DESERT MISSION SNAP-ED RFP CONTRACT 180157.PDF

CONTRACT PURSUANT TO PH RFP 171202
CONTRACT #: MA D860 180157
This Contract is entered into this 1st day of October, 2017 by and between Maricopa County (“County”), a political
subdivision of the State of Arizona, and Desert Mission, Inc. (“Contractor”) for the purchase of Supplemental
Nutrition Assistance Program – Education (SNAP-Ed) services.
1.0 CONTRACT TERM:
1.1 This Contract is for a term of one (1) year, beginning on the 1st day of October, 2017 and ending
the 30th day of September, 2018.
1.2 The County may, at its option and with the agreement of the Contractor, renew the term of this
Contract for additional terms up to a maximum of five (5) years, (or at the County’s sole
discretion, extend the contract on a month-to-month basis for a maximum of six (6) months after
expiration). The County shall notify the Contractor in writing of its intent to extend the Contract
term at least thirty (30) calendar days prior to the expiration of the original contract term, or any
additional term thereafter.
2.0 FEE ADJUSTMENTS:
Any request for a fee adjustment must be submitted thirty (30) days prior to the current Contract expiration
date. Requests for adjustment in cost of labor and/or materials must be supported by appropriate
documentation. If County agrees to the adjusted fee, County shall issue written approval of the change.
The reasonableness of the request will be determined by comparing the request with the (Consumer Price
Index) or by performing a market survey.
3.0 PAYMENTS:
3.1 As consideration for performance of the duties described herein, County shall pay Contractor the
sum(s) stated in Exhibit “A.”
3.2 Payment shall be made upon the County’s receipt of a properly completed invoice.
3.3 INVOICES:
3.3.1 The Contractor shall submit one (1) legible copy of their detailed invoice before
payment(s) can be made. At a minimum, the invoice must provide the following
information:
 Company name, address and contact
 County bill-to name and contact information
 Contract serial number
 County purchase order number
 Invoice number and date
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CONTRACT #: MA D860 180157
 Payment terms
 Date of service or delivery
 Quantity
 Contract Item number(s)
 Description of service provided
 Pricing per unit of service
 Extended price
 Total Amount Due
3.3.2 Problems regarding billing or invoicing shall be directed to the County as listed on the
Purchase Order.
3.3.3 Payment shall be made to the Contractor by Accounts Payable through the Maricopa
County Vendor Express Payment Program. This is an Electronic Funds Transfer (EFT)
process. After Contract Award the Contractor shall complete the Vendor Registration
Form located on the County Department of Finance Vendor Registration Web Site
(http://www.maricopa.gov/Finance/Vendors.aspx)
3.3.4 EFT payments to the routing and account numbers designated by the Contractor will
include the details on the specific invoices that the payment covers. The Contractor is
required to discuss remittance delivery capabilities with their designated financial
institution for access to those details.
3.4 APPLICABLE TAXES:
3.4.1 Payment of Taxes: The Contractor shall pay all applicable taxes. With respect to any
installation labor on items that are not attached to real property performed by Contractor
under the terms of this Contract, the installation labor cost and the gross receipts for
materials provided shall be listed separately on the Contractor’s invoices.
3.4.2 State and Local Transaction Privilege Taxes: Maricopa County is subject to all
applicable state and local transaction privilege taxes. To the extent any state and local
transaction privilege taxes apply to sales made under the terms of this contract it is the
responsibility of the seller to collect and remit all applicable taxes to the proper taxing
jurisdiction of authority.
3.4.3 Tax Indemnification: Contractor and all subcontractors shall pay all Federal, state, and
local taxes applicable to its operation and any persons employed by the Contractor.
Contractor shall, and require all subcontractors to hold Maricopa County harmless from
any responsibility for taxes, damages and interest, if applicable, contributions required
under Federal, and/or state and local laws and regulations and any other costs including
transaction privilege taxes, unemployment compensation insurance, Social Security and
Worker’s Compensation.
3.5 TAX: (SERVICES)
No tax shall be levied against labor. It is the responsibility of the Contractor to determine any and
all taxes and include the same in proposal price.
4.0 AVAILABILITY OF FUNDS:
4.1 The provisions of this Contract relating to payment for services shall become effective when funds
assigned for the purpose of compensating the Contractor as herein provided are actually available
to County for disbursement. The County shall be the sole judge and authority in determining the
availability of funds under this Contract. County shall keep the Contractor fully informed as to the
availability of funds.
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CONTRACT #: MA D860 180157
4.2 If any action is taken by any state agency, Federal department or any other agency or
instrumentality to suspend, decrease, or terminate its fiscal obligations under, or in connection
with, this Contract, County may amend, suspend, decrease, or terminate its obligations under, or in
connection with, this Contract. In the event of termination, County shall be liable for payment
only for services rendered prior to the effective date of the termination, provided that such services
are performed in accordance with the provisions of this Contract. County shall give written notice
of the effective date of any suspension, amendment, or termination under this Section, at least ten
(10) days in advance.
5.0 DUTIES:
5.1 The Contractor shall perform all duties stated in Exhibit “B”, or as otherwise directed in writing
by the Procurement Officer.
5.2 During the Contract term, County shall provide Contractor’s personnel with adequate workspace
for consultants and such other related facilities as may be required by Contractor to carry out its
contractual obligations.
6.0 TERMS and CONDITIONS:
6.1 INDEMNIFICATION:
To the fullest extent permitted by law, and to the extent that claims, damages, losses or expenses
are not covered and paid by insurance purchased by the Contractor, the Contractor shall defend
indemnify and hold harmless the County (as Owner), its agents, representatives, agents, officers,
directors, officials, and employees from and against all claims, damages, losses, and expenses
(including, but not limited to attorneys' fees, court costs, expert witness fees, and the costs and
attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted from the
negligent acts, errors, omissions, or mistakes relating to the performance of this Contract.
Contractor's duty to defend, indemnify, and hold harmless the County, its agents, representatives,
agents, officers, directors, officials, and employees shall arise in connection with any claim,
damage, loss, or expense that is attributable to bodily injury, sickness, disease, death or injury to,
impairment of, or destruction of tangible property, including loss of use resulting there from,
caused by negligent acts, errors, omissions, or mistakes in the performance of this Contract, but
only to the extent caused by the negligent acts or omissions of the Contractor, a subcontractor, any
one directly or indirectly employed by them, or anyone for whose acts they may be liable,
regardless of whether or not such claim, damage, loss, or expense is caused in part by a party
indemnified hereunder.
The amount and type of insurance coverage requirements set forth herein will in no way be
construed as limiting the scope of the indemnity in this paragraph.
The scope of this indemnification does not extend to the sole negligence of County.
Each Party (as "indemnitor") agrees to indemnify, defend, and hold harmless the other Party (as
"indemnitee") from and against any and all claims, losses, liability, costs, or expenses (including
reasonable attorney's fees) (hereinafter collectively referred to as "claims") arising out of the
negligent performance of this Agreement, but only to the extent that such claims which result in
vicarious/derivative liability to the indemnitee are caused by the act, omission, negligence,
misconduct, or other fault of the indemnitor, its officers, officials, agents, employees, or
volunteers.
6.2 INSURANCE.
Contractor, its contractors and subcontractors at Contractor’s or its contractors’ and
subcontractors’ own expense, shall purchase and maintain the herein stipulated minimum
insurance from a company or companies duly licensed by the State of Arizona and possessing a
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current A.M. Best, Inc. rating of B++ 6. In lieu of State of Arizona licensing, the stipulated
insurance may be purchased from a company or companies, which are authorized to do business in
the State of Arizona, provided that said insurance companies meet the approval of County. The
form of any insurance policies and forms must be acceptable to County. All insurance required
herein shall be maintained in full force and effect until all work or service required to be
performed under the terms of the Contract is satisfactorily completed and formally accepted.
Failure to do so may, at the discretion of County, constitute a material breach of this Contract.
Contractor’s insurance shall be primary insurance as respects County, and any insurance or self-
insurance maintained by County shall not contribute to it. Any failure to comply with the claim
reporting provisions of the insurance policies or any breach of an insurance policy warranty shall
not affect the County’s right to coverage afforded under the insurance policies. The insurance
policies may provide coverage that contains deductibles or self-insurance retentions. Such
deductible and/or self-insurance retentions shall not be applicable with respect to the coverage
provided to County under such policies. Contractor shall be solely responsible for the deductible
and/or self-insurance retention and County, at its option, may require Contractor to secure
payment of such deductibles or self-insurance retentions by a surety bond or an irrevocable and
unconditional letter of credit. County reserves the right to request and to receive, within 10
business days, certified copies of any or all of the herein required insurance policies and/or
endorsements. County shall not be obligated, however, to review such policies and/or
endorsements or to advise Contractor of any deficiencies in such policies and endorsements, and
such receipt shall not relieve Contractor from, or be deemed a waiver of, County’s right to insist
on strict fulfillment of Contractor’s obligations under this Contract. Contractor and its
contractors’ and subcontractors’ insurance policies required by this Contract, except Workers’
Compensation, shall name County, its agents, representatives, officers, directors, officials and
employees as Additional Insureds. Contractor and its contractors’ and subcontractors’ insurance
policies required hereunder, except Workers’ Compensation, shall contain a waiver of transfer of
rights of recovery (subrogation) against County, its agents, representatives, officers, directors,
officials and employees for any claims arising out of Contractor’s work or service.
6.2.1 Commercial General Liability.
Commercial General Liability insurance and, if necessary, Commercial Umbrella
insurance with a limit of not less than $2,000,000 for each occurrence, $4,000,000
Products/Completed Operations Aggregate, and $4,000,000 General Aggregate Limit.
The policy shall include coverage for premises liability, bodily injury, broad form
property damage, personal injury, products and completed operations and blanket
contractual coverage, and shall not contain any provisions which would serve to limit
third party action over claims. There shall be no endorsement or modifications of the
CGL limiting the scope of coverage for liability arising from explosion, collapse, or
underground property damage.
6.2.2 Automobile Liability.
Commercial/Business Automobile Liability insurance and, if necessary, Commercial
Umbrella insurance with a combined single limit for bodily injury and property damage
of not less than $1,000,000 each occurrence with respect to any of the Lessee’s owned,
hired, and non-owned vehicles assigned to or used in performance of the Lessee’s work
or services or use or maintenance of the Premises under this Lease.
6.2.3 Workers’ Compensation.
Workers’ Compensation insurance to cover obligations imposed by federal and state
statutes having jurisdiction of Lessee’s employees engaged in the performance of the
work or services under this Lease; and Employer’s Liability insurance of not less than
$1,000,000 for each accident, $1,000,000 disease for each employee, and $1,000,000
disease policy limit.
Lessee, its contractors and its subcontractors waive all rights against Lessor and its
agents, officers, directors and employees for recovery of damages to the extent these
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CONTRACT #: MA D860 180157
damages are covered by the Workers’ Compensation and Employer’s Liability or
commercial umbrella liability insurance obtained by Lessee, its contractors and its
subcontractors pursuant to this Lease.
6.3 FORCE MAJEURE
6.3.1 Neither party shall be liable for failure of performance, nor incur any liability to the other
party on account of any loss or damage resulting from any delay or failure to perform all
or any part of this Contract if such delay or failure is caused by events, occurrences, or
causes beyond the reasonable control and without negligence of the parties. Such events,
occurrences, or causes will include Acts of God/Nature (including fire, flood, earthquake,
storm, hurricane or other natural disaster), war, invasion, act of foreign enemies,
hostilities (whether war is declared or not), civil war, riots, rebellion, revolution,
insurrection, military or usurped power or confiscation, terrorist activities,
nationalization, government sanction, lockout, blockage, embargo, labor dispute, strike,
interruption or failure of electricity or telecommunication service.
6.3.2 Each party, as applicable, shall give the other party notice of its inability to perform and
particulars in reasonable detail of the cause of the inability. Each party must use best
efforts to remedy the situation and remove, as soon as practicable, the cause of its
inability to perform or comply.
6.3.3 The party asserting Force Majeure as a cause for non-performance shall have the burden
of proving that reasonable steps were taken to minimize delay or damages caused by
foreseeable events, that all non-excused obligations were substantially fulfilled, and that
the other party was timely notified of the likelihood or actual occurrence which would
justify such an assertion, so that other prudent precautions could be contemplated.
6.3.4 The County shall reserve the right to terminate this Contract and/or any applicable order
or contract release purchase order upon non-performance by Contractor. The County
shall reserve the right to extend the Contract and time for performance at its discretion.
6.4 Certificates of Insurance.
6.4.1 Prior to commencing work or services under this Contract, Contractor shall have
insurance in effect as required by the Contract in the form provided by the County, issued
by Contractor’s insurer(s), as evidence that policies providing the required coverage,
conditions and limits required by this Contract are in full force and effect. Such
certificates shall be made available to the County upon 48 hours notice. BY SIGNING
THE AGREEMENT PAGE THE CONTRACTOR AGREES TO THIS
REQUIREMENT AND UNDERSTANDS THAT FAILURE TO MEET THIS
REQUIREMENT WILL RESULT IN CANCELLATION OF THIS CONTRACT.
6.4.1.1 In the event any insurance policy (ies) required by this Contract is (are) written
on a “claims made” basis, coverage shall extend for two (2) years past
completion and acceptance of Contractor’s work or services and as evidenced by
annual Certificates of Insurance.
6.4.1.2 If a policy does expire during the life of the Contract, a renewal certificate must
be sent to County fifteen (15) days prior to the expiration date.
6.4.2 Cancellation and Expiration Notice.
Insurance required herein shall not be permitted to expire, be canceled, or materially
changed without thirty (30) days prior written notice to the County.
6.5 NOTICES:
All notices given pursuant to the terms of this Contract shall be addressed to:
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CONTRACT #: MA D860 180157
For County:
Maricopa County
Department of Public Health
Attn: Cheryl Rentscheler, Procurement Officer
4041 N. Central Avenue, #1400
Phoenix, AZ 85012
(602) 506-6886
cherylrentscheler@mail.maricopa.gov
For Contractor:
Desert Mission, Inc.
Michelle Pabis, VP Government & Community Affairs
9229 N. 4th Street
Phoenix, AZ 85020
(480) 882-5294
Michelle.pabis@honorhealth.com
6.6 Suspension of Work
The Procurement Officer may order the Contractor, in writing, to suspend, delay, or interrupt all or
any part of the work of this contract for the period of time that the Procurement Officer determines
appropriate for the convenience of the County. No adjustment shall be made under this clause for
any suspension, delay, or interruption to the extent that performance would have been so
suspended, delayed, or interrupted by any other cause, including the fault or negligence of the
Contractor. No request for adjustment under this clause shall be granted unless the claim, in an
amount stated, is asserted in writing as soon as practicable after the termination of the suspension,
delay, or interruption, but not later than the date of final payment under the contract.
6.7 Stop Work Order
The Procurement Officer may, at any time, by written order to the Contractor, require the
Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days
after the order is delivered to the Contractor, and for any further period to which the parties may
agree. The order shall be specifically identified as a stop work order issued under this clause.
Upon receipt of the order, the Contractor shall immediately comply with its terms and take all
reasonable steps to minimize the incurrence of costs allocable to the work covered by the order
during the period of work stoppage. Within a period of 90 days after a stop-work is delivered to
the Contractor, or within any extension of that period to which the parties shall have agreed, the
Procurement Officer shall either—
6.7.1 Cancel the stop-work order; or
6.7.2 Terminate the work covered by the order as provided in the Default, or the Termination
for Convenience of the County, clause of this contract.
6.7.3 The Procurement Officer may make an equitable adjustment in the delivery schedule
and/or contract price, or otherwise, and the contract shall be modified, in writing,
accordingly, if the Contractor demonstrates that the stop work order resulted in an
increase in costs to the Contractor.
6.8 UNCONDITIONAL TERMINATION FOR CONVENIENCE:
Maricopa County may terminate the resultant Contract for convenience by providing sixty (60)
calendar days advance notice to the Contractor.
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CONTRACT #: MA D860 180157
6.9 TERMINATION FOR DEFAULT:
6.9.1 In addition to the rights reserved in the Contract, the County may terminate the Contract
in whole or in part due to the failure of the Contractor to comply with any term or
condition of the Contract, to acquire and maintain all required insurance policies, bonds,
licenses and permits, or to make satisfactory progress in performing the Contract. The
Procurement Officer shall provide written notice of the termination and the reasons for it
to the Contractor.
6.9.2 Upon termination under this paragraph, all goods, materials, documents, data and reports
prepared by the Contractor under the Contract shall become the property of and be
delivered to the County on demand.
6.9.3 The County may, upon termination of this Contract, procure, on terms and in the manner
that it deems appropriate, materials or services to replace those under this Contract. The
Contractor shall be liable to the County for any excess costs incurred by the County in
procuring materials or services in substitution for those due from the Contractor.
6.9.4 The Contractor shall continue to perform, in accordance with the requirements of the
Contract, up to the date of termination, as directed in the termination notice.
6.10 TERMINATION BY THE COUNTY:
If the Contractor should be adjudged bankrupt or should make a general assignment for the benefit
of its creditors, or if a receiver should be appointed on account of its insolvency, the County may
terminate the Contract. If the Contractor should persistently or repeatedly refuse or should fail,
except in cases for which extension of time is provided, to provide enough properly skilled
workers or proper materials, or persistently disregard laws and ordinances, or not proceed with
work or otherwise be guilty of a substantial violation of any provision of this Contract, then the
County may terminate the Contract. Prior to termination of the Contract, the County shall give the
Contractor fifteen- (15) calendar day’s written notice. Upon receipt of such termination notice, the
Contractor shall be allowed fifteen (15) calendar days to cure such deficiencies.
6.11 STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST:
Notice is given that pursuant to A.R.S. §38-511 the County may cancel this Contract without
penalty or further obligation within three years after execution of the contract, if any person
significantly involved in initiating, negotiating, securing, drafting or creating the contract on
behalf of the County is at any time while the Contract or any extension of the Contract is in effect,
an employee or agent of any other party to the Contract in any capacity or consultant to any other
party of the Contract with respect to the subject matter of the Contract. Additionally, pursuant to
A.R.S §38-511 the County may recoup any fee or commission paid or due to any person
significantly involved in initiating, negotiating, securing, drafting or creating the contract on
behalf of the County from any other party to the contract arising as the result of the Contract.
6.12 UNIFORM ADMINISTRATIVE REQUIREMENTS:
By entering into this Contract the Contractor agrees to comply with all applicable provisions of
Title 2, Subtitle A, Chapter II, PART 200—UNIFORM ADMINISTRATIVE REQUIREMENTS,
COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS contained in
Title 2 C.F.R. § 200 et seq.
6.13 OFFSET FOR DAMAGES:
In addition to all other remedies at law or equity, the County may offset from any money due to
the Contractor any amounts Contractor owes to the County for damages resulting from breach or
deficiencies in performance under this contract.
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CONTRACT #: MA D860 180157
6.14 ADDITIONS/DELETIONS OF SERVICE:
The County reserves the right to add and/or delete products and/or services provided under this
Contract. If a requirement is deleted, payment to the Contractor will be reduced proportionately to
the amount of service reduced in accordance with the proposal price. If additional services and/or
products are required from this Contract, prices for such additions will be negotiated between the
Contractor and the County.
6.15 RELATIONSHIPS:
In the performance of the services described herein, the Contractor shall act solely as an
independent contractor, and nothing herein or implied herein shall at any time be construed as to
create the relationship of employer and employee, partnership, principal and agent, or joint venture
between the District and the Contractor.
6.16 SUBCONTRACTING:
The Contractor may not assign this Contract or subcontract to another party for performance of the
terms and conditions hereof without the written consent of the County, which shall not be
unreasonably withheld. All correspondence authorizing subcontracting must reference the
Proposal Serial Number and identify the job project.
6.17 AMENDMENTS:
All amendments to this Contract shall be in writing and approved/signed by both parties. The
Public Health Procurement Officer and/or the Office of Procurement Services’ Chief Procurement
Officer shall be responsible for approving all amendments for Maricopa County.
6.18 ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR
OTHER REVIEW:
6.18.1 In accordance with section MCI 367 of the Maricopa County Procurement Code the
Contractor agrees to retain all books, records, accounts, statements, reports, files, and
other records and back-up documentation relevant to this Contract for six (6) years after
final payment or until after the resolution of any audit questions which could be more
than six (6) years, whichever is latest. The County, Federal or State auditors and any
other persons duly authorized by the Department shall have full access to, and the right to
examine, copy and make use of, any and all said materials.
6.18.2 If the Contractor’s books, records , accounts, statements, reports, files, and other records
and back-up documentation relevant to this Contract are not sufficient to support and
document that requested services were provided, the Contractor shall reimburse Maricopa
County for the services not so adequately supported and documented.
6.18.3 If at any time it is determined by the County that a cost for which payment has been made
is a disallowed cost, the County shall notify the Contractor in writing of the
disallowance. The course of action to address the disallowance shall be at sole discretion
of the County, and may include either an adjustment to future claim submitted by the
Contractor by the amount of the disallowance, or to require reimbursement forthwith of
the disallowed amount by the Contractor by issuing a check payable to Maricopa County.
6.19 AUDIT DISALLOWANCES:
If at any time, County determines that a cost for which payment has been made is a disallowed
cost, such as overpayment, County shall notify the Contractor in writing of the disallowance.
County shall also state the means of correction, which may be but shall not be limited to
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adjustment of any future claim submitted by the Contractor by the amount of the disallowance, or
to require repayment of the disallowed amount by the Contractor.
6.20 SEVERABILITY:
The invalidity, in whole or in part, of any provision of this Contract shall not void or affect the
validity of any other provision of this Contract.
6.21 RIGHTS IN DATA:
The County shall own have the use of all data and reports resulting from this Contract without
additional cost or other restriction except as provided by law. Each party shall supply to the other
party, upon request, any available information that is relevant to this Contract and to the
performance hereunder.
6.22 NON-DISCRIMINATION:
CONTRACTOR agrees to comply with all provisions and requirements of Arizona Executive
Order 2009-09 including flow down of all provisions and requirements to any subcontractors.
Executive Order 2009-09 supersedes Executive order 99-4 and amends Executive order 75-5 and
may be viewed and downloaded at the Governor of the State of Arizona’s website
http://www.azgovernor.gov/dms/upload/EO_2009_09.pdf which is hereby incorporated into this
contract as if set forth in full herein. During the performance of this contract, CONTRACTOR
shall not discriminate against any employee, client or any or any other individual in any way
because of that person’s age, race, creed, color, religion, sex, disability or national origin.
6.23 INTEGRATION:
This Contract represents the entire and integrated agreement between the parties and supersedes
all prior negotiations, proposals, communications, understandings, representations, or agreements,
whether oral or written, express or implied.
6.24 VERIFICATION REGARDING COMPLIANCE WITH ARIZONA REVISED STATUTES §41-
4401 AND FEDERAL IMMIGRATION LAWS AND REGULATIONS:
6.24.1 By entering into the Contract, the Contractor warrants compliance with the Immigration
and Nationality Act (INA using e-verify) and all other federal immigration laws and
regulations related to the immigration status of its employees and A.R.S. §23-214(A). The
contractor shall obtain statements from its subcontractors certifying compliance and shall
furnish the statements to the Procurement Officer upon request. These warranties shall
remain in effect through the term of the Contract. The Contractor and its subcontractors
shall also maintain Employment Eligibility Verification forms (I-9) as required by the
Immigration Reform and Control Act of 1986, as amended from time to time, for all
employees performing work under the Contract and verify employee compliance using the
E-verify system and shall keep a record of the verification for the duration of the
employee’s employment or at least three years, whichever is longer. I-9 forms are available
for download at USCIS.GOV.
6.24.2 The County retains the legal right to inspect contractor and subcontractor employee
documents performing work under this Contract to verify compliance with paragraph
6.24.1 of this Section. Contractor and subcontractor shall be given reasonable notice of the
County’s intent to inspect and shall make the documents available at the time and date
specified. Should the County suspect or find that the Contractor or any of its subcontractors
are not in compliance, the County will consider this a material breach of the contract and
may pursue any and all remedies allowed by law, including, but not limited to: suspension
of work, termination of the Contract for default, and suspension and/or debarment of the
Contractor. All costs necessary to verify compliance are the responsibility of the
Contractor.
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6.25 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO
INFORM EMPLOYEES OF WHISTLERBLOWER RIGHTS.
6.25.1 The Parties agree that this Contract and employees working on this Contract will be
subject to the whistleblower rights and remedies in the pilot program on contractor
employee whistleblower protections established at 41 U.S.C. § 4712 by section 828 of the
National Defense Authorization Act for Fiscal Year 2013 (Pub. L. 112–239) and section
3.908 of the Federal Acquisition Regulation;
6.25.2 Contractor shall inform its employees in writing, in the predominant language of the
workforce, of employee whistleblower rights and protections under 41 U.S.C. § 4712, as
described in section 3.908 of the Federal Acquisition Regulation. Documentation of such
employee notification must be kept on file by Contractor and copies provided to County
upon request.
6.25.3 Contractor shall insert the substance of this clause, including this paragraph (c), in all
subcontracts over the simplified acquisition threshold ($150,000 as of September 2013).
6.26 CONTRACTOR LICENSE REQUIREMENT:
6.26.1 The Respondent shall procure all permits, insurance, licenses and pay the charges and
fees necessary and incidental to the lawful conduct of his/her business, and as necessary
complete any required certification requirements, required by any and all governmental
or non-governmental entities as mandated to maintain compliance with and in good
standing for all permits and/or licenses. The Respondent shall keep fully informed of
existing and future trade or industry requirements, Federal, State and Local laws,
ordinances, and regulations which in any manner affect the fulfillment of a Contract and
shall comply with the same. Contractor shall immediately notify both Materials
Management and the using agency of any and all changes concerning permits, insurance
or licenses.
6.26.2 Respondents furnishing finished products, materials or articles of merchandise that will
require installation or attachment as part of the Contract, shall possess any licenses
required. A Respondent is not relieved of its obligation to posses the required licenses by
subcontracting of the labor portion of the Contract. Respondents are advised to contact
the Arizona Registrar of Contractors, Chief of Licensing, at (602) 542-1525 to ascertain
licensing requirements for a particular contract. Respondents shall identify which
license(s), if any, the Registrar of Contractors requires for performance of the Contract.
6.27 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
6.27.1 The undersigned (authorized official signing for the Contractor) certifies to the best of his
or her knowledge and belief, that the Contractor
6.21.1.1 is not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any Federal
Department or agency;
6.21.1.2 have not within 3-year period preceding this Contract been convicted of or
had a civil judgment rendered against them for commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, State or local) transaction or contract under a
public transaction; violation of Federal or State antitrust statues or
commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
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6.21.1.3 are not presently indicted or otherwise criminally or civilly charged by a
government entity (Federal, State or local) with commission of any of the
offenses enumerated in paragraph (2) of this certification; and
6.21.1.4 have not within a 3-year period preceding this Contract had one or more
public transaction (Federal, State or local) terminated for cause of default.
6.27.2 The Contractor agrees to include, without modification, this clause in all lower tier
covered transactions (i.e. transactions with subcontractors) and in all solicitations for
lower tier covered transactions related to this Contract.
6.28 GOVERNING LAW:
This Contract shall be governed by the laws of the state of Arizona. Venue for any actions or
lawsuits involving this Contract will be in Maricopa County Superior Court or in the United States
District Court for the District of Arizona, sitting in Phoenix, Arizona
6.29 ORDER OF PRECEDENCE:
In the event of a conflict in the provisions of this Contract and Contractor’s license agreement, if
applicable, the terms of this Contract shall prevail.
6.30 AUDIT REQUIREMENTS
6.30.1 If the Contractor expends $750,000 or more from all contracts administered and/or
funded via County, and/or receives $750,000 or more per year from any federal funding
sources, the Contractor may be subject to Federal audit requirements per P.L. 98-502
"The Single Audit Act". The Contractor shall comply with OMB Uniform Guidance as
applicable. The audit report shall be submitted to the Maricopa County Department of
Public Health for review within the twelve months following the close of the fiscal year.
The Contractor shall take any necessary corrective action to remedy any material
weaknesses identified in the audit report within six months after the release date of the
report. Maricopa County may consider sanctions as described in OMB Uniform
Guidance for contractors not in compliance with the audit requirements. All books and
records shall be maintained in accordance with Generally Accepted Accounting
Principles (GAAP).
6.30.2 The Contractor shall schedule an annual financial audit to be submitted to County for
review within twelve months following the close of the program’s fiscal year. Contractor
understands that failure to meet this requirement may result in loss of current funding and
disqualification from consideration for future County-administered funding.
6.30.3 The Contractor shall comply with the requirement of the Federal Office of Management
and Budget (OMB) Uniform Guidance. The Contractor is responsible for having an audit
performed in accordance with, and when required, by OMB Uniform Guidance, and for
sending a copy of the report issued as a results of the audit to the COUNTY within 30
days of issuance. The County reserves the right to engage an auditor, at the Contractor’s
expense, to perform an OMB Uniform Guidance audit of the Contractor in the event that
the Contractor shall fail to engage an auditor or the County shall reject or disapprove of
the auditor engaged by the Contractor.
6.30.4 The Contractor must also comply with the following OMB Circulars:
1.0 A-102 Uniform Administrative Requirements for Grants to State and Local
Government.
2.0 A-110 Uniform Administrative Requirements for Grants and Agreement with
Institutions of Higher Education, Hospitals and other non-profit organizations.
3.0 A-122 Cost Principles for Non-Profit Organizations.
4.0 A-87 Cost Principles for State and Local Governments.
5.0 A-21 Cost principles for Education Institutions.
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CONTRACT #: MA D860 180157
6.31 ISRAEL BOYCOTT:
By submitting this proposal the Contractor certifies that they are in compliance with Article 9,
Arizona Revised Statutes Section 35-393 et seq.
6.32 INFLUENCE
As prescribed in MC1-1202 of the Maricopa County Procurement Code, any effort to influence an
employee or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct,
may be grounds for Disbarment or Suspension under MC1-902.
An attempt to influence includes, but is not limited to:
6.32.1 A Person offering or providing a gratuity, gift, tip, present, donation, money,
entertainment or educational passes or tickets, or any type valuable contribution or
subsidy,
6.32.2 That is offered or given with the intent to influence a decision, obtain a contract, garner
favorable treatment, or gain favorable consideration of any kind.
If a Person attempts to influence any employee or agent of Maricopa County, the Chief
Procurement Officer, or his designee, reserves the right to seek any remedy provided by the
Maricopa County Procurement Code, any remedy in equity or in the law, or any remedy provided
by this contract.
6.33 PUBLIC RECORDS:
All Offers submitted and opened are public records and must be retained by the Records Manager
at the Office of Procurement Services. Offers shall be open to public inspection after Contract
award and execution, except for such Offers deemed to be confidential by the Office of
Procurement Services. If an Offeror believes that information in its Offer should remain
confidential, it shall indicate as confidential, the specific information and submit a statement with
its offer detailing the reasons that the information should not be disclosed. Such reasons shall
include the specific harm or prejudice which may arise. The Records Manager of the Office of
Procurement Services shall determine whether the identified information is confidential pursuant
to the Maricopa County Procurement Code.
6.34 INCORPORATION OF DOCUMENTS:
The following are to be attached to and made part of this Contract:
6.34.1 Exhibit A, Pricing;
6.34.2 Exhibit B, Scope of Work;
6.34.3 Exhibit C, Office of Procurement Services Contractor Travel and Per Diem Policy.
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SERIAL #: PH RFP 180157
IN WITNESS WHEREOF, this Contract is executed on the date set forth above.
CONTRACTOR
DESERT MISSION, INC., AUTHORIZED SIGNATURE
PRINTED NAME AND TITLE
ADDRESS
DATE
MARICOPA COUNTY
DENNY BARNEY, CHAIRMAN DATE
BOARD OF SUPERVISORS
ATTESTED:
CLERK OF THE BOARD DATE
APPROVED AS TO FORM:
LEGAL COUNSEL DATE
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SERIAL #: PH RFP 180157
EXHIBIT A
PRICING SHEET
BIDDER NAME: Desert Mission, Inc.
F.I.D./VENDOR #: VC0000006850
BIDDER ADDRESS: 9229 N. 4th Street, Phoenix, AZ 85020
P.O. ADDRESS:
BIDDER PHONE #: 602-331-7878
BIDDER FAX #:
COMPANY WEB SITE: www.desertmission.com
COMPANY CONTACT (REP): G’Kyshia Hill Hughes
E-MAIL ADDRESS (REP): gkyshia.hill@honorhealth.com
PAYMENT TERMS: BIDDER IS REQUIRED TO SELECT ONE OF THE FOLLOWING:
TERMS WILL BE CONSIDERED IN DETERMINING LOW BID.
FAILURE TO CHOOSE A TERM WILL RESULT IN A DEFAULT TO NET 30.
BIDDER MUST INITIAL THE SELECTION BELOW.
NET 10 ____________________
NET 15 ____________________
NET 20 ____________________
NET 30 ________X___________
NET 45 ____________________
NET 60 ____________________
NET 90 ____________________
2% 10 DAYS NET 30 ____________________
1% 10 DAYS NET 30 ____________________
2% 30 DAYS NET 31 ____________________
1% 30 DAYS NET 31 ____________________
5% 30 DAYS NET 31 ____________________
COMPENSATION/FEES: BUDGET:
SUPPLEMENTAL NUTRITION ASSISTANCE
PROGRAM – EDUCATION (SNAP-Ed) 2017 $92,725
(As defined herein)
Respondent's signature below indicates understanding and agreement to perform the services outlined in the Request
for Proposal indicated above for the total amount they have listed above.
Signature (REQUIRED) Date
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SERIAL #: PH RFP 180157
Budget Justification
Organization Name: HonorHealth Desert Mission, Inc.
Budget Budget Description Budget Calculation Details Annual
Category Expenses
A. Personnel Costs/Salary 1 FTE + .80 FTE 1 FTE($16.31) x 40 hrs x 52 wks= $33,925 + .8 FTE ($19.71) $66,722
x 40 hrs x 52 = $32,797 Total = $66,722
B. Fringe Benefits 1 FTE Benefits (27%) + .8 FTE Benefits (27% x .8= 22%) 1 FTE Benefits at 27% = $9,160 + .8 FTE Benefits at 22%= $16,244
$7,084
C. Contracts, Grants, & Agreements $0
D. Non-capital Equipment/Supplies Food bank gardening seeds, transplants, soil, tools, • Food Bank Garden = $800 $8,000
row/plant markers, containers, class supplies; Food • Desert Mission Cooking Demos = $4000
bank cooking demo food, supplies and replacement • Community Outreach Events and Food Demos = $1000
equipment; Outreach event and cooking demo food, • Lincoln Learning Center Garden = $600
cups, napkins, utensils; LLC gardening tools, soil, • Community Gardening Classes = $300
seeds, planters, garden crafts, seed starters, raised • Community Gardening Projects = $1000
beds; • Cooking Demo Equipment/Supplies Upkeep= $300
Total = $8000
E. Materials Folders for classes, row markers (paint stir sticks, 100 pack - $40 x2, row markers = $.20 each x 200 = $40 $814
staples and paper) for home gardens. Bags for Snack Bags: $86/500 pack x3= $258 x 3 = $774
Pack nutrition material
F1. Travel - In-State Mileage for travel to events, meetings, supply • Mileage at $0.54 per mile x 1500 miles = $810.00 $945
purchases and annual conferences. • Annual conference at $0.54 x 250 miles = $135.00
Total = $675
F2. Travel - Out-of-State $0
F3. --- Total $945
G. Building Space $0
H1. Maintenance - Utilities $0
H2. Maintenance - Facilities $0
H3. --- Total $0
I. Equipment & Other capital $0
TOTAL EXPENSES $92,725
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CONTRACT #: MA D860 180157
EXHIBIT B
SCOPE OF WORK
1.0 SCOPE OF WORK:
1.1 Contractors are required to:
1.1.1 Complete activities as outlined in the approved MCDPH SNAP-Ed workplan.
1.1.2 Attend annual AzNN SNAP-Ed Orientation Training.
1.1.3 Adhere to SNAP-Ed policies and procedures as outlined in the AzNN Policies and
Procedures Manual.
1.1.3.1 Complete Civil Rights training as required by AzNN.
1.1.3.2 Complete monthly and semi-annual reports as required by AzNN.
1.1.3.3 Participate in fiscal and program site visits.
1.1.3.4 Submit monthly CER reports and adhere to SNAP-Ed approved budget. All
changes to the budget must be pre-approved by MCDPH.
1.1.4 Participate in quarterly in-person subcontractor meetings.
1.1.5 Participate in SNAP-Ed training opportunities and the Arizona Nutrition Network’s
Annual Conference.
MCDPH will:
 Provide technical assistance to subcontractors to implement grant deliverables.
 Provide direction and support to coordinate the implementation of grant deliverables among subcontractors
and MCDPH.
 Combine required subcontractor reports for final submission to AzNN.
 Coordinate quarterly in-person meetings with subcontractors.
 Conduct fiscal and program site visits as required by AzNN.
 Review expenditure reports for compliance with pre-approved budget and reporting requirements.
Workplan for Fiscal Year 2018 (October 1, 2017 through September 30, 2018)
Goal 1: Establish nutrition guidelines to increase the distribution of healthful food at Desert Mission Food Bank
A. Encourage the consumption of healthful foods by adopting the “Foods to Encourage” model
B. Develop relationships with farmers, produce companies, farmers’ markets and community gardens to
increase donation of products and support the CSA site located at Desert Mission.
C. Promote SNAP usage for CSA at SNAP-eligible locations in the Sunnyslope neighborhood
D. Establish “Plant-A-Row” program to encourage owners of home and community gardens to donate a
portion of food grown to the Desert Mission Food Bank
E. Create and implement healthy food drives at donation sites
F. Conduct an evaluation of the beverage policy and determine the option of limiting the distribution of
soda in collaboration with the MCDPH Evaluator
Goal 2: Improve nutritional quality of food bank programs
A. Review Bargain Basket program and improve quality of items.
B. Review Snack Pac Program with ordering staff to improve quality of food being distributed to schools.
Distribute nutrition education material with Snack Pacs.
C. Review food drive program to improve the quality of food being donated to the food bank.
D. Use Feeding America’s Foods to Encourage Model to analyze all programs.
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SERIAL #: PH RFP 180157
Goal 3: Conduct a simple, healthy cooking demonstration in the food bank 4 times per week, demonstrating how to
use The Emergency Food Assistance Program, Commodity Supplemental Food Program commodities and in season
fruits and vegetables
A. Develop a recipe database using AzNN approved recipes specific to seasonal produce, The Emergency
Food Assistance Program (TEFAP), CSFP and Community Supported Agriculture (CSA) contents
B. Train the trainer to educate interns, staff and community partners on how to conduct cooking
demonstrations
C. Conduct cooking demonstrations
D. Promote food safety/proper cooking techniques during Thanksgiving turkey distribution
E. Develop an assessment tool in collaboration with the MCDPH Evaluator to measure increased in
knowledge of participants
F. Evaluate the food demonstration program and implement improvements based on the evaluation results
Goal 4: Establish ongoing nutrition education programming at partner sites twice per month to demonstrate use of
TEFAP, CSFP, and in-season fruits and vegetables
A. Conduct cooking demonstrations to offsite partners
B. Develop and implement an outreach strategy to increase partnerships
C. Collaborate with the MCDPH Evaluator and AzNN to evaluate increased participant knowledge
D. Conduct an evaluation of the program and implement improvements as indicated by the evaluation
results
Goal 5: Work with Sunnyslope Manor Senior Champions health committee to educate about healthy living access
points to residents.
A. Support locations along SMART Circulator that promote healthy food and active living.
B. Promote healthy retail locations that accept SNAP, including Desert Mission Food Bank CSA and
farmers markets.
C. Increase redemption of SFMNP vouchers by ensuring CSFP residents know where and how to use
them at farmers markets.
D. Conduct a farmers market and grocery store tour using Cooking Matters Grocery Store Tour
curriculum.
Goal 6: Promote SFSP at DM Food Bank and at surrounding community partner locations.
A. Design and print flyers for sites in the area using SFSP templates.
B. Hang up posters in food bank lobby and market.
C. Offer posters and flyers at relevant community sites including NOAH, Sunnyslope Family Services
Center, and Acacia Library.
D. Make flyers available for clients in food bank lobby and market.
E. Educate community partners about SFSP.
F. Train staff and volunteers about SFSP so they can promote the program.
Goal 7: Provide weekly Farm to Preschool gardening support to the Lincoln Learning Center Garden (LLC) and
monthly gardening activities to the LLC students and support advancement of PSE strategies
A. MCDPH will collaborate with Desert Mission to assist LLC to assess current policies and systems
related to the garden and identify areas for improvement that could enhance the access to healthful
foods for the children and families at the preschool
B. MCDPH, Desert Mission, and LLC will develop and implement an action plan to address any gaps in
policies and systems identified in year 1
C. Establish and assist in annual preschool gardening activity schedule with LLC staff
D. Assess and tailor activities to meet ongoing classroom needs
E. Promote CSA Program at LLC.
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SERIAL #: PH RFP 180157
Goal 8: Support Desert Mission Food Bank’s Demonstration Garden efforts
A. Survey clients to identify interest in learning about specific garden topics
B. Assist in the development of a home garden class on the Desert Mission Food Bank site using SNAP-
Ed approved curriculum and resources
C. MCDPH’s Master Gardeners will support implementation of the garden class by providing SNAP
approved information and resources for gardening and nutrition education in the Desert Mission Food
Bank garden
D. Implement community garden initiative
1. Provide gardening demos at food bank during each planting season to encourage home gardening
2. Establish partnerships with nurseries and community businesses to donate gardening materials
3. Maintain food bank gardens, plant for each planting season and harvest for distribution
4. Promote donation of produce from home gardens, community gardens, and farms to DM. Promote
at, at community events, locations, and on community garden sites
5. Utilize food bank garden produce in food boxes and food demonstrations
6. Continue on-going seasonal gardening classes at least twice a year at Desert Mission Food Bank.
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SERIAL #: PH RFP 180157
EXHIBIT C
OFFICE OF PROCUREMENT SERVICES CONTRACTOR TRAVEL AND PER DIEM POLICY
1.0 All contract-related travel plans and arrangements shall be prior-approved by the County Contract
Administrator.
2.0 Lodging, per diem and incidental expenses incurred in performance of Maricopa County/Special District
(County) contracts shall be reimbursed based on current U.S. General Services Administration (GSA)
domestic per diem rates for Phoenix, Arizona. Contractors must access the following internet site to
determine rates (no exceptions): www.gsa.gov
2.1 Additional incidental expenses (i.e., telephone, fax, internet and copying charges) shall not be
reimbursed. They should be included in the contractor’s hourly rate as an overhead charge.
2.2 The County will not (under no circumstances) reimburse for Contractor guest lodging, per diem or
incidentals.
3.0 Commercial air travel shall be reimbursed as follows:
3.1 Coach airfare will be reimbursed by the County. Business class airfare may be allowed only when
preapproved in writing by the County Contract Administrator as a result of the business need of
the County when there is no lower fare available.
3.2 The lowest direct flight airfare rate from the Contractors assigned duty post (pre-defined at the
time of contract signing) will be reimbursed. Under no circumstances will the County reimburse
for airfares related to transportation to or from an alternate site.
3.3 The County will not (under no circumstances) reimburse for Contractor guest commercial air
travel.
4.0 Rental vehicles may only be used if such use would result in an overall reduction in the total cost of the
trip, not for the personal convenience of the traveler. Multiple vehicles for the same set of travelers for the
same travel period will not be permitted without prior written approval by the County Contract
Administrator.
4.1 Purchase of comprehensive and collision liability insurance shall be at the expense of the
contractor. The County will not reimburse contractor if the contractor chooses to purchase these
coverage.
4.2 Rental vehicles are restricted to sub-compact, compact or mid-size sedans unless a larger vehicle
is necessary for cost efficiency due to the number of travelers. (NOTE: contractors shall obtain
pre-approval in writing from the County Contract Administrator prior to rental of a larger vehicle.)
4.3 County will reimburse for parking expenses if free, public parking is not available within a
reasonable distance of the place of County business. All opportunities must be exhausted prior to
securing parking that incurs costs for the County. Opportunities to be reviewed are the DASH;
shuttles, etc. that can transport the contractor to and from County buildings with minimal costs.
4.4 County will reimburse for the lowest rate, long-term uncovered (e.g. covered or enclosed parking
will not be reimbursed) airport parking only if it is less expensive than shuttle service to and from
the airport.
4.5 The County will not (under no circumstances) reimburse the Contractor for guest vehicle rental(s)
or other any transportation costs.
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SERIAL #: PH RFP 180157
5.0 Contractor is responsible for all costs not directly related to the travel except those that have been pre-
approved by the County Contract Administrator. These costs include (but not limited to) the following: in-
room movies, valet service, valet parking, laundry service, costs associated with storing luggage at a hotel,
fuel costs associated with non-County activities, tips that exceed the per diem allowance, health club fees,
and entertainment costs. Claims for unauthorized travel expenses will not be honored and are not
reimbursable.
6.0 Travel and per diem expenses shall be capped at 15% of project price unless otherwise specified in
individual contracts
Page 20 of 20