225 W. MADISON LAYTON CI FORM.PDF

Office of Procurement Services
GOODS AND SERVICES
COMPETITION IMPRACTICABLE FORM
This form is to be used when an agency believes an acquisition is a single source and the acquisition dollar amount is above
$5,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors approval is required if
the acquisition Is over $100,000. This form must be submitted for approval to: Office of Procurement Services I 320 W.
Lincoln I Phoenix, AZ 85003. Fax number: 602.258.1573. The signed form must be retained in the purchasing file.
DEPARTMENT NAME DEPARTMENT RX#
Facilities Management
PROPOSED CONTRACT VENDOR NEED IDEN-nnEo Date: August 24, 2019
Company: Layton Construction, Inc. REQUESTED DELIVERY
Address: 2355 E. Camelback Road; Suite 800 Date: 30 Months from NIP
City, State: Phoenix, AZ QUOTED PRICE: 68,000,000
Zip/Postal Code: 85016
Phone: (000) 000-0000 Accounting String: 441-0470-4713-MADR-9150-12-FACNI
Fax: 602-840-8646
Contact Name: Andrew Geier
DESCRIPTION OF GOODS OR SERVICE REQUIRED:
The estimated cost of this Procurement is: r $100k rest> $100k
Is this a Technology Procurement? C Yes (-:- No
Construction Manager-At-Risk
SINGLE SOURCE CATEGORY (Check applicable box, attach documentation or provide explanation below.)
Maricopa County Procurement CodelVIC1-351 states; "Single source" means an acquisition where, competition is impractical because
of standardization, warranty, or other factors as approved by the Board of Supervisors.
NOTE: The following are unlikely to be sufficient single source justifications:
• Personal or agency preference for a product or vendor
• Agency perception that the vendor is the best qualified (this should be determined through a competitive process)
• Lack of agency planning resulting in limited time to conduct a competitive procurement
• Special incentive or deal offered (can be assessed in open and competitive solicitation)
• Agency convenience
Software license renewals, additions, or upgrades available
C Grant specified (supporting documents attached) r, from only one source
r Brand compatibility available from only one source (no other
C Mailing lists, subscriptions or media advertising
distributors)
C Warranty voided if service provided by other contract vendor C Other proprietary situation
(;: Other (Provide written explanation below)

THIS PROCURMENT IS A SINGLE SOURCE BECAUSE (attach additional page if needed):
Please see the Attachment "A" that accompanies this form.
SEARCH
A search was conducted consisting of: (check all that apply) RESULTS
Market research fl Public notice given, list no alternatives were identified
fl Other vendors contacted , Other 0 no alternatives were deemed acceptable
because (explain below):
Describe the search from above in detail:
Based on a Feasibility Study of the County's abandoned Madison Street Jail building located at 225 West
Madison Street determined the highest and best use for the former jail is to be re-purposed to contain
offices. A two-step solicitation for Construction Manager-At-Risk process to prepare the building to contain
offices and associated spaces resulted in Layton Construction Company being selected to perform Pre-
Construction constructibility and other professional consulting services. This Contract includes conditional
award of the Selective Demolition. Layton prepared a due-diligence study of the building and preformed
exploratory, moderately intrusive and non-intrusive, observations. This investigation yielded procedures
recommended to be the optimum, cost-beneficial, and safe way to perform the scope of selective demolition
prepared by the Architect selected by the County. This knowledge gives Layton qualifications in ways that
competition is impracticable.
PRICE
MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence
to support a Competition Impracticable determination conta fling an explanation of why the proposed procurement
process is Advantageous to the County; and the scope, durat'on, and estimated total dollar value of the procurement.
Price has been fairly and reasonably established by: E Comparison to public sector contract pricing
Comparison to previous comparable purchases El Discount off published catalog pricing
a from a different vendor all Market survey
Independent estimate • Other, explain:
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis):
The unique nature of a project of this nature (re-purposing a six-story jail that had no value as a jail
but with a solid structure) provides challenges and through the normal scope of preparing the
selective demolition, Layton Construction proved themselves highly qualified to perform this build-
back gaining knowledge of the building's structural advantages as well as disadvantages.

CERTIFICATIONS
I certify:
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;
2) the price to be paid to the proposed single source vendor is fair, reasonable, and provides the best value to Maricopa
County; and
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vendor.
Agency Head or Agency Head Delegate Si a e quired)
"7
-
Printe ame Signatge Date
ke
Office of Procurement Services
The CPO can approve procurements up to $100,000. This request is over $100,000 and must be submitted as an agenda
item to the Board of Supervisors for consideration.
Ca Recommended to BOS for approval.
i i ) —1--Lt I.J.c-
Prin ed Name Signature Date

ATTACHMENT A
Reasons to Perform the Build-Back of 225W. Madison
Under a CMR Delivery Contract Method with Layton
Construction
Layton Construction Company was competitively selected as the Construction Manager at Risk
(CMR) to perform Pre-Construction service and Demolition of 225 West Madison and as a result
has acquired unique knowledge of the requirements to complete the renovation of the building.
Having Layton complete the build-back of the building under a CMR delivery contract benefits
Maricopa County by reducing costs of the build-back and allows for a shorter construction
schedule. Using the CIVIR contract would allow: Layton to perform Pre-Construction Services
(constructability reviews, value engineering, scheduling, estimating and qualification of sub-
contractors), thereby reducing costs, shortening the construction schedule.
• Layton to prepare required submittals sooner.
• Layton to begin procurement of long-lead equipment, shortening construction time
• Layton to apply their unique knowledge of the facility acquired from their performing pre-
construction services and demolition, thereby reducing risk to Maricopa County
• Shortens the construction schedule and reduces cost.
• The County to potentially reduce or eliminate lease hold over costs due to the ability to move
offices to 225 W. Madison sooner.