Extracted text (via pymupdf_layout)
6819 characters
Office of Procurement Services GOODS AND SERVICES SOLE SOURCE FORM This form is to be used when an agency believes an acquisition is a sole source and the acquisition dollar amount is above $5,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors approval is required if the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement Services I 320 W. Lincoln I Phoenix, AZ 85003. Fax number: 602.258.1573. The signed form must be retained in the purchasing file. DEPARTMENT NAME DEPARTMENT RX# MCESA Department Contact Contact Phone Number Marc Kuffner +1(602) 506-2068 PROPOSED CONTRACT VENDOR NEED IDENTIFIED Date: Aug 18,2017 Company: Batelle For Kids REQUESTED DELIVERY Aug 25, 2017 Address: '1160 Dublin Road Suite 500 Date: City, State: Columbus, OH QUOTED PRICE: 750,000 Zip/Postal Code: 43215 Phone: (614) 481-3141 Accounting String: 7150370375BEINN812011FT3 Fax: Contact Name: Material / Service Information Is this a Technology Procurement? r Yes cs" No As part of the Rewarding Excellence in Instruction and Leadership (RFIL) grant, MCESA Needs Statement: needs a technology solution to transparently show teachers and principals the Describe in detail the material or service to be procured and eligibility criteria used to calculate and establish strategic performance compensation how only it meets your needs , using a value-added model. Additionally, the solution must electronically track reported inaccuracies and maintain an audit trail of the resolution of such inaccuracies. Batelle For Kids (BFK) is the only vendor of its kind that allows for the collection and Features/Requirements: verification of data for Value-Added reports, Job classifications and other data Identify the major features/capabilities that are required. What necessary to verify and calculate performance compensation awards. MCESA has 2 unique design/performance feature(s) make this material or existing online products that provide data for of the value-added model. LIFK allows us vendor the only one that can meet your requirements? Provide to connect these two online products and Integrate all data elements from districts a brief explanation as to why only these features or this vendor and the department of education and display via a web application so that each can meet your requirements. Identify the manufacturer/model eligible employee has the ability to verify and accept the data or alert us to or your existing equipment, service or system if applicable. inaccuracies. Additionally BFK provides transparency to the end user with a consistent We have received a notarized letter validating BFK as the sole and only source for this software and services. Competing Brands/Vendors Investigated: Did you consider other materials or vendors with similar capabilities? Indicate specific competitor's brands/models or vendors that were investigated and describe why they do not meet your requirements. You need to state that- to the best of your knowledge - these are the only companies making this material, equipment or providing this service. List sales representatives and their phone numbers so the Procureme, Officer can contact them to verify that other materials, equipment or services do not meet your requirements. THIS PROCURIVIENT IS A SOLE SOURCE BECAUSE (attach additional page if needed): Neither Public Staff, nor other public or private technology solutions exist to fulfill the requirements and deliverables associated with the need to have timely and accurate linkages, corrected, verified and stored for value analysis. SEARCH MCI -349-A states: Any request by a Using Agency that a Procurement be restricted to one potential Contractor shall be accompanied by an explanation as to why no other would be suitable or acceptable to meet the need. The Using Agency requesting sole source Procurement shall provide written evidence to support a sole source determination. A requirement for a particular proprietary item does not alone justify a sole source Procurement if there is more than one potential Respondent for that item. A search was conducted consisting of (check all that apply) RESULTS Market research D Public notice given, list • no alternatives were identified Other vendors contacted n Other 0 no alternatives were deemed acceptable • because (explain below): Describe the search from above in detail: Building the technology internally is not cost effective. PRICE The estimated cost of this Procurement is: ej ... $100k (4) > $100k MC1 -348 States: The Board of Supervisors may Award a contract for a Commodity or Service without competition by the Board of Supervisors based on written documentation submitted by the Using Agency that there is only one source for the required Commodity or Service. Sole source Procurement shall be avoided, except when no reasonable alternative source exists. Price has been fairly and reasonably established by: D Comparison to public sector contract pricing ri Comparison to previous comparable purchases El Discount off published catalog pricing 1-1 from a different vendor E] Market survey Independent estimate El Other, explain: Describe methodology and results (attach any written supporting data, e.g., survey or market analysis): We have been using BFK for the past 5 years as part of our Teacher Incentive Fund Grants. The costs are comparable to the costs paid in the past and currently. CONFLICT OF INTEREST STATEMENT The submitting department agrees that there is no real or potential conflict of interest in recommending this material or service as a sole source procurement. NOTE: if a real or potential conflict exists, contact the Procurement Officer listed on your Requisition. CERTIFICATIONS I certify: 1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services, and am requesting approval of an exception to the competitive process for the reasons described; 2) the price to be paid to the proposed sole source vendor is fair, reasonable, and provides the best value to Maricopa County; and 3) this requestfor an exception to the competitive solicitation process is not the result of inadequate advance planning or for purposes of securing the services of a preferred vendor. Agency Head or Appointing Authority Si attire (Required) Marc Kuffner Aug 18, 2017 - -Printed Name rfa ure Date Office of Procurement Services The CPO can approve procurements up to $100,000. This request is over $100,000 and must be submitted as an agenda item to the Board of Supervisors for consideration. R ' Recommended to BOS for approval. "CV X1-2 1 i Printed Name Signature Date 4/ Email Save