SUN VIEW I 2017 REQUEST FOR MAIL BALLOT ELECTION 05-17-2017.PDF

RECEIVED
By LM Clerk of the Board's Office at 8:05 am, May 17, 2017
Sun View Estates I Irrigation Water Delivery District No. 55
Meeting Minutes
May 6, 2017 Starting at 10:00 AM
5920 N. 10' ) Avenue, Phoenix, AZ 85013
Meeting notices including the meeting time, place, and agenda were posted two weeks in advance
at three locations.' 5920 N. 10"h Avenue, 833 W. Rancho and 843 W. Solano within the District,
emailed to property owners and on the District website: www.sunvie.w estatesl, COM
Call to Order
The Sun View Estates I Irrigation Water Delivery District No. 55 (District) meeting was called to
order by Diane Dick at 10:03 a.m. with a quorum established with all three of the members of the
board of trustees present (Diane Dick and Michael Mulera and Rick Rosepiler.). The meeting sign-
in sheet was circulated and is attached,
Approval of Last Meeting's Minutes
Diane noted that the draft minutes from April 30, 2016 had been posted on the website since the
Monday following the meeting. The meeting minutes were summarized by Diane. No changes
were recommended. Diane motioned to accept the meeting minutes, Rick seconded the motion
and it carried unanimously.
Financial Update
Michael noted that the District, as of 4/31/2017, has a current balance of $29,581,73. The Districts
annual expenditures on irrigation system repairs have totaled $15.458.87 — this includes the
anticipated cost ($1,875.22) of replacing the gate at 5822 N. 11 th Ave.
Rick discussed the irrigation repairs that were made to our system this fiscal year, 2016-2017
715W. Rancho — Replace 20' of concrete pipe with 12" 80#PIP $ 3,116.79
5702 N. 10' h Avenue — Replace 10 of damaged concrete pipe $ 2,503.55
809 W. Bethany Home Rd — Rebuild 4' x 4' stand pipe that was hit by vehicle. The drivers
insurance lapsed. Total cost $2,012.36. Cost shared with SunView II IVVWD. (We have recouped
$200, which again was shared with SunView II IVVVVO) $ 1,006.18
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Annual Inspection of System and Maintenance $ 584.00
702W. Solano Purchase and install 38"screen cover ($281.76)
5822 N. 11 th Ave - Clean and service toggle gate ($103)
706 W. Rancho — repair cracks in stand pipe ($327)
(One Warrant written for the above repairs $ 711.76
705 W. Rancho — Replace 80 of 12"concrete pipe with 80# PIP
Pipe was under driveway - driveway was removed and replaced $ 5,661.07
5822 N. 11' h Ave. — Stainless steel Waterman Gate Replaced $ 1,875.22
(This is an outstanding expense — the gate has been ordered)
TOTAL IRRIGATION REPAIRS $15,458.57
Irrigation System update Update of Self Irrigators in the Neighborhood. Currently we have only three self
Rick gave an commented on how well the self irrigators in our District work together to have a
irrigators. Rick irrigation. Rick Rosepiler explained that self irrigators and their rights and responsibilities
seamless grandfathered in during a joint meeting between SunView 11 IVVWD No. 54 and SunView 1
were IVVWD No. 55 on August 9, 2014. Also, at that meeting, New Generations was chosen as our only
professional irrigator. Rick Rosepiler explained the reason for this was to reduce the use of our
lines by having the lines be charged by more then one professional irrigator and many self
irrigators. Diane explained that SRP has a list of our current self irrigators.
Rick explained that we had replaced many feet of old concrete pipe that was replaced with heavy
wall plastic pipe. Rick explained that in some places the pipes are shallow because of the need for
the water flow.
Discussion of Tax Rate for the Next Tax Year
Diane distributed the history of our tax assessments. The District encompasses 29,823 acres.
The proposed Tax Assessment Rate for the fiscal year 2017-2018 is $550.54 per acre or $166,85
per average one third acre lot. The tax rate assessment for the coming year (starting on July 1,
2017 to June 30, 2018) will be submitted to the County. The tax assessment rate will be reviewed
and potentially adjusted every year. Diane, Rick and Mike explained the rate components. They
are as follows:
Irrigation System that Repairs this component was set at $7,180.52 and was based on the average of the
Mike explained system repair costs over the last 4 years. In the past, we had used a 10 year average of
irrigation expenses which took into account SEPOA expenses. Michael reported that he had taken the
average of the last 4 years of the District. (The District's first tax year was 2012-2013). See
attached estimated vs actual expenses.
Diane gave some information on expenses prior to the District — 2007 $8,296.62;
2008=$8,366.82; 2009=$5,583.05; 2010=$4,470.20 and 2011= $11,503.75 ($9,798.60 + $1,705.15
— partial year prior to the District). Those were the days that we had to knock on doors asking for
money to repair our system.
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Administrative Costs that the administrative costs of $100.00 will include copying, mailing, printing,
Diane explained neighborhood signs, papers, web hosting, URL renewal and any other
office supplies, expenses. Expenses will be minimal if the November 2017 is
miscellaneous administrative District currently has 100 Forever stamps on hand that were purchased prior to
cancelled. The
postage increase.
Reserve explained that the reserve is the setting aside of money with the intent of building up a reserve
Rick unanticipated expenses in the future. Rick mentioned that a pipe was repaired under the
to cover one of the neighborhoods north of us and the cost to repair was $18,000. We try to
street in our exposure by having a reserve. Our targeted reserve is $30,000 and that reserve
mitigate amount was approved during the April 26, 2014 meeting. We currently have in our account
$2958173— as of 4/31/2017 and a outstanding replacement of a gate totaling $1,875.22. It is
appropriate and prudent to have a considerable reserve considering the age of the District's
irrigation infrastructure. We are below our targeted reserve. There is $2,500 allocated to the
reserve.
System Rehabilitation Costs rehabilitation costs would cover our annual maintenance and the
Rick explained that pro-active components before they are actually failing. This could include,
costs of replacing irrigation system sections of the concrete pipe with PVC pipe. This
for example, gate replacement or replacing
annual estimate is $3,000.
Debt Service explained that if the expenses exceed the funds at any point in time, the District would have
Diane borrow money. It is hoped that this will never happen, but a line item for this is included in the
to budget. No rate component for debt service is included in this year's assessment.
15% for Delinquency County increases the District's proposed assessment by 15 percent to
Diane explained that the statutory requirement. This is for those people who do not pay
cover tax delinquencies. This is a
their property tax/lVVWD assessment. This is $1,947.08.
When the delinquent taxes are paid, our account is credited the property's water district
Rick commented that sometimes this will occur when a ,property is sold and it must
assessment.
pass to the new owner with a clear title
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In summary:
Summary of Tax Assessment
EYE 7/112016-6130/2017
Component
Repairs $7,180,52
Administrative 100.00
Bond 200.00
Reserve 2,500.00
' System Rehabilitation 3,000.00
Debt Service 0.00
, Total $12,980.52
Plus 15% for OeUnquenciesj $1,947.08 I
Total Tax Assessment i$14,927.5-91
It is noted that the District totals 29.823 acres. This years tax assessment equates to $166.85 per
average 1/3 acre lot equates to $500.54 per acre,
Set Tax Assessment Rate assessment rate has changed since the District started collecting
It was discussed that, as the tax assessment were $15,383.57 (2012-
it in 2012.. The first two years of our water districts tax 30, 2016 (two fiscal
2013) and $15,203.53 (2013-2014). The fiscal years of July 1, 2014-June
years) each annual tax assessment was $11,883,78. Last years tax assessment was
$6,980.50 We are proposing a total tax assessment for 2017-2018 for $14,927.59.
Open Public Discussion on the Tax Rate. the money come from if someone doesn't
Carol James and Mary Jane Irwin asked where does taxes are
pay. Diane responded that is what the 15% delinquency charge is. Once property
current in that situation. the District is paid their back tax assessments.
Rick commented that all properties in the District are taxed based on the size of their lot.
Diane called for a vote from all those present. All were in favor of the 2017-2018 District tax
of $14,927.59. No oppositions noted.
After the public discussion it was in general agreement to proceed with this proposal.
A motion was made by Diane to increase the tax assessment rate for FYE 7/1/2017 —
6/30/2018 to $14,927.59. This motion was seconded by Michael, passes unanimously.
Sun View Estates 1 IWWD Elections — November 15, 2017 and 2017 is the year to hold
Diane discussed the election process Elections occur every 2 years consists of 3
elections for 2018-2019. The positions are held for 2 years. • The Board of Trustees
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Board Members. The current Board is Diane Dick, Richard Rosepiler and Michael Mulera. The
District must conduct the election using the election procedures in the Arizona Revised Statutes.
There was a discussion about the merits of providing notices and ballots using the newspaper
versus a mail ballot. The mail ballot only election method was used in prior elections and worked
well. Fewer people read the newspaper and the desire is for everyone to be as informed as
possible. It was decided to use the option of a Mail Ballot Only.
Diane made a motion that the District would use the option of a mail ballot only election as
described in ARS 16-558 for the November 15, 2017 Board of Trustees Election.
Seconded by Mike Mulera and the motion passes unanimously.
Diane indicated that the District would need to request approval from the Maricopa County Board
Supervisors to conduct the entire election using the "mail ballot election options", as described in
of 16-558 and this approval would need to be requested by June 6, 2017, Diane will forward
ARS meeting minutes to Lori at the County Board of Supervisors for the purpose of receiving
these
approval to conduct mail ballot election.
Diane made a motion that the District request the Maricopa County Board of Supervisors
approve the Sun View Estates 1 Irrigation Water Delivery District No. 55 to conduct the
election this fall, using the mail ballot only election options as described in the Arizona
Revised Statutes 16-558(A),
Mike Mulera seconded the motions and it passes unanimously.
The basic process for a "Mail Ballot Only Election" is detailed in the Arizona Revised Statutes and
is as follows, although the dates are approximate:
Prior to June 6, 2017 - Request approval for a Mail Ballot Election from the Board of Supervisors
Prior to August 17, 2017 — Last day to mail call of election rather then publish the call, The Call
must contain: The purpose of the election, the date of holding the election, the last date
of Election nomination petitions if applicable, the last date to register to vote in the election,
and place for filing conducting the election, the proposed boundaries of the election
the name of the election district mail ballot election, the date the mail ballots will be
district and if the election is a special district nominating petition that
mailed to qualified electors of the district. This mailing will also include the
is to be used for a candidate that chooses to be on the ballot for a position on Board of Trustees.
nominating petitions must be returned to 5812 N. 10th Avenue, prior to August 17, 2017. If
The not any candidates, other then the current Board of Trustees, the Board may send a
there are Board of Supervisors to cancel the election. The first day the Board of Supervisors
request to the
can cancel an election is September 1, 2017,
The Call of Election will be mailed with a "Return to Sender with Address Correction"
August 17, 2017— Last day to receive any nomination petitions for the election.
If there are no other nominations, the existing positions become vacant. A request can be
made to the Maricopa County Board of Supervisors to cancel the election.
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Diane made a motion that if there are no new nominations for the Board of Trustees for the
November 15th, 2017 Election that a request will be made to the Maricopa County Board of
Supervisors to Cancel the Election. Rick Rosepiler seconded and the motion unanimously
passed
Diane made a motion that if there are no new nominations for the Board of Trustees and
positions would become vacant, that those positions of the Board of
since those be filled by the current Board of Trustees: Diane Dick, Richard Rosepiler and
Michael Trustees Mulera. Rick Rosepiler seconded and the motion unanimously passed.
If an election is required:
October 2, 2017 — Last day to mail notice of election for a mail ballot election. The Notice of
Election must contain.
1. The date of the election.
2. The date ballots will be mailed.
3. The deadline and location for return of the ballots.
4. The method for obtaining a replacement if a ballot is destroyed, lost, spoiled or not
received.
5. A statement that no polling place will be provided.
6. The name of the district that is conducting the election.
7. The qualifications of the electors.
October 20, 2017 — First day to mail ballots (if required) and Notice of Election. Ballots will be
mailed with a return envelope. Ballots will be mailed with a "Return to Sender with Address
correction". The Notice of Election will include
The date of the election
The date the ballots will be mailed,
The deadline and location for return of the ballots,
The method for obtaining a replacement ballot,
A statement that no polling place will be provided,
The name of the district that is conducting the election and the qualification of electors.
November 10, 2017 — Board of Trustees submits an affidavit certifying compliance with federal
and state election laws, which must be done no later then 5 days prior to the election.
th, 2017— Election day, polls open from 9:00 AM to 4:00 PM. At the close of the
November 15
polls, the Board of Election counts the votes and prepares certificates.
November 20, 2017 - The Board of Trustees meets with the Board of Election to canvas the
Shortly after this meeting, a certified of the statement of the results are sent to the
returns.
Maricopa County Board of Supervisors.
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January 1, 2018 — Beginning of two-year term for the newly elected Board of Trustees.
Diane made a motion that the District approve "Calling the Election" and the general
process including all costs associated with producing the required documents and
election mailings. Rick Rosepiler seconded the motion and it passed unanimously.
envelopes and
presented the following election forms for approval, with relevant names, dates and
Diane addresses to be filled in as available. Call of Election. Nominating Form. Notice of Election and
Mail Ballot and Envelope.
made a motion that the District .:3pprove the forms of the Gall of Election, Nominating Form,
Diane and Mail Ballot and Envelope.. Mike Mulera seconded the motions and it
the Notice of Election
passes unanimously.
related that she requested and received the landowner list from the County Assessor's office
Diane uses that as the list of registered voters in the District. Each landowner shall be entitled to
and
cast one vote for each one-fifth acres of land owned.
also said that a volunteer Board of Election would need to be formed to oversee the election,
Diane election is required) and tally the results the evening of November 15, 2017, election day.
(if an George Irwin and Donna Rosepiler will be on the Board of Election.
Judy Wilson,
Diane made a motion that the District appoint the Board of Election for the November 15,
2017 elections as follows:
Donna Rosepiler-Inspector.
Judy Wilson-Clerk.
George Irwin-Judge. will use 5812 N. 10' h Avenue, Phoenix, Az. 85013 as the polling place.
The District
Mike Mulera seconded the motions and it passed unanimously.
Call to the Public delinquent taxes. Diane responded that is why the County
Many in the meeting asked about changes ownership, that often, that is
charges the 15%, Rick responded that when a property time that the District also
when back taxes are paid so new buyer receives a clear title. That is the
is paid. discussion on the importance of keeping track of standpipes that need to be
Mike Mulera opened a needed. Rick commented that the District should
accessible to our irrigator and repairs, when irrigation. Diane commented
inform new property owners of the District and information regarding
that she hand delivers an informational letter to new property owners that -gives them information
SEPOA and the District — and how to contact the Board of Trustees and Dan Vidauretta of New
on Diane also mentioned she uses this as an introduction tool to the neighborhood and
Generations. numbers and email addresses for our mailings. Rick said it would be a
attempts to obtain phone new where the irrigation lines were on their property. Rick said
good idea if new property owners
he would make himself available to assist new property owners.
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Next Steps that she would post the draft meeting minutes 5920 N. 10Ih Avenue, 833 W.
• Diane stated 843 W. Solano within the District. emailed to property owners and on the
Rancho and
District website: if•21 corn
Diane made a motion to adjourn the meeting, which was seconded by Michael, and carried
unanimously. The meeting was adjourned at 10:56AM.
These meeting minutes were approved on the day of , 201_,
Respectfully submitted by,
Michael Mulera
Diane Dick Member of the Board of Trustees Member of the Board of Trustees
Secretary and
Richard Rosepiler
Member of the Board of Trustees
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CALL OF ELECTION
OF
BOARD OF TRUSTEES
OF
Sun View Estates 1 Water Delivery District No. 55
NOTICE IS HEREBY GIVEN to the Maricopa County Board of Supervisors District and qualified No 55,
electors of the above District, SunView Estates 1 Irrigation Water created Delivery by the expiration
that an election to fill three (3) vacancies on the Board November, of Trustees 2017. This election will be
of terms of Trustees will be held on the 15 h day of
conducted as a mail ballot election pursuant to A.R.S. 16-225 and 16-558.
In order to vote in this election, a qualified elector must own real property located within the
District's taxable boundaries at least 90 days prior to the election.
desiring to become candidates for positions may obtain nomination petitions and
Persons
nominating papers from:
5812 N. 10 1" Avenue, Phoenix, AZ. 85013
In order for a person's name to appear on the ballot, nomination July petitions 17, 2017 and and nomination no later
papers must be received at the address below no earlier than
than August 16, 2017.
5812 N. 10th Avenue, Phoenix, AZ. 85013
Ballots will be sent out to all qualified electors no earlier than October 20, 2017 THIS and WILL no later BE
than October 31, 2017 pursuant to A.R.S. 16-558.01. PLEASE NOTE THAT
A MAIL BALLOT ONLY ELECTION.
The election is being held by SunView Estates 1 Irrigation Water Delivery District No. 55.
SunView Estates 1 Water Delivery District No. 56
By: Michael Mulera - Board of Trustee
Diane K. Dick, Secretary

Nominating Pe a
For
Board of Trustees of Sun View Estates 1 Irrigation
Water De ,T District, No. 55
The Sun View Estates I Irrigation Water Delivery District No. 55 is the organization
responsible for maintaining the neighborhood flood irrigation system. The District
sets a tax assessment rate for this purpose and the tax is collected from all property
owners as part of their property tax bill. The District's Board of Trustees is
comprised of three members, who serve two-year terms. District Board of Trustees
members must be property owners within the District. The members whose terms
are expiring December 31, 2017 are Rick Rosepiler, Michael Mulera and Diane Dick.
If you would like to nominate yourself to serve on this Board of Trustees for the
term of January 1, 2018 - December 31, 2019 please fill in the information
requested below.
Address Phone Number
Full Name
Please return it to 5812 N. 10' 1' Avenue, prior to August 17, 2017.

NOTICE OF ELECTION
OF
BOARD OF TRUSTEES
OF
Sun View Estates I Irrigation Water Delivery District No. 55
NOTICE IS HEREBY GIVEN to the Maricopa County Board of Supervisors and
electors of the above District that an election to fill three vacancies on the
qualified created by the expiration of terms of Trustees will be held on the 15 th
Board of Trustees 2017. This election is for the term of January 1, 2018 to December
day of November, election will be conducted as a mail ballot election pursuant to A.R.S.
31, 2019. This
16-225 and 16-558.
In order to vote in this election, a qualified elector must own real property and each located one-fifth within
the District's taxable boundaries at least 90 days prior to the election
of an acre of land is entitled to one vote.
The District is the organization responsible for maintaining the neighborhood and the tax flood is
irrigation system. The District sets a tax assessment rate for this purpose to the
collected from all property owners as part of their property tax bill, proportional of three
amount of land they own. The District's Board of Trustees is comprised members must be
members, who serve two-year terms. District Board of Trustees mailed to all District
property owners within the District, A Call of Election was nominated
landowners on ??????, 2017, which requested nominations. The
candidates and their qualifications are:
Diane Dick — Ms. Dick is currently serving on the District Board of Trustees and also
serves as Chairperson of Sun View Estates 1 PropertY Owners Association (SEPOA).
She has lived in her home since 1986.
Michael Mulera — Mr. Mulera is currently serving on the District Board of Trustees. He
been active in coordinating irrigation maintenance and repairs. Mr. Mulera has
has been a resident is Sun View Estates 1 since 2002.
Page 1 of 2

Richard Rosepiler — Mr. Rosepiler is currently serving on the District Board of Trustees
and has previously served as Vice Chair of Sun View Estates 1 Property Owners
Association, also as a member of the Architectural Review Board and has been active
in coordinating irrigation maintenance and repairs. Mr. Rosepiler grew up in Sun View
Estates 1 and then in 1986 purchased the same home that his parents owned.
Additional candidates may be written-in on the ballot as long as they own property
within the District.
Ballots will be sent out to all qualified electors no earlier than October 20, 2017 and no
later than October 31, 2017, pursuant to A.R.S. 16-558.01. PLEASE NOTE THAT THIS
IS A MAIL BALLOT ELECTION and no polling place will be provided. Ballots must
be returned on or before 4:00 pm on November 15, 2017 at
5812 N. 10th Avenue, Phoenix, AZ 85013
If a ballot is destroyed, lost, spoiled, or not received, an additional ballot may be
obtained at:
5812 N. 10th Avenue, Phoenix, AZ 85013
The election is being held by Sun View Estates I Irrigation and Water Delivery District
No. 55.
SUN VIEW ESTATES I IRRIGATION WATER DELIVERY DISTRICT NO. 55
By: Diane Dick
Secretary of the Board of Trustees
Page 2 of 2

OFFICIAL BALLOT
ELECTION OF BOARD OF TRUSTEES
NOVEMBER 15, 2017
SUN VIEW ESTATES I IRRIGATION WATER DELIVERY DISTRICT NO. 55
MARICOPA COUNTY, ARIZONA
INSTRUCTIONS TO VOTERS
TO VOTE: Complete the arrov, , -41•• pointing to your choice with a single bold
line, like this using blue or black ink. If you wish to vote for a person whose
name is not printed on the ballot, write such name in the blank space provided on the
ballot and put a mark according to the instructions next to the name so written. If you
wrongly mark or damage your ballot, return it to the Election Board at 5812 N.10th
Avenue, Phoenix, AZ 85013, and obtain another. Ballots must be submitted on or
before 4:00 pm on November 15, 2017 to the Election Board at 5812 N. 10 th Avenue,
BOARD OF TRUSTEES rillE.MBER
SUN VIEW ESTATES I IRRIGATION WATER DELIVERY DISTRICT NO. 55
Vote for not more th THREE
Diane Dick ins 1.4
Michael Mulera
Richard Rosepiler +le ma
Write-In Candidate
i Write-In Candidate
Write-In Candidate

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