BYLAWS SUMMARY MEMO 050917.PDF

Maricopa County
Human Services Department – Housing and Community Development Division
MEMORANDUM
234 N. Central Ave.
3rd Floor TO: COMMUNITY DEVELOPMENT ADVISORY COMMITTEE MEMBERS
Phoenix, AZ 85004
Phone: 602-506-5911 FROM: Carl Morgan, Project Coordinator
Fax: 602-506-8789
TDD: 602-506-4802
www.hsd.maricopa.gov THROUGH: Rachel Milne, Assistant Director
Bruce Liggett
Director DATE: May 9, 2017
Rachel Milne SUBJECT: CDAC BYLAWS –SUMMARY OF PROPOSED CHANGES
Assistant Director
Staff is proposing the following changes to the CDAC Bylaws. The outline below is a summary
of the significant changes. Additional changes may be recommended once the County legal
review of the revised bylaws has been completed.
 Delete reference to the HOME Investment Partnership and American Dream
Downpayment Initiative programs. Throughout the Bylaws
 CDAC member terms shall be for two years. The term for city and town names starting
with A – G and Districts 1 and 2 end in even years. Cities H – Z and Districts 3, 4, and 5
end in odd years. p. 2
 Meetings may be cancelled with at least 48 hours notice if there are no action items.
p. 3
 Meetings shall be recorded, with the recordings made available in compliance with
open meeting law requirements. p. 3
 Roberts Rules of Order may be used as a guide for the conduct of CDAC meeting. p. 3
 Members of the public will be allowed to speak during meetings when invited by the
Chair, during public hearings, and during the call to the public. p. 3
 The Chair and Vice Chair shall be elected annually to a one year term of office by the
CDAC members. (No change) p. 4
 An Officer can be removed from office with a 2/3 vote of the CDAC. p. 4
 CDAC members representing a city or town shall not score applications submitted by
or in partnership with that city or town. p. 4
 The CDAC shall create a CDBG contingency fund equal to 5% of the annual allocation
at the start of each program year. p. 5
 CDAC may approve the following changes to CDBG funded contracts without BOS
approval: p. 6
o Changes in the scope of work, provided the overall scope of work is
unchanged.
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Community Development Advisory Committee
CDAC Bylaws – Summary of Proposed Changes
May 9, 2017
o Changes to and extensions of project implementation schedules up to the contract end
date.
o Reallocation requests between $10,000 and 20% of the original contract award. All
requests for additional funding are limited to 30% of the current contingency fund
balance.
 Staff support for CDAC shall be provided by the Human Services Department. Staff shall prepare
and distribute agendas; maintain a member list, attendance records, a record of CDAC actions,
meeting minutes, and other CDAC documents. p. 6
 CDAC staff may approve the following changes to CDBG funded contracts without CDAC or BOS
approval: p. 6
o Minor changes in the scope of work, provided the overall scope of work is unchanged.
o Changes to and extensions of project implementation schedules up to 90 days.
o Requests for additional funding up to $10,000. All requests for additional funding are
limited to 30% of the current contingency fund balance.
 All amendments to the Bylaws must be approved by the Board of Supervisors. p. 6
A redline version of the entire Bylaws is attached for the CDAC’s review and consideration.
Staff is requesting CDAC recommend approval of the amended Bylaws allowing staff to make minor
changes required by the County legal review process.
Please contact me at 602-372-1529 or morganc002@mail.maricopa.gov if you have any questions or
need more info on this memo or the CDAC Bylaws.
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