EHS EXPANSION NOA.PDF

Maricopa County — Formal (2017-04-12)

Extracted text (via pymupdf_layout) 15341 characters

SAI NUMBER:
DEPARTMENT OF HEALTH AND HUMAN S ERVICES
ADMINISTRATIO N FOR CHILDREN AND FA MILIES PMS DOC UMEN T NUMBER:
NOTICE OF AWARD
1. AWARDING OFFICE: 2. ASSISTAN CE TYPE: 3. AWARD NO.: 4. AMEND. NO.
Office of Head Start Discretionary Grant 09HP000105-01-00 0
5. TYPE OF AWARD: 6. TYPE OF ACTION: 7. AW ARD AUTHOR ITY:
Other New 42 USC 9871 ET SEQ.
8. BUDGET PERIOD: 9. PROJECT PERIOD: 10. CAT NO.:
03/01/2017 THRU 08/31/2018 03/01/2017 THRU 08/31/2021 93.600
11. RECIPIENT ORGANIZATION:
Maricopa County Human Services
STANDARD TERMS
1. Paid by DHHS Payment Management System (PMS), see attached for payment information.This
award is subject to the requirements of the HHS Grants Policy Statement (HHS GPS) thatare
applicable to you based on your recipient type and the purpose of this award.
This includes requirements in Parts I and II (available at http://www.hhs.gov/grants/grants/policies-
regulations/index.html of the HHS GPS. Although consistent with the HHS GPS, any applicable
statutory or regulatory requirements, including 45 CFR Part 75, directly apply to this award apart
from any coverage in the HHS GPS.This award is subject to requirements or limitations in any
applicable Appropriations Act.This award is subject to the requirements of Section 106 (g) of the
trafficking VictimsProtection Act of 2000, as amended (22 U.S.C. 7104).For the full text of the award
term, go to http://www.acf.hhs.gov/discretionary-post-award-requirements.
This award is subject to the Federal Financial Accountability and Transparency Act (FFATA or
Transparency) of 2006 subaward and executive compensation reporting requirements.For the full text
of the award term, go to http://www.acf.hhs.gov/discretionary-post-award-requirements.This award is
subject to requirements as set forth in 2 CFR 25.110 Central Contractor Registration (CCR) and
DATA Universal Number System (DUNS). For full text go to http://www.acf.hhs.gov/discretionary-
post-award-requirements.
Consistent with 45 CFR 75.113, applicants and recipients must disclose in a timely manner, in writing
to the HHS awarding agency, with a copy to the HHS Office of Inspector General (OIG), all
information related to violations of federal criminal law involving fraud, bribery, or gratuityviolations
potentially affecting the federal award. Subrecipients must disclose, in a timelymanner, in writing to
the prime recipient (pass through entity) and the HHS OIG, all information related to violations of
federal criminal law involving fraud, bribery, or gratuity violationspotentially affecting the federal
award. Disclosures must be sent in writing to the awarding agency and to the HHS OIG at the
following addresses:
The Administration for Children for Children and FamiliesU.S. Department of Health and Human
ServicesOffice of Grants ManagementATTN: Grants Management Specialist330 C Street, SW.,
Switzer Building Corridor 3200 Washington, DC 20201 AND
U.S. Department of Health and Human ServicesOffice of Inspector GeneralATTN: Mandatory Grant
Disclosures, Intake Coordinator330 Independence Avenue, SW, Cohen BuildingRoom
5527Washington, DC 20201Fax: (202) 205-0604 (Include “Mandatory Grant Disclosures” in subject
line) or Email: MandatoryGranteeDisclosures@oig.hhs.gov
Failure to make required disclosures can result in any of the remedies described in 45 CFR75.371
Remedies for noncompliance, including suspension or debarment (See 2 CFR parts 180& 376 and 31
U.S.C. 3321).
This award is subject to the requirements as set forth in 45 CFR Part 87. This award is subject to HHS
regulations codified at 45 CFR Chapter XIII, Parts 1301, 1302, 1303, 1304 and 1305. Attached are
terms and conditions, reporting requirements, and payment instructions. Initial expenditure of funds
by the grantee constitutes acceptance of this award.
DGCM-3-785 (Rev. 86) Page 3 of 3

AWARD ATTACHMENTS
Maricopa County Human Services 09HP000105-01-00
1. remarks

Under the Consolidated Appropriations Act of 2016 (Public Law 114-113) and Further
Continuing and Security Assistance Appropriations Act, 2017 (Public Law 114-254), this grant
action awards Maricopa County funds for the 03/01/2017 – 08/31/2021 project period for the
operation of the Early Head Start program in the designated service area. This grant action
awards partial funds for Early Head Start operations and training and technical assistance
(T/TA) to provide services to 96 children for the initial 03/01/2017 – 08/31/2018 budget period of
the 54 month project period. The 54 month project period consists of the initial 18 month budget
period and three succeeding budget periods of 12 months.
This initial grant action includes the following amounts for 12 months of services, T/TA
calculated at five percent of ongoing operations, and start-up costs under the respective
Common Accounting Numbers (CAN):
Funding Category CAN Amount
Operations 7-G095128 $1,724,577
T/TA 7-G095121 $43,114
T/TA 7-G097121 $43,114
Start-up 7-G097128 $593,500
Total $2,404,305
The approved amounts and purposes for start-up costs are:
Amount Purpose
$22,000 Equipment- one vehicle
$248,500 Supplies- classroom furniture and supplies.
$315,000 Contractual- playground modifications, health and
safety site modifications, and technology
modifications
$8,000 Other- Professional Development Orientation
The projected total funding levels for the initial 18 month budget period, subject to the final
appropriation for the Head Start program for Fiscal Year 2017, are $2,586,866 for Early Head
Start operations and $129,342 for T/TA. The balance of six months of operations and T/TA
funds will be awarded at a later date.
For each of the succeeding 12 month budget periods, the projected annual funding level for
Early Head Start operations is $1,724,577, and the projected T/TA allocation at 2.5 percent of
ongoing operations is $43,114.
The grantee is required to submit two semi-annual SF-425 reports, one annual SF-425 report,
and one final SF-425 report. For Maricopa County SF-425 reports must be received by:
First Semi-Annual Report: 10/30/2017
Second Semi-Annual Report: 4:30/2018
Annual Report: 10/30/2018
Final Report: 1/30/2019

Additionally, the grantee must submit their SF-429 Real Property Status report via
GrantSolutions. Please refer to Program Instruction ACF-PI-HS-16-01 for further details on
reporting due dates and submission locations.
Early Head Start population: 96 children
Designated Early Head Start service area: Maricopa County.
Approved program options: 80 Center-based partnership, 16 Center-based Expansion
This grant is subject to the requirements for contribution of the non-federal match and approval
of key staff, the limitations on development and administrative costs and employee
compensation, and prior written approval for the purchase of equipment and other capital
expenditures and the purchase, construction and major renovation of facilities as specified in
Attachment 1. This grant is also subject to the requirements and conditions in Attachment 2.

Attachment 1
Recipient Organization: Maricopa County
This grant is subject to Section 640(b) of the Head Start Act and 45 C.F.R. § 1303.4 requiring a
non-federal match of 20 percent of the total cost of the program. This grant is also subject to the
requirements in Section 644(b) of the Head Start Act and 45 C.F.R. § 1303.5 limiting
development and administrative costs to a maximum of 15 percent of the total costs of the
program, including the non-federal match contribution of such costs. The requirements for a
non-federal match of 20 percent and the limitation of 15 percent for development and
administrative costs apply to the 03/01/2017 – 08/31/2018 budget period unless a waiver is
approved. Any request for a waiver of the non-federal match, or a portion thereof, that meets the
conditions under Section 640(b)(1)-(5) of the Head Start Act and 45 C.F.R. § 1303.4 or a waiver
of the limitation on development and administrative costs that meets the conditions under 45
C.F.R. § 1303.5 must be submitted in advance of the end of the budget period. Any waiver
request submitted after the expiration of the project period will not be considered.
The HHS Uniform Administrative Requirements (see 45 C.F.R. § 75.308(c)(1)(ii)) provide the
authority to ACF to approve key staff of Head Start grantees. For the purposes of this grant, key
staff is defined as the Head Start Director or person carrying out the duties of the Head Start
Director if not under that title and the Chief Executive Officer, Executive Director and/or Chief
Fiscal Officer if any of those positions is funded, either directly or through indirect cost recovery,
more than 50 percent with Head Start funds.
Section 653 of the Head Start Act prohibits the use of any federal funds, including Head Start
grant funds, to pay any portion of the compensation of an individual employed by a Head Start
agency if that individual’s compensation exceeds the rate payable for Level II of the Executive
Schedule.
Prior written approval must be obtained for the purchase of equipment and other capital
expenditures as described in 45 C.F.R. § 75.439(a). Prior written approval must also be
obtained under 45 C.F.R. § 75.439(b)(3) and 45 C.F.R. Part 1303 Subpart E – Facilities to use
Head Start grant funds for the initial or ongoing purchase, construction and major renovation of
facilities. No Head Start grant funds may be used toward the payment of one-time expenses,
principal and interest for the acquisition, construction or major renovation of a facility without
prior written approval of the Administration for Children and Families.

Attachment 2
Budget Period 01 of the Project Period
Recipient Organization: Maricopa County
Head Start Grantees must comply with the terms and conditions for the project period
award in the specified timeframes.
Health and Safety
 Conduct a screening of the health and safety environment of each center and/or family
child care home where services are provided according to the following schedule, as
applicable:
- within 45 days of the start of the program or school year;
- within 45 days of children receiving services in a new center and/or family child care
home; and/or
- within 45 days of the start of the project period when the project period begins during
the program or school year.
See http://eclkc.ohs.acf.hhs.gov/hslc/tta-system/operations/mang-
sys/monitoring/HealthandSafety.htm.
 Complete a certification of compliance with all Office of Head Start (OHS) health and
safety requirements within 75 days of the start of the program or school year, or within
75 days of the start of the project period when the project period begins during the
program or school year. See https://eclkc.ohs.acf.hhs.gov/hslc/tta-
system/operations/mang-sys/monitoring/Certificationof.htm.
 Submit the certification to the OHS in the Head Start Enterprise System (HSES) under
the DRS tab, NoA Conditions in the folder titled “Certification of Compliance with Health
& Safety Requirements” and notify your Program and Grants Management Specialists of
its availability in the Correspondence tab immediately thereafter.
Governance
 Conduct a screening of the organization’s governance and leadership capacity within 60
days of the start of the project period. See http://eclkc.ohs.acf.hhs.gov/hslc/tta-
system/operations/mang-sys/program-gov/GovernanceLeade.htm.
 Complete a certification that the governance and leadership capacity screening was
conducted and a training plan was developed within 75 days of the start of the project
period. See http://eclkc.ohs.acf.hhs.gov/hslc/tta-system/operations/mang-sys/program-
gov/Certificationof.htm.
 Submit the certification to the OHS in HSES under the DRS tab, NoA Conditions in the
folder titled “Certification of Governance and Leadership Capacity Screening” and notify
your Program and Grants Management Specialists of its availability in the
Correspondence tab immediately thereafter.
See http://eclkc.ohs.acf.hhs.gov/hslc/grants/5-yr-cycle for resources and information.