SIGNED SF-424 COLA APPLICATION.PDF

OMB Number: 4040-0004
Expiration Date: 8/31/2016
Application for Federal Assistance SF-424
*1. Type of Submission: * 2. Type of Application: * If Revision, select appropriate letter(s):
Preapplication New Increase Award
X Application Continuation *Other (Specify):
Changed/Corrected Application X Revision
*3. Date Received: 4. Applicant Identifier:
09HP0004
5a. Federal Entity Identifier: 5b. Federal Award Identifier:
N/A 09HP0004
State Use Only:
6. Date Received by State: 7. State Application Identifier:
8. APPLICANT INFORMATION:
*a. Legal Name: MARICOPA, COUNTY OF
* b. Employer/Taxpayer Identification Number (EIN/TIN): * c. Organizational DUNS:
866000472 050391270
d. Address:
*Street': 234 N Central Ave
Street2: Fl 3
* City: Phoenix
County/Parish: Maricopa County
* State: AZ: Arizona
Province:
* Country: USA: UNITED STATES
* Zip / Postal Code: 85004 - 0948
e. Organizational Unit:
Department Name: Division Name:
Maricopa County Human Services Early Education
f. Name and contact information of person to be contacted on matters involving this application:
Prefix: * First Name: Alecia ,
Middle Name:
*Last Name: Jackson
Suffix:
Title: Director
Organizational Affiliation:
* Telephone Number: (480) 464 - 9669 x201 Fax Number:
*Entail: jacksona002@mail.maricopa.gov

ApplicationforFederalAssistanceSF-424
* 9. Type of Applicant 1: Select Applicant Type:
County Government
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
* Other (specify):
* 10. Name of Federal Agency:
ACP-Head Start
11. Catalog of Federal Domestic Assistance Number:
93.600
CFDA Title:
Head Start
* 12. Funding Opportunity Number:
eGrants -N/A
*Title:
N/A
13. Competition Identification Number:
Not Applicable
Title:
Not Applicable
14. Areas Affected by Project (Cities, Counties, States, etc.):
Maricopa County excluding City of Phoenix
* 15. Descriptive Title of Applicant's Project:
Early Head Start -Child Care Partnership
Attach supporting documents as specified in agency instructions.

Application for Federal Assistance SF-424
16. Congressional Districts Of:
* a. Applicant AZ-007 b. Program/Project AZ-003,AZ-005,AZ-008,AZ-009
Attach an additional list of Program/Project Congressional Districts if needed.
17. Proposed Project:
*a. Start Date: 07/01/2017 * b. End Date: 06/30/2018
18. Estimated Funding ($):
*a. Federal 24,961
* b. Applicant 6,240
*c. State
*d. Local
*e. Other I °I
*1. Program Income
*g. TOTAL 31,201
* 19. Is Application Subject to Review By State Under Executive Order 12372 Process?
a. This application was made available to the State under the Executive Order 12372 Process for review on •
b. Program is subject to E.O. 12372 but has not been selected by the State for review.
X c. Program is not covered by E.O. 12372.
* 20.1s the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.)
Yes X No
If "Yes", provide explanation and attach
I I
21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to
comply with any resulting terms Ill accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may
subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001)
fl ** I AGREE
** The list of certifications and assurances, or an Internet site where you may obtain this list, is contained in the announcement or agency
specific instructions.
Authorized Representative:
Prefix: Mr *First Name: Denny
Middle Name:
* Last Name: Barney
Suffix:
*Title: Chair, Maricopa County Board of Supervisors
*Telephone Number: (602) 506-1776 Fax Number:
"Email: Barneyd@mail.maricopa.gov
* Signature of Authorized Representative: * Date Signed: I JUN 80 2
_
JUN 3 0 2017
Clerk of the Board o3,9b1-11

o 97) 1
4040-0006 06/30/2014 31,201 31,201 7- Page
(Rev. -102)
Number: Date: Total (g) 424A A
Form (Circular
OMB Expiration
$ $ Standard OMB
6,240 o 6,240 by
Budget
Prescribed
Revised Non-Federal (f)
or
New $ $
0
24,961 24,961
Programs Federal (e)
$ $
Non-Construction SUMMARY 0
BUDGET Non-Federal (d)
- Funds
A -
Unobligated $ $
INFORMATION SECTION o
Estimated Federal (c)
BUDGET
$ $
Federal Assistance
of Number (b) -
Catalog Domestic
93.600 93.600
Program or Start: Operations Start:
Function Activity (a) Head Head Totals
Grant Early Program Early TTA
1. 2. 3. 4. 5.

o o o o 7-97) 1A
8,485 4,017 8,753 1,156 22,411 2,550 24,961
Page
(Rev.
Total (5) 424A A-102)
Form (Circular
$ $ $ $ $ Standard OMB
by
Prescribed
(4) $ $ $
ACTIVITY
OR
FUNCTION Reproduction
(3) $ $ $
CATEGORIES o 0 o o o o o 0 0 0 0
PROGRAM, Start: Local
Head for
BUDGET GRANT
- Early TTA Authorized
B (2) $ $ $
o o 0 o
SECTION 8,485 4,017 8,753 1,156 22,411 2,550 24,961
Start: Operations
Head
Early Program
) (1 $ $ $
6a-6h)
of
6j)
(sum and
6i
Charges of
Categories Benefits Charges (sum
Personnel Equipment Contractual Construction Direct Income
Class Fringe Travel Supplies Other Total Indirect TOTALS
Object a. b. c. d. e. f. g. h. i. j. k. Program
6. 7.

o 97) 2
6,240 6,240 6,241 1,560 7,801 7- Page
(Rev. A-102)
(e)TOTALS Quarter Fourth 424A
4th (e) Form (Circular
$ $ $ $ $ $ Standard OMB
0 6,240 1,560 7,800 by
Sources (YEARS) Prescribed
Quarter Third
Other 3rd (d)
(d) PROJECT PERIODS
$ $ $ $ $ $
0 6,240 1,560 7,800 THE
OF FUNDING
State Quarter Second
(c) 2nd BALANCE FUTURE (c)
RESOURCES $ $ NEEDS $ $ FOR $ , $ INFORMATION Charges:
6,240 6,240 CASH 6,240 1,560 7,800 NEEDED Indirect Reproduction
Applicant Quarter (b)First BUDGET 22.
NON-FEDERAL FORECASTED 1st FUNDS Local
(b)
OTHER for
- C $ $ - D $ $ FEDERAL $ $ -
24,961 6,240 31,201 F Authorized
SECTION SECTION Year OF SECTION
1st
for ESTIMATES
Total
$ $ $ BUDGET
- E
Program Program
Operations 14) SECTION
Grant and Grant -19)
(a) Program 8-11) 13 (a) 16
TTA lines lines lines
Start: Start: of of of
Head Head (sum (sum (sum Charges:
Early Early TOTAL Federal Non-Federal TOTAL TOTAL Direct Remarks:
8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 23.

ADMINISTRATION FOR
CHILDREN & FAMILIES
Office of Head Start 1 Region IX I 90 Seventh Street, Room 450, San Francisco, CA 94103 I
www.ecikc.ohs.acthhs.gov
Denny Barney
Chairman JUN 2 2017
Maricopa County Human Services
234 North Central Avenue, Suite 3201
Phoenix, AZ 85004
Re: Grant No. 09HP0004
Dear Mr. Barney: 6 -22 - 16 -036-01
The Consolidated Appropriations Act, 2017, contains an increase of approximately $85
million for programs under the Head Start Act for Fiscal Year (FY) 2017. A portion of the
increase provides a cost-of-living adjustment (COLA) of 1.0 percent, depending on final
funding decisions, to assist grantees in increasing staff salaries and fringe benefits and
offsetting higher operating costs.
The following table reflects the amount of the COLA for the Early Head Start programs in
FY 2017.
• Common Accounting NumberiCAN) L COLA Amount
Early Head Start Program Operations _____. $24,961
TOTAL J $24,961
Submission Requirements
Program Instruction ACF-PI-HS-17-02, dated May 12, 2017, informed Head Start and Early
Head Start grantees and delegate agencies of the intended uses of these funds and
announced the opportunity for grantees to apply for the funds. Please review the Program
Instruction carefully to ensure your supplemental application meets the requirements for
funding and contains all of the necessary information.
The supplemental application is due June 30, 2017 and must be submitted in the Head
Start Enterprise System (HS ES) at htm://hses.ohs.acthhs.gov/hsprograms . Please select the
Financials tab, Application tab, Fiscal Year 2017 and the budget period to add the
'Supplement' amendment type. For technical assistance in preparing the application, please
contact the HSES Help Desk at helpahsesinfo.oro or 1-866-771-4737.

Mr. Barney Page 2
Please ensure the program narrative, budget and detailed budget justification submitted in
the application documents demonstrate:
• An increase of 1.0 percent in the hourly rate of pay for each Head Start/Early
Head Start employee and the pay scale subject to the provisions of Sections 653
and 640(j) of the Head Start Act;
• The rationale if employees are receiving less than the 1.0 percent COLA or
differential COLA increases;
• The provision of the 1.0 percent increase to all delegate agencies and partners or
justification if the full percentage is not provided to delegate agencies and
partners;
• The planned uses for the balance of the COLA funds to offset higher operating
costs;
• Each source of non-federal match, including the estimated amount per source
and the valuation methodology; and
• A detailed justification that conforms with the criteria under Section 640(b)(1)-(5)
of the Head Start Act if the application proposes a waiver of any portion of the
non-federal match requirement.
Signed statements of the Governing Body and Policy Council Chairs along with Governing
Body and Policy Council minutes documenting each group's participation in the
development and approval of the supplemental application must be provided. The
application must be submitted on behalf of the Authorizing Official registered in the HSES.
Incomplete applications will not be processed.
Please ensure the application contains all of the required information. If you have any
questions or need assistance, please contact Andrea Harvey, Head Start Program
Specialist, at (415) 437-8544 or andrea.harvey@acf.hhs.gov or Gabriela Aranda, Grants
Management Specialist, at (415) 437-8423 or Gabriela.aranda@acf.hhs.gov . Thank you for
your cooperation and timely submission of the grant application.
Sincerely,
Jan Len
Regional Program Manager
Office of Head Start- --/
cc: Bruce Liggett, Executive Director
Alecia Jackson, Head Start Director

Maricopa County Human Service Department
EHS-CCP Grant No. 09HP0004
Request for COLA Funds
June 30, 2017
Page I 1
PROGRAM NARRATIVE:
The Maricopa County Human Services Department seeks to request the full portion of
the cost-of-living adjustment (COLA) of $24,961 for Early Head Start-Child Care Partnership
Grant to assist in increasing the salary range for Family Support Specialists in the Early Head
Start programs and to cover increased operating costs for both the grantee and their partners.
In Maricopa County, housing is the biggest factor in the cost of living rates. As housing
prices raise, the cost of living such as food, health, property, utilities, and transportation also rise.
This means that the costs of operations are directly impacted by the steady improvement and
increases of Maricopa County's housing market.
The requested COLA funds of $12,172 will be used to increase of the pay scale of the
Family Support Specialists (includes salary, fringe, and in-direct) in both Head Start and Early
Head Start because of the changes in required qualification of Family Services Workers in the
revised Performance Standards and the resulting salary study and equity review that considered
the increased the minimum qualification against the current qualification and market range.
The Maricopa County Board of Supervisors, who serve as the Head Start program
Governing Board, approved a discretionary plan on June, 21, 2017 to increase wages to address
retention and recruitment issues, and to incentivize employee performance for employees who
have completed probation in all County Departments. This plan has resulted in increased the
wages of all eligible HS/EHS employees. This plan has resulted in increased the wages of all
eligible EHS-CCP County employees.
The EHS-CCP program will use COLA funds in the amount of $2,880 to offset higher
fringe and indirect related to the County wage increase.

Maricopa County Human Service Department
EHS-CCP Grant No. 09HP0004
Request for COLA Funds
June 30, 2017
Page I 2
Additional COLA funds of $8,753 used to offset higher operating costs of the contracted
Child Care Partners that serve Early Head Start children and $1,156 will offset rising costs in
EHS-CCP office space.
While the increase for personnel expenses as the grantee level limits the amount that will
be passed to partners, the increase of .5% of the child care contract totals, more closely aligns
with the Child care partners expense for salaries and fringe which on average is 51% of their
total reimbursed expenses.
BUDGET AND BUDGET JUSTIFICATION:
Funds in the EHS-CCP program are budgeted to align with the programs approach to ensure
comprehensive services to eligible children and their families in a cost effective manner. The
budget distinguishes operating funds, COLA funds, TTA funds, and the required Non-Federal
Share. The charts below reflect the distribution of requested COLA funds and the increased NFS
amounts.
, Category Operations COLA TTA NF S* TOTAL
Personnel $396,884 $8,485 0 0
Fringe Benefits $175,297 $4,017 0 0
Travel 0 0 $15,000 0
Equipment 0 0 0 0
Supplies $4,265 0 0 0
Contractual $1,751,814 $8,753 $16,000 $72,800
Other $51,115 $1,156 $30,299 $572,790
Indirect $116,725 $2,550 0 0
Income 0 0 0 0
TOTAL $2,496,100 $24,961 $61,299 $639,350
* NFS reflects the increase due to COLA funds

Maricopa County Human Service Department
EHS-CCP Grant No. 0914P0004
Request for COLA Funds
June 30, 2017
Page I 3
Personnel- $8,485 (COLA)
The services provided directly by MCHSD and through contractors ensure that
comprehensive services are provided and that there is sufficient oversight and monitoring Child
Care provider contracts.
Staff salaries are based on Maricopa County Market Range Titles and Cost Scales. There
are no employees who exceed the OHS compensation cap.
As a result of revised HSPPS that describes the qualification of Family Services workers
as having a social work, human services, family services, counseling or a related field credential
or certification if they do not have a degree in those areas of study, MCHSD has revised the
market range for that position. The new minimum point in the market range will be increased by
$1.30 (10%) and this increase has been determined to impact current Family Support Specialists
wage budget by $10,110 ($8,485 for salary and $1,625 in benefits and fringe.) The requested
COLA funds will be used to offset this higher wage.
EARLY HEAD START-CHILD CARE PARTNERSHIP POSITIONS
FTE Category Actual Position Title
.14 PDM 1 Director
.76 CHD 1 Child Care Coordinator
1.57 CHD 2 Child Care Specialist
2 CDH 2 Child Care Coach
4 FPC 4 Family Support Specialists
'TOTAL
8.47 10

Maricopa County Human Service Department
EHS-CCP Grant No. 0911P0004
Request for COLA Funds
June 30, 2017
Page I 4
Salaries for Family Support Specialists are currently budgeted at $176,768 in operational
expenses. The total increase of the salary budget due to the increase in the Market Range Rate is
approximately 4.8%
Fringe Benefits — $4,017 (COLA)
Fringe benefits include $11,400 per employee for Health and Dental Insurance, and a 19.15%
variable benefit rate that includes: 11.48% retirement through the Arizona State Retirement
System, and 7.67% for Long Term Disability, FICA, and Social Security and Medicare Payroll
Taxes, Life Insurance, and Unemployment
As a result of the increased pay ranges for the Family Support Specialists, an increase to
retirement benefits of $974 and $651 in variable disability, FICA and payroll taxes will be offset
with COLA funds.
As a result of the increased wages that occur from the Maricopa County retention and
recruitment pay plan, an increase of $1,434 in retirement benefits and $958 in variable disability,
FICA and related payroll taxes will be offset by COLA funds
o Health and Dental Benefits: No Change related to COLA increase, as this is a cost
incurred based on FTE, not on total salary.
o Retirement: $2,408
o FICA, Social Security, Payroll Taxes, etc.: $1,609
Travel- No changes in this Budget Category item related to COLA increase
Equipment- No changes in this Budget Category item related to COLA increase
Supplies- No changes in this Budget Category item related to COLA increase
Contractual- $8,753 (COLA)

Maricopa County Human Service Department
EHS-CCP Grant No. 09HP0004
Request for COLA Funds
June 30, 2017
Page I 5
o Represents a .5% increase to contracts with Child Care Partners for 20 classrooms. Each
classroom currently receives approximately $87,500 annually through a cost reimbursement
method to provide teaching staff, meals, and supplies. Support, TTA, and monitoring staff
are included in EHS operations. Contracted partners deliver high quality and comprehensive
services to enrolled children. Adequate wages and benefits produce lower turnover and
continuity of care. Classrooms operate a minimum of 10 hours per day.
Partnership Budget Detail:
Contracted Expected Expected COLA
Contractor City Amount, Income from Reimbursement Increase
(Not 10 Exceed) Subsidies and from EHS
CACFP
A Shining Star Mesa $361,834 $97,477 $264,357 $1,322
Bright Futures Mesa $229,386 $61,796 $167,590 $838
Garden City Buckeye $249,675 $67,262 $182,413 $912
Great Surprise $361,834 $97,477 $264,357 $1,322
Explorers
Nadaburg USD Wittmann $229,386 $61,796 $167,590 $838
Tutor Time Gilbert $361,834 $97,477 $264,357 $1,322
Tutor Time Glendale $239,531 $64,529 $175,002 $875
Tutor Time- Chandler $121,011 $32,600 $88,411 $442
Warner Rd.
Tutor Time- Chandler $241,223 $64,986 $176,237 $882
McClintock Dr.
Subtotals $2,395,714.00 $645,400 $1,750,314 $8,753
Child Care Subsidies -$420,000
CACFP Reimbursement -$225,400
TOTAL $1,750,314 $645,400 $1,750,314 $8,753

Maricopa County Human Service Department
EHS-CCP Grant No. 09HP0004
Request for COLA Funds
June 30, 2017
Page I 6
Other-$1,156 (COLA)
o Rent/Leases - $1,156 Includes rental space for expanded office space at Arizona@Work
offices in Peoria, located in the West Maricopa County area. Family Support Staff and
Coaches are co-located with Career Guidance Specialist at a one-stop workforce
development office that also houses other social services program such as TANF and Veteran
services. This is a shared cost with EHS-CCP Expansion grant.
Indirect Charges-$2,550 (COLA)
Indirect charges are based upon a negotiated 20.4% cost agreement. Indirect costs provide the
program with ancillary support for Finance, HR, IT, Contracts, Procurement, Legal, and
Equipment Services and are based on the total personnel and fringe budget categories.
Program Income- No changes in this Budget Category item due to COLA increase
Non Federal Share-$6,240 (COLA)
Non-Federal Share (NFS) is a statutory requirement of the Head Start Act Section 640(b). As
stated in the Act, a grantee agency must provide 20% of the total costs of the Head Start program
through Non-Federal match unless a waiver has been granted.
The Early Head Start-CCP program anticipates collecting an additional $6,240 of the total
required NFS of previously awarded operations, TTA funds for the proposed budget period. The
additional COLA funds will raise the total NFS to $645,590.
The MCHSD's approach and policies for valuing volunteer time is based on the Maricopa
County Human Resources Compensation Plan. In this plan, the County defines market titles and
ranges of pay for positions utilized in the County. In determining the value of volunteer time,
the program determines the type of service provided and assigns the most relevant Maricopa
County Market Rate Title to the service. The program uses the mid-point salary for the defined

Maricopa County Human Service Department
EHS-CCP Grant No. 091-1P0004
Request for COLA Funds
June 30, 2017
Page l7
positions including the current costs for benefits, retirement, variable employee related taxes,
and the in-direct based on the approve indirect cots rate agreement. The Family and Community
Partnership Manager supports program staff in working with volunteers and recruits volunteer
support or services and supplies from the community.
The program reviewed the current market ranges for the positions most frequently used to
value volunteer time and made adjustment to previous valuations based on revised market rates,
and increased benefits as of February, 2017
Estimate
Service Valuation , Market Rate and ERE Amount
Collected
and Volunteer time is captured from
Teacher Assistant Position
parents when engaged in In-Home EDUCATOR ASSISTANT MRT $6,240
Curriculum Activities Curricula tasks and Family Literacy Midpoint Salary $12.58/hr. Based on
Activities assigned by the EHS Total
Teacher to enhance a child's + 11,400 Benefits Volunteer
Literacy experience in the Program + 19.21% Retirement/ Variable Hours
In-Home Valued as Teacher Assistant Rate + 20.4% Indirect
TOTAL VALUE: $24.59/hr.