GRANT FY18 DREF - DRUG, GANG AND VIOLENT CRIME.PDF

ADDENDUM A
DRUG, GANG, AND VIOLENT CRIME CONTROL PROGRAM
MARICOPA COUNTY PROBATION
FY 2018
-
Addendum date: July 1, 2017
Note: This addendum supersedes all previously dated addendurns.
APPROVED FTE'S
TOTAL AMOUNT AWARDED: $140,246 Personnel - PO/SO 0.00
Personnel - Other 4..90
Total 4.00
BUDGET CATEGORY APPROVED BUDGET
A. Personnel - Case Carrying PO/SO
B. Personnel - Other 100,896
C. ERE - PO/S0
D. ERE-Other 39,350
E. Overtime
TOTAL AMOUNT TO BE DISBURSED 140,246
r SCHEDULED DISBURSEMENTS:
July 31, 2017 October 31, 2017 March 15, 2018 May 15, 2018
$32,257 $35,062 $36,464 $36,463
{TOTAL GRANT MATCH AMOUNT 46,748
Digitally eiguer1 by kalily Watere- ,
Kathy Waters Db:ear Kathy Vilate(a, 04,620E13 Supreme
Signed: ernail=kwalers(gygourte.aZ.geV. e"d' etrAdu"
• naiti: 2017.07.10 13:U5.52-07'ø(Y
Director, Adult Probation Services Division, AOC
- Digitally signed by Janet E, Baden
carJeriel E. Palen, G=Presiciing „ledge.
Signed: Janet F. Barton amailiajahariongisupenoreauit Court kir lii.inricepa Marempa_griv, County,
cJS
Cale: 2U17.0307 0314:13-0700'
Presiding Superior Court Judge
N ARSDVY2018\ DEMDEA-Addenda-re 18 my

Arizona Supreme Court
Administrative Office of the Courts
FUNDING AGREEMENT FOR
DRUG, GANG AND VIOLENT CRIME CONTROL PROGRAM GRANT
MARICOPA COUNTY SUPERIOR COURT
ADULT PROBATION DEPARTMENT
Cycle 31
Fiscal Year 2018
July 1, 2017 —June 30, 2018
This Agreement is entered into by and between the Administrative Office of the Courts, herein
referred to as the "AOC," on behalf of the Arizona Supreme Court, and Maricopa County Superior
Court, herein referred to as "Grantee," in accordance with A.R.S. §41-2405(B)(6).
RECITAL
Pursuant to A.R.S. §41-2405(B)(6), Drug, Gang and Violent Crime Control funds, through the
Arizona Criminal Justice Commission's Grant, are provided to the Grantee to enhance the ability of
the courts to provide services to enhance drug, gang, and/or related violent crime control efforts to
deter, investigate, prosecute, adjudicate and treat drug, gang and related violent offenders. Grant
funds shall only be expended on adult offenders.
This Agreement with the attached and incorporated Addenda and Exhibits establish the terms and
conditions for the allocation of ACJC grant funds to the Grantee. The Addendum A is attached as
Exhibit A and Performance Measures are attached as Exhibit B. The ACJC Grant Agreement is
attached as Exhibit C. The Grantee agrees to expend $140,246 grant funds in accordance with the
budget set forth in the Addendum A for purposes of implementing the plan approved by the AOC
and the Arizona Criminal Justice Commission.
TERMS AND CONDITIONS
Terms of Agreement
This Agreement becomes effective on July 1, 2017, and shall remain in effect through June 30, 2018.
2, Arizona Criminal Justice Commission ACJC Grant A ireement
The Grantee agrees to abide by all provisions of the ACJC Drug, Gang and Violent Crime Control
Program agreement, attached as Exhibit C.
3. Modification and Termination
This Agreement may be modified or terminated by the AOC if in its judgment such action is
necessary due to: (a) funding availability; (b) statutory changes in the program; (c) the Grantee's
failure to implement or operate the approved plan; (d) the Grantee's non-compliance with this
Agreement, A.R.S. §41-2405(B)(6), or the Arizona Criminal Justice Commission Grant Agreement;

(e) requisite reports are not received within the time frames set out in Section 5 of this Agreement;
(f) established performance measures are not achieved (Exhibit B, attached and incorporated herein);
or, (g) other eire,umstances that necessitate such action. Either party may, upon thirty (30) days
written notice to the other party by certified mail, terminate this Agreement.
Any modifications to the Plan, Addenda, or Funding Agreement must be approved in writing by the
AOC.
4. Fund Accounting
Funds distributed to the Grantee shall be deposited in a Special Revenue Fund established for the
execution of this Agreement pursuant to Section III (B) of the Auditor General's Uniform
Accounting Manual for Arizona Counties.
5. Expenditures
a. Distribution of Funds.
The AOC may retain all or any portion of the funds allocated to the Grantee for the performance of
its approved plan and may authorize direct expenditures for the benefit of the Grantee. The specific
amounts to be retained by the AOC for direct expenditures for the benefit of the Grantee and to be
disbursed to the Grantee are set forth in Addendum A to this Agreement. The AOC may periodically
modify the distribution of funds contained in Addendum A based on its determination of the
Grantee's need for and usage of the grant funds.
b. Reporting Requirements.
The Grantee agrees to submit periodic financial and performance reports as required by the AOC.
The Grantee shall submit quarterly performance and financial status reports in accordance with the
following schedule:
Quarter Report Period Due Date
July 1, 2017 to September 30, 2017 October 16, 2017
2nd October 1, 2017 to December 31, 2017 January 16,2018
31(1 January 1,2018 to March 31, 2018 April 16,2018
4th April 1, 2018 to June 30, 2018 July 16, 2018
Closing Report July 1,2017 to June 30, 2018 Al±,igust 6,2018
In the event reports are not received on or before prescribed dates, funding will be suspended
until such time as delinquent reports are received,
c. Unexpended Funds.
Funds unencumbered as of June 30, 2018, and unexpended, shall be transmitted to the AOC no later
than August 6, 2018. The Grantee agrees to expend all encumbered funds within sixty (60) days of
expiration of this grant, and all goods and/or services must be received by the Grantee within sixty
(60) days expiration of this grant. The reversion shall be accompanied by a closing financial
statement signed by the Presiding Superior Court Judge.
d. Inappropriate Expenditures.
The Grantee shall expend funds only for the purposes and uses specified in the approved plan and
budget. The Grantee agrees to reimburse the AOC for any unauthorized or inappropriate
expenditures which are not in compliance with the approved plan and budget, this Agreement, and
A.R.S. §41-2405(B)(6).
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e. Budget Modifications.
Funds shall not be moved to or from any budget category without prior written approval from the
AOC. Al! budget modifications shall be in accordance with the AOC Budget Modification Policy
and the ACJC Drug, Gang and Violent Crime Control Grant award and Agreement.
f. Termination of Funding.
In the event that this Agreement is terminated prior to June 30, 2018, all unexpended funds in the
possession of the Grantee shall be returned to the AOC within thirty (30) days of such termination,
along with, but not limited to: (1) a closing financial statement; (2) a final report outlining the
program achievements; and (3) an inventory, including serial numbers, of all equipment purchases
with grant funds. If termination is due to failure of the Grantee to comply with this agreement, the
AOC may require return of equipment and supplies purchased with grant funds.
6. Limitation on Expenditures
It is expressly agreed upon by the AOC and the Grantee that funds distributed pursuant to this
Agreement are to be expended to provide direct services in accordance with the approved Plan, the
requisite Addenda to the Plan and Funding Agreement. It is further expressly agreed upon by the
AOC and the Grantee that funds distributed pursuant to this Agreement are not to be expended for
any indirect costs that may be incurred by the Grantee for administering these funds. This includes,
but is not limited to, cost for services such as accounting, payroll, data processing, purchasing,
personnel, and building use which may have been incurred by the Grantee to administer these Rinds.
7. Use, Loss and Disposition of Equipment
Equipment is a restricted category. Express written approval from ACJC and the AOC is required
for the purchase of equipment. Equipment must be used as required in the approved Plan for at least
five (5) years, unless written permission is given by the AOC. After this time, the equipment may
be transferred upon approval of the presiding judge, The Grantee is responsible for any maintenance,
loss or damage to the equipment and the AOC makes no assurances regarding its repair or
replacement. Equipment which is no longer needed or usable shall be surplus as required by this
Agreement. If no such requirements are included in this Agreement, then local surplus property
procedures may be utilized. Prior approval for the disposition of equipment must be obtained from
the AOC before any action is to be taken.
8,
The Grantee agrees that grant funds will not be used to supplant state and local funds that would
otherwise have been available to provide services to enhance drug, gang, and/or related violent crime
control efforts to deter, investigate, prosecute, adjudicate and treat drug, gang and related violent
offenders.
9. Books and Records
a. Financial Records and Examination.
The Grantee shall maintain and shall require its subcontractors to maintain acceptable accounting
systems, records, and documents to properly reflect all funds expended in the performance of the
approved plan. All books, records, and other documents relevant to this Agreement shall be retained
by the Grantee and its subcontractors for no less than five (5) years from the last financial report
submitted to the AOC, or until after the resolution of any audit questions or contract disputes,
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whichever is longer. Grantee, state, or federal auditors, as applicable, and any other persons duly
authorized by the AOC shall have full access to, and the right to examine, audit, copy, and make use
of any and all said materials. All subcontracts shall include a provision acknowledging the authority
of the AOC to conduct such audits or examinations.
b. Program Records and Evaluation.
As a condition of receipt of grant funds, the Grantee agrees to maintain and provide to the AOC such
data and statistics as may be required by the AOC for purposes of evaluation. All records and
documents relevant to this Agreement shall be retained by the Grantee and its subcontractors for no
less than five (5) years from the last financial report submitted to the AOC, or until after the
resolution of any audit questions or contract disputes, whichever is longer. Authorized agents of the
AOC shall have full access to, and the right to examine, copy, and make use of any and all said
materials. The Grantee further agrees that authorized agents of the AOC shall have the right to
conduct on-site visits for purposes of compliance monitoring and program evaluation. All
subcontracts shall include a provision acknowledging the authority of the AOC to conduct such
inspections and evaluations.
10. Performance and Liability
Except as otherwise provided by law, in the performance of this Agreement and the Grantee's
approved plan, both parties will act in their individual governmental capacities and not as agents,
employees, partners, joint ventures, or associates of each other. The employees, agents, or
subcontractors of one party shall not be deemed or construed to be the employees or agents of the
other party. Each party agrees to be solely responsible for actions of its employees under this
Agreement.
11. Insurance Req uirements
If contractors are used to provide services under this Funding Agreement, contractors shall comply
with all insurance requirements as set forth in Exhibit A of the Arizona Criminal Justice Commission
Grant Agreement, Insurance Requirements attached as Exhibit C.
MARICOPA COUNTY ARIZONA SUPREME COURT
SUPERIOR COURT Administrative Office of the Courts
Janet E. • LSgilalysV.d cr,l8nei S. by O541., Jan-et E. oaOrnildr..)3oly., Sallos Mike : Dlytirly Coua IIL47 cn=1-,like ok,Executive sne•d by GaurrIstalk Mike Bauinstaik <,=!5.1.:prefn
• pu=Supo.143r 4rna=.0boA.r4sq,,,16.40u,1,,,ri,c,13. C.un h3I !Aaficorra ONAly. goy Baumstark • t9ya.117.mbyurn•st.kig.out15.k2.9,,, ,US •
By; Barton Date, 2017SO 04 16-33 20 .0TO7 By: !Date: 2017.07.19 0853:52 -07"Off
Presiding Superior Court Judge Mike Baumstark, Deputy Director
Date:
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