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Office of Procurement Services GOODS AND SERVICES COMPETITION IMPRACTICABLE FORM This form is to be used when an agency believes an acquisition is a single source and the acquisition dollar amount is above $5,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors approval is required if the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement Services I 320 W. Lincoln I Phoenix, AZ 85003. Fax number: 602.258.1573. The signed form must be retained in the purchasing file. DEPARTMENT NAME DEPARTMENT RX# Human Resources Department PROPOSED CONTRACT VENDOR NEED IDENTIFIED Date: . :1 1 -2 Company: R Ellis Consulting LLC REQUESTED DELIVERY 'o / -7_ '1— Address: 1079 E. Erie Court Date: , City, State: Gilbert, AZ QUOTED PRICE: 0 /co 0--ere Zip/Postal Code: 85295 / Phone: (480) 620-0725 Accounting String: Fax: Contact Name: Ryan Ellis DESCRIPTION OF GOODS OR SERVICE REQUIRED: The estimated cost of this Procurement is: (..- $100k (i> $100k Is this a Technology Procurement? n Yes ais, No SINGLE SOURCE CATEGORY (Check applicable box, attach documentation or provide explanation below.) Maricopa County Procurement Code MC1-351 states: "Single source" means an acquisition where, competition is impractical because of standardization, warranty, or other factors as approved by the Board of Supervisors. NOTE: The following are unlikely to be sufficient single source justifications: • Personal or agency preference for a product or vendor • Agency perception that the vendor is the best qualified (this should be determined through a competitive process) • Lack of agency planning resulting in limited time to conduct a competitive procurement • Special incentive or deal offered (can be assessed in open and competitive solicitation) • Agency convenience C Grant specified (supporting documents attached) Software license renewals, additions, or upgrades available C from only one source C Mailing lists, subscriptions or media advertising , Brand compatibility available from only one source (no other 1. ) distributors) 0 Warranty voided if service provided by other contract vendor ()Other proprietary situation (;) Other (Provide written explanation below) THIS PROCURMENT IS A SINGLE SOURCE BECAUSE (attach additional page if needed): The vendor possesses unique knowledge of the County's HRIS system and technical needs. Additionally, the vendor served as Project Manager for the County's implementation of ADP and understands the County's complex nuances as they relate to payroll, employee records, benefits, and time tracking. While other vendors may be able to provide this service, there would be a significant learning curve in order to bring another resource up to speed and would negatively impact the County's ability to implement HRIS solutions. SEARCH A search was conducted consisting of: (check all that apply) RESULTS 111 Market research Public notice given, list • no alternatives were identified LII Other vendors contacted f2 Other no alternatives were deemed acceptable because (explain below): Describe the search from above in detail: Prior search completed when original contract established. PRICE MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence to support a Competition Impracticable determination conta ning an explanation of why the proposed procurement process is Advantageous to the County; and the scope, durat'on, and estimated total dollar value of the procurement. Price has been fairly and reasonably established by: El Comparison to public sector contract pricing Comparison to previous comparable purchases fl Discount off published catalog pricing from a different vendor Market survey fl Independent estimate a Other, explain: Describe methodology and results (attach any written supporting data, e.g., survey or market analysis): Rate carried over from original competitive process, CERTIFICATIONS 1 certify: 1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services, and am requesting approval of an exception to the competitive process for the reasons described; 2) the price to be paid to the proposed single source vendor is fair, reasonable, and provides the best value to Maricopa County; and 3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning or for purposes of securing the services of a preferred vendor. Agency Head or Agency Head Delegate Signature (Required) Andrew Mesquita Aug 18,2017 Printed Name IXate Office of Procurement Services The CPO can approve procurements up to $100,000. This request is over $100,000 and must be submitted as an agenda item to the Board of Supervisors for consideration. _0( Recommended to BOS for approval. Y/ Z71/7 Printed Name Date Email Save