COOP APPLICATION C-15-18-004-G-00.PDF

2018 State Homeland Security Grant Application Page 1 of 11
2018 State Homeland Security Grant Application
Submitted by Richard Peel on January 25, 2018 - 1:45pm
https://azdohs.goy/print/entityform/720 2/1/18

2018 State Homeland Security Grant Application Page 2 of 11
PROJECT ADMINISTRATION
PROJECT DESCRIPTION
Organization Name: Maricopa County Department of Emergency Management
Project Title: Central Region COOP/COG/EOP Cloud
Project Summary:
CPG101 requires states, counties, cities, towns and tribal entities to align their COOP and emergency plans
horizontally and vertically. While much progress has been made toward this essential initiative through
manual means, there are increased efficiencies through planning in a common, web-based environment. This
project is to sustain the cloud-based software system that unites planner efforts of city, town, tribal, and
county agencies in the Central Region. The software allows for the easy development, sharing, updating,
activation and maintenance of plans. It meets the requirement to distribute planning responsibilities to key
stakeholders and staff while maintaining standardized environments. It allows the region to scale planning
efforts across large, complicated organizations in an efficient and effective manner. This proposal is to sustain
the software system which the RAC invested in previous years and provides for the related training involved in
onboarding additional users, training new staff due to attrition or those added to the effort.
COMMENTS / REVIEW
Funding Year: 2018
Performance Period: October 1, 2018 to September 30, 2019
EHP: A
APPLICANT CONTACT
Applicant Title:
Planner
Applicant Name:
Richard Peel
Applicant Email:
richardpeel@mail.nnaricopa.gov
Applicant Office Phone:
(602) 273-1411
Address:
5630 E McDowell Rd
Phoenix AZ 85008-3455
https://azdohs.goy/print/entityform/720 2/1/18

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HEAD OF AGENCY CONTACT
Head of Agency Title:
Director
Head of Agency Name:
Robert Rowley
Head of Agency Email:
robertrowley@mail.maricopa.gov
Head of Agency Office Phone:
(602) 273-1411
PROGRAM CONTACT
Program Contact Title:
Planning and Communications Supervisor
Program Contact Name:
Bruce Monson
Program Contact Email:
brucennonson@mailmaricopa.gov
Program Contact Office Phone:
(602) 273-1411
FISCAL CONTACT
Fiscal Contact Title:
Administrative Service Manager
Fiscal Contact Name:
Sara Latin
Fiscal Contact Email:
saralatin@mail.maricopa.gov
Fiscal Contact Office Phone:
(602) 273-1411
Address:
5630 E McDowell Rd
Phoenix AZ 85008-3455
https://azdohs.goy/print/entityform/720 2/1/18

2018 State Homeland Security Grant Application Page 4 of 11
INITIATIVES
Is this project a Law Enforcement Terrorism Prevention Activity (LETPA)?: No
Project Type: Establish/enhance emergency plans and procedures to reflect the national response plan
https://azdohs.goy/print/entityform/720 2/1/18

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THREAT PROFILE
1. What is the terrorism threat your area faces that will be addressed by this project?:
Active Shooter
Explosive Devices
Cyber Attack
2. Mission Area > Core Capability:
• Prevent > Planning
2a. Capability Target > POETE > Gap:
• Every 2 years review and update all state, regional, and local prevention plans ) Equipment ) Continuity
planning
• Review and update the all-hazard emergency management plans every 4 years ) Equipment ) Operational
planning
3. What resources does your agency have to meet the capability target selected above?:
MCDEM Planning section staff are responsible for assisting all cities and towns, and County departments with the
training, exercising, and planning support for continuity planning. MCDEM Planning section staff updates and
exercises the County's all-hazard emergency management plan annually.
4. Explain how this project will assist your agency in preventing/protecting against/mitigating/responding
to/recovering from all hazards events and threats including your chosen terrorism threat in question 1.:
This project will help Maricopa County and all its jurisdictions with developing emergency support function based
emergency operations plans that align with the National Response Framework. This allows for greater coordination
and operational response capability with assigned actions to specific organizations that have been planned pre-
event to include a potential terrorist attack within the region. Additionally, continuity of operations planning ensures
increased preparedness and community resilience as local government can continue delivering essential services
if there is a disruption to their normal business process as a result of terrorist actions or other local disaster.
5. Will your agency continue to maintain, support and sustain this capability with other funding sources if
Homeland Security grant funds were no longer available?: Yes
5a. Describe how your agency will maintain this capability.:
We would seek other grants or funding sources due to the importance of the project.
6. Does this project support a NIMS typed resource?: No
7. Has your agency previously been awarded Homeland Security Grant Program (SHSGP and/or UASI)
funding to support this project/capability?: Yes
7a. List the Subrecipient Agreement number and award amounts previously received in support of this
capability.:
FFY 15: $113,000 to initiate the project (150203-01); FFY 16: $85,000 to sustain the software and related user
training (160204-02); FFY 17: $85,000 to sustain the software and related user training (170203-03). This year's
request will allow continued sustainment, as well as additional user training.
8. Is your agency prepared to provide up to 25% cash (hard) or in-kind (soft) match and ensure it is tracked
and documented should matching funds be a requirement in FFY 2018?:
Yes
8a. What will the source of the match be?:
General Funds
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2018 State Homeland Security Grant Application Page 6 of 11
9. Describe which agencies will directly benefit from this project aside from your own and how they will
benefit.:
All cities, towns and tribal nations within the county, and 40+ county departments will have access to planning
software to create, update, and maintain continuity of operations plans and emergency operations plans.
MILESTONES
MILESTONE 1
Receive award notification letter from State Homeland process acceptance through County Board of
Supervisors. Provide seamless planning support to all county and jurisdictional partners. Onboard/update
three (3) new Emergency Operations Plan and three (3) new COOP/COG efforts.
MILESTONE 2
Hold (2) partner trainings. Onboard/update three (3) new Emergency Operations Plan and three (3) new
COOP/COG efforts.
MILESTONE 3
Hold (2) partner trainings. Onboard/update three (3) new Emergency Operations Plan and three (3) new
COOP/COG efforts.
MILESTONE 4
Hold (2) partner trainings. Onboard/update three (3) new Emergency Operations Plan and three (3) new
COOP/COG efforts.
https://azdohs.gov/print/entityform/720 2/1/18

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EQUIPMENT REQUEST
Cost
Age/Condition Qty Per Total Total
Equipment Item of Equipment Requested Unit Requested Awarded
Item Name: Could-based plans software 1 $85,000 $85,000 $0
license renewal and training
AEL: 04AP-04-RISK
Description: CPG101 requires states,
counties, cities, towns and tribal entities
to align their COOP and emergency Plans
horizontally and vertically. While much
progress has been made toward this
essential initiative through manual means,
there are increased efficiencies through
planning in a common, web-based
environment. This project will sustain the
cloudbased software system that unites
planner efforts of city, town, tribal, and
county planners in the Central Region.
The software allows for the easy
development, sharing, updating,
activation and maintenance of plans. It
meets the requirement to distribute
planning responsibilities to key
stakeholders and staff while maintaining
standardized environments. It allows the
region to scale planning efforts across
large, complicated organizations in an
efficient and effective manner. This
proposal will sustain the software system
which the RAC invested in years prior and
provides for the related training involved
in onboarding additional users, and
training additional staff through attrition or
those added to the effort.
$85,000 $0
Equipment Requested Total: $85,000
Equipment Awarded Total: $0
https://azdohs.goy/print/entityform/720 2/1/18

2018 State Homeland Security Grant Application Page 8 of 11
TRAINING REQUEST
Trainers /
Training Backfill / Workshops / Contractors / Total Total
Item Overtime Conferences Consultants Supplies Travel Requested Awarded
$0 $0 $0 $0 $0 $0 $0
$0 $0
Training Request Total: $0
Training Award Total: $0
Does your agency have a MYTEP?: No
EXERCISE REQUEST
Exercise Backfill / Workshops / Contractors / Total Total
Description Type Overtime Conference Consultants Supplies Travel Requested Awarded
$0 $0 $0 $0 $0 $0 $0
$0 $0
Exercise Requested Total: $0
Exercise Awarded Total: $0
Does your agency have a MYTEP?: No
https://azdohs.gov/print/entityform/720 2/1/18

2018 State Homeland Security Grant Application Page 9 of 11
PLANNING REQUEST
Backfill Staff!
and Workshops! Contractors! Total Total
Description Overtime Conference Consultants Materials Travel Requested Awarded
$0 $0 $0 $0 $0 $0 $0
$0 $0
Planning Request Total: $0
Planning Award Total: $0
ORGANIZATION ACTIVITY REQUEST
Operational Staff! Contractors! Total Total
Description Overtime Expenses Consultants Requested Awarded
$0 $0 $0 $0 $0
$0 $0
Organizational Activity Request Total: $0
Organizational Activity Award Total: $0
https://azdohs.gov/print/entityform/720 2/1/18

2018 State Homeland Security Grant Application Page 10 of 11
MANAGEMENT AND ADMINISTRATION REQUEST
Backfill / Personnel / Contractor! Total
Description Overtime Consultant Travel Materials Requested
$0 $0 $0 $0 $0
$0
M&A Total Requested: $0
M&A Awarded Total: $0
PROJECT REQUEST TOTAL
Cost Category Total Requested Total Awarded
Equipment Total $85,000 $0
Exercise Total $0 $0
Training Total $0 $0
Planning Total $0 $0
Organization Total $0 $0
Project Total $85,000 $0
M&A Amount Requested M&A Amount Awarded
Management and Administration $0 $0
Indirect Costs Requested Indirect Costs Approved
Indirect Costs No
https://azdohs.gov/print/entityform/720 2/1/18

2018 State Homeland Security Grant Application Page 11 of 11
FUNDING PRIORITIES
Funding Details:
Partial Funding Details: Yes, the training portion of this proposal could be reduced by $10,000. However, training
to the jurisdictions would be drastically reduced, diminishing effectiveness of the product.
https://azdohs.gov/print/entityform/720 2/1/18