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1 Building the “2018 Election Plan” Information on Voting Precincts and Ballot Centers 2 Preparing for the 2018 General Election Per 16-411(B), the County Board of Supervisors must approve the plan for voting locations for general elections Options under the law: 1) Precinct-based polling locations (one polling place per precinct) 2) Co-located or consolidated polling location of precincts adjacent to each other 3) Vote centers (aka “Ballot Centers”) Maricopa County has traditionally used options 1 and 2 for general elections 3 A new approach: Ballot Centers • Based on the “Vote Center” language in statute, the Elections Department has worked with jurisdictional entities to develop a plan using only vote centers or “Ballot Centers” for the 2017 elections • A “Ballot Center” approach is what Elections hopes to propose to the Board for the 2018 elections • Wide-spread “Ballot Centers” are now possible due to new technology and reduces reliance on outdated, expensive technology which will need replacement soon • With the shrinking number of voters that vote in person, financial and human resources should be used in new ways • 2017 elections will be a “proof of concept” that the “Ballot Center” approach will scale up to meet the county’s general election needs 4 Providing Options for 2018’s voting locations • ARS 16-411(B) provides the Board with vote location options in 2018 • To be prepared to implement those options, “housekeeping” work was needed to refine precinct lines, congruent to planning a “Ballot Center” approach • When is this done? ARS 16-411(A) requires the Board to approve new precinct lines for use in the 2018 general election by December 1, 2017 • Why Update? Re-precincting is required for four distinct reasons to prepare for the precinct-based polling place approach (if used) 5 VOTING PRECINCTS When is this done? Voting precincts are examined for changes and adjusted to accommodate both Major Redistricting (e.g. after census) along with Post-General Election reviews. Recent Voting Precinct changes (2003 through 2017): • Examined in 2003 for 2004 elections – 125 precinct changes *also changed JP boundaries • Examined in 2005 for 2006 elections – 180 precinct changes *also changed JP boundaries • Examined in 2007 for 2008 elections – 322 precinct changes *also changed JP boundaries • Examined in 2011 for 2012 elections – 721 precinct changes (PEVL precinct reduction; census results released in early 2011) *also changed JP and BOS boundaries • Examining in 2017 for 2018 elections – 559 draft precinct changes (this includes new precincts) 6 VOTING PRECINCTS Why Update? This years adjustments are Post-General Election changes that: Reduce inflated voter ratios within a precinct (growth) 7 VOTING PRECINCTS Why Update? Desert Haven, with its’ 13,855 voters, Has now been divided into six voting precincts. 8 VOTING PRECINCTS Why Update? Remove splits to allow for accurate results reporting 9 City of Tempe 0194 DOVER City of Mesa 10 10 10 10 10 10 City of Mesa Voters in ‘0194 DOVER’= 1,806 11 11 11 11 11 11 NEW DOVER “DOVER” PRECINCT WOODGLEN 12 12 12 12 12 12 VOTING PRECINCTS Why Update? Adjust for redistricting done by cities & towns 13 13 13 13 13 13 VOTING PRECINCTS Why Update? • City of Peoria completed redistricting this year. • Ballot Style Reduction also helps to keep communities of interest together. 14 14 14 14 14 14 VOTING PRECINCTS Why Update? Remove ballot styles (2018 Readiness: limitation of the system-12 styles) 15 15 15 15 15 15 Voting Precincts in Development: Bonsall Park has one possible ballot style (Glendale 5). Montebello has one possible ballot style (Glendale 4). VOTING PRECINCTS Total: 2 ballot styles *Bonsall Park does not extend east due to a Leg District boundary Why Update? and does not extend south due to a School District boundary. 1,024 Voters 3,292 Voters 954 Voters 806 Voters 2,113 Voters Current Voting Precincts: Bonsall Park has two possible ballot styles (Glendale Districts 4 & 5) Bethany Park has one possible ballot style (Glendale 4). Montebello has one possible ballot style (Glendale 4). Total: 4 ballot styles 16 16 16 16 16 16 VOTING PRECINCTS How is this Done? Goals where practicable • 2,000 or less voters within each voting precinct who have not signed up for the permanent early voting list – currently 21 precincts with more than 2,000 voters not on PEVL; draft plan has 1. • 5,000 or less voters within each voting precinct – currently 76 voting precincts with more than 5,000 voters; one with more than 13,500 voters; draft plan has 9 precincts; one with 5,600 voters. • Minimize the number of potential ballot styles within each precinct – currently 24 precincts with 5 or more ballot styles; one with 11; draft plan maximum is 4. 17 17 17 17 17 17 VOTING PRECINCTS How is this Done? Precinct Voter Formula • Historically, a polling place can handle 1,000 – 1,200 voters in a day. • Goal: < 2,000 Non-PEVL voters (i.e. in-person voters). • Historically, about 20% arrive at a polling place. • 2000 x .2 = 400 • Goal: < 3,000 PEVL voters. • In GE 2016, average of 6% of PEVL voters arrived at polling place. • 3000 (on PEVL) x .06 = 180. • With current goals, up to 580 voters at polling place or less with plenty of overflow available for anything unforeseen. 18 18 18 VOTING PRECINCTS Results? Current Draft • 724 Voting Precincts. • 775 Voting Precincts. • 1,177 Possible Ballot Styles. • 1,087 Possible Ballot Styles. • 11 ballot styles maximum in a • 4 ballot styles maximum in a voting precinct. voting precinct. 19 19 19 19 19 19 VOTING PRECINCTS Results? • Supervisorial, Community College, Special Health Care, Congressional and Legislative Districts are not changing. • Precinct committeemen will finish out their term and then run for re-election in their new precinct when their term is up. Current Precinct Committeemen quotas: Republican: 6,995 Democrat: 5,781 Libertarian: 749 Green: 724 Draft Precinct Committeemen quotas: Republican: 7,039 Democrat: 5,837 Libertarian: 788 Green: 775 • Recap: New voting precincts need to be approved by the Board of Supervisors by December 1st, 2017 for the 2018 Primary and General elections. 20 20 20 20 20 20 VOTING PRECINCTS Results? Preparedness for all modes of Voting & Reporting: Ballot Center Precinct Based Polling Places Regardless of delivery method All-Ballot by Mail Early Voting In Person Voting Results still reported at smallest partition level (precinct), keeping “communities of interest” and “political subdivision” results in tact. 21 21 21 21 21 21 BALLOT CENTERS Foundation = “by mail” balloting • Participation- for past local elections, 93% to 97% of votes cast were by mail. Jurisdictions have seen increased participation because it removes obstacles (scheduling issues, transportation issues, etc.). Increases participation amongst all voters and all demographics Countywide participation by mail, since the inception of “Permanent Early Voting List” (PEVL), has grown to upwards of 80% of the turnout. 100 Countywide General Elections 22 22 22 22 22 22 90 Average Percentage of total ballots 80% Polls 77% cast (last 4 years) that were Mail Ballots 80 Mail 81% BALLOT 70 CENTERS Mail 78% PEVL Instituted Foundation 60 = “by mail” balloting • Participation- 50 for local elections, over 93% up to 97% of votes cast are by mail. Jurisdictions 40 have seen increased participation because it removes By Mail 30 obstacles Mail 23% (scheduling issues, transportation issues, etc.). Polls Increases 20 participation amongst all voters and all demographics Countywide 10 participation by mail, since the inception Polls of “Permanent 19% Polls 22% Early Voting 0 List” (PEVL), has grown to upwards of 80% of the turnout. 1996 1998 2000 2002 2004 2006 2008 2010 2012 2014 2016 23 23 23 23 23 23 BALLOT CENTERS Foundation = “by mail” balloting • Voter Centric- more time for voter to educate themselves on issues, no postage necessary, and can still go vote in person at ANY Ballot Center 24 24 24 24 24 24 BALLOT CENTERS Foundation = “by mail” balloting • Safe and Secure- from mailing, tracking and receipt of the ballot - all the way through to verifying the signature and ultimately being counted. System-based issuance to electronically account for every ballot sent “Return Service Requested” through USPS to prevent “moved” voters Intelligent Mail Barcode (IMB) Tracking (all the way to the voters mailbox) 100% Signature Verification upon return Ballot Status available online, by phone or automatically by text oText “EV” to 628683 oVisit www.BallotStatus.Maricopa.vote oor Call 602-506-1511 25 25 25 25 25 25 BALLOT CENTERS Foundation = “by mail” balloting • Safe and Secure- from mailing, tracking and receipt of the ballot - all the way through to verifying the signature and ultimately being counted. System-based issuance to electronically account for every ballot sent “Return Service Requested” through USPS to prevent “moved” voters Intelligent Mail Barcode (IMB) Tracking (all the way to the voters mailbox) 100% Signature Verification upon return Ballot Status available online, by phone or automatically by text oText “EV” to 628683 oVisit www.BallotStatus.Maricopa.vote oor Call 602-506-1511 26 26 26 26 26 26 Ballot Status Alerts: Boost voter confidence Increase election visibility & accountability Improve administrative forecasting & planning 27 27 27 27 27 27 BALLOT CENTERS Why the Update? • Outdated Equipment- Precinct based tabulators are legacy equipment with limitations on the number of styles (12 total) they can count. Ballot Centers allow for “Central Count” (775 x $6,000 = $4,650,000 savings) • Cost Efficiencies- Savings on Board payroll, Trouble Shooters, Temp acquisition staff for facilities and Board hiring, etc. (125 Ballot Centers vs. 775 Polls) • Reduces Provisionals- No more Out-of-Precinct Rejections (can vote anywhere), No more Address Change Provisionals (can update record instantly-secure connection). • Improves Logistics- No more Co-Locations, reduces delivery resources, etc. • Enhances Training- With a reduced work force (4,000 for precinct based locations vs. 600 for Ballot Center locations), it allows us to focus train (e.g. Deputy Registrar). • AND MORE… (Proof of Concept for 2018 using November 2017 Elections) 28 28 28 28 28 28 BALLOT CENTERS How? Check In Process On Demand Printing Accessible Voting Machines 29 29 29 29 29 29 BALLOT CENTERS November 2017 Jurisdictional How? • 26 Jurisdictions voting in November (22 Schools, 2 City/Town, 1 Fire & 1 Sanitary) • Over 1 million voters will be eligible to vote (1,037,728 as of August 8th) • UPDATE: All voters will be receiving a ballot starting 27 days before the election (October 11th) • Close of Registration normally at 29 days before (for NOV 2017 at 28 days before due to Columbus Day = October 10th) • In addition to everyone receiving a ballot, there will be Ballot Centers where voters can vote in-person starting at 27 days before through Election Day (Launched in three “Phases”) 30 30 30 30 30 30 BALLOT CENTERS November 2017 Jurisdictional How? Phase I: 4 Standard Sites @ 27 days prior + Election Day* (28 day Site) Our 3 Election Offices + City of Avondale + any other Jurisdiction who funds Phase II: 5 Mega Sites w/Avondale @ 10 days prior + Election Day* (11 day Site) Includes: Minimum of 12 check-in lines, weekend and extended hours Phase II: 7 Standard Sites @ 10 days prior + Election Day* (11 day Site) Includes: Minimum of 6 check-in lines and weekends Phase III: 12 Standard Sites @ 4 days prior + Election Day* (5 day Site) Includes: Minimum of 6 check-in lines and weekends Total: 27 Ballot Center Sites NOTE: Election Day* for all sites = 6am-7pm 31 31 31 31 31 31 BALLOT CENTERS 2018 Countywide (Pri & Gen) How? • Time frame: Three Phases: 28, 11 and 5 days of work at a Ballot Center site, to include weekends and/or evenings (flexible based on availability) Countywide: 6+ Standard Sites @ 27 days prior + Election Day* (28 day Site) 10 Mega Sites (1 per 200,000 Voters) @ 10 days prior + Election Day* (11 day Site) 100 Standard @ 4 days prior + Election Day* (5 day Site) AUG/NOV 2018 = with approximately 2 million eligible voters 2mil / 200,000 = 10 Mega Sites 100 Standard Sites NOTE: Election Day * for all sites = 6am-7pm 32 32 32 32 32 32 BALLOT CENTERS Results? Reduces not just cost, but also enhances the voter’s experience: Election Day becomes the “Last Day” to vote in person versus the “only day”. Allows for extended hours for several days instead of just on “Election Day”. Fewer sites allow us to set these in perpetuity (eliminate changing polling places). Removes long lines for voters (100 voters check-in under new system = 15 minutes). Negates almost all past obstacles formerly realized by voters. Ballot Centers can be used for Countywide (2018 Pri/Gen) Elections, with only a few minor adjustments. 33 33 33 33 33 33 BALLOT CENTERS Results? “OPTIONS” 34 34 34 34 34 34 35 35 35 35 35 35 Check-in Data Polling Place (2016 General) Ballot Center (Self-Check-in Terminals) • Latest CLOSED Precinct (0218 Escalante) • BETA Tested with throughput @ 100 • CLOSED @ 8:20am (80 minutes) Voters every 15 minutes • After 7pm Check-ins = 97 voters • 15 mins/100 voters = 0.15 min per voter • 80 mins/97 voters = 0.82 mins per voter • 0.15 mins x 97 voters = 80 minutes to process 97 Voters 14.5 minutes to process 97 Voters 36 36 36 36 36 36 Check-in EXPOUND Data THAT (Traditional Polls): 80 MINS PER 100 VOTERS 400 VOTERS @ 80 MINS PER 100 = 320 MINS or 5.3 HOURS EXPOUND THAT (Ballot Center Self-Check-in Terminals): 15 MINS PER 100 VOTERS 400 VOTERS @ 15 MINS PER 100 = 60 MINS or 1 HOUR 37 37 37 37 37 37 Questions?