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Office of Procurement Services GOODS AND SERVICES COMPETITION IMPRACTICABLE FORM This form is to be used when an agency believes an acquisition is a single source and the acquisition dollar amount is above $5,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors approval is required if the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement Services I 320 W. Lincoln I Phoenix, AZ 85003. Fax number: 602.2581573. The signed form must be retained in the purchasing file. DEPARTMENT NAME DEPARTMENT RX# Public Health PROPOSED CONTRACT VENDOR NEED IDENTIFIED Date: 10/02/2017 Company: Circle the City REQUESTED DELIVERY Address: 2205. 12th Avenue Date; 1 2/01 /201 7 City, State: Phoenix, AZ QUOTED PRICE 2,000,000 Zip/Postal Code: 85002 Phone: (602) 372-2155 Accounting String: Fax: (602) 372-2164 Contact Name: Brandon Clark - BCIark@circiethecity.org DESCRIPTION OF GOODS OR SERVICE REQUIRED: The estimated cost of this Procurement is: r _.. $100k 4':>. $100k Is this a Technology Procurement? C Yes 6' No The Maricopa County Department of Public Health (MCDPH) has had an on-going grant from the U.S, Department of Health & Human Services (HRSA) since 12/05/2001 for the purpose of running the Homeless Clinic located on the Human Services Campus at 220 S. 12th Avenue in Phoenix. Through this grant MCDPH delivered quality health care to homeless people through street outreach, integrated primary care, mental health services, substance abuse services, case management, employment assistance, nutrition services and emergency, transitional and permanent housing services. As of January 1,2018 MCDPH will no longer be eligible to run the clinic and HRSA has identified a new community based organization (Circle the City) to take over the daily operations and services. However MCDPH has a surplus of revenue funds (approximatley $2,000,000) that had been previously generated and are required to be spent on providing these same services to the homeless population, It is our intent to support the new grantee with these funds by providing funds for staff, pharmaceuticals, and other necessary goods and services. SINGLE SOURCE CATEGORY (Check applicable box, attach documentation or provide explanation below.) Maricopa County Procurement Code MC1-351 states: "Single source" means an acquisition where, competition is impractical because of standardization, warranty, or other factors as approved by the Board of Supervisors. NOTE: The following are unlikely to be sufficient single source justifications: • Personal or agency preference for a product or vendor • Agency perception that the vendor is the best qualified (this should be determined through a competitive process) • Lack of agency planning resulting in limited time to conduct a competitive procurement • Special Incentive or deal offered (can be assessed In open and competitive solicitation) • Agency convenience • (Z, Grant specified (supporting documents attached) c, Software license renewals, additions, or upgrades available from only one source (7, Mailing lists, subscriptions or media advertising C" Brand compatibility available from only one source (no other ' distributors) C Warranty voided if service provided by other contract vendor C, Other proprietary situation C Other (Provide written explanation below) THIS PROCURIVIENT IS A SINGLE SOURCE BECAUSE (attach additional page if needed): HRSA has selected Circle the City as the new grantee for the Healthcare for the Homeless clinic. The leftover revenue funds that are requesting to be spent are a direct result of the HRSA grant that Circle the City is taking over. The grant stipulates that these funds must be spent on providing the homeless population primary medical care and Circle the City will be the only medical provider located on the Human Services campus where the biggest concentration of our homeless men and women go for primary medical care. These funds are a direct result of program revenue and will be spent supporting the new grantee until expended which is anticipated to occur no later than 12/31/2018, SEARCH A search was conducted consisting of: (check all that apply) RESULTS El Market research IIII Public notice given, list n no alternatives were identified El Other vendors contacted El Other ,,, no alternatives were deemed acceptable because (explain below); Describe the search from above in detail: Due to the original funds being earmarked for primary medical care to the homeless population when the grant was received, the program revenue that has been generated must go to providing the same services and to the same population. Because Circle the City is now taking over the primary medical care function at this location they are the only viable recipients of this leftover revenue. PRICE MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence to support a Competition Impracticable determination containing an explanation of why the proposed procurement process Is Advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement. Price has been fairly and reasonably established by: E Comparison to public sector contract pricing Comparison to previous comparable purchases D Discount off published catalog pricing from a different vendor E Market survey Independent estimate E Other, explain: Describe methodology and results (attach any written supporting data, e.g., survey or market analysis): The charges will be the usual standard and customary charges currently in place. In addition, Circle the City will be submitting a contractor's expenditure report (CER) on a monthly basis that MCDPH will verify prior to payment being made. CERTIFICATIONS I certify: 1) I recognize that the Marlcopa County Procurement Code requires the use of competitive solicitations unless exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services, and am requesting approval of an exception to the competitive process for the reasons described; 2) the price to be paid to the proposed single source vendor is fair, reasonable, and provides the best value to Maricopa County; and 3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning or for purposes of securing the services of a preferred vendor, Agency Head or Agency Head Delegate Signature (RNA d) , ; /0/2// Printed Name Signatur Date Office of Procurement Services The CPO can approve procurements up to $100,000. This request is over $100,000 and must be submitted as an agenda item to the Board of Supervisors for consideration. tg Recommended to BOS for approval. , Printed Name Signature Date Email Save