AMA CONTRACT AMENDMENT 3 (04).PDF

CONTRACT NO: C-86-15-072-3-04 AMENDMENT NO: 3
AMENDMENT TO
CONTRACT
Between
MARICOPA COUNTY
By and Through
DEPARTMENT OF PUBLIC HEALTH
and
ARIZONA MULTIHOUSING ASSOCIATION
I. The above named contract is hereby amended as specified below:
A. 1.0. Contact Term, 1.1, extend the contract term for one (1) year, beginning on
the 1st day of November, 2017, and ending the 31st day of October, 2018;
B. 6.28, Incorporation of Document, 6.28.1 Exhibit A, Pricing, Compensation/Fees,
Total Amount, change the Total Amount to an aggregate not-to-exceed amount
from $261,664.64 to $373,664.64, (an increase of $112,000.00 for the budget
period November 1, 2017 to October 31, 2018);
C. 6.28, Incorporation of Document, 6.28.2 Exhibit B, Scope of Work, replace with
an updated Exhibit B, Revised Scope of Work;
II. All other terms and conditions of the original contract and its amendments shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties agree to the changes indicated herein:
FOR AND ON BEHALF OF FOR AND ON BEHALF OF
MARICOPA COUNTY ARIZONA MULTIHOUSING ASSOCIATION
By: By:
Chairman, Board of Supervisors
Date Date
ATTEST
ATTEST
Clerk of the Board
Date Date
APPROVED AS TO FORM
APPROVED AS TO FORM
Attorney for Maricopa County
Date Date
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Exhibit B
REVISED SCOPE OF WORK FOR 2018
AMENDMENT for the Arizona Multihousing Association for Year 3
INTENT: The Maricopa County Department of Public Health (MCDPH), on behalf of the Arizona
Department of Health Services, Bureau of Tobacco and Chronic Disease is contracting with the
Arizona Multihousing Association to ensure that all people living in Maricopa County and the
state of Arizona have access to smoke-free multi-unit housing, leading to healthier communities.
The anticipated amount to be spent on this contract is $112,000 annually.
The County reserves the right to contract with multiple contractors or add additional contractors,
at the County’s sole discretion, in cases where the currently listed contractors are of an insufficient
number or skill-set to satisfy the County’s needs or to ensure adequate competition on any project
or task order work.
To accomplish this Scope of Work the Contractor must:
 Gather, share, and disseminate evidence-based information to promote smoke-free
housing.
 Dedicate at least 1.0 FTE to outreach and advocacy activities that will increase smoke-
free properties.
 Support the collection and management of apartment community outreach data by
contributing to the ASFL Coalition database, on a monthly basis.
 Educate decision makers in the multi-unit housing industry and affiliated industries
about the risks of secondhand smoke and the benefits of implementing smoke-free
property policies.
 Build and leverage professional relationships with decision makers in the multi-unit
housing community to assist them in creating smoke-free policies in communities
statewide.
 Research and advance state and municipal policy options to encourage smoke-free
multi-unit housing such as smoke-free ordinances, tax credit incentives and
re/development financing credits.
SCOPE OF WORK
Goal 1: Decrease Arizona’s exposure to secondhand smoke in homes by increasing access to
smoke-free multi-unit housing options.
Objective 1.1: By November 1, 2018 conduct at least 40 in-person educational sessions
through regional briefings, presentations, conference break-out sessions, or workshops to
property owners, managers and industry professionals to educate them about the process
and benefits of going smoke-free.
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Activity 1.1.1: Provide the following information: (1) List type of presentation
(regional briefings, presentations, conference break-out sessions, or workshops to
property owners, managers and industry professionals), (2) audience, (3) date of
presentation and (4) number of participants in education session.
Objective 1.2: By November 1, 2018 promote incentives for going smoke-free (i.e. Low
Income Housing Tax Credit points for having a smoke-free policy) and connect owners,
managers and developers to existing training opportunities. This includes the promotion
of the Healthy Arizona Worksites Program (HAWP) initiative from the Arizona
Department of Health Services; HAWP will in turn, become an AMA Associate Member.
Activity: 1.2.1: Reach out to decision makers in the multi-unit housing industry to
provide education, resources and technical support leading to adoption and
implementation of smoke-free policies in targeted Arizona counties.
Activity: 1.2.2: Research, develop outreach plans, and lead advocacy efforts for
state and municipal policy options to encourage smoke-free multi-unit housing.
Goal 2: Increase awareness among multi-housing industry professionals of the health risks
and economic impact of secondhand smoke through social media campaigns, collateral
materials, partnerships and websites.
Objective 2.1: By November 1, 2018 build messaging and disseminate campaigns to create
a deeper understanding of health risks associated with secondhand smoke exposure and
return on investment for properties going smoke-free.
Objective 2.2: By November 1, 2018 disseminate messaging on multi-housing industry
websites, social media, newsletters or other channels and drive traffic to
www.AZSmokeFreeLiving.org and the state endorsed HAWP initiative.
Objective 2.3: By November 1, 2018 participate in the Arizona Smoke-Free Living
(ASFL) Coalition by: Referring at least 30 multi-unit housing properties to the ASFL,
which have the intent to implement smoke-free policies during this grant period.
Activity 2.3.1: On a monthly basis, access the Salesforce database and provide
input pertaining to individual properties with both your and their activities related
to smoke-free policy implementation; provide a courtesy copy to the ASFL
Coalition via e-mail and the MCDPH Grantor.
Activity 2.3.1.1: Salesforce can be accessed via the following link:
https://login.salesforce.com/. Access to the coalition Salesforce account is
to be requested from the ASFL Coalition within 24 hours of grant period if
not already provided.
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Objective 2.4: By November 1, 2018 promote ASFL smoke-free workshops throughout
the state through your weekly membership email blasts and social media. Distribute
collateral received from ASFL at your dinner meetings, trade shows and other events.
Objective 2.5: By November 1, 2018 implement a community relations recognition
program through your weekly email blasts by spotlighting management companies that
develop and implement smoke-free policies.
Objective 2.6: By November 1, 2018 partner with HAWP to:
Activity 2.6.1: Integrate HAWP as a worksite wellness component into the multi-
unit housing industry.
Activity 2.6.2: Develop a marketing outreach project aimed at increasing the
number of employers receiving comprehensive evidence-based worksite wellness
training (HAWP 101) and implementing smoke-free environments.
Activity 2.6.3: Partner with HAWP to conduct Healthy Arizona Worksite Wellness
Program (http://healthyazworksites.org) on a pilot basis (two times a year), by
hosting two informational sessions that may lead to at least one successful HAWP
101 training for AMA membership with a minimum goal of 10 participants trained.
Activity 2.6.3.1: Each informational session should target at least 10
unique members of the AMA; one session within Maricopa County and
one session within the state, via an alternate geographic location other than
Maricopa County.
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