make changes within the general scope of this Agreement in any one or more of the following areas: i. Increase/decrease in dollar amounts up to $10,000 per the Board of Supervisors (BOS) Community Development Advisory Committee (CDAC) Bylaws. ii. Modify the project implementation schedule up including extensions in the completion deadline up to 90 days. iii. Minor changes in the scope of work, provided the overall scope of work for the project is unchanged. iv. Modify terms consistent with any change to the Work Statement required by Federal, State, or County regulations ordinances or policies. v. Modify administrative requirements such as changes in reporting periods, frequency of reports, or report formats required by HUD or local regulations, policies or requirements. It is the responsibility of the Subrecipient to ensure the latest documents are consulted and followed. vi. The Director may also approve following changes with the approval of the Community Development Advisory Committee: 1. Changes in the scope of work, provided the overall scope of work for the project is unchanged. 2. Changes in the project implementation schedule including extensions in the completion deadline up to but not to exceed the contract end date. 3. Requests for additional funding up to 20% of the original contract amount. All requests for additional funding are limited to 30% of the current contingency fund balance. Change Orders/Administrative Changes will receive legal review and will be filed with the Clerk of the Board’s office upon full execution. This Agreement is funded by a grant from the U. S. Department of Housing and Urban Development (HUD), (C-22-16-032-G-02) and does not impact the General Fund. Supervisory District: 4 (C-22-18-023-3-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 47. IGA WITH CITY OF BUCKEYE FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS Approve an Intergovernmental Agreement between City of Buckeye and Maricopa County administered through its Human Services Department. The purpose of the Agreement is for the County to provide City of Buckeye with Community Development Block Grant (CDBG) funds in the amount not-to exceed $689,000. Funds will be utilized to install 4,890 linear feet of replacement waterlines and 11 fire hydrants in the downtown area. The agreement term is December 1, 2017 and will expire December 2, 2019. Also request approval for the Human Services Department Director to approve and execute changes as listed below: Pursuant to Section II Special Provisions paragraph K. ADDITIONAL CERTIFICATIONS AND WARRANTIES: r. Changes – The County may, at any time, by written Change Order/Administrative Change executed by the Director of the Human Services Department, make changes Formal Meeting Minutes Wednesday, November 29, 2017 Page 25 of 51 within the general scope of this Agreement in any one or more of the following areas: i. Increase/decrease in dollar amounts up to $10,000 per the Board of Supervisors (BOS) Community Development Advisory Committee (CDAC) Bylaws. ii. Modify the project implementation schedule up including extensions in the completion deadline up to 90 days. iii. Minor changes in the scope of work, provided the overall scope of work for the project is unchanged. iv. Modify terms consistent with any change to the Work Statement required by Federal, State, or County regulations ordinances or policies. v. Modify administrative requirements such as changes in reporting periods, frequency of reports, or report formats required by HUD or local regulations, policies or requirements. It is the responsibility of the Subrecipient to ensure the latest documents are consulted and followed. vi. The Director may also approve following changes with the approval of the Community Development Advisory Committee: 1. Changes in the scope of work, provided the overall scope of work for the project is unchanged. 2. Changes in the project implementation schedule including extensions in the completion deadline up to but not to exceed the contract end date. 3. Requests for additional funding up to 20% of the original contract amount. All requests for additional funding are limited to 30% of the current contingency fund balance. Change Orders/Administrative Changes will receive legal review and will be filed with the Clerk of the Board’s office upon full execution. This Agreement is funded by a grant from the U. S. Department of Housing and Urban Development (HUD), (C-22-16-032-G-02) and does not impact the General Fund. Supervisory District: 4 (C-22-18-024-3-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 48. IGA WITH TOWN OF WICKENBURG FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS Approve an Intergovernmental Agreement between Town of Wickenburg and Maricopa County administered through its Human Services Department. The purpose of the Agreement is for the County to provide Town of Wickenburg with Community Development Block Grant (CDBG) funds in the amount not-to exceed $263,350. Funds will be utilized to install 580 linear feet of replacement waterlines and 1 fire hydrant in the downtown area. The agreement term is December 1, 2017 and will expire December 2, 2019. Also request approval for the Human Services Department Director to approve and execute changes as listed below: Pursuant to Section II Special Provisions paragraph K. ADDITIONAL CERTIFICATIONS AND WARRANTIES: r. Changes – The County may, at any time, by written Change Order/Administrative Change executed by the Director of the Human Services Department, make changes within the general scope of this Agreement in any one or more of the following areas: i. Increase/decrease in dollar amounts up to $10,000 per the Board of Supervisors (BOS) Community Development Advisory Committee (CDAC) Bylaws. ii. Modify the project implementation schedule up including extensions in the completion Formal Meeting Minutes Wednesday, November 29, 2017 Page 26 of 51 deadline up to 90 days. iii. Minor changes in the scope of work, provided the overall scope of work for the project is unchanged. iv. Modify terms consistent with any change to the Work Statement required by Federal, State, or County regulations ordinances or policies. v. Modify administrative requirements such as changes in reporting periods, frequency of reports, or report formats required by HUD or local regulations, policies or requirements. It is the responsibility of the Subrecipient to ensure the latest documents are consulted and followed. vi. The Director may also approve following changes with the approval of the Community Development Advisory Committee: 1. Changes in the scope of work, provided the overall scope of work for the project is unchanged. 2. Changes in the project implementation schedule including extensions in the completion deadline up to but not to exceed the contract end date. 3. Requests for additional funding up to 20% of the original contract amount. All requests for additional funding are limited to 30% of the current contingency fund balance. Change Orders/Administrative Changes will receive legal review and will be filed with the Clerk of the Board’s office upon full execution. This Agreement is funded by a grant from the U. S. Department of Housing and Urban Development (HUD), (C-22-16-032-G-02) and does not impact the General Fund. Supervisory District: 4 (C-22-18-025-3-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 49. NON-FINANCIAL EXTENSION TO THE AGREEMENT WITH VITALYST HEALTH FOUNDATION Approve a non-financial extension to the Agreement between Vitalyst Health Foundation (VHF), a charitable non-profit organization and Maricopa County administered by its Human Services Department. The term of the Agreement will be extended from June 30, 2017 to December 31, 2017. By approving the extension, VHF will continue to provide Maricopa County with resources to assist with the county’s efforts to provide services to the homeless population to include services for housing and health care resources. In May 2016, The Human Services Department submitted a funding proposal to VHF for support of the efforts of the County to connect housing and health care resources to provide services and reduce the unsheltered and homeless population. Supervisory District: 1-5 (C-22-17-014-3-01) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo Medical Examiner - Médico Forense 50. CLINICAL AFFILIATION AGREEMENT WITH MIDWESTERN UNIVERSITY Approve an Affiliation Agreement between Midwestern University and Maricopa County through the Office of Medical Examiner, for the purpose of providing a coordinated clinical educational program for the education and training of medical students. This Affiliation Formal Meeting Minutes Wednesday, November 29, 2017 Page 27 of 51 Agreement is non-financial and is effective from December 1, 2017. The initial term of this Agreement shall be for five (5) years from the Effective Date. Thereafter, this Agreement may be extended up to three (3) additional successive one (1) year periods (each a “Renewal Term”), unless terminated as provided herein. (C-29-18- 004-3-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo Planning and Development - Planificación y Desarrollo 51. INCREASE IN REVENUE AND EXPENDITURE AUTHORITY BUDGET FOR FY 2018 Approve the transfer of Operating revenue and expenditure authority between the Non Departmental Grants Fund and the Planning and Development Fund, in accordance with A.R.S. §42-17106(B). This action will require a revenue and expenditure appropriation adjustment decreasing the FY 2018 Non Departmental (470), Non Departmental Grants Fund (249) Operating (OPER) revenue and expenditure budget by an amount of $808,862 and increasing the FY 2018 Planning and Development Fund (226) Operating (OPER) revenue and expenditure budget by an amount of $808,862. The reason for the requested increase in operating expenditures is due primarily to the increase in ongoing permit requests received by the department. Also, in accordance with A.R.S. §42-17106(B), approve the transfer of non-recurring expenditure appropriation between Non-Departmental (470), Non-Departmental Grants Fund (249) and the Planning and Development (440) Planning and Development Fees Fund (226). This action will require an expenditure appropriation adjustment decreasing the FY 2018 Non-Departmental (470), Non-Departmental Grants Fund (249), Non-Recurring Non Project (NRNP) expenditure budget by $524,793 and increasing the FY 2018 Planning and Development (440) Planning and Development Fees Fund (226) Non Recurring Non Project (NRNP) expenditure budget by $524,793. This will allow the Planning and Development Department to utilize fund balance to assist with the increase in one-time permit expenses. These adjustments will result in a County-wide net financial impact of zero. The FY 2018 budget included a reserve in expenditure authority to address the increase in demand. (C-44-18-039-M-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo Procurement Services - Servicios de Adquisiciones 52. ASPHALT SERVICE AND REPAIR (180125-S) Authorize and approve a multiple award contract(s) for Asphalt Service and Repair in an amount not to exceed $20,000,000 over two (2) years until November 30, 2019 with three (3) additional years for renewal options. The effective date of the contract will be November 29, 2017. The purpose of the contract is to provide to Maricopa County a source of contractors to Formal Meeting Minutes Wednesday, November 29, 2017 Page 28 of 51 perform asphalt pavement maintenance and repair activities consisting of crack sealing, crack filling, asphalt pavement removal and replacement, application of preservative seals, slurry seal, microsurfacing, pavement overlay, hot in-place recycling, pavement markings, and other maintenance related items as needed by the Maricopa County Department of Transportation. (C-73-18-026-3-00) Cactus Asphalt CBJ Contractors, LLC Cholla Pavement Maintenance, Inc. Cutler Repaving, Inc. D&O Contractors, Inc. J. Banicki Construction, Inc. Lincoln Constructors, Inc. M. R. Tanner Construction, Inc. Nesbitt Contracting Co., Inc. Regional Pavement Maintenance of Arizona, Inc. Southwest Slurry Seal, Inc. Sunland Asphalt Viasun Corporation VSS International, Inc. Motion to approve by Supervisor Hickman, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 53. EAST COURTS BUILDING RENOVATION, 1ST AND 2ND FLOORS (180031-DBB) Authorize & approve the execution of a Design Bid-Build contract to Caliente Construction, Inc., Tempe, Arizona, in an amount not-to-exceed $1,230,000.00 for the East Courts Building Renovation, 1st and 2nd Floors. The purpose of this contract is for general construction services for the renovation of these two floors. (C-73-18-025-5-00) Caliente Construction, Inc. Motion to approve by Supervisor Hickman, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 54. PSYCHIATRIC SERVICES PROVIDERS (171224-ROQ) Authorize and approve a multiple award contract for psychiatric services at an estimate of $900,000.00 over two (2) years until November 30, 2019 with three (3) one-year renewal options. The effective date of the contract will be November 29, 2017. The purpose of the contract is to provide Maricopa County with qualified Contractors to provide psychiatric services to incarcerated individuals under the care of Correctional Health Services. (C-73- 18-024-3-00) Joshua Burgett M Akram Bhatti MD Motion to approve by Supervisor Hickman, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 55. TERM GEOTECHNICAL ENGINEERING SERVICES (180020-ROQ) Authorize and approve Contract(s) for Award with Ninyo & Moore Geotechnical & Environmental Sciences Consultants, Terracon Consultants and Western Technologies, Formal Meeting Minutes Wednesday, November 29, 2017 Page 29 of 51 Inc. at a not-to-exceed amount of $1,500,000.00 per Contract for a total award amount of $4,500,000.00. Each contract will be for a period of three (3) years, with two (2) one (1) year options for renewal. The effective date of the Contracts(s) is November 29, 2017. The purpose of the Contract(s) is to provide professional geotechnical services for Facilities Management Department at various County locations. (C-73-18-023-5-00) Motion to approve by Supervisor Hickman, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 56. PRIVATE INVESTIGATOR SERVICES - OCC (180149-S) Authorize and approve a multiple award contract with an effective date of November 29, 2017, in an amount not to exceed $5,000,000 over three (3) years until November 30, 2020, with three (3) one (1) year renewal options. The purpose of the contract is to provide the Maricopa County Office of Contract Counsel with a pool of qualified private investigators to assign for investigations related to court proceedings in Maricopa County. Larry L Rives DBA: Agency NW Investigations Bakos Investigative Services William Tash DBA:Cactus Investigation Craig and Associates LLC D. Michael Associates Inc. DeSaye PLLC Chris J Farmer Farmer Associates Gilbert Nunez Investigations Gilbert McReynolds DBA Gmack Investigations Hanratty Investigations Polygraph Service Foundation Investigation, LLC Barry Kimmons DBA: Kimmons Investigations And Consulting Lawman Investigations, LLC McCloskey Mitigation and Investigations, LLC Michael Stovall DBA: MDS 61 Investigations, LLC Outback Adjusting and Investigative Services, LLC Salinas and Associates Investigations Christine Burke DBA: Strategic Intelligence Services PLLC T & T Investigations The Looking Glass LLC We Due Process, LLC Williams Investigations DBA: Intelliquest Investigation Also, Authorize and approve the Office of Procurement Services to add the following individuals/firms (Criminal Justice Training Center, Discovery Detective Group, Joseph Daniel Meyer, II, Inc., Lien Bond Investigations and Petrosino Investigations) to the contract once they submit the required insurance documentation. These individuals/firms submitted responsive and responsible responses to the solicitation but have yet to return the final required insurance documents. (C-73-18-022-3-00) Motion to approve by Supervisor Hickman, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo Formal Meeting Minutes Wednesday, November 29, 2017 Page 30 of 51 Public Health - Salud Pública 57. AMENDMENT TO COMBINED IGA WITH ARIZONA DEPARTMENT OF HEALTH SERVICES FOR HEALTHY PEOPLE HEALTHY COMMUNITIES Approve Amendment No. 6 to Intergovernmental Agreement (IGA) Combined Fixed Price Contract (No. ADHS16-102232) between Arizona Department of Health Services (ADHS), Healthy People Healthy Communities and Maricopa County by and through its Department of Public Health (MCDPH) to provide additional funding for the Preventive Health and Health Service (PHHS) block grant in the amount of $245,250. The Revised Price Sheet is for a total not-to-exceed amount of $3,804,340.00 ($245,250 of which is additional, but budgeted funding) for the budget period July 1, 2017 through June 30, 2018. The term of the Agreement is July 1, 2015 through June 30, 2020. MCDPH’s Indirect Rate for FY2017-18 is 16.6%. The PHHS Block Grant deviates from County Policy A2505 and does not allow for full indirect cost reimbursement, but a maximum of 10% indirect costs reimbursement. The full indirect costs are estimated at $37,011 of which $22,296 is recoverable and $14,715 is unrecoverable. Departmental indirect rates are reestablished at the beginning of each fiscal year and the future indirect rates will be collected at the corresponding rates. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Agreement does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Funding for this Agreement is provided by a Grant from ADHS and will not affect the County’s general fund. (C-86-15-112-3-07) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 58. AMENDMENT TO RENEWAL AMENDMENT GOVERNMENT AGREEMENT WITH ARIZONA EARLY CHILDHOOD DEVELOPMENT AND HEALTH BOARD (FIRST THINGS FIRST) Approve Grant Amendment No.1 for Renewal amendment (GRA-STATE-17-0844-01-Y2) to Government Agreement (GRA-STATE-17-0844-01), Child Care Health Consultation (CCHC) Technical Assistance (TA) between Arizona Early Childhood Development and Health Board (AECDHB), First Things First (FTF) and Maricopa County by and through its Department of Public Health (MCDPH), Office of Community Wellness and Health Promotions to provide additional funding for CCHC TA. The CCHC TA grant will continue to provide National Training Institute (NTI) training and develop CCHC Train the Trainer course for qualified Child Care Health Consultants. The additional funding not to exceed amount is $1,495, bring the total award amount from $55,545 to $57,040 for the budget period July 1, 2017 thru June 30, 2018. Formal Meeting Minutes Wednesday, November 29, 2017 Page 31 of 51 This Grant deviates from County Policy A2505 and does not allow for full indirect cost reimbursement, but a maximum of 10% indirect cost reimbursement as delegated in the Grant Agreement. MCDPH indirect rate for FY 2017-18 is 16.6%. The additional full indirect costs are estimated at $226 of which $136 is recoverable and $90 is unrecoverable. Departmental indirect rates are reestablished at the beginning of each fiscal year and the future indirect rates will be collected at the corresponding rates. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Funding for this grant will be provided by First Things First and will not affect the County general fund. (C-86-16-113-3-02) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 59. APPLICATION AND GRANT AWARD WITH THE NATIONAL ASSOCIATION OF COUNTY AND CITY HEALTH OFFICIALS (NACCHO) Approve an application and potential grant award between National Association of County and City Health Officials (NACCHO) and Maricopa County, by and through its Department of Public Health (MCDPH), to provide funding for the Million Hearts 2022, Million Hearts in Municipalities program, a national initiative led by the Centers for Disease Control and Prevention and the Centers for Medicare and Medicaid Services. The objective is to prevent 1 million heart attacks in 5 years. If awarded, funding will be in the not-to-exceed amount of $25,000.00 for the anticipated budget period starting January 16, 2018, through June 15, 2018. MCDPH’s indirect rate for FY 2017-18 is 16.6%. The full indirect costs are estimated at $3,559, all of which is fully-recoverable. Departmental indirect rates are reestablished at the beginning of each fiscal year and the future indirect rates will be collected at the corresponding rates. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. 42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. (C-86-18- 043-3-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo Formal Meeting Minutes Wednesday, November 29, 2017 Page 32 of 51 60. COMPETITION IMPRACTICABLE CONTRACT WITH CIRCLE THE CITY Approve a Competition Impracticable (CI) Contract # 180173 between Maricopa County by and through its Department of Public Health (MCDPH) and Circle the City, for the performance of medical services for the homeless population which may include, but is not limited to, pharmacy services, primary care, case management, social services, and rent payments. The Contract is for a thirteen (13) month period beginning December 1, 2017 and ending December 31, 2018. The CI Contract amount is not-to-exceed $2,000,000. The County may, at its option and with the agreement of the Contractor, renew the term of this Contract for additional terms up to a maximum of five (5) years, (or at the County’s sole discretion, extend the contract on a month-to-month basis for a maximum of six (6) months after expiration). Maricopa County Procurement Codes MC1-351 states: “Single Source” means competition is impractical due to standardization, warranty, or other factors approved by the Board of Supervisors. Circle the City will assume the HRSA, Healthcare for the Homeless program as of January 1, 2018. Program income funds that remain must be spent on healthcare for the homeless population. MCDPH will support Circle the City, as the new grantee, until the program income is expended. (C-86-18-037-3-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 61. DATA USE AGREEMENT WITH CHILDREN’S HOSPITAL CORPORATION D/B/A BOSTON CHILDREN’S HOSPITAL Approve a non-financial Data Use Agreement (Agreement) for Research between Children’s Hospital Corporation d/b/a Boston Children’s Hospital and Maricopa County by and through its Department of Public Health (MCDPH), Disease Control, for access to anonymized data collected by Boston Children’s Hospital. MCDPH agrees to use the data for local public health surveillance and as defined in Appendix A of this Agreement. This agreement shall be effective upon signature by all parties and shall remain in effect for one (1) year, unless terminated earlier with 30 day written notice. (C-86-18-040-3-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo 62. GRANT AMENDMENT TO GRANT AWARD WITH ARIZONA EARLY CHILDHOOD DEVELOPMENT AND HEALTH BOARD, FIRST THINGS FIRST, FOR CHILD CARE HEALTH CONSULTATIONS Approve Grant Amendment #3 to Grant Renewal Amendment (GRA-STATE-16-0776-01- YR3) to Grant Agreement (GRA-STATE-16-0776-01) between Arizona Early Childhood Development and Health Board, (AECDHB), First Things First (FTF), Quality First (QF) Child Care Health Consultation and Maricopa County by and through its Department of Public Health (MCDPH), Community Health Nursing (CHN) to provide additional Arizona Department of Education (ADE) funds for the MCDPH Child Care Health Consultations (CCHC) program. This program will continue to provide services to 46 centers participating in the ADE Preschool Development Grant (PDG). The additional funds for this amendment is $11,200, bringing the total award amount from $1,160,320 to $1,171,520 ($1,068,480 regional funding and $103,040 ADE funding) for the budget period July 1, 2017 through June 30, 2018. The term of this Agreement is July 1, Formal Meeting Minutes Wednesday, November 29, 2017 Page 33 of 51 2015 through June 30, 2018, unless terminated, cancelled or extended. All other terms and conditions remain unchanged. This Grant deviates from County Policy A2505 and does not allow for full indirect cost reimbursement, but a maximum of 10% indirect cost reimbursement as delegated in the Grant Agreement. MCDPH indirect rate for FY17-18 is 16.6%. The additional full indirect costs are estimated at $1,690 of which $1,018 is recoverable and $672 is unrecoverable. Departmental indirect rates are reestablished at the beginning of each fiscal year and the future indirect rates will be collected at the corresponding rates. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Funding for this Agreement is provided by a Grant from FTF and will not affect the County’s general fund. (C-86-15-114-G-04) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 63. IGA WITH MARICOPA COUNTY REGIONAL SCHOOL DISTRICT #509 FOR SCHOOL BASED TOBACCO USE PREVENTION AND EDUCATION SERVICE Approve an Intergovernmental Agreement (IGA) between Maricopa County Regional School District #509 (MCRSD) and Maricopa County by and through its Department of Public Health (MCDPH) to provide funding for School-based Tobacco Use Prevention and Education Services; School Health Index (SHI) and/or School Health Implementation Plan (SHIP). Funding is in the not-to-exceed amount of $2,500.00 for the budget period September 1, 2017 through August 31, 2018. The IGA term is September 1, 2017 through May 31, 2020. (C-86-18-038-3-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 64. IGA WITH CITY OF PHOENIX FOR THE LEAD BASED PAINT HAZARD REDUCTION PROGRAM Approve an Intergovernmental Agreement (IGA) between City of Phoenix (COP), Lead Based Paint Hazard Reduction and Maricopa County by and through its Department of Public Health (MCDPH), Office of Family Health Services to provide funding for the Lead Based Paint Hazard Reduction (Lead Hazard) program. The Lead Hazard program will provide education, blood testing of children and case management. In accordance to Part C, Section 2, Budget and/or Consideration, the budget period is January 1, 2018 through December 31, 2020, for a budget amount not-to-exceed $243,844. In addition to the budget amount, there is also an In-Kind Funds budget for $98,004. This Grant deviates from County Policy A2505 and does not allow for full indirect cost reimbursement, but a maximum of 10% indirect cost reimbursement as delegated in the IGA. MCDPH indirect rate for FY2017-2018 is 16.6%. The full indirect costs are estimated at $36,798 of which $22,167 is recoverable and $14,631 is unrecoverable. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Agreement does not alter the budget constraining expenditures of local revenues duly Formal Meeting Minutes Wednesday, November 29, 2017 Page 34 of 51 adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Funding for this grant will be provided by City of Phoenix. (C-86-18-041-3-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 65. LEASE AGREEMENT L-7473 WITH GREATER PHOENIX URBAN LEAGUE, INC Approve and execute Lease Agreement No. L-7473 with Greater Phoenix Urban League, Inc., an Arizona non-profit corporation, (“Landlord”), for approximately 700 square feet of office space located at 1402 South 7th Avenue, Phoenix, AZ 85007. This new lease will replace, in part, the lost lease with the City of Phoenix at 1260 South 7th Avenue, Phoenix. That property being in the process of selling. This lease will provide space for a Public Health Department WIC Program. The Agreement term will be for approximately 10 months commencing on December 1, 2017 and expire September 30, 2018. Unless terminated earlier as provided for in the Lease, there will be one automatic 12 month renewal, to expire September 30, 2019, unless either Party gives a 60-day written notice to the other to not renew. The County (“Tenant”) will pay $500.00 (Five Hundred Dollars) per month rent plus a pro-rated share (7.3%) (approximately $213.00 per month) of utilities, water and sewer, garbage and trash disposal and janitorial services. The lease may be terminated for non-appropriation of funds or A.R.S. § 38-511. (C-86-18-042-1-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 66. PURCHASE ORDER FOR IGA WITH ADHS FOR THE NURSE-FAMILY PARTNERSHIP Approve a Purchase Order (PO) (ADHS17-155910:2) for Inter-Governmental Agreement (IGA) Contract No. (ADHS17-155910), Nurse Family Partnership (NFP) for Maternal, Infant, and Early Childhood Home Visiting (MIECHV), between the Arizona Department of Health Services (ADHS) and Maricopa County through its Department of Public Health (MCDPH) to provide funding for the NFP MIECHV Home Visiting Services. The purchase order not to exceed total amount is $785,247.79, for the PO effective period of October 1, 2017 through September 30, 2018. The Contract term is May 1, 2017 through April 30, 2022. The Department of Public Health FY 2017-18 indirect rate is 16.6%; therefore, indirect costs are estimated at $111,793, all of which is recoverable. Departmental indirect rates are reestablished at the beginning of each fiscal year and the future indirect rates will be collected at the corresponding rates. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. 42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Funding for this grant will be provided by ADHS and will not affect the County general fund. (C-86- 17-049-3-01) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 67. STUDENT ROTATION TRAINING AGREEMENT WITH WALDEN UNIVERSITY, LLC Formal Meeting Minutes Wednesday, November 29, 2017 Page 35 of 51 Approve the Student Rotation Training Agreement with Walden University, LLC to allow students to participate in learning experiences at the Maricopa County Departments of Public Health and Correctional Health. The agreement is non-financial, and the term is to be from November 1, 2017 through June 30, 2022. (C-86-18-044-3-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo Real Estate - Bienes Raíces 68. PINAL COUNTY PETITION FOR ABANDONMENT Approve and authorize the chairman to sign a petition for abandonment/ extinguishment of roadway, road right-of-way or road easement along Virgil Drive in Pinal County adjacent to vacant Maricopa County owned property identified as APN 509-18-135 subject to the condition that the petitioner will grant an easement over the east 353 feet of the abandoned area in order to maintain legal access for the adjacent landowners. This agenda will authorize the chairman to sign the petition requesting abandonment/extinguishment of a portion of Virgil Drive located north of vacant Maricopa County owned property identified as APN 509-18-135. The County owned parcel adjacent to the requested abandonment is located approximately 2 miles east of San Tan Mountain Regional Park. (C-78-18-006-8-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 69. IGA WITH TOWN OF CAREFREE, AND TOWN OF CAREFREE ARIZONA UTILITIES COMMUNITY FACILITIES DISTRICT FOR SILVER SADDLE SITE Approve and authorize the Chairman to execute, Intergovernmental Agreement (IGA) G- 30203 with the Town of Carefree (Town), and Town of Carefree, Arizona Utilities Community Facilities District (District) to allow the County to construct, install, operate and maintain a wireless communications facility at the Silver Saddle Site (northwest of Cave Creek Road and Pima Road) and authorize the Chairman to execute any other documents, approved as to form by the Deputy County Attorney, in the event that additional documentation is required by County, Town, or District for the development of the site. The term of the IGA shall be for ten (10) years from the Effective Date unless sooner terminated as provided in this Agreement, with a one-time option to renew for a period of ten (10) years pursuant to the terms of the Agreement. This IGA is part of the County’s Radio System Infrastructure Upgrade Project and allows Maricopa County the right to construct, install, operate, and maintain wireless communication equipment at the Town and District controlled Silver Saddle Site (northwest of Cave Creek Road and Pima Road). Pursuant to the agreement the County will pay the utility fees for County and Carefree's improvements at the estimated not-to-exceed amount of $1,500/year. This agenda item also authorizes the Chairman to execute documents, approved as to form by the Deputy County Attorney that may be associated with the County’s planned improvements at the Silver Saddle Site. Funding for the construction, installation and start-up of wireless communication equipment at the Silver Saddle Site is part of the Radio System Infrastructure Upgrade Project previously approved by the Board of Supervisors on June 5, 2013, under agenda C-73-13-077-7-00. (C-78-18-007-3-00) Formal Meeting Minutes Wednesday, November 29, 2017 Page 36 of 51 Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo Transportation - Transportación 70. AGREEMENT WITH MARICOPA ASSOCIATION OF GOVERNMENTS FOR NORTHERN PARKWAY: EL MIRAGE OVERPASS (DESIGN ONLY) Approve the Project (Agreement) between Maricopa County and Maricopa Association of Governments (MAG) for Northern Parkway: El Mirage Overpass (Design Only). Also approve the receipt and expenditure of MAG reimbursements in the amount programmed by MAG for this project currently or in the future. The purpose of the agreement is to identify and define the responsibilities of Maricopa County and MAG relating to designated project. Maricopa County Department of Transportation will act as the lead agency for all aspects of the Project in conjunction with the Northern Parkway Executive Committee. The project will produce Final 100% construction documents for the Northern Parkway Overpass at El Mirage Road and will include Dysart Overpass design documents for a singular construction effort. Funds are budgeted in the Transportation Department (640) Transportation Capital Project Fund (234) for MAG ALCP (ALCP) Project, sub-project TT0499. The estimated total cost for the project is $1,000,000, based on the terms in the agreement. The County’s estimated cost share contribution is $57,000.The federal funds estimated cost share contribution is $943,000. This Agreement authorizes the Parties to make cost adjustments necessary for inflation or otherwise required. Supervisory District No. 4 (C-64-18-055-M-00) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 71. AMENDMENT TO IGA WITH TOWN OF QUEEN CREEK FOR THE IMPROVEMENTS TO RIGGS ROAD FROM POWER ROAD TO HAWES ROAD Approve the Second Amendment to the Intergovernmental Agreement (C-64-15-136-M-01) between Maricopa County and the Town of Queen Creek for the Improvements of the Riggs Road from Power Road and Hawes Road. The purpose of this Second Amendment is to amend the 2015 Intergovernmental Agreement (IGA) to revise the responsibilities of the County and Queen Creek for Improvements of the Riggs Road from Power Road and Hawes Road (TT0406). As part of the utility relocation of the Project, there are additional construction costs to power distribution lines that were not eligible to be covered by Salt River Project Aesthetic Funds, currently estimated at $138,000; and the replacement of existing water and wastewater lines that are operated and maintained by an Improvement District, currently estimated at $522,000. The County shall invoice the Town for the estimated cost of $660,000, for the additional construction cost to convert power distribution lines that were not eligible to be covered by Salt River Project Aesthetic Funds and for the Maricopa Improvement District water and wastewater lines, thirty (30) days before the start of work. This Second Amendment shall become effective as of the date it is approved by the Maricopa County Board of Supervisors and the Queen Creek Town Council. To the extent Formal Meeting Minutes Wednesday, November 29, 2017 Page 37 of 51 that this Second Amendment changes the terms of the 2015 IGA, this Second Amendment shall supersede and replace the previous terms in original agreement and the First Amendment. Supervisory Districts No. 1 (C-64-15-136-M-02) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 72. AMENDMENT TO IGA WITH CITY OF PHOENIX FOR IMPROVEMENTS TO MC85 (BUCKEYE ROAD) FROM 107TH AVENUE TO 75TH AVENUE Approve the First Amendment to the Intergovernmental Agreement (C-64-16-099-M-01) between Maricopa County and the City of Phoenix for the Improvements of MC85 (Buckeye Road) from 107th Avenue to 75th Avenue. The purpose of this First Amendment is to amend the 2016 Intergovernmental Agreement (IGA) to establish responsibilities related to developer requirements and to establish procedures for the Parties to invoice and remit payments associated with contributions from private development for Improvements of MC85 (Buckeye Road) from 107th Avenue to 75th Avenue. This First Amendment shall become effective as of the date it is approved by the Maricopa County Board of Supervisors and the Phoenix City Council. To the extent that this First Amendment changes the terms of the 2016 IGA, this First Amendment shall supersede and replace the previous terms in original agreement. (C-64-16-099-M-01) Motion to approve by Supervisor Gallardo, seconded by Supervisor Gates Ayes: Barney, Chucri, Gates, Hickman, Gallardo 73. CONSENT TO UTILIZE PROPERTY SUBJECT TO AN EASEMENT FOR A GOLF CART TUNNEL UNDER THE SUN VALLEY PARKWAY Execute the Consent which approves the Department of Transportation’s (MCDOT’s) determination that the use requested by the underlying fee-holder will not interfere with MCDOT’s easement rights. Pulte Home Company, LLC, is the fee-owner of the Sun City Festival property. Pulte granted an Easement and Agreement for Highway Purposes across the property for a portion of the Sun Valley Parkway. As the grantee of such an Easement, Maricopa County, through MCDOT, is now consenting to the underlying fee-holder’s request to construct a permanent tunnel under the Sun Valley Parkway, near Canyon Springs Boulevard, for ingress and egress to and from the golf courses and any adjacent areas. MCDOT has agreed that the tunnel will not and does not interfere with the rights for the roadway granted to the County by Easement. The tunnel will be constructed at the sole cost and expense of Pulte. In addition to the requirements of this Consent, Pulte will obtain a permit from MCDOT and will abide by all permit requirements. So long as the tunnel remains in place, Pulte, or its successor, will maintain the tunnel in substantial conformance with the permit requirements and will provide general liability insurance on the tunnel. Supervisory District No. 4 (C-64-18-057- M-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 74. FEDERAL CONSULTANT SERVICES CONTRACT WITH BURGESS & NIPLE, INC. FOR Formal Meeting Minutes Wednesday, November 29, 2017 Page 38 of 51 SCOPING ASSESSMENT STUDY ON NORTHERN PARKWAY Approve the award of Contract No. 2017-025, with Burgess & Niple, to perform scoping assessment study services for Maricopa County Department of Transportation, Project MAG ALCP Project sub-project No. TT0573, Northern Parkway – Loop 101 to Grand Avenue Scoping Assessment, for a sum not-to-exceed one million eighty-nine thousand eight hundred eighty-five dollars ($1,089,885). The Contract completion date shall be five hundred forty (540) calendar days after the Notice to Proceed has been issued. The Consultant shall prepare pre-design level plans available for consideration to advance to design and construction in the funded portion of the Northern Parkway program. This scoping assessment will aid the Northern Parkway Project Partners in evaluating the Northern Parkway program, in terms of configuration needs, phasing, and identification of gaps in the Northern Parkway program. The study will confirm the right-of-way needs, allowing agencies to move forward with economic development opportunities. Supervisory District No. 4 (C-64-18-058-5-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 75. EASEMENT, RIGHT-OF-WAY, AND RELOCATION ASSISTANCE DOCUMENTS Approve easements, right-of-way documents, and relocation assistance for highway and public purposes as authorized by road file resolutions or previous Board of Supervisors’ action. (C-06-18-217-7-00) A. DD-10840 Project #: TL008 – Z2006069 Happy Valley Road Assessor’s (KR) Parcel #: 503-53-022H, 503-53-011J, 503-53-022J – Warranty Deed – Rancho Cabrillo Development, LLC for the sum of $10.00. B. DD-10840 Project #: TL008 – Z2006069 Happy Valley Road Assessor’s (KR) Parcel #: 503-53-022H, 503-53-011J, 503-53-022J – Purchase Agreement and Escrow Instructions – Rancho Cabrillo Development, LLC. Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo BOARD OF SUPERVISORS - JUNTA DE SUPERVISORES Board of Supervisors - Junta de Supervisores 76. REAPPOINTMENT TO THE PARKS AND RECREATION ADVISORY COMMISSION Approve the official reappointment of Megha Budruk, being appointed by the Director of Parks and Recreation as Member-at-Large Parks Professional to the Parks and Recreation Advisory Commission. The term of this appointment is from January 1, 2018 through December 31, 2019. (C-06-18-195-7-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 77. REAPPOINTMENT TO THE MARICOPA COUNTY COOPERATIVE AGRICULTURAL Formal Meeting Minutes Wednesday, November 29, 2017 Page 39 of 51 EXTENSION BOARD Approve the reappointment of Carol Ward Morris to the Maricopa County Cooperative Agricultural Extension Board representing Supervisorial District 2. The term of the reappointment will be from January 1, 2018 through December 31, 2019. (C-06-18-212-7- 00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo Industrial Development Authority - Autoridad para el Desarrollo Industrial 78. ADOPT A RESOLUTION APPROVING THE ISSUANCE OF BONDS FOR THE BENEFIT OF WESTMINSTER VILLAGE, INC. AND WESTMINSTER VILLAGE FOUNDATION Adopt a resolution approving the proceedings of The Industrial Development Authority of the County of Maricopa for the issuance of its Senior Living Revenue Bonds (Westminster Village, Inc. Project), Series 2017, in one or more tax-exempt and/or taxable series in an aggregate principal amount not-to-exceed $26,000,000. (C-94-18-004-4-00) Motion to approve by Supervisor Hickman, seconded by Supervisor Chucri Ayes: Barney, Chucri, Gates, Hickman, Gallardo SETTING OF HEARINGS - CONFIGURACIÓN DE AUDIENCIAS ~All hearings will be held at 9:30 am, 205 W. Jefferson, Phoenix, unless otherwise noted~ ~Todas las audiciones será tenidas a las 9:30 de la Mañana, 205 W. Jefferson, Phoenix, amenos que de otromodo notado~ Planning and Development - Planificación y Desarrollo 79. PLANNING & ZONING SETTING OF HEARINGS Schedule the following items for public hearing at the December 13, 2017 Board Meeting: (C-73-18-024-3-00) Z2017072 – Spring Mountain Ski Ranch – SUP Major Amendment – Dist. 5 CPA2017002 – Christopher Todd Communities – CPA – Dist. 4 Z2017075 – Christopher Todd Communities – Zone Change without Overlay – Dist. 4 Z2000128 – Stepping Stones Academy – SUP Revocation – Dist. 3 Formal Meeting Minutes Wednesday, November 29, 2017 Page 40 of 51 Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo Transportation – Transportación 80. ROAD FILE NO. A552 Set a hearing for January 17, 2018 for Road File No. A552 to Open and Declare the following described alignments into the County Transportation System. (General Vicinity: 10th Street and Irvine Road and in Unincorporated Maricopa County. Supervisory District No. 3) (C-64-18-060-M-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 81. PATENT EASEMENT ABANDONMENT: ROAD FILE NO. PAB-0060 Set a hearing for January 17, 2018 for Road File No. PAB-0060 to consider the request to abandon a portion of a Federal Patent Easement Number 1207564 lying in the Southwest quarter of Section 29 – T6N, R3E of the Gila and Salt River Meridian, Maricopa County, Arizona. General vicinity of Central Avenue and Joy Ranch Road, and known as Assessor Parcel 211-23-053. Notice conditions and the request for comment requirements have been met. Pursuant to provisions in A.R.S. §11-251.16, Maricopa County Ordinance No. P-34 and Maricopa County Department of Transportation Procedure # P5203, a NOTICE of the hearing by certified mail shall be sent to the applicant and all abutting property owners no less than 60 days prior to the hearing date. Therefore the date set for the hearing shall be the first board meeting no less than 60 days from the date the Board sets the hearing. In addition, a notice shall be posted in the area of the proposed abandonment no less than 60 days prior to the hearing date. Supervisory District No. 3 (C-64-18-062-M-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo CONSENT AGENDA - AGENDA DE CONSIENTA Clerk of the Board - Secretaria de la Junta 82. COST PER FELONY CASE ANNUAL REPORT Pursuant to A.R.S. § 11-584(B)(2), receive the cost per felony case annual report as submitted by the Office of the Legal Advocate; Office of the Legal Defender; and Office of the Public Defender of Maricopa County. (C-06-18-200-M-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 83. DUPLICATE WARRANTS Pursuant to A.R.S §11-632, approve and ratify the issuance of duplicate warrants to replace county warrants and school warrants which were either lost or stolen. Necessary Formal Meeting Minutes Wednesday, November 29, 2017 Page 41 of 51 affidavits have been filed with the Board. (C-06-18-186-7-00) Name Warrant No Amount Ditech Financial, LLC 370011009 2,953.75 Solid Ground Enterprises 480023188 2,326.42 Soledad Zamago Molina 380003601 103.82 Matthew Miller 170077653 401.39 Bhumika Sharma 22517476 1,797.23 Deborah Viramontes 180021315 998.62 Norma Cuevas De Sabillon 180021037 591.35 Treasures 4 Teachers 480008946 3,750.00 Valley Steel Supply LLC 480015664 3,225.70 Baltazar Hernandez 22491001 529.22 Ruby Acuna 480021797 121.71 Amy Bernice Blaylock 180020395 806.75 Tamara Dickinson 180010032 624.00 Santa Theresa Alday 45230505 435.89 Rodolfo Urquiza Jr 180023726 721.07 Kiyomi Hollingsworth 480012801 13.00 W.E.S.T., Inc. 401637056 1,540.00 Push-Play Entertainment 214742389 300.00 Smiths Detection Inc 380007607 124,585.81 Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 84. DONATIONS In accordance with County Policy A2508, accept the monthly donation report received from Parks and Recreation for October 2017, for a Cash Value of $384.59 and Non-cash Value of $1,034.44. (C-06-18-196-7-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 85. DONATIONS In accordance with County Policy A2508, accept the monthly donation report received from Sheriff's Office for October 2017, for a Cash Value of $1,077.00 and the non-cash value of $2,210.29. (C-06-18-199-7-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 86. ADMINISTRATION CORRECTION TO THE CANCELLATION AND APPOINTMENT OF TRUSTEES FOR THE MYRTLE PARK IWDD NO. 10 Approve an administrative correction to the Cancellation and Appointment of Trustees for the Myrtle Park IWDD No. 10 to add Kim Mershon as a Trustee to be appointed by the Board of Supervisors. Formal Meeting Minutes Wednesday, November 29, 2017 Page 42 of 51 Pursuant to A.R.S. § 16-410(A) and the letter received from the Myrtle Park IWDD No. 10: 1. Cancel the election scheduled to be held on November 15, 2017; 2. Appoint Linda Redman, Jim Eisenbacher and Kim Mershon who filed nominating papers to fill the expired terms. The appointed Trustees shall serve two year terms effective January 1, 2018 through December 31, 2019 OR until his/her successor is elected and qualified. A person who is appointed pursuant to A.R.S. § 16-410(A) is fully vested with the powers and duties of the office as if elected to that office (Supervisorial District 3). (C-06-18-202-M-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 87. CANCELLATION OF ELECTION AND APPROVE APPOINTMENTS TO THE BOARD OF DIRECTORS OF ELECTRICAL DISTRICT NO. 8 Pursuant to A.R.S. §16-410(A) and the letter received from Electrical District No. 8: 1. Cancel the election scheduled to be held on January 13, 2018; 2. Appoint Brian Turner, Division 3; John Utz, Division 6; Robert VanHofwegen, Division 8; Jerry Rovey, Division 9; Michael Vanderway, Division 11 to fill the expired terms. The appointed Directors shall serve three year terms effective January 13, 2018 through January 12, 2021, OR until his/her successor is elected and qualified. A person who is appointed pursuant to A.R.S. §16-410(A) is fully vested with the powers and duties of the office as if elected to that office (Supervisorial District 5). (C-06-18-184-M-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 88. CANCELLATION OF ELECTION AND APPROVE APPOINTMENTS TO THE BOARD OF DIRECTORS OF ELECTRICAL DISTRICT NO. 7 Pursuant to A.R.S. §16-410(A) and the letter received from Electrical District No. 7: 1. Cancel the election scheduled to be held on January 13, 2017; 2. Appoint David Justice and Michael Francis to fill the expired terms. The appointed Directors shall serve three year terms effective January 13, 2018 through January 12, 2021, OR until his/her successor is elected and qualified. A person who is appointed pursuant to A.R.S. §16-410(A) is fully vested with the powers and duties of the office as if elected to that office (Supervisorial District 4). (C-06-18-191-M-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 89. CIVIL PENALTY APPEALS – FOR APPROVAL Pursuant to A.R.S. §42-12052, for property owner of parcel number 304-64-189 who satisfied the requirements of primary residence status: 1. Approve property owner appeal of a civil penalty assessment, direct the Assessor to reclassify the subject property to class three, and waive the civil penalty. Formal Meeting Minutes Wednesday, November 29, 2017 Page 43 of 51 2. Approve the related resolution associated with changing the legal classification to class 3 (owner occupied) pursuant to A.R.S. §42-12003 and apply State Aid Credit, if applicable. 3. Direct the Treasurer to make conforming correction to the property owner tax bill and send notification of the change in tax liability. Recommended parcel is attached and will be on file in the Clerk of the Board's Office in accordance with LAPR approved retention schedule. (C-06-18-205-7-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 90. HEAD START REPORT Receive the Head Start report for July, August and September 2017 submitted by the Human Services Department. Report includes information on: (C-06-18-183-7-00) · Program Enrollment · Number of Children served with Disabilities · Program eligible children on waitlist · Funding Amount and Expenditures · Meals served · Parent education & Volunteer hours Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 91. PRECINCT COMMITTEEMEN Pursuant to A.R.S. §16-821, authorize the appointment and cancellation of appointment of Precinct Committeemen. List is on file in the Clerk of the Board’s Office and retained in accordance with ASLAPR approved retention schedule. (C-06-18-220-7-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 92. REPLACEMENT WARRANTS – CHECK ENFORCEMENT PROGRAM Approve the issuance of replacement warrants for county warrants related to the Check Enforcement Program that have been outstanding for more than one year. Necessary affidavits have been filed with the Board. The Maricopa County Attorney’s Office (MCAO) Check Enforcement Program endeavors to make victims of bad check writers financially whole by pursuing restitution and holding offenders accountable. This service is offered free of charge to individuals and merchants who have gone unpaid due to insufficient funds. When restitution has been received, the MCAO Check Enforcement Program issues a warrant to the victim. Unfortunately in some cases, warrants are returned to MCAO or remain uncashed because of an address change, an incorrect address on file or changes in merchant ownership. To date, the MCAO Investigations Division has located current contact information for an additional three victims who were issued warrants prior to June 2015 that have not been negotiated. MCAO requests the issuance of replacement warrants to these victims in the total amount of $7,587.14. These funds will directly impact victims of bad check writers by making them Formal Meeting Minutes Wednesday, November 29, 2017 Page 44 of 51 financially whole. (C-19-18-028-M-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 93. SECURED/UNSECURED TAX ROLL CORRECTIONS Pursuant to A.R.S. §§42-15155, 16002, 16215, 16258, and 19118, approve requests from the Assessor for corrections of the Secured Tax Rolls Resolutions, as attached and on file in the Clerk of the Board's office in accordance with LAPR retention guidelines. This reflects actual tax dollar corrections to the County tax rolls due to administrative corrections of the Assessor and as a result of property tax appeals. (C-06-18-190-7-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 94. STALE DATED WARRANTS Pursuant to A.R.S. §11-644 the Board of Supervisors finds that claims presented, are legitimate and that claimants have demonstrated good and sufficient reason for failure to present the original check or warrant within the allotted time. Accordingly, the claims are allowed. (C-06-18-187-7-00) Name Warrant No Amount Chandler Regional Medical Center 3600019099 2,567.18 Luis Aviles-Gil 370002924 23.49 Sunovation/Heribert Ley 370001892 150.00 Amy Bloch 836670 123.22 Amy Bloch 836637 17.56 Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 95. SETTLEMENT/RESOLUTION OF PROPERTY TAX CASES AND CLAIMS Pursuant to A.R.S. §§42-16201 through 16258, approve the settlement/resolution of tax cases and claims as listed. (C-06-18-213-7-00) 2016/2017: TX2015-000241; TX2017-000093; 2017: ST2017-000136; 2017/2018: TX2017-000068; TX2017-000108; 2018: CV2017-054264; ST2017-000302; ST2017-000364; TX2017-000065; TX2017- 000142; Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo 96. TAX ABATEMENTS Formal Meeting Minutes Wednesday, November 29, 2017 Page 45 of 51 Approve and sign requests for tax abatements from the Treasurer’s Office pursuant to ARS 42-18353 for the parcel numbers, tax years and amounts as listed below: (C-43-18-020-M- 00) 111-33-195B 2005-2006 $103.38 504-21-023A 2011-2014 $233.78 Motion to approve by Supervisor Chucri, seconded by Supervisor Hickman Ayes: Barney, Chucri, Gates, Hickman, Gallardo BOARD OF SUPERVISORS ADDENDUM ADÉNDUM DE LA JUNTA DE SUPERVISORES Risk Management A-1. OROZCO V. MORAN, ET AL., CV2013-055245, CV2014-055073, CV2015-002820 (CONSOLIDATED) Approve Settlement in the amount of $225,000 concerning Maricopa County Superior Court No. CV2013-055245, CV2014-055073, CV2015-002820 (Consolidated). Authorize the Chairman to sign any necessary documents upon review and approval as to form by assigned legal counsel. This matter was discussed with the Board in the Executive Session on 11/27/2017. (C-75-18-004-2-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo A-2. HOLD HARMLESS AGREEMENT Approve waiver, release and hold harmless agreement for Holy Cross Catholic Cemetery. This item is scheduled to be heard in eSession on November 27, 2017. (C-75-18-003-M- 00) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo Planning and Development A-3. MARICOPA COUNTY V. INTERNATIONAL TRADE COMMODITIES, LLC, CV2017- 004262 Approve the Settlement in the amount of $8,000 between Maricopa County and Plaintiff(s), in MARICOPA COUNTY V. INTERNATIONAL TRADE COMMODITIES, LLC, concerning No.CV2017-004262 pursuant to the terms of the agreement. Authorize the Chairman to sign any necessary documents upon review and approval as to form by assigned legal Formal Meeting Minutes Wednesday, November 29, 2017 Page 46 of 51 counsel. This item was discussed in Executive Session on 11/27/17. (C-44-18-035-S-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo County Attorney A-4. DICKINSON WRIGHT CONFLICT WAIVER REQUEST Approve request for a waiver of conflict of interest requested by the law firm Dickinson Wright, concerning their representation of the Town of Queen Creek, regarding an IGA between Maricopa County and Queen Creek pertaining to the establishment of a part-time civil court to be staffed by prosecutors, judges, and other court personnel employed by the County; and concerning condemnation cases: CV2016-015054, CV2017-005179, CV2017- 005180, CV2017-005181, and CV2017-006571. The item was discussed in executive session on November 27, 2017. (C-19-18-029-M-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo Transportation A-5. MARICOPA COUNTY V. KEMF HAWES & RIGGS, LLC, CV2016-015054 Approve settlement of Maricopa County v. Kemf Hawes & Riggs, LLC, CV2016-015054, in the amount of $345,000.00 plus statutory interest. This action is related to Project No TT406 and is located in District 1. This item was heard in Executive Session on November 27, 2017. (C-64-18-061-S-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo MEETING RECESSED Chairman Barney recessed the Board of Supervisors to convene as the Board of Directors of various special districts. MEETING RECONVENED Chairman Barney reconvened the Board of Supervisors. Formal Meeting Minutes Wednesday, November 29, 2017 Page 47 of 51 CALL TO THE PUBLIC AND SUMMARY OF CURRENT EVENTS LLAMADO AL PUBLICO Y EL RESUMEN DE TEMAS DE ACTUALIDAD 97. Public comment on matters pertaining to Maricopa County government. Please limit comments to two minutes. Note that pursuant to Arizona Open Meeting Law, Board members may not discuss matters raised under this public comment portion of the meeting; however, an individual Board member may respond to criticism made by those who have addressed the Board, ask staff to review an issue raised or may ask that the matter be placed on a future agenda. (Public comment is at the discretion of the Chairman.) Comentarios del público sobre las materias relacionadas con el gobierno del Condado de Maricopa. Por favor límite comentarios a dos minutos. Tenga en cuenta que de conformidad con el Derecho de Reunión Abierta de Arizona, miembros de la Junta no podrán abordar las cuestiones planteadas en esta parte de comentario público de la reunión, sin embargo, un miembro de la Junta individuo puede responder a las críticas de quienes se han ocupado de la Junta, pida al personal para examinar una cuestión planteada o puede pedir que la cuestión se incluya en una agenda de futuro. (Comentario público es a discreción del Presidente.) Gina Swoboda, resident of District 2, thanked the Board and County Attorney for responding to her comments on October 25, 2017. She spoke in regards to countywide mail voting. She asked the Board to deny a bill authorizing a countywide vote by mail and a proposed vote center model. She expressed concern on going to vote centers, and how confusion occurs to the voters when precincts are changed. John Rusnick, resident, spoke in regards to the dust at his property. He received a letter from the Maricopa County Air Quality Department (MCAQ). The letter stated Arizona Department of Environmental Quality does not have jurisdiction but encouraged him to report issues to the Maricopa County Air Quality Department. He asked for someone to respond to his concerns. Dianne Barker, resident, spoke in regards to lowering pollution levels and keeping traffic moving the on Arizona highways. 98. SUPERVISORS’/COUNTY MANAGER’S SUMMARY OF CURRENT EVENTS Resumen de temas de actualidad de los Supervisores/Administrador del Condado Supervisor Gates mentioned Honor Health in Sunnyslope, Arizona is having their annual tree lighting on December 4, 2017 from 5:30 p.m. to 8:30 p.m. He stated District 3 will be having their Holiday County Coffee on December 7, 2017 at Deer Valley Airport at 8:00 a.m. Supervisor Hickman noted Thelda Williams, City of Phoenix Councilwoman, asked him to speak to her constituents in District 3. Supervisor Gallardo noted Thelda Williams, City of Phoenix Councilwoman, invited him to the January meeting. He explained that District 5 partnered with Assistance League of Phoenix, Salt River Project, Diamondbacks and other major sports leagues to provide assistance to 1,000 underprivileged children and their families in North Phoenix. The children will receive free haircuts, clothes, and shoes. Maricopa County Integrated Health System offered to give the children free medical exams. Formal Meeting Minutes Wednesday, November 29, 2017 Page 48 of 51 MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. _______________________________ Denny Barney, Chairman of the Board ATTEST: ____________________________ Fran McCarroll, Clerk of the Board Formal Meeting Minutes Wednesday, November 29, 2017 Page 49 of 51 FLOOD CONTROL DISTRICT AGENDA AGENDA DE DISTRITO DE CONTROL DE INUNDACIONES The Board of Directors of the Flood Control District of Maricopa County, Phoenix, Arizona, convened in Formal Session at 9:30 AM on Wednesday, November 29, 2017, in the Supervisors' Auditorium, 205 W. Jefferson, Phoenix, AZ 85003, with the following members present: Denny Barney, Chairman, District 1; Steve Chucri, Vice Chairman, District 2; Bill Gates, District 3; Clint Hickman, District 4; Steve Gallardo, District 5. Also present: Fran McCarroll, Clerk of the Board; Amy Goodloe, Minutes Coordinator; Joy Rich, County Manager; and Andrea Cummings, Legal Counsel. F-1. ON-CALL SERVICES CONTRACT WITH MICHAEL BAKER INTERNATIONAL, INC FOR CUDIA CITY WASH AREA DRAINAGE MASTER STUDY Award Contract FCD 2017C012 On-Call Services for the Cudia City Wash Area Drainage Master Study to Michael Baker International, Inc. to provide professional engineering services. The contract will be effective for 730 calendar days from the date of execution or the expenditure of $450,000.00, whichever comes first. The Flood Control District of Maricopa Country (District) and Consultant will mutually agree to a detailed scope of work for each work assignment. This is a qualifications-based selection in accordance with the Maricopa County Procurement Code, Article 5, Paragraph 504 and Article 5 Procurement Procedures Manual, Chapter II – Section 2. The Cudia City Wash Drainage Master Study (CCW ADMS) will identify and quantify the flood hazards and risks in a 13.25-square mile portion in northern Maricopa County. The CCW ADMS project area is located primarily in the Town of Paradise Valley (PV), the City of Phoenix and a small portion of unincorporated Maricopa County (County). The CCW ADMS is a restudy of the 1994 ACDC/ ADMS Phase I that covered the watershed area between Cudia City Wash and 10th St. Wash. These watersheds have experienced flooding, erosion, and sediment deposition problems. This Agenda Item impacts Supervisor District 3. (C-69- 18-016-5-00) Supervisor Gates noted his approval of the item and stated that it begins the process for flood control projects in Paradise Valley and the City of Phoenix. He emphasized how great it is to see the County, State and the City of Phoenix working together. Motion to approve by Director Gates, seconded by Director Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo F-2. CONTRACT WITH OLSSON ASSOCIATES FOR ON-CALL POST DESIGN SERVICES Approve a Competition Impractical Procurement contract, in accordance with Maricopa County Procurement Code MC1-351, in the amount of $150,000, with Olsson Associates to provide On-Call Post Design Services for the White Tanks FRS No. 4 Outlet Facility project. Contract 2017C024 will be effective for 730 days from the date of execution. Olsson Associates completed the Final Design plans and specs for the White Tanks FRS #4 Outlet Facility project under contract FCD2010C029. This project is a large diameter storm drain, approximately 3 miles long that will convey stormwater flows from the District’s White Tanks FRS #4 dam to the District’s Loop 303 Outfall channel. Due to the lack of funds for construction at the time, the Design was “placed on the shelf” and the contract was closed in 2012. Now Capital Improvement Program funds are programmed for this construction starting July 1, 2018. Formal Meeting Minutes Wednesday, November 29, 2017 Page 50 of 51 The Competition Impractical Procurement process is necessary and practical to make the Engineer of Record for construction the same as the Engineer of Record of the engineer- sealed design documents. The post-design services will include such tasks as updating the plans and specs to address any change of conditions that have occurred along the project corridor in the last 5 years, providing addendum support during the bidding process, and reviewing various submittals of shop drawings from the construction contractor. This Agenda Item impacts Supervisorial District 4. (C-69-18-017-5-00) Motion to approve by Director Gates, seconded by Director Gallardo Ayes: Barney, Chucri, Gates, Hickman, Gallardo MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. _______________________________ Denny Barney, Chairman of the Board ATTEST: ____________________________ Fran McCarroll, Clerk of the Board Formal Meeting Minutes Wednesday, November 29, 2017 Page 51 of 51 LIBRARY DISTRICT AGENDA AGENDA DEL DISTRITO DE BIBLIOTECA The Board of Directors of the Library District of Maricopa County, Phoenix, Arizona, convened in Formal Session at 9:30 AM on Wednesday, November 29, 2017, in the Supervisors' Auditorium, 205 W. Jefferson, Phoenix, AZ 85003, with the following members present: Denny Barney, Chairman, District 1; Steve Chucri, Vice Chairman, District 2; Bill Gates, District 3; Clint Hickman, District 4; Steve Gallardo, District 5. Also present: Fran McCarroll, Clerk of the Board; Amy Goodloe, Minutes Coordinator; Joy Rich, County Manager; and Andrea Cummings, Legal Counsel. L-1. DONATIONS In accordance with County Policy A2508, accept the monthly donation report received from Library District for September 2017, for a Value of $4,510.75. (C-06-18-182-7-00) Motion to approve by Director Hickman, seconded by Director Chucri Ayes: Barney, Chucri, Gates, Hickman, Gallardo MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. _______________________________ Denny Barney, Chairman of the Board ATTEST: ____________________________ Fran McCarroll, Clerk of the Board