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Office of Procurement Services GOODS AND SERVICES COMPETITION IMPRACTICABLE FORM This form is to be used when an agency believes an acquisition is a single source and the acquisition dollar amount is above $5,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors approval is required if the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement Services 320 W. Lincoln Phoenix, AZ 85003. Fax number: 602258.1573. The signed form must be retained in the purchasing file. DEPARTMENT NAME DEPARTMENT RX# Maricopa County Sheriff's Office - Lake Patrol Division PROPOSED CONTRACT VENDOR NEED IDENTIFIED Date: 10/19/2017 Company: SAFE Boats International REQUESTED DELIVERY Jun 30, 2018 Address: 8800 SW Barney White Road Date: City, State: Bremerton Washington QUOTED PRICE: 249,009.34 Zip/Postal Code: 98312 Phone: (360) 674-7161 Accounting String: 251D5005046PATRAZGAFBLESF FY18 Fax: (360) 674-7149 Contact Name: Steve Ingle DESCRIPTION OF GOODS OR SERVICE REQUIRED: The estimated cost of this Procurement is: C •_ $100k (tiz > $100k Is this a Technology Procurement? C Yes a No SINGLE SOURCE CATEGORY (Check applicable box, attach documentation or provide explanation below.) Maricopa County Procurement Code MC1-351 states: "Single source" means an acquisition where, competition is impractical because of standardization, warranty, or other factors as approved by the Board of Supervisors. NOTE: The following are unlikely to be sufficient single source justifications: • Personal or agency preference for a product or vendor • Agency perception that the vendor is the best qualified (this should be determined through a competitive process) • Lack of agency planning resulting in limited time to conduct a competitive procurement • Special incentive or deal offered (can be assessed in open and competitive solicitation) • Agency convenience C Grant specified (supporting documents attached) ,.... Software license renewals, additions, or upgrades available ` from only one source C Mailing lists, subscriptions or media advertising Brand compatibility available from only one source (no other a distributors) C Warranty voided if service provided by other contract vendor (ii' Other proprietary situation C Other (Provide written explanation below) THIS PROCURMENT IS A SINGLE SOURCE BECAUSE (attach additional page if needed): The purchase of the SAFE Boat is a SINGLE SOURCE because SAFE Boat is the manufacturer and factory direct seller of their products. There are no retail outlets for this product thus saving the County unnecessary mark-ups from the traditional brick and mortar outlets. SAFE Boat provides their products under GSA schedule pricing. SEARCH A search was conducted consisting of: (check all that apply) RESULTS 12 Market research II Public notice given, list a no alternatives were identified III Other vendors contacted Other no alternatives were deemed acceptable because (explain below): Describe the search from above in detail: Please see attached document - PRICE MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence to support a Competition Impracticable determination conta fling an explanation of why the proposed procurement process is Advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement. Price has been fairly and reasonably established by: Comparison to public sector contract pricing Comparison to previous comparable purchases III Discount off published catalog pricing from a different vendor fl Market survey II Independent estimate I Other, explain: Describe methodology and results (attach any written supporting data, e.g., survey or market analysis): SAFE Boats provides their watercraft under GSA Schedule Contracts. Any and all prices, including increases, have been approved through the GSA process thus reducing administrative costs by eliminating repetitive ordering procedures. CERTIFICATIONS I certify: 1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services, and am requesting approval of an exception to the competitive process for the reasons described; 2) the price to be paid to the proposed single source vendor is fair, reasonable, and provides the best value to Maricopa County; and 3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning or for purposes of securing the services of a preferred vendor. Agency Head or Agency Head Delegate Signature (Required) --t-- ...1*C0b 66.131e.„ ic)/z07 zo r 7 Printed Name Sign ure Da te Office of Procurement Services The CPO can approve procurements up to $100,000. This request is over $100,000 and must be submitted as an agenda item to the Board of Supervisors for consideration. N Recommended to BOS for approval. 1 ili I /1 —77_ Printed Name Si ature Date Email Save Maricopa County Sheriffs Office D500 Sole Source Attachment SAFE Boat purchase request 10/17/2017 SEARCH: SAFE Boats is the sole manufacturer of foam-filled stabilized watercraft in North America and is currently manufactured under a set of exclusive patents (Patent Numbers: #5,282,436 #5,647,297 and #5,870,965). The collar system utilized in SAFE Boat's manufacturing process is the only system which is designed for floatation, stability, and fendering. Zodiac, Willard, and Boston Whaler— Brunswick watercraft utilize collar systems which are inflatable. Inflatable collar systems are more susceptible to deflation and catastrophic failure due to temperature fluctuations, live fire/bullets, or striking docks, buoys, or other obstacles. The inflatable collar systems require excessive maintenance and the repair costs to the collar system are both time consuming and costly. We have experienced one strike with a dock at Canyon Lake due to an improperly maintained dock which had exposed metal. This caused a tear in the collar system of our SAFE Boat, but did not affect the structure, safety, or performance of the watercraft. The repair was a simple on site repair which Equipment Services was able to perform, basically patching the collar. This repair was done one time and approximately 3 years later, there have been no issues with the repair. In this instance, if we had utilized an inflatable collar system we would have deflated the collar and the watercraft would have been immediately out of service. Metal Shark is also a builder of watercraft that utilizes a foam filled collar system, but due to SAFE Boat's exclusive patent their collars do not interact with the water. Instead their collar system rides out of the water which does nothing for the stability, safety, or performance of the watercraft; it is only a bumper system. The safety factor is important in this design, not only for the safety of our watercraft but also for the safety of the watercraft we come in contact with. SAFE Boat's collar system rides on the water so the collar system is always touching the water. This is an important feature when coming into contact with other watercraft during boat stops or when towing other boats to safe harbor. Almost every boat stop involves coming alongside another vessel; having the entire side of the SAFE Boats protected by this exclusive collar system also protects the public's vessels. There are numerous times when we come into contact with other vessels which require us to secure our vessel next to another vessel. I believe a due diligence search and comparison to other watercraft has been completed but due to the patented design of SAFE Boat, there is no other watercraft which will meet our needs. I also feel it is important to keep a consistent watercraft within the division as there are numerous times when Deputies are required to operate watercraft at different areas within the County during emergency call outs or for extra coverage when needed. Having a consistent watercraft, who's handling characteristics and performance characteristics are the same bolsters the safety of the public, the public's property, and the Deputies.