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Board Members Clint Hickman, Chairman, District 4 Andrew Kunasek, Vice Chairman, District 3 Denny Barney, District 1 Steve Chucri, District 2 Steve Gallardo, District 5 County Manager Joy Rich "The mission of Maricopa County is to Clerk of the Board Fran McCarroll provide regional leadership and fiscally responsible, necessary public services to Meeting Location its residents so they can enjoy living in Supervisors' Auditorium healthy and safe communities” 205 W. Jefferson Phoenix, AZ 85003 FORMAL MEETING MINUTES BOARD OF SUPERVISORS Maricopa County, Arizona (and the Boards of Directors of the Flood Control District, Library District, Stadium District, Improvement Districts Housing Authority of Maricopa County and/or Board of Deposit) Wednesday, November 16, 2016 9:30 AM Table of Contents Board Page Board of Supervisors 1 Improvement District 48 Flood Control District 49 Library District 51 Stadium District 52 Board of Deposit No Meeting Formal Meeting Minutes Wednesday, November 16, 2016 Page 2 of 52 1. INVOCATION - INVOCACIÓN David Stevens, Chief Information Officer, Office of Enterprise Technology offered the invocation. 2. PLEDGE OF ALLEGIANCE - JURO FIDELIDAD A LA BANDERA Ross Tate, Director, Public Fiduciary, led the assemblage in the Pledge of Allegiance to the flag. 3. ROLL CALL - LISTA The Board of Supervisors of Maricopa County, Phoenix, Arizona, convened in Formal Session at 9:30 AM on Wednesday, November 16, 2016, in the Supervisors' Auditorium, 205 W. Jefferson, Phoenix, AZ 85003, with the following members present: Clint Hickman, Chairman, District 4; Andrew Kunasek, Vice Chairman, District 3; Steve Chucri, District 2; Denny Barney, District 1. Absent: Steve Gallardo, District 5. Also present: Deb Schaffer, Deputy Clerk of the Board; Lori Medaris, Minutes Coordinator; Joy Rich, County Manager; and Michelle Wood, Legal Counsel. BOARD OF SUPERVISORS - JUNTA DE SUPERVISORES 4. PET SHOWCASE AND SNAPSHOT TOPIC BY MARICOPA COUNTY ANIMAL CARE AND CONTROL PRESENTACIÓN DE ANIMALS DOMESTICOS POR EL DEPARTAMENTO DE CONTROL Y CUIDADO DE ANIMALES Melissa Gable, Maricopa County Animal Care and Control (MCACC) introduced Claudine, a six year old pit bill mix who is available for adoption at the West Valley Shelter, 2500 S. 27th Ave., Phoenix, AZ 85009. There is a special promotion at this time where the adoption fee for dogs weighing 30 pounds or more is $20. For more information please visit www.maricopa.pets.gov or call 602-506-7387. STATUTORY HEARINGS - AUDIENCIAS LEGALES Clerk of the Board - Secretaria de la Junta 5. LIQUOR LICENSE APPLICATIONS - APLICACIONES DE LICENCIA DE LICOR This is the time scheduled for a public hearing on the applications for liquor licenses. At this hearing, the Board of Supervisors will determine the recommendation to the State Liquor Board as to whether the State Liquor Board should grant or deny the license. a. SPECIAL EVENT LICENSE FOR SCW BOOMERS CLUB Pursuant to A.R.S. § 4-203.02, approve a Special Event Liquor License Application filed by Roberta Davidson for SCW Boomers Club at 19803 R.H. Johnson Boulevard, Sun City West, Arizona 85375 to be held on Saturday, December 31, 2016 from 8:30 pm to 11:59 pm and Sunday, January 1, 2017 from 12:00 am to 1:30 am. (Supervisorial District 4) (C-06-17-187-L-00) Formal Meeting Minutes Wednesday, November 16, 2016 Page 3 of 52 Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo b. SPECIAL EVENT LICENSE FOR THEATRE WEST Pursuant to A.R.S. § 4-203.02, approve a Special Event Liquor License Application filed by Frances P. DeWell for Theatre West at 13800 West Deer Valley Drive, Sun City West, Arizona 85375 to be held on Tuesday, December 6, 2016 from 10:30 am to 3:30 pm. (Supervisorial District 4) (C-06-17-210-L-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 6. IMPACT STATEMENT HEARING FOR THE PROPOSED HOFFMANTOWN I & II IRRIGATION WATER DELIVERY DISTRICT Pursuant to A.R.S. § 48-261 and § 48-263, convene the scheduled public hearing on the impact statement for the proposed Hoffmantown I & II Irrigation Water Delivery District. The Board of Supervisors will hear those who appear for and against the proposed district and shall determine whether the creation of the district will promote public health, comfort, convenience, necessity, or welfare. If the Board determines that the public health, comfort, convenience, necessity or welfare will be promoted, it shall approve the district impact statement, a bond of $250, and authorize the persons proposing the district to circulate petitions. The proposed district is located in Hoffmantown, a subdivision of the southeast quarter of the southwest quarter of Section 7, Township 2 north, range 3 east, of the Gila and Salt River Base and Meridian according to the Plat of Record in the Office of the County Recorder of Maricopa County, Arizona, recorded in Book 49 of Maps, Page 22. TOGETHER Hoffmantown II, a subdivision of the southwest quarter of the southwest quarter of Section 7, Township 2 north, range 3 east, of the Gila and Salt River Base and Meridian according to the Plat of record in the Office of the County Recorder of Maricopa County, Arizona, recorded in Book 49 of Maps, Page 47, EXCEPT tract "A" thereof. (Supervisorial District 3) (C-06-17-153-M-00) Joe Caslahe, resident, spoke in favor of this formation because it will allow the preservation of the irrigation water delivery system within the proposed boundaries. He explained that the system is 60 years old and in need of repairs that could be costly. Larry Blau, resident, had several questions concerning how the formation of the district was going to provide the necessary funds to maintain the system. Muhamad Abuobeid, resident, spoke to Mr. Blau’s questions concerning the difference in funding explaining that at present only 15% of the residents pay the voluntary $50 for system repairs and the tax imposed would be collected from all property owners within the proposed district boundaries. Tamara Klein, resident, explained she has witnessed the difficulties in collecting funds Formal Meeting Minutes Wednesday, November 16, 2016 Page 4 of 52 to maintain the irrigation system and expressed her support of the district formation and the reasons why. Susan Grace, resident, stated how she appreciates the trees and greenery in her neighborhood. She provided examples of the enhancements to the system that have been a benefit to her. Supervisor Barney provided a brief description of how the process works and the Board action is whether or not to allow the circulation of petitions throughout the neighborhood for the formation of the district. Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 7. PETITIONS HEARING FOR THE FORMATION OF THE POMELO PARK IRRIGATION WATER DELIVERY DISTRICT Pursuant to A.R.S. §48-3423 AND 48-3424, convene the scheduled public hearing regarding the petitions filed for the proposed Pomelo Park Irrigation Water Delivery District, as they have been determined to be signed by a majority of the owners of the acreage within the proposed district. Any land owner within the proposed district may appear and object to the organization thereof, or to the proposed boundaries thereof, or to the inclusion of his land therein. The Board will hear and consider all comments in favor and against the organization of the district and decide whether to approve or reject the organization of the district with the boundaries proposed in the petition or with modified boundaries. If the Board decides to proceed with the organization of the district, the Clerk is directed to publish and post notice describing the boundaries and fix a date of December 6, 2016 in which written protest against the organization may be filed by owners of a majority of the acreage within the district. If no protest is filed, or if one is filed and found insufficient, an order establishing the district shall be entered and will include the appointment of the following three trustees of the district as set forth in the petition: Shane Abowitt Robert Calvert John Schultz The proposed district is located in the Pomelo Park and Pomelo Park Annex combined adjacent subdivisions of the Southwest Quarter of Section 25, Township 2 North, Range 3 East and Southeast Quarter of Section 25, Township 2 North, Range 3 West of the Gila and North of the Salt River Base and Meridian, according to the Plat of Record in the Office of the County Recorder of Maricopa County, Arizona, Recorded in Book 37 of Maps, Page 41 and Book 47 of Maps, Page 47, Lying Northerly of the Grand Canal and Southerly of the Arizona Canal. (Supervisorial District 3) (C-06-17-204-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo Transportation – Transportación 8. ROAD FILE DECLARATIONS - DECLARACIONES DE CARRETERA Formal Meeting Minutes Wednesday, November 16, 2016 Page 5 of 52 Approve, by resolution, petitions to open and declare the following roads into the county highway system. This action will serve as notice of the Board of Supervisors’ acceptance of all U.S. Patent easements, reservations, rights-of-way or properties along the alignments into the Maricopa County highway system and will also authorize the maintenance and acquisition of the necessary rights-of-way through donation, purchase, or condemnation. a. PATENT EASEMENT ABANDONMENT: ROAD FILE NO. PAB-0029 Convene a hearing for Road File No. PAB-0029 to consider the request to abandon a portion of a Federal Patent Easement Number 1186717. Notice conditions and the request for comment requirements have been met. Therefore, pursuant to provisions in A.R.S. §11-251.16, Maricopa County Ordinance No. P-34 and Maricopa County Department of Transportation Procedure # P5203, it is recommended by the Department of Transportation Director, that the Board of Supervisors resolves to abandon a portion of a Federal Patent Easement, Road File No. PAB-0029. Legal description of the easement to be abandoned is identified as Exhibit "A.” In addition, direct the Clerk of the Board to record the Board of Supervisors resolution with the County Recorder. Supervisory District No. 5 This item was continued from the October 5, 2016 meeting. (C-64-16-153-M-01) Motion to postpone until December 7, 2016 by Supervisor Chucri, seconded by Supervisor Kunasek Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo b. ROAD FILE NO. A547 Convene a hearing for Road File No. A547 to Open and Declare the following described alignment into the County Transportation System. The Department of Transportation Director has recommended that Rittenhouse Road Bridge at Queen Creek Wash be declared and accepted into the MCDOT road system. General Vicinity: Rittenhouse Road Bridge at Queen Creek Wash (between Cloud Road and Chandler Heights Road. Supervisor District 1) (C-64-17-025-M-01) Motion to approve by Supervisor Chucri, seconded by Supervisor Kunasek Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo c. ROAD FILE NO. A549 Convene a hearing for Road File No. A549 to Open and Declare the following described alignment into the County Transportation System. Formal Meeting Minutes Wednesday, November 16, 2016 Page 6 of 52 Therefore, pursuant to provisions in A.R.S. A.R.S. Titles 28- 6701, 6702 and 6703, it is recommended by the Department of Transportation Director, that the Board of Supervisors Open and Declare the following described alignment into the County Transportation System, Road File No. A549. Legal description is identified as Exhibit "A.” In addition, direct the Clerk of the Board to record the Board of Supervisors resolution with the County Recorder. (General Vicinity: Patton Road and 257th Avenue and in Unincorporated Maricopa County. Supervisory District No. 4) (C-64-17-033-M-01) Motion to approve by Supervisor Chucri, seconded by Supervisor Kunasek Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo AGENCY ITEMS AND STATUTORY MATTERS ARTÍCULOS DE AGENCIA Y ASUNTOS REGLAMENTARIOS COUNTY OFFICERS - OFICIALES DE CONDADO Clerk of the Court - Secretario de la Corte 9. APPOINTMENTS Pursuant to A.R.S. § 12-283, approve the official appointment of the following deputies, clerks, and assistants of the Clerk of the Superior Court. Authorize the Clerk of the Board of Supervisors to certify the Official Appointment and Oaths of Office in accordance with A. R. S. § 38-231. Effective September 26, 2016 Farahnaz Azadeh, Deputy Clerk Sierra Rose Banuelos, Deputy Clerk Jodi M. Bohi, Deputy Clerk Susana Acosta Hernandez, Deputy Clerk Ana Angelina Reyes, Deputy Clerk Alejandrina Rodriguez, Deputy Clerk Effective September 27, 2016 Joyce E. Clayborn, Deputy Clerk Nyhree Shanique Mosley, Deputy Clerk Rhonda Adams Steele, Deputy Clerk Effective October 10, 2016 Melquisedec Araiza, Deputy Clerk Gleter Yadira Felix Mendoza, Deputy Clerk Darjana Jakobasic, Deputy Clerk Ellisha Lorraine Shelsta, Deputy Clerk David A. Shuell, Deputy Clerk Effective October 24, 2016 Maria Eugenia Burgos, Deputy Clerk Angie Ann Fernandez, Deputy Clerk Elizabeth Garcia Torres, Deputy Clerk Formal Meeting Minutes Wednesday, November 16, 2016 Page 7 of 52 Jazmyn Monique Mehnert, Deputy Clerk Veronica Ann Morales, Deputy Clerk Micaela Rios, Deputy Clerk The Clerk of the Superior Court, pursuant to A.R.S. § 12-283, and in accordance with procedures established by the Board of Supervisors, may appoint deputies, clerks, and assistants. Further, the appointment shall be in writing. (C-16-17-002-9-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Chucri Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo County Attorney - Procurador del Condado 10. APPOINTMENT OF SPECIAL DEPUTY AND OATH OF OFFICE Pursuant to A.R.S. § 11-409, approve the official appointment of James A Eaves as Special Deputy County Attorney of the Maricopa County Attorney effective October 17, 2016 and authorize the Clerk of the Board of Supervisors to certify the Official Appointment and Oath of Office in accordance with A. R. S. § 38-231. The County Attorney is an Officer of the County, as enumerated in A.R.S. § 11-401, and pursuant to A.R.S. § 11-409, such an enumerated County Officer may appoint deputies and assistants with the consent of the Board of Supervisors. Further, such appointments shall be in writing and certified by the Clerk of the Board of Supervisors. (C-19-17-034-M- 00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Chucri Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 11. AMENDMENT TO AGREEMENT WITH SAGE COUNSELING, INC. FOR BEHAVIOR- SPECIFIC ADULT DIVERSION PROGRAM Approve an amendment to the contract with Sage Counseling, Inc. (Contractor) originally approved by the Board of Supervisors on June 15, 2015 and amended August 5, 2015 on behalf of the Maricopa County Attorney's Office (MCAO), to provide a Behavior-Specific Adult Diversion Program (Program). This action will amend the contract to clarify that the County Attorney may, at his option, use funds appropriated by the Legislature to pay some or all of the assessment fee set out in the fee schedule attached to the Contract, and that the Contractor, with the consent of the County Attorney, may use funds appropriated by the Legislature to pay some or all treatment costs. All other terms and conditions shall remain in full force and effect until termination, or amendment. Authorize the Chairman to sign any and all documents related to this action. (C-19-15-037-3-03) Motion to approve by Supervisor Kunasek, seconded by Supervisor Chucri Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo Sheriff - Alguacil 12. DONATION AND ONE-TIME ADDITION TO FLEET Approve the donation of a 2003 Ford F-250 #31300 and a one-time addition to fleet. This vehicle was initially acquired in the terms of the Vehicle Use Agreement between the Formal Meeting Minutes Wednesday, November 16, 2016 Page 8 of 52 National Insurance Crime Bureau (NICB) and the Maricopa County Sheriff’s Office (MCSO) as a temporary addition to the fleet. The Agreement terminated August 30, 2016 and the vehicle is currently parked and not in use. If approved, this vehicle will be used in association with the Arizona Automobile Theft Authority (AATA) Law Enforcement Program. Also approve exemptions from markings in accordance with A.R.S. §38-538.03 and the use of undercover plates. This vehicle will not be a take home vehicle and will only be used to conduct theft suppression details. This is a stationary vehicle and operating costs are minimal (less than $500 per year) to be supported by the general fund. This is a one-time addition to the fleet and the vehicle will be removed from the fleet at the end of its useful life with no funding from the general fund for its replacement. (C-50-15-060-M-01) Motion to approve by Supervisor Chucri, seconded by Supervisor Barney Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 13. ONE TIME ADDITIONS TO RICO FLEET AND EXEMPTIONS FROM MARKINGS Approve the following one-time additions of All-Terrain Vehicles (ATV) to the Sheriff’s RICO fleet: one (1) 2008 Honda Foreman valued at $3,740 and one (1) 2014 Honda Foreman valued at $7,349. These vehicles were seized during an MCSO investigation and have been ordered by the Court for forfeiture and will be used for special investigative purposes. Also approve per A.R.S. §38-538.03 exemption from markings and deep undercover registration. Operational costs, which will be funded through RICO (Fund 212), are anticipated to be $2,000 annually. These vehicles will be retired at the end of their useful lives with no funding from the general fund for replacement. (C-50-17-050-V-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Barney Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 14. PERMANENT ADDITION TO FLEET AND EXEMPTIONS FROM MARKINGS Approve the permanent addition to fleet of one 4-door Sedan, valued at $37,565 for the purpose of providing transportation for the Professional Standard Bureau, which periodically includes felony investigations or activities of a confidential nature. Funding for this vehicle is Sheriff's Office (D500), General Fund (100). Also approve exemptions from markings in accordance with A.R.S. §38-538.03. Annual operating and maintenance costs are estimated at $5,000 to be paid out of 5021. A detailed cross-referenced list of vehicle identification numbers is kept on file in the Clerk of the Board’s Office and retained in accordance with ASLAPR approved retention schedule. The acquisition of this vehicle is necessary to meet Court Monitor recommendations. (C- 50-17-053-V-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Barney Ayes: Hickman, Kunasek, Chucri, Barney Formal Meeting Minutes Wednesday, November 16, 2016 Page 9 of 52 Absent: Gallardo 15. MOU WITH THE U.S. DISTRICT COURT FOR SHARING LAW ENFORCEMENT INFORMATION Approve a Memorandum of Understanding between U.S. District Court and Maricopa County through the Sheriff's Office, for the purpose of enhancing the effectiveness of law enforcement to respond to criminal threats by increasing information sharing related to crime and criminal activities among federal, state, local and tribal law enforcement partners so that public safety is enhanced and the Nation’s critical infrastructure in Arizona is protected. This Memorandum of Understanding is non-financial and is effective from the day it is fully executed and will continue until June 30, 2026 or until either agency provides sixty (60) days prior written notice with intent to terminate. (C-50-17-051-3-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Barney Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 16. SUBGRANTEE AGREEMENT WITH THE ARIZONA DEPARTMENT OF HOMELAND SECURITY FOR THE 2016 HOMELAND SECURITY GRANT PROGRAM, MCSO RESPONSE ENHANCEMENT PROJECT-EQUIPMENT Approve a Sub-grantee Agreement and acceptance of up to $93,692 in grant funding from the Arizona Department of Homeland Security (AZDOHS) for the 2016 Homeland Security Grant Program, MCSO Response Enhancement Project-equipment -160812-01. The term of this award is October 1, 2016 through September 30, 2017. Approve the one-time additions to the fleet of two (2) side-by-side 4x4 utility vehicles (UTV) that are specific components of this funding. They will be used in remote difficult to reach areas, and or areas that have been impacted by a natural and or man-made disaster to move personnel, victims and equipment as needed for any public safety incident and or event. These vehicles will be assigned to and operated by the Lake Patrol Division. These grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore, expenditures of these revenues are not prohibited by the budget law. The Sheriff’s Office indirect cost rate for FY17 is 19.8%. Unrecoverable indirect costs associated with this Agreement are estimated to be $3,503.02. There will be capital equipment purchased that is excluded from the indirect cost calculation. The estimated annual operating costs of these vehicles are $3,000 to be supported through the Patrol Bureau, Lake Patrol Division; General Fund (100). These are one-time additions to the fleet that will be retired at the end of their useful lives with no funding from the general fund for their replacement. (C-50-17-052-G-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Barney Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo Treasurer - Tesorero 17. EXCEPTION OF THE VACATION CARRYOVER LIMIT Approve the request for an exception of the vacation carryover limit as of December 31, Formal Meeting Minutes Wednesday, November 16, 2016 Page 10 of 52 2016 for the following individuals: J. Blair Bradshaw Accounting Manager Maricopa County Treasurer’s Office Arthur Trujillo Tax Services Division Manager Maricopa County Treasurer’s Office The request would allow not more than 80 hours in excess of the current accrued vacation limits of 240 or 320 hours to be used by March 31, 2017. Any excess hours that are not used by March 31 will transfer to the sick hours for each respective individual. Reasons for exception: The Maricopa County Treasurer’s Office is developing a new accounting system for Maricopa County and the related governmental entities that the County Treasurer serves. The budgeted period for this part of the project is through June of 2017. The demands of the project in early preparation, initial design, development and review that has occurred throughout 2016 and will continue through the end of the current calendar year. These development demands has been excessive for those county employees who have been assigned to the project. The ability to take time off has been limited without delaying development resources and incurring additional programming and budget costs. Taking vacation in this critical period would further delay the project and extend the development period and the related approved budget. For this reason, we are requesting the exception to the vacation carryover limits to avoid any additional budgetary costs to the County for this project. (C- 43-17-016-M-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Barney Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo JUDICIAL BRANCH - PODER JUDICIAL Justice Courts - Tribunales de Justicia 18. APPOINTMENT OF JUSTICES OF THE PEACE PRO TEMPORE FOR JUSTICE COURTS IN MARICOPA COUNTY Pursuant to A.R.S. § § 22-121, approve the appointment of the following individuals and attorneys as a Pro Tem Justice of the Peace for the period January 1, 2017 through December 31, 2017. The names presented are at the request and recommendation of the Maricopa County Justices of the Peace, and the approval Presiding Judge of Superior Court. Pro Tem Reappointments Abbell, Kimberly Adornetto, Charles Anderson, Lex Anderson, Mark Formal Meeting Minutes Wednesday, November 16, 2016 Page 11 of 52 Antunes, Jerri Bailly, Ron Barnes, Bernard Brown, Cheryl Burgess, Paula Calender, Don Delaney, Frank DiPiazza, Nicholas Dodge, Dan Feffer, Sonia Fletcher, Michael Fuller, Tara Goodman, Louis Graham, William Hamblen, Clayton Haworth, Richard Henderson, Paul Holliday, Denise Hull, Andrew Hull, Joseph Jarvis, Robert Johnston, Sherwood Jones, Kyle Julien, Paul Karp, Ronald Kielsky, Michael Knapp, Robert Landau, Jerry Lord, Robert Lusk, Dennis Malka, Joseph Melton, Robert Nelson, Keith Orcutt, Michael Pennington, Andre Pokora, Amy Pokora, Emily Porter, Gerald Rogers, Phil Rood, John Sinclair, Dawn Smith, Kenneth Smith, Terry Somsan, Michael Southern, E. Reid Tasopulos, Christine Tolby, Quentin Tucker, Mark Warianka, Andrew Wirtjes, John Wolcott, Dean Wolf, Guy New Pro Tem Appointments Macbeth, Rebecca Formal Meeting Minutes Wednesday, November 16, 2016 Page 12 of 52 Morrow, James Neale, Ian O'Hair-Schattenberg, Michelle Rollison, Sherri Rovinsky, Jeremy (C-24-17-002-9-00) This item was withdrawn by the department COUNTY OFFICES AND DEPARTMENTS DEPARTAMENTOS Y OFICINAS DEL CONDADO Air Quality - Calidad del Aire 19. AGREEMENT WITH US ENVIRONMENTAL PROTECTION AGENCY TO ADMINISTER STATE CLEAN DIESEL GRANT PROGRAM Approve an Agreement between the US Environmental Protection Agency and Maricopa County through the Air Quality Department in the not-to-exceed amount of $217,069. This agreement is funded by a grant from the US Environmental Protection Agency, Award ID# 99T41701 which increases the Air Quality Departments federal funding by $217,069 Also, increase the revenue and expenditure authority in the Air Quality Department (D850) in the Air Quality Grant Fund (503) Operating (OPER) in the not-to-exceed amount of $217,069. This agreement is retroactively effective from October 1, 2016 to September 30, 2017. The FY 2017 Air Quality composite indirect rate of 19.9% will be applied to the direct charges of $210,444. Indirect costs of $6,625 are fully recoverable. The grant application was submitted prior to the release of the FY 2017 composite indirect rate thus the award direct charges are $209,710 which were calculated at the FY 2016 composite indirect rate of 22.6% with indirect costs of $7,359. An amount of up to $177,150 will be passed through to a sub awardee(s) as an external service provider for oversight and installation for vehicle retrofits during the grant period from October 1, 2016 and September 30, 2017. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditures of these revenues are not prohibited by the budget law. This Agreement is funded with Federal Funds, CFDA# 66.040 State Clean Diesel Grant Program. (C-85-17-015-G-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo Animal Care and Control Services - Servicios de Control y Cuidado de Animales 20. IGA WITH ARIZONA DEPARTMENT OF CORRECTIONS FOR INMATE LABOR FORCE Approve an IGA between Maricopa County through Maricopa County Animal Care & Control (MCACC) and the Arizona Department of Corrections, for an inmate labor force to support the general housekeeping/janitorial, landscaping, and light maintenance services of the County animal shelter, located at 2630 W Rio Salado Parkway, Mesa, Arizona. Formal Meeting Minutes Wednesday, November 16, 2016 Page 13 of 52 The County shall pay $0.50 per hour for inmate labor at an estimated cost of $10,192, based on a 49 hour work week and labor services of eight (8) inmates. In addition, the County will pay for mileage to transport the inmates and for Correctional Officer supervision for Saturdays and Sundays work crews at an estimated cost of $31,376. The term of the IGA is November 16, 2016 to April 12, 2021 and shall commence upon full execution of signatures through. (C-79-17-024-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo Chairman Hickman thanked Jeff Hood for his efforts concerning this item. Supervisor Barney noted the Chairman’s initiative in reaching out to the Department of Corrections for this item. Employee Benefits and Health - Beneficios a los Empleados y la Salud 21. ADMINISTRATIVE CORRECTION TO GRANT FUNDS FROM HEALTH SERVICES AND RESOURCES ADMINISTRATION FOR LIFE-SAVING MEDICAL AND SUPPORT SERVICES Approve an administrative correction to the action taken on September 7, 2016 under agenda item C-39-17-001-G-00, regarding approval of the application for, and acceptance of, grant funds from Health Services and Resources Administration (HRSA) for Live-Saving Medical and Support Services for people living with HIV/AIDS. The term of the agreement originally listed as: March 1, 2016 to February 28, 2017, should be corrected to: March 1, 2017 to February 28, 2018. (C-39-17-001-G-01) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo Environmental Services - Servicios Ambientales 22. BOARD OF HEALTH FEE WAIVER REIMBURSEMENT Approve a fund transfer of $45,514 from the General Fund (100) to the Environmental Services Environmental Health Fund (506). The purpose of the transfer is to reimburse Environmental Services for Fee Waivers approved by the Board of Health pursuant to C- 88-12-010-7-00. Pursuant to A.R.S. §42-17106B, authorize the transfer of FY2017 expenditure authority in the amount of $45,514 from Non-Departmental (D470) General Fund (100) Non-Recurring Non Project (1001) Contingency (4711) to Non-Departmental (D470) General Fund (100) Non-Recurring Non Project (1001) Other Programs (4712) to the line item titled “Board of Health Fee Waiver Fund Transfer” for the reimbursement of the Environmental Services fee waivers approved by the Board of Health. Also authorize an increase in revenue authority in the amount of $45,514 in Environmental Services (D880) Environmental Services Environmental Health Fund (506) Non-Recurring Non Project (1001) and increase expenditure authority in the amount of $45,514 in Non- Departmental (D470) Grants Fund (249) Non-Recurring Non Project (1001) with offsetting revenue and expenditure adjustments in Eliminations (D980) Eliminations Fund (900) Non- Recurring Non Project (1001). This action will have a net zero impact on the overall County budget. Formal Meeting Minutes Wednesday, November 16, 2016 Page 14 of 52 Board of Supervisors item C-88-12-010-7-00, approved on June 20, 2012, authorized reimbursement to the Environmental Services Fee Fund for fees waived by the Board of Health for its work on behalf of the Board of Supervisors. At the Board of Health meeting on Monday, October 24, 2016, the Board of Health approved fee waivers totaling $45,514. Environmental Services requests reimbursement pursuant to C-88-12-010-7-00. (C-88-17- 003-2-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Barney Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo Facilities Management - Administración de Instalaciones 23. AMENDMENT TO EXPENDITURE BUDGETS FOR PROJECTS: WEST COURT IMPROVEMENTS AND LAW LIBRARY RESOURCE CENTER WITH CORRESPONDING FUNDS TRANSFER Approve a fund transfer of $375,000 from the General Fund County Improvements Fund (445) to the Superior Court Building Repair Fund (280). Also, in accordance with ARS 42-17106(B), authorize the following amendment to the FY 2016-17 Revised Budget: 1) Decrease the expenditure appropriation for the Non-Departmental (D470) General Fund County Improvements (445) West Court Improvements (WCIM) project by $375,000. The annual project budget will be reduced from $393,564 to $18,564. The total project budget will be reduced from $944,182 to $569,182 as a result of project savings. 2) Increase the expenditure appropriation for the Non-Departmental (D470) General Fund County Improvements Fund (445) Non-Recurring Non Project (NRNP) by $375,000 for the fund transfer. 3) Increase the revenue and expenditure appropriation for the Superior Court (D800) Superior Court Building Repair Fund (280) Non-Recurring Non-Project (1001) for the Law Library Resource Center project by $375,000. 4) Approve offsetting decreases to the revenue and expenditures eliminations in the Elimination Department (D980) Eliminations Fund (900) Non-Recurring Non Project (NRNP) in the amount of $375,000. These actions will have a County-wide net impact of zero, and they do not alter the budget constraining the expenditure of local revenues duly adopted by the Board pursuant to ARS 42-17105. (C-70-17-006-M-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Barney Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo Finance - Finanzas 24. FUNDS TRANSFERS; WARRANTS - TRANSFERENCIAS DE FONDOS; WARRANTS Approve regular and routine fund transfers, warrant reports 10/14/2016 through 10/27/2016, from the operating funds to clearing funds including payroll, journal entries, allocations, loans, and paid claims and authorize the issuance of the appropriate related Formal Meeting Minutes Wednesday, November 16, 2016 Page 15 of 52 warrants. Pursuant to A.R.S. §11-217(D) and A.R.S. §11-623, said warrants and claims are on file in the Clerk of the Board’s office and retained in accordance with LAPR approved retention schedule. (C-06-17-201-7-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Barney Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo Human Resources - Recursos Humanos 25. AMEND PREMIUM PAY RATES Amend the Premium Pay Rates applicable to all employees paid through the Maricopa County payroll system. This action is consistent with the Maricopa County Compensation Plan (B7000) and Multilingual Pay Policy (B7005). Human Resources recommends modifying the Correctional Health Care Day Off Differential and modifying the Correctional Health Care Shift Differential. These changes will assist the County in recruiting and retaining difficult to fill positions in a direct patient care correctional health environment. (C-31-13-024-6-08) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 26. MARKET RANGES Pursuant to A.R.S §11-251 (38) and 251 (51), approve the addition, replacement, and/or deletion of Market Ranges to the authorized comprehensive listing of employee compensation Market Ranges previously approved by the Board of Supervisors and approve the addition and/or replacement stipends for management/professional assignments (MPA). (C-31-17-007-6-00) Ranges: Laboratory Manager: $37.60-$57.80 ($78,208-$120,224) Mental Health Professional Supervisor: $27.57-$42.50 ($57,346-$88,400) Trainer: $20.60-$34.95 ($42,848-$72,696) Training Officer: $25.00-$38.80 ($52,000$-80,704) Training Supervisor: $29.00-$42.40 ($60,320-$88,192) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo Human Services - Servicios Humanos 27. AMENDMENT TO AGREEMENT WITH ARIZONA COMMUNITY ACTION ASSOCIATION FOR UTILITY REPAIR REPLACEMENT AND DEPOSIT PROGRAM Approve revenue Amendment No. 1 to the Agreement between Arizona Community Action Association (ACAA) and Maricopa County, administered by its Human Services Department (MCHSD). The purpose of the Amendment is to receive a new funding allocation from ACAA for the Utility Repair Replacement and Deposit program. The Amendment will provide $8,813 in Formal Meeting Minutes Wednesday, November 16, 2016 Page 16 of 52 Southwest Gas Energy Share – Repair/Replacement funds to be utilized for assistance to eligible low-income Maricopa County residents with Weatherization services. The Amendment replaces Exhibit A - Home Energy Assistance Fund (HEAF) Policy Manual FY2017, Parties will comply with the HEAF Policy Manual FY 17 and any amendments thereto. The Amendment incorporates by reference Exhibit C - Instructions for Assisting Clients in the Southwest Gas Customer- Owned Yard Line (COYL) Program Using Southwest Gas Energy Share - Repair/Replacement Funds and Exhibit D - Southwest Gas Meter Relocation Agreement for Customer-Owned Yard Line Program (used to verify client participation in the program). The Agreement period is July 1, 2016 through June 30, 2017. The FY2017 Human Services Department negotiated indirect cost rate with the U. S. Department of Health and Human Services is 20.4% of personnel and benefits related costs. The Amendment total funds are $8,813 of which $801.18 is for Program Delivery. There are no personnel costs associated with this Amendment, there will be $0 for indirect cost recovery. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. The approval of this funding does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through future budget reconciliation. This agreement does not contain County General Funds. (C-22-17-003-3- 01) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 28. AMENDMENT TO THE AGREEMENT WITH ARIZONA COMMUNITY ACTION ASSOCIATION FOR UTILITY ASSISTANCE PROGRAM Approve a financial revenue Amendment to the agreement between Arizona Community Action Association (ACAA) and Maricopa County, administered by its Human Services Department (MCHSD). The purpose of the Amendment is for ACAA to provide funding increase in Arizona Public Service Crisis Bill Assistance Program in the amount of $20,819.76. Funding will increase from $115,000 to $135,819. The Amendment also provides new funding from Southwest Gas Energy Share – Bill Assistance in the amount of $39,132. Funding shall be utilized to assist low-income eligible Maricopa County residents. The total funding added by this amendment is $59,951.76. The Agreement term is July 1, 2016 through June 30, 2017. The Fiscal Year 2017 Human Services Department approved indirect cost rate from the U.S. Department of Health and Human Services is 20.4% of salaries and employee related expenses. The APS funds consist of $18,927.05 for Direct Service and $1,892.71 for Program Delivery. Of the $1,892.71, $1,572.02 is for salaries and employee related expenses. The Southwest Gas funds consist of $35,574.55 is for Direct Service and $3,557.45 is for Program Delivery. Of the $3,557.45, $2,954.69 is for salaries and employee related expenses. Therefore, the indirect cost recovery amount is $923.45 and is Formal Meeting Minutes Wednesday, November 16, 2016 Page 17 of 52 fully recoverable. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant amendment through future grant reconciliation. This agreement does not contain and County General funds. (C-22-17-004-3-01) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 29. AMENDMENT TO THE IGA WITH HOUSING AUTHORITY OF MARICOPA COUNTY Approve revenue Amendment No. 2 to the Intergovernmental Agreement (IGA) between Housing Authority of Maricopa County (HAMC) and Maricopa County, administered by its Human Services Department (HSD). The purpose of the Amendment is: • To Extend the Agreement expiration from December 31, 2016 to December 31, 2017. One twelve-month extension periods remain in the Agreement. • Increase the Agreement award by $69,000 from $103,212 to $172,212. • Include a revised Attachment B, Itemized Service Budget 2016 FSS Grant, attached hereto and incorporated herein. • This Amendment is subject statutory language of A.R.S. §38-511 which is incorporated by reference. All other terms and conditions of the original agreement not amended by this Amendment remain in effect. Amendment funds are for cost reimbursement of salaries and employee related expenses (ERE) only, and do not allow for indirect cost. The total indirect cost is estimated to increase by $14,076 based on FY 2016 Human Services Department's current negotiated U. S. Department of Health and Human Services indirect cost rate of 20.4%. Therefore, $0 is recoverable and $14,076 is unrecoverable. The Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. 42-17105. The County will be reimbursed for allowable expenditures under this Agreement. The overall grant budget will be adjusted as necessary to accommodate this increase through a future reconciliation. Funding for this Amendment does not contain any County General Funds. Funding for this Agreement is provided by the U. S. Department of Housing and Urban Development (HUD) administration of the Family Self-Sufficiency (FSS) program. Funds are pass-through from HAMC to Maricopa County. (C-22-15-040-3-02) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Hickman, Kunasek, Chucri, Barney Formal Meeting Minutes Wednesday, November 16, 2016 Page 18 of 52 Absent: Gallardo 30. IGA WITH CITY OF PEORIA FOR HOME INVESTMENT PARTNERSHIP PROGRAM Approve an Intergovernmental Agreement between City of Peoria, a member of the Maricopa HOME Consortium, and Maricopa County through its Human Services Department. The purpose of the Agreement is for the County to provide City of Peoria with HOME Investment Partnership Program funds in the amount not-to exceed $180,641 for construction of two (2) new homes, homebuyer assistance and administrative costs. The agreement is retroactive to July 1, 2016 and will expire 24 months from the date of full execution. Also request approval for the Human Services Department Director to approve and execute changes as listed below: Pursuant to Section II Special Provisions paragraph U. General Conditions: 4. Changes – The County may, at any time, by written Amendment executed by the Director or designee, make changes within the general scope of this Agreement in any one or more of the following areas: a. Work Statement activities which do not : i. Increase or decrease the amount of total Agreement funding; ii. Modify the project timeline as long as the last day of the project timeline is within the end date of the Agreement; or iii. Modify terms consistent with any change to the Work Statement required by Federal, State, or County regulations ordinances or policies. b. Administrative requirements such as changes in reporting periods, frequency of reports, or report formats required by HUD or local regulations, policies or requirements. It is the responsibility of the Sub-recipient to ensure the latest documents are consulted and followed. This Agreement is funded by a grant from the U. S. Department of Housing and Urban Development (HUD), (C-22-16-032-G-00). The housing activities shall meet all HOME Investment Partnerships Program requirements for the required period of affordability. Funding is included in the FY2017 budget and does not impact the General Fund. (C-22- 17-034-3-00) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 31. IGA WITH CITY OF GLENDALE FOR HOME INVESTMENT PARTNERSHIP PROGRAM Approve an Intergovernmental Agreement between City of Glendale, a member of the Maricopa HOME Consortium, and Maricopa County through its Human Services Department. The purpose of the Agreement is for the County to provide City of Glendale with HOME Investment Partnership Program funds in the amount not-to exceed $514,115 for 2 project activities: 1) Housing Rehabilitation for 3 single family homes and 2) Acquisition of Land and Construction of 3 new single family homes The agreement is retroactive to July 1, 2016 and will expire 24 months from the date of full Formal Meeting Minutes Wednesday, November 16, 2016 Page 19 of 52 execution. Also request approval for the Human Services Department Director to approve and execute changes as listed below: Pursuant to Section II Special Provisions paragraph U. General Conditions: 4. Changes – The County may, at any time, by written Amendment executed by the Director or designee, make changes within the general scope of this Agreement in any one or more of the following areas: a. Work Statement activities which do not : i. Increase or decrease the amount of total Agreement funding; ii. Modify the project timeline as long as the last day of the project timeline is within the end date of the Agreement; or iii. Modify terms consistent with any change to the Work Statement required by Federal, State, or County regulations ordinances or policies. b. Administrative requirements such as changes in reporting periods, frequency of reports, or report formats required by HUD or local regulations, policies or requirements. It is the responsibility of the Sub-recipient to ensure the latest documents are consulted and followed. This Agreement is funded by a grant from the U. S. Department of Housing and Urban Development (HUD), (C-22-16-032-G-00). The housing activities shall meet all HOME Investment Partnerships Program requirements for the required period of affordability. Funding is included in the FY2017 budget and does not impact the General Fund. (C-22- 17-028-3-00) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 32. IGA WITH TOWN OF GILA BEND FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS Approve an Intergovernmental Agreement between Town of Gila Bend and Maricopa County administered through its Human Services Department. The purpose of the Agreement is for the County to provide Town of Gila Bend with Community Development Block Grant (CDBG) funds in the amount not-to exceed $655,000 for construction and renovations to the Gila Bend Community Center. The activities will consist of increasing buildings square footage, new kitchen, ADA compliance restrooms, showers for homeless individuals and auto-transfer switch for emergency generators. The agreement is retroactive to July 1, 2016 and will expire June 30, 2018. Also request approval for the Human Services Department Director to approve and execute changes as listed below: Pursuant to Section II Special Provisions paragraph K. ADDITIONAL CERTIFICATIONS AND WARRANTIES: 1. r. Changes – The County may, at any time, by written Change Order/Administrative Change executed by the Director, make changes within the general scope of this Agreement in any one or more of the following areas: i. Increase/decrease in dollar amounts up to ten percent per the Board of Supervisors Formal Meeting Minutes Wednesday, November 16, 2016 Page 20 of 52 (BOS) policies; ii. Modify the project timeline as long as the last day of the project timeline is within the completion date of the Agreement as approved by the BOS; or iii. Modify terms consistent with any change to the Work Statement required by Federal, State, or County regulations ordinances or policies. iv. Modify administrative requirements such as changes in reporting periods, frequency of reports, or report formats required by HUD or local regulations, policies or requirements. Change Orders/Administrative Changes will receive legal review and will be filed with the Clerk of the Board’s office upon full execution. This Agreement is funded by a grant from the U. S. Department of Housing and Urban Development (HUD), (C-22-16-032-G-00). Funding is included in the FY2017 budget and does not impact the General Fund. (C-22- 17-029-3-00) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 33. IGA WITH TOWN OF GUADALUPE FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS Approve an Intergovernmental Agreement between Town of Guadalupe and Maricopa County administered through its Human Services Department. The purpose of the Agreement is for the County to provide Town of Guadalupe with Community Development Block Grant (CDBG) funds in the amount not-to exceed $388,800 for removal and replacement of Asphalt Concrete (AC) pavement, and adjust surface utilities to grade on two streets. The project includes 12,900 square yard (SY) of asphalt pavement replacement, 34 ft. wide. The agreement is retroactive to July 1, 2016 and will expire June 30, 2018. Also request approval for the Human Services Department Director to approve and execute changes as listed below: Pursuant to Section II Special Provisions paragraph K. ADDITIONAL CERTIFICATIONS AND WARRANTIES: 1. r. Changes – The County may, at any time, by written Change Order/Administrative Change executed by the Director, make changes within the general scope of this Agreement in any one or more of the following areas: i. Increase/decrease in dollar amounts up to ten percent per the Board of Supervisors (BOS) policies; ii. Modify the project timeline as long as the last day of the project timeline is within the completion date of the Agreement as approved by the BOS; or iii. Modify terms consistent with any change to the Work Statement required by Federal, State, or County regulations ordinances or policies. iv. Modify administrative requirements such as changes in reporting periods, frequency of reports, or report formats required by HUD or local regulations, policies or requirements. Change Orders/Administrative Changes will receive legal review and will be filed with the Clerk of the Board’s office upon full execution. Formal Meeting Minutes Wednesday, November 16, 2016 Page 21 of 52 This Agreement is funded by a grant from the U. S. Department of Housing and Urban Development (HUD), (C-22-16-032-G-00). Funding is included in the FY2017 budget and does not impact the General Fund. (C-22- 17-030-3-00) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 34. IGA WITH TOWN OF WICKENBURG FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS Approve an Intergovernmental Agreement between Town of Wickenburg and Maricopa County administered through its Human Services Department. The purpose of the Agreement is for the County to provide Town of Wickenburg with Community Development Block Grant (CDBG) funds in the amount not-to exceed $580,250 for removal and replacement of a water main, valves and fire hydrants. Additional activities include replacing sidewalks and adding ADA ramps, curbs and gutters and resurfacing road. The agreement is retroactive to July 1, 2016 and will expire June 30, 2018. Also request approval for the Human Services Department Director to approve and execute changes as listed below: Pursuant to Section II Special Provisions paragraph K. ADDITIONAL CERTIFICATIONS AND WARRANTIES: 1. r. Changes – The County may, at any time, by written Change Order/Administrative Change executed by the Director, make changes within the general scope of this Agreement in any one or more of the following areas: i. Increase/decrease in dollar amounts up to ten percent per the Board of Supervisors (BOS) policies; ii. Modify the project timeline as long as the last day of the project timeline is within the completion date of the Agreement as approved by the BOS; or iii. Modify terms consistent with any change to the Work Statement required by Federal, State, or County regulations ordinances or policies. iv. Modify administrative requirements such as changes in reporting periods, frequency of reports, or report formats required by HUD or local regulations, policies or requirements. Change Orders/Administrative Changes will receive legal review and will be filed with the Clerk of the Board’s office upon full execution. This Agreement is funded by a grant from the U. S. Department of Housing and Urban Development (HUD), (C-22-16-032-G-00). Funding is included in the FY2017 budget and does not impact the General Fund. (C-22- 17-031-3-00) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo Formal Meeting Minutes Wednesday, November 16, 2016 Page 22 of 52 35. CONTRACT WITH NEW LIFE CENTER Approve a financial Contract for Services Agreement “Agreement” between New Life Center, a community based non-profit organization and Maricopa County through its Human Services Department. The purpose of the Agreement is for the County to provide New Life Center with Emergency Solutions Grant funds in the amount not-to exceed $20,000 for the provision of Emergency Shelter services. The agreement is retroactive to July 1, 2016 and will expire June 30, 2017. The Agreement shall become effective upon approval and signature by both Parties. Also request approval for the Human Services Department Director to approve and execute changes as listed below: Pursuant to Section II Special Provisions paragraph D. BUDGET ADJUSTMENTS, CHANGE ORDERS AND AMENDMENTS: 3. Notwithstanding the foregoing, the Parties may agree in writing, to make non-substantive changes as follows: a. Work Statement activities reflecting changes in the County’s regulations, policies, or requirements. b. Payment Adjustments: If change does not result in an increase or reduction of the total contract budget amount and results in less than a 10% change in a payment category. c. Administrative requirements, such as reporting format quality, and/or quantity, as required by the funding source or the County’s regulations, policies, or requirements. 4. Change orders shall also be in writing and executed by the Contractor and the Director and approved by counsel. This Agreement is funded by a grant from the U. S. Department of Housing and Urban Development (HUD), (C-22-16-032-G-00). Funding is included in the FY2017 budget and does not impact the General Fund. (C-22- 17-037-3-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 36. CONTRACT WITH COMMUNITY BRIDGES, INC. Approve a financial Contract for Services Agreement “Agreement” between Community Bridges, Inc., a community based non-profit organization and Maricopa County through its Human Services Department. The purpose of the Agreement is for the County to provide Community Bridges, Inc. with Emergency Solutions Grant funds in the amount not-to exceed $132,000 for the provision of Rapid Rehousing services. The agreement is retroactive to July 1, 2016 and will expire June 30, 2017. The Agreement shall become effective upon approval and signature by both Parties. Also request approval for the Human Services Department Director to approve and execute changes as listed below: Pursuant to Section II Special Provisions paragraph D. BUDGET ADJUSTMENTS, Formal Meeting Minutes Wednesday, November 16, 2016 Page 23 of 52 CHANGE ORDERS AND AMENDMENTS: 3. Notwithstanding the foregoing, the Parties may agree in writing, to make non-substantive changes as follows: a. Work Statement activities reflecting changes in the County’s regulations, policies, or requirements. b. Payment Adjustments: If change does not result in an increase or reduction of the total contract budget amount and results in less than a 10% change in a payment category. c. Administrative requirements, such as reporting format quality, and/or quantity, as required by the funding source or the County’s regulations, policies, or requirements. 4. Change orders shall also be in writing and executed by the Contractor and the Director and approved by counsel. This Agreement is funded by a grant from the U. S. Department of Housing and Urban Development (HUD), (C-22-16-032-G-00). Funding is included in the FY2017 budget and does not impact the General Fund. (C-22- 17-036-3-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 37. AGREEMENT WITH CIRCLE THE CITY FOR COMMUNITY DEVELOPMENT BLOCK GRANT Approve Sub-recipient Agreement “Agreement” between Circle the City, a non-profit community based organization and Maricopa County through its Human Services Department. The purpose of the Agreement is for the County to provide Circle the City with Community Development Block Grant funds in the amount not-to exceed $225,933 for the provision of shelter, medical and nursing care to homeless individuals who are too ill or frail for living on the streets and to stay in shelters. The agreement is retroactive to July 1, 2016 and will expire June 30, 2018. Also request approval for the Human Services Department Director to approve and execute changes as listed below: Pursuant to Section II Special Provisions paragraph K. ADDITIONAL CERTIFICATIONS AND WARRANTIES: 1. r. The County may, at any time, by written Change Order/Administrative Change executed by the Director or designee, make changes within the general scope of this Agreement in any one or more of the following areas: i. Work Statement activities which do not Increase or decrease the amount of total Agreement funding; ii. Modify the project timeline as long as the last day of the project timeline is within the end date of the Agreement; or iii. Modify terms consistent with any change to the Work Statement required by Federal, State, or County regulations ordinances or policies. iv. Administrative requirements such as changes in reporting periods, frequency of reports, or report formats required by HUD or local regulations, policies or requirements. This Agreement is funded by a grant from the U. S. Department of Housing and Urban Development (HUD), (C-22-16-032-G-00). Formal Meeting Minutes Wednesday, November 16, 2016 Page 24 of 52 Funding is included in the FY2017 budget and does not impact the General Fund. (C-22- 17-032-3-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 38. COMPETITION IMPRACTICABLE CONTRACT WITH BRIGHT FUTURE STARS FOR HEAD START PROGRAM SERVICES Approve a financial Competition Impracticable Contract “Agreement” between Bright Future Stars (BFS), an Arizona corporation and Maricopa County, administered by its Human Services Department. The purpose of the Agreement is for BFS to provide Head Start program services to eligible preschool children ages 3-5 years old. BFS will provide services in 2 classrooms to no more than 20 children per classroom. The Agreement term shall begin November 16, 2016 and shall remain in effect until June 30, 2017. The Agreement shall become effective upon approval and signature by both parties. The Agreement may be renewed for three (3) additional one (1) years terms, through a written amendment, provided however, that Contractor is in full compliance with all terms and conditions of this Agreement. Also request approval for the Human Services Department Director to approve and execute changes as listed below: Pursuant to Section II Special Provisions P. Changes: 3. The Contractor and the Director may agree in writing, to make non-substantive changes through Administrative Changes or Change Orders as follows: a. Work Statement activities reflecting changes in the Federal, State or County’s regulations, policies, or requirements. b. Administrative requirements, such as reporting format quality, and/or quantity, as required by the funding source or the County’s regulations, policies, or requirements. 4. Administrative Changes or Change Orders shall also be in writing and executed by the Contractor and the Director and subject to legal review. Executed document memorializing said changes shall be delivered to the Clerk of the Board of Supervisors of Maricopa County upon full execution. Funding amount for the Agreement shall not exceed $261,120. BFS is a certified Child Care provider and is currently under contract (Serial 14116RFP/C- 73-15-041-7-00) with the County to provide Early Head Start services to eligible 0-2 year old children in a Child Care setting. Contracting with Bright Future Stars will provide a successful transition for children aging out of the Early Head Start program. BSF is located at 1236 S. Stapley Drive, Mesa AZ 85204. Funding for this contract will be provided by grant funds from the U.S. Department of Health and Human Services (DHHS)/Administration for Children and Families (ACF), Office of Head Start (OHS), Grant No. 09CH010385 (C-22-16-011-G). (C-22-17-038-3-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 39. AMENDMENT TO MARICOPA WORKFORCE DEVELOPMENT BOARD BYLAWS Formal Meeting Minutes Wednesday, November 16, 2016 Page 25 of 52 The Workforce Innovation and Opportunity Act (WIOA) was signed into federal law on July 22, 2014 as Public Law 113-128. The Workforce Development Board and its bylaws are a requirement of this law. Approve the amendment to the By-Laws for the Maricopa County Workforce Development Board (MCWDB), which was created in accordance with WIOA. The bylaws are amended in the following sections to be in accordance with State policy and WIOA: 1. Article IV Compliance Role, and Methods, Section 1 Compliance and Role; 2. Article X Conflict of Interest and Ethics, Section 1. Conflict of Interest F & G; 3. Article XI. Conflict Resolution. Maricopa County has been designated a Local Workforce Development Area in compliance with Section 106 (b)(1)(A) of the Workforce Innovation and Opportunity Act. Maricopa County is responsible for increasing the employment, job retention, and earnings of Maricopa County residents through activities designed to improve the skill sets of the workforce. The MCWDB shall establish and receive its authority in accordance with WIOA, which was signed into law on July 22, 2014 as Public Law 113-128. All actions of the MCWDB are advisory and the Maricopa County Board of Supervisors, as the Chief Elected Officials, shall have final approval and authorization. The MCWDB By- laws establish the guidelines for the roles and duties, terms, meetings, committees, appointments and reappointments of the members. (C-22-16-008-M-02) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 40. ARIZONA@WORK MARICOPA COUNTY LOCAL WORKFORCE DEVELOPMENT AGENCY STRATEGIC PLAN FOR 2016-2020 Approve the Arizona@Work Maricopa County Local Workforce Development Agency Strategic Plan for 2016-2020. Maricopa County, excluding the City of Phoenix is the designated Local Workforce Development Area (LWDA) under the Workforce Innovation and Opportunity Act (WIOA). WIOA activities are administered by the Human Services Department, Arizona@Work Maricopa County. LWDAs are required to submit a Local Workforce Development Agency Strategic Plan that aligns with the Arizona Unified Workforce Development Plan 2016-2020. The plan serves as the framework for service delivery of workforce services in the LWDA, in compliance with the WIOA Section 108 Guidance Letter: Local Workforce Development Plans dated March 2016. (C-22-17-033-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo Parks and Recreation - Parques y Recreación Formal Meeting Minutes Wednesday, November 16, 2016 Page 26 of 52 41. AMENDMENT TO MONOPOLE USE MANAGEMENT AGREEMENT WITH CROWN ATLANTIC COMPANY Approve Amendment Two to the Monopole Use Management Agreement (“Agreement”) between Maricopa County (“County”) and Crown Atlantic Company (“User”), a Delaware Limited Liability Company (C-30-15-004-M-00) as amended to effectuate administrative changes, additional renewal options, and waive an overpayment to the County. County and User entered into this Agreement (C-30-15-004-M-00) on October 29, 1999 and amended October 22, 2014, for the construction, maintenance and operation of a “Wireless Communication System” located at Lake Pleasant Regional Park. This Agreement provides revenue for a base fee and secondary licensee to share space on the monopole. An audit performed by the User (verified by the County) determined that the User paid excess fees to the County. In lieu of the County repaying the excess fees, the User requested to extend the term of the original Agreement. This Amendment Two provides for the waiver of the excess fee, provides for additional renewal options to extend the term, provides for changes to the payment schedule and provides necessary administrative changes. This item is located in Supervisory District #4. (C-30-15-004-M-02) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 42. ESTOPPEL CERTIFICATE REGARDING USE MANAGEMENT AGREEMENT FOR WET’N WILD WATER PARK Approve and authorize the Chairman to execute, an estoppel certificate pursuant to the Use Management Agreement for the Wet’N Wild water park facility located at Adobe Dam Regional Park. Maricopa County entered into a Use Management Agreement (UMA) for the Management, Operation and Maintenance of the Adobe Dam Regional Park Aquatic and Amusement Park Concession, as amended, with CLP Phoenix AZ Waterpark LLC (CLP) (C-30-08-034- 1-00). CLP has requested an estoppel certificate from Maricopa County regarding the UMA for the Wet’N Wild water park facility for the benefit of a prospective purchaser. The estoppel certificate certifies that the UMA is in full force and effect and that the UMA has not been modified, altered or amended other than as set forth in the estoppel certificate. In addition, the estoppel certificate certifies to the prospective purchaser current status of paid fees and additional fees that are payable, and that no breach or default exists or would exist between the parties in connection with the UMA. (C-30-08-034-1-05) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 43. TERMINATION OF THE USE MANAGEMENT AGREEMENT WITH NORTHSIDE HORSE OUTFITTERS FOR ARENA COMPLEX LOCATED AT ESTRELLA MOUNTAIN REGIONAL PARK Approve the termination (Termination) of the Use Management Agreement entered into between Maricopa County and Northside Horse Outfitters, LLC, for the management, operation and maintenance of the Arena Complex located at Estrella Mountain Regional Park (C-30-12-026-3-00) dated September 1, 2012 (UMA). Termination is requested as the Formal Meeting Minutes Wednesday, November 16, 2016 Page 27 of 52 concessionaire is retiring. The effective date of the Termination of the UMA shall be the date of the last signature to this Termination. This item is located in Supervisory District No. 5. (C-30-12-026-3-01) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 44. ONE-TIME ADDITION TO FLEET Approve a one-time addition to the fleet of Parks and Recreation boat (PB50), a 2000 Sea Ark 2408B. PB50 is scheduled to be removed from the fleet once new replacement boats are procured and received by Parks and Recreation. Annual operational costs, which will be funded through Lake Pleasant Fund (F240), are anticipated to be $1500. This boat will be retired at the end of its useful life with no funding for a replacement. (C-30-17-009-V-00) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 45. NEW COMMERCIAL MANAGEMENT CONCESSIONS AGREEMENT WITH STRIPER ADVENTURES, LLC Approve a new Commercial Management Concessions Agreement with Striper Adventures, LLC that will allow this Concessionaire to manage, operate and maintain a commercial concession within the Maricopa County Regional Park System. Striper Adventures will provide guided fishing trips as a concession to the recreational public within Lake Pleasant Regional Park. Concessionaire is responsible for all costs associated with the operation, safety, maintenance, insurance, licensing and permits. The term of this Agreement is from the Board of Supervisors’ approval through December 31, 2017, with ten (10) one (1) year automatic renewals, unless either party gives prior notice of intent not to renew. The activities for this concession will be located in Supervisory Districts #4. (C-30-17-010-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo Procurement Services - Servicios de Adquisiciones 46. 16111-RFP, STAFFING SERVICES AND RELATED SERVICES AND SOLUTIONS Approve the following solicitation serial items. Serial: 16111-RFP Item: STAFFING SERVICES AND RELATED SERVICES AND SOLUTIONS ($6,000,000.00 estimate / 3 Years Until December 31, 2019 (Eff. 01/01/17) With 6 One- Year Renewal Option) This multiple award contract is to provide Staffing and Related Services and Solutions for various County departments and other governmental entities through cooperative language. (C-73-17-010-7-00) Formal Meeting Minutes Wednesday, November 16, 2016 Page 28 of 52 ACRO Service Corporation GuideSoft Inc. DBA: Knowledge Services Motion to approve by Supervisor Chucri, seconded by Supervisor Barney Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 47. 170011-ITN, RECYCLING SERVICES Approve the following solicitation serial items. Serial: 170011-ITN Item: Recycling Services (100,000.00 estimate / 1 Year Until November 30, 2017 With 5 One-Year Renewal Option) The purpose of the contract is to establish a requirements contract with qualified individuals and/or organizations to provide Maricopa County with recycling services on a demand basis as follows, but not limited to: office paper; cardboard; comingled office recycling; appliances; automotive materials; lighting ballasts; batteries (all types); cloth; computer equipment; electronics; foam; furniture; ink & toner; lamps; paper products; plastic; scrap metal; Styrofoam; wood pallets; writing instruments; other products as determined. The contract permits the County to receive credit for some items that may be then used to offset costs from other recycled items. (C-73-17-013-7-00) A&E AZ Recycling LLC Battery Solutions LLC Friedman Recycling CO Lighting Resources LLC Nobody’s Perfect Inc. Veolia Electronic Recycling Waste Management Of Arizona Motion to approve by Supervisor Chucri, seconded by Supervisor Barney Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo Public Health - Salud Pública 48. IGA WITH MARICOPA INTEGRATED HEALTH SYSTEM FOR SYSTEM OF COORDINATION – PERINATAL Approve Amendment No. 3 to the Intergovernmental Agreement (IGA), System of Coordination – Perinatal, between Maricopa County Special Healthcare District dba Maricopa County Integrated Health Systems (MIHS) and Maricopa County by and through its Department of Public Health (MCDPH), Healthy Start, to provide the Healthy Start System of Care Coordination-Perinatal Program. This will allow a continuation of the system of care coordination that embeds Healthy Start services within the MIHS clinic- based team in order to increase access to quality perinatal, prenatal, inter-natal and pediatric health care for enrolled Healthy Start participants who receive their health care at the MIHS clinic locations within the Healthy Start service area. a. The Amendment amount is changed from an aggregate, not-to-exceed amount from $375,234 to $575,957 increased by $200,723 for the budget period November 1, 2016 through October 31, 2017. The term of the Agreement is from February 1, 2015 through October 31, 2019. Subject to the availability of funds and acceptable Contractor performance, the County shall have the right to extend this Agreement for additional one- Formal Meeting Minutes Wednesday, November 16, 2016 Page 29 of 52 year periods, not to exceed a total extended term of five (5) years, except that the cost will be subject to renegotiation. b. This amendment records additional County Responsibilities under Section III. 4. MIHS is a sub-recipient of a Healthy Start grant, Notice of Award (NOA) No. (H49MC00174-15-00), Grant No. (H49MC00174), Healthy Start Initiative (HSI): Eliminating Disparities in Perinatal Health, from Department of Health and Human Services, (DHHS), Health Resources and Services Administration (HRSA). (C-86-15-076-3-03) Motion to approve by Supervisor Chucri, seconded by Supervisor Barney Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 49. AMENDMENT TO IGA WITH ARIZONA DEPARTMENT OF ECONOMIC SECURITY FOR REFUGEE SCREENING MEDICAL ASSISTANCE PROGRAM Approve retro-active Amendment No. 10 to Intergovernmental Agreement (IGA) Contract DE101038-001 between the Arizona Department of Economic Security (ADES) and Maricopa County by and through its Department of Public Health (MCDPH) to provide increased grant funding in the Refugee Screening Medical Assistance Program. The increased amount of $1,585,262 is for the fee-based reimbursement facilitated through the use of medical screening vouchers for the budget period July 1, 2016 to June 30, 2017. The total budget amount for this period is $1,796,074. The IGA cumulative reimbursement ceiling is revised to $4,744,239. All other terms and conditions remain in full force and effect. Maricopa County Department of Public Health’s indirect rate for FY2016-17 is 15.1%. This grant allows for indirect; therefore the estimated amount of $207,971 is fully recoverable. Departmental indirect rates are reestablished at the beginning of each fiscal year and the future indirect rates will be collected at the corresponding rates. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Funding for this Agreement is provided by a Grant from ADES and will not affect the County’s general fund. (C-86-10-007-3-12) Motion to approve by Supervisor Chucri, seconded by Supervisor Barney Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 50. AMENDMENT TO IGA WITH ARIZONA DEPARTMENT OF HEALTH SERVICES FOR WOMEN, INFANTS AND CHILDREN, BREASTFEEDING PEER COUNSELING, AND FARMERS MARKET NUTRITION PROGRAM SERVICES Approve Amendment No. 6 to Intergovernmental Agreement (IGA) Combined, Cost Reimbursement Contract No. (ADHS14-053007), WIC, BFPC, FMNP, and ONEDS Services, between Arizona Department of Health Services (ADHS) and Maricopa County by and through its Department of Public Health (MCDPH) to provide funding for the Women, Infant and Children (WIC) Services, Breastfeeding Peer Counseling Program (BFPC), and Farmers Market Nutrition Program (FMNP) and Online Nutrition Education Formal Meeting Minutes Wednesday, November 16, 2016 Page 30 of 52 Discussion Sessions (ONEDS). The WIC, BFPC, FMNP, and ONEDS revised Price Sheet adds an additional amount of $177,877.00 for WIC Special Projects as described on page 1 of the Amendment. The combined total of the revised Price Sheet not-to-exceed amount is $10,845,853.00, for the budget period effective October 1, 2016 through September 30, 2017. The term of the IGA is October 1, 2013 through September 30, 2018. The price sheet amounts for the programs are as follows: WIC: $10,140,976.00 BFPC: $485,000.00 FMNP: As funding becomes available ONEDS: $42,000.00 Special Projects: $177,877.00 Maricopa County Department of Public Health’s Indirect Rate for FY2016-17 is 15.1%. The indirect costs for this additional amount are estimated at $23,336.00, which are fully recoverable. Departmental indirect rates are reestablished at the beginning of each fiscal year and the future indirect rates will be collected at the corresponding rates. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Agreement does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Funding for this Agreement is provided by a Grant from ADHS and will not affect the County’s general fund. (C-86-14-023-3-11) Motion to approve by Supervisor Chucri, seconded by Supervisor Barney Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 51. AMENDMENT TO IGA WITH ARIZONA DEPARTMENT OF HEALTH SERVICES FOR EMERGENCY PREPAREDNESS RESPONSE Approve a retro-active Amendment 1 to Intergovernmental Agreement (IGA) Agreement No. (ADHS17-133194), Emergency Preparedness Response between Arizona Department of Health Services (ADHS) and Maricopa County by and through its Department of Public Health (MCDPH), Office of Preparedness and Response (OPR) to provide Zika funding to Maricopa County. (The Ebola funds in the amount of $280,132.66 were approved on July 22, 2015, under file C-86-12-021-3-11.) The Zika cost reimbursement Price Sheet is for the budget period July 1, 2016 through July 31, 2017, for the total budget amount of $357,810 and a cumulative budget amount of $2,881,483.25. The Amendment Performance Period is through July 30, 2018. The IGA term begins July 1, 2016 and terminates June 30, 2021. The retro-active is due to recent issuance of this amendment by ADHS. • Public Health Emergency Preparedness, PHEP Zika funding in the amount of $44,000 • Bureau of Epidemiology & Disease Control, EDC Zika funding in the amount of $313,810 Maricopa County Department of Public Health’s Indirect Rate for FY2016-17 is 15.1%. The indirect costs are estimated at $46,941 which is fully recoverable. Departmental indirect rates are reestablished at the beginning of each fiscal year and the future indirect rates will be collected at the corresponding rates. Formal Meeting Minutes Wednesday, November 16, 2016 Page 31 of 52 Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This Amendment does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this grant through a future reconciliation. Funding for this Agreement is provided by a Grant from ADHS and will not affect the County’s general fund. (C-86-16-112-3-01) Motion to approve by Supervisor Chucri, seconded by Supervisor Barney Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 52. AMENDMENT TO CONTRACT WITH SOUTHWEST HUMAN DEVELOPMENT FOR COMPREHENSIVE COMMUNITY HEALTH NURSING SERVICES Approve a retroactive, predesignated Contract Amendment No. 6 between Southwest Human Development (SWHD) and Maricopa County through its Department of Public Health, Office of Family Health for comprehensive community health nursing services to eligible women and their families through the Nurse Family Partnership Program (NFP). This subcontractor is exempt from the Maricopa County Procurement Code pursuant to Section MC1-102C, as they are a prior designated subcontractor. The not-to-exceed (NTE) aggregate budget amount is increased to $2,319,670.00 increased by $328,125 for the budget term of October 1, 2015 through April 30, 2017 (the attached SWHD budget comprises the total Budget period through September 30, 2017). The contract term is July 1, 2013 through June 30, 2018. All other terms and conditions of the original contract shall remain in full force and effect. This Contract is funded through an Arizona Department Health Service grant, Nurse Family Partnership for Maternal, Infant and Early Childhood Home Visiting (MIECHV (ADHS12- 023419)) and does not affect the County general fund. (C-86-14-004-3-07) Motion to approve by Supervisor Chucri, seconded by Supervisor Barney Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 53. AMENDMENT TO SOLE SOURCE CONTRACT WITH THE ARIZONA PARTNERSHIP FOR IMMUNIZATION (TAPI) FOR BILLING SERVICES Approve Amendment 3 to the Sole Source Contract between The Arizona Partnership for Immunization (TAPI) and Maricopa County by and through its Department of Public Health (MCDPH). This contract will continue a program that coordinates public health clinics so that Maricopa County can be compensated for immunizations administered to clients with current health insurance. This contract will generate revenue for MCDPH in a projected amount of $1,177,298.00 for funding period January 1, 2017 through December 31, 2017. This contract may be extended for one (1) additional one (1) year term, with a maximum extension through December 31, 2018. The Fee Fund (265) was appropriated in FY 2016- 17. MCDPH’s indirect rate for Fee Funds for FY 2017-18 is 12%. The full indirect costs are estimated at $126,140.00 all of which is fully recoverable. (C-86-14-062-3-03) Motion to approve by Supervisor Chucri, seconded by Supervisor Kunasek Ayes: Hickman, Kunasek, Chucri, Barney Formal Meeting Minutes Wednesday, November 16, 2016 Page 32 of 52 Absent: Gallardo 54. AMENDMENT TO CONTRACT WITH PHOENIX CHILDRENS HOSPITAL, INC. FOR PARENTING EDUCATION Approve a retro-active Amendment 2 to the Contract between Phoenix Children’s Hospital, Inc. (PCH), Parenting Education and Maricopa County by and through its Department of Public Health (MCDPH), Healthy Start Program for the Positive Parenting program in the Phoenix South Region. The amount of the contract is $58,551.14 for the budget period from July 1, 2016 to June 30, 2017. The contract term, July 1, 2015 to June 30, 2020, is subject to the availability of funds and acceptable contractor performance; the contract can be extended for additional one (1) year periods, not-to-exceed a total extended term of five (5) years. PCH was a successful respondent to a Public Health Notice of Intent issued by MCDPH (PH NOI 15-O18) (860-15-018), pursuant to MC1-330. The award was issued on August 5, 2015. Also, this contract with PCH is funded through a grant from First Things First grant (FTF-RC033-16-0509-09) (C-86-15-113-G-00). (C-86-16-012-3-02) Motion to approve by Supervisor Chucri, seconded by Supervisor Kunasek Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 55. AMENDMENT TO CONTRACT WITH BRIGHTER WAY DENTAL FOR DENTAL SERVICES Approve an Amendment No. 4 to the Competition Impractical Contract (CI) between Brighter Way Dental (fka Central Arizona Shelter Services (CASS) Dental Services) and Maricopa County through its Department of Public Health, Health Care for the Homeless (HCH) to provide dental services to homeless individuals. This CI contract is in compliance with the Maricopa County Procurement Code, Section MC1-351. This contract provides funds in the amount of $140,000.00 for the budget period January 1, 2017 through December 31, 2017, with an option of extending the contract for a maximum of five (5) additional years (through October 31, 2019). Also, the contract’s aggregate not-to-exceed amount is changed from $537,209.00 to $677,209.00 for the Contract period beginning November 1, 2014 through December 31, 2017. This action recognizes the Contractor name change from Central Arizona Shelter Services (CASS) Dental Services to Brighter Way Institute aka Brighter Way Dental. This name change applies to the Dental facility ONLY. Funding for this contract is provided by a grant from the Health Resources and Services Administration and will not affect the County General Fund. (C-86-15-045-3-04) Motion to approve by Supervisor Chucri, seconded by Supervisor Kunasek Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 56. IGA WITH AVONDALE ELEMENTARY SCHOOL DISTRICT FOR SCHOOL-BASED TOBACCO USE PREVENTION AND EDUCATION SERVICES - SHIP Approve an Intergovernmental Agreement (IGA) between Avondale Elementary School District and Maricopa County by and through its Department of Public Health (MCDPH) to provide School-based Tobacco Use Prevention and Education Services; School Health Implementation Plan (SHIP). Funding is in the not-to-exceed amount of $5,000.00 for the Formal Meeting Minutes Wednesday, November 16, 2016 Page 33 of 52 budget period beginning October 1, 2016 through May 31, 2017. (C-86-17-017-3-00) Dianne Barker, resident, stated that she would like the Board to approve this item. Motion to approve by Supervisor Chucri, seconded by Supervisor Kunasek Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 57. IGA WITH FOWLER ELEMENTARY SCHOOL DISTRICT FOR SCHOOL-BASED TOBACCO USE PREVENTION AND EDUCATION SERVICES - SHIP Approve an Intergovernmental Agreement (IGA) between Fowler Elementary School District and Maricopa County by and through its Department of Public Health (MCDPH) to provide School-based Tobacco Use Prevention and Education Services; School Health Implementation Plan (SHIP). Funding is in the not-to-exceed amount of $7,500.00 for the budget period beginning October 1, 2016 through May 31, 2017. (C-86-17-018-3-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Kunasek Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 58. IGA WITH DEER VALLEY SCHOOL DISTRICT FOR SCHOOL-BASED TOBACCO USE PREVENTION AND EDUCATION SERVICES - SHIP Approve an Intergovernmental Agreement (IGA) between Deer Valley School District and Maricopa County by and through its Department of Public Health (MCDPH) to provide School-based Tobacco Use Prevention and Education Services; School Health Implementation Plan (SHIP). Funding is in the not-to-exceed amount of $2,500.00 for the budget period beginning October 1, 2016 through May 31, 2017. (C-86-17-021-3-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Kunasek Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 59. IGA WITH QUEEN CREEK UNIFIED SCHOOL DISTRICT FOR SCHOOL-BASED TOBACCO USE PREVENTION AND EDUCATION SERVICES - SHIP Approve an Intergovernmental Agreement (IGA) between Queen Creek Unified School District and Maricopa County by and through its Department of Public Health (MCDPH) to provide School-based Tobacco Use Prevention and Education Services; School Health Implementation Plan (SHIP). Funding is in the not-to-exceed amount of $10,000.00 for the budget period beginning October 1, 2016 through May 31, 2017. (C-86-17-022-3-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Kunasek Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 60. IGA WITH DEER VALLEY UNIFIED SCHOOL DISTRICT FOR SCHOOL-BASED TOBACCO USE PREVENTION AND EDUCATION SERVICES - SHI Approve an Intergovernmental Agreement (IGA) between Deer Valley Unified School District and Maricopa County by and through its Department of Public Health (MCDPH) to provide School-based Tobacco Use Prevention and Education Services; School Health Index (SHI). Funding is in the not-to-exceed amount of $2,000.00 for the budget period beginning October 1, 2016 through May 31, 2017. (C-86-17-019-3-00) Formal Meeting Minutes Wednesday, November 16, 2016 Page 34 of 52 Motion to approve by Supervisor Chucri, seconded by Supervisor Kunasek Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 61. IGA WITH FOWLER ELEMENTARY SCHOOL DISTRICT FOR SCHOOL-BASED TOBACCO USE PREVENTION AND EDUCATION SERVICES - SHI Approve an Intergovernmental Agreement (IGA) between Fowler Elementary School District and Maricopa County by and through its Department of Public Health (MCDPH) to provide School-based Tobacco Use Prevention and Education Services; School Health Index (SHI). Funding is in the not-to-exceed amount of $2,000.00 for the budget period beginning October 1, 2016 through May 31, 2017. (C-86-17-020-3-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Kunasek Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 62. ACCEPTANCE AND USE OF BASHAS’ GROCERY VOUCHERS FOR THE TUBERCULOSIS CONTROL INCENTIVE PROGRAM Approve the acceptance and use of Bashas’ grocery vouchers provided by Arizona Department of Health Services (ADHS) and the American Lung Association of Arizona to Maricopa County by and through its Department of Public Health (MCDPH), Tuberculosis Clinic (TB), Tuberculosis Control-Incentive Program. The MCDPH TB Clinic has received a donation of 200 grocery vouchers at $10 each for a total value of $2,000. MCDPH’s indirect rate for FY2016-17 is 15.1%. This in-kind donation does not allow for indirect, therefore, indirect expense estimated at $302 is unrecoverable. Grant revenues are not local revenues for the purpose of the constitutional expenditure limitation, and therefore expenditure of the revenues is not prohibited by the budget law. This donation does not alter the budget constraining expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall grant budget will be adjusted as necessary to accommodate this donation through a future reconciliation. Funding for this Agreement is provided by a Donation from ADHS and the American Lung Association of Arizona and will not affect the County’s general fund. (C-86-17-023-D-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 63. UNSOLICITED ANONYMOUS DONATION AWARD FOR THE HEALTHCARE FOR THE HOMELESS Approve Unsolicited Anonymous Donation Award to Maricopa County through its Department of Public Health (MCDPH), Healthcare for the Homeless (HCH). This anonymous grant provides HCH with funds in the amount of $5,000 for the term, October 11, 2016 through February 15, 2017. These funds will be used to benefit homeless residents of Maricopa County during the 2016 holiday season. In addition, unspent funds from this holiday season may be used for future holiday events. This action authorizes the Chairman of the Board of Supervisors to execute all documents necessary to receive this donation and grant on behalf of the Department of Public Health. Formal Meeting Minutes Wednesday, November 16, 2016 Page 35 of 52 Also, approve an increase in appropriation for both revenue and expenditures in fund 532 in the amount of $5,000. Donation funds are not local revenues for the purpose of the constitutional expenditure limitations, and therefore expenditures of these revenues are not prohibited by the budget law. Approval of this action does not alter the budget constraining the expenditures of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105. The overall budget will be adjusted as necessary to accommodate this donation through a future reconciliation. This donation will not affect the County General Fund. (C-86-17-016-D-00) Dianne Barker, resident, wished to speak in favor of this item only if necessary. Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo Risk Management - Gestión de Riesgos 64. PURCHASE OF VEHICLE Approve the addition to the fleet for one vehicle (specialty trailer) to be purchased by Equipment Services for the Risk Management Department from available funding in the FY16/17 budget in an amount not to exceed $20,000. The purpose of adding a vehicle to the fleet is to equip the Risk Recycling program to provide comingled office recycling (paper, cardboard, plastic and metal) to approximately 75 County facilities that currently have no office recycling services. This purchase will result in an increase by one in the County fleet. (C-75-17-002-2-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo Transportation - Transportación 65. SALT RIVER PROJECT (SRP) ELECTRICAL EASEMENT Approve and execute an Easement for Electrical Transmission and Distribution from Maricopa County to the Salt River Project Agricultural Improvement and Power District (SRP). As part of Maricopa County Department of Transportation Project Number TT0345 – MC85 (95th Ave. to 75th Ave.) it is necessary to establish an SRP easement for electrical power transmission and distribution within existing Maricopa County right of way. Supervisory District No. 5 (C-64-17-050-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 66. DECLARE AS EXCESS VACANT LAND PARCEL AT MC85 AND SR85 - BUCKEYE YARD Pursuant to A.R.S. §11-251, MCDOT requests the Board of Supervisors declare as excess Formal Meeting Minutes Wednesday, November 16, 2016 Page 36 of 52 one (1) approximately five (5) acre vacant land parcel at MC85 and SR85. Conveyance documents for the sale of the parcel will be presented to the Board for acceptance and signature at time of sale. MCDOT utilizes its Disposition Program on all excess properties to evaluate them for the best potential of sales or leasing, depending on current market information. The property would be sold at public auction at market value, as determined by appraisal, unless to another agency for public purposes, at market value without auction. Supervisory District No. 4 (C-64-17-049-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 67. BUDGET ADJUSTMENT FOR FISCAL YEAR 2016-2017 TRANSPORTATION IMPROVEMENT PROGRAM Approve the consolidation of the current twelve projects in the Department of Transportation (D640) FY2017-2021 five-year Transportation Improvement Program (Fund 234) into the five following projects: MAG ALCP Projects (ALCP) Capacity Enhancements (CAPY); Dust Mitigation (DMIT) System Preservation and Reconstruction (SPAR); and, Transportation System Management (TMAN). The new projects are more closely aligned with the County’s and the Department’s Strategic Plan and the requirements of Governmental Accounting Standards Board Statement No. 34. The realignment results in a clear picture of how much is being spent for capacity enhancements, system preservation, system management, the MAG Arterial Life Cycle Program, and dust mitigation. Also approve an amendment to the current FY2017-2021 five-year Transportation Improvement Program in the Department of Transportation (D640) Transportation Capital Projects Fund (234), Year 1 (FY2016-2017) by reallocating the capital expenditure budget as follows: Decrease MAG ALCP Projects (ALCP) by $3,097,943 for a new FY 2017 total of $23,096,696; Increase Capacity Enhancements (CAPY) by $21,001,500 for a new FY 2017 total of $21,001,500; Decrease Dust Mitigation (DMIT) by $862,887 for a new FY 2017 total of $5,381,000; Increase System Preservation and Reconstruction (SPAR) by $16,785,000 for a new FY 0217 total of $16,785,000; Increase Transportation System Management (TMAN) by $33,957,000 for a new FY 2017 total of $33,957,000; Formal Meeting Minutes Wednesday, November 16, 2016 Page 37 of 52 Decrease the County Arterials Projects (ARTS) by $23,305,233 for a new FY 2017 total of $0; Decrease the Bridge Preservation Projects (BRIG) by $90,000 for a new FY 2017 total of $0; Decrease the Intelligent Transportation Systems ITS Projects (INTL) by $4,067,000 for a new FY 2017 total of $0; Decrease the Pavement Preservation Projects (PAVE) by$11,384,319 for a new FY 2017 total of $0; Decrease the Partnership Support Projects (PSUP) by $2,045,000 for a new FY 2017 total of $0; Decrease the Right of Way Projects (RWAY) by $250,000 for a new FY 2017 total of $0; Decrease the Safety Projects (SAFE) by $18,585,000 for a new FY 2017 total of $0; Decrease the Traffic Improvements Projects (TIMP) by $8,056,118 for a new FY 2017 total of $0; These adjustments result in a net impact of zero and do not change the duly adopted budget total as approved by the Board of Supervisors. Supervisor Districts No. 1, 2, 3, 4, and 5 (C-64-17-046-M-00) Motion to approve as previously amended per the Deputy Clerk of the Board by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 68. MARICOPA COUNTY V. 3331 PROPERTIES., CV2015-002648 Approve settlement of condemnation action, Maricopa County v. 3331 Properties., CV2015-002648, in the amount of $2,000 plus statutory interest, as discussed in Executive Session on October 31, 2016. Supervisory District No. 5 (C-64-17-053-S-00) Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 69. EASEMENT, RIGHT-OF-WAY, AND RELOCATION ASSISTANCE DOCUMENTS Approve easements, right-of-way documents, and relocation assistance for highway and public purposes as authorized by road file resolutions or previous Board of Supervisors’ action. (C-06-17-212-7-00) A. D22568-1 Project #: TT0345 – MC85 (95th Ave to 75th Ave) – (PM) Temporary Construction Easement and Agreement for Highway Purpose – Assessor’s Parcel #: 101-13-004G, 004H – Buckeye 65A LLLP and Buckeye 65C LLLP for the sum of $78,840.00. B. D22568-2 Project #: TT345 – MC85 (95th Ave to 75th Ave) – Drainage (PM) Easement – Assessor’s Parcel #: 101-13-004G, 004H – Formal Meeting Minutes Wednesday, November 16, 2016 Page 38 of 52 Buckeye 65A LLLP and Buckeye 65C LLLP for the sum of $181,869.00. C. D22568-2 Project #: TT0345 – MC85 (95th Ave to 75th Ave) Purchase (PM) Agreement and Escrow Instructions – Assessor’s Parcel #: 101-13-004G, 004H – Buckeye 65A LLLP and Buckeye 65C LLLP. D. D22661-1 Project #: TT345 – MC85 Buckeye Road (95th Ave to 75th & D22662- Ave) – Temporary Construction Easement & Agreement for 1 Highway Purposes – Assessor’s Parcel #: 101-12-608A & (GL) 101-11-986A – Quicktrip Corporation for the sum of $17,885.00. E. D23252 Project #: TT406 – Riggs Road (Power Road to Hawes (RS) Road) – Purchase Agreement and Escrow Instructions – Assessor’s Parcel #: 304-90-398P – Queen Creek Unified School District. F. D23280-2 Project #: TT0406 – Riggs Road (Power Road to Hawes (RS) Road) – Drainage Easement – Assessor’s Parcel #: 304- 90-017D – Richard & Susan Clausen for the sum of $6,475.00. G. D23280 Project #: TT406 – Riggs Road (Power Road to Hawes (RS) Road) – Purchase Agreement and Escrow Instructions – Assessor’s Parcel #: 304-90-017D – Richard & Susan Clausen. Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo BOARD OF SUPERVISORS - JUNTA DE SUPERVISORES Board of Supervisors - Junta de Supervisores 70. REAPPOINTMENT TO THE PARKS AND RECREATION ADVISORY COMMISSION Approve the reappointment of Anne Lynch to the Parks and Recreation Advisory Commission, representing Supervisorial District 3. The term of the appointment will be effective January 1, 2017 through December 31, 2018. (C-06-17-206-7-00) Motion to approve by Supervisor Kunasek, seconded by Supervisor Barney Supervisor Kunasek recognized Anne Lynch for her service of 30 years on the Parks and Recreation Advisory Committee Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo Formal Meeting Minutes Wednesday, November 16, 2016 Page 39 of 52 SETTING OF HEARINGS - CONFIGURACIÓN DE AUDIENCIAS ~All hearings will be held at 9:30 am, 205 W. Jefferson, Phoenix, unless otherwise noted~ ~Todas las audiciones será tenidas a las 9:30 de la Mañana, 205 W. Jefferson, Phoenix, amenos que de otromodo notado~ Environmental Services 71. EROP CASE ES-2016-001/MOBILE FOOD Pursuant to A.R.S. § 11-251.05, A.R.S. § 11-251.13, A.R.S. §11-251.08 and A.R.S. § 36- 184(B)(5), set a public hearing for February 1, 2017 to solicit comments and consider the adoption of Fee related proposed revisions to MCEHC Chapters I and VIII. Upon Board approval, this item will become effective February 1, 2017. The Maricopa County Board of Health (BOH) reviewed and approved revisions to MCEHC Chapters I and VIII (EROP Case ES-2016-001/Mobile Food) as an EROP expedited case at a public meeting held on Monday, October 24, 2016, at the Board of Supervisors Conference Room, 301 West Jefferson Avenue, 10th Floor, Phoenix, Arizona 85003. The report to the BOH outlines proposed revisions to the MCEHC and is accessible at ES- 2016-001/Mobile Food Staff Report. This proposed revision to MCEHC Chapters I and VIII increases opportunities for business owners while ensuring public health and safety are maintained. Furthermore, clarification of existing definitions, requirements and terminology would occur to help streamline the permitting process. Revisions include updating permit definitions (e.g. those for Food Establishment, Retail Food Establishment and Mobile Food Establishment), organizing/revising Mobile Food Establishment code for readability, and revising permit titles, e.g. Food Peddler to Mobile Food Type I, Pushcart to Mobile Food Type II, and Mobile Food Unit to Mobile Food Type III. Additional proposed permit title updates include: Itinerant (Temporary) to Temporary Food Establishment, Seasonal Food Establishment to Seasonal Food Establishment/Annual Event Food Establishment, Food Service Manager to Certified Food Protection Manager, card to certificate or Limited Use Certificate, and Food Service Worker to Food Employee or Limited Use Food Employee. Proposed updates do not increase permit fees. Fee Schedule text changes for the above permit titles (including permit durations) are proposed. Plus, Fee Schedule deletions for Food Service Worker Card exam and class, each with a $10.00 fee will be eliminated. In addition, the Food Peddler 6 month permit, proposed as the Mobile Food Type I - 6 month fee ($60.00), is included in the Fee Schedule to agree with MCEHC Chapter VIII language that states the 6 month Food Peddler fee is half the cost of the 1 year permit. (C-88-17- 004-L-00) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo Planning and Development - Planificación y Desarrollo 72. PLANNING AND ZONING SETTING OF HEARINGS Formal Meeting Minutes Wednesday, November 16, 2016 Page 40 of 52 Schedule the following items for public hearing at the December 7, 2016 Board Meeting: (C-44-17-031-M-00) DMP2016001 – Hassayampa Ranch – Modification of Condition – Dist. 4 CPA2016004 – Allen Ranches – CPA – Dist. 4 Z2016044 – Allen Ranches – Zone Change – Dist. 4 MCP2016005 – Allen Ranches – Military Compatibility Permit – Dist. 4 MCP2016002 – Logistics Center: Phoenix – Military Compatibility Permit – Dist. 4 MCP2016004 – Vargas Wall – Military Compatibility Permit – Dist. 4 Z2016069 – Banner Boswell Medical Center – Modification of Condition – Dist. 4 Z2016040 – Crown Pioneer #807396 – Special Use Permit – Dist. 3 Z2004067 – Neighborhood Storage – SUP Removal – Dist. 3 Z2016045 – Neighborhood Storage – Rezone – Dist. 3 Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo Transportation – Transportación 73. ROAD FILE NO. A550 Set a hearing for January 11, 2017 for Road File No. A550 to Open and Declare the following described alignments into the County Transportation System. (General Vicinity: Dobson Road and Riggs Road and in Unincorporated Maricopa County. Supervisory District No. 1) (C-64-17-051-M-00) Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo CONSENT AGENDA - AGENDA DE CONSIENTA Clerk of the Board - Secretaria de la Junta 74. CHECK ENFORCEMENT FUND QUARTERLY REPORT In accordance with A.R.S. §13-1811(F) County Bad Check Trust Fund, receive the quarterly financial report from the County Attorney of all revenues and expenditures from the Check Enforcement Fund for the periods of July through September 2016. Report is on file in the Clerk of the Board’s office and retained in accordance with ASLAPR approved retention schedule. (C-06-17-205-7-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Barney Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 75. COST PER FELONY CASE ANNUAL REPORT Pursuant to A.R.S. § 11-584(B)(2), receive the cost per felony case annual report as Formal Meeting Minutes Wednesday, November 16, 2016 Page 41 of 52 submitted by the Office of the Legal Advocate; Office of the Legal Defender; and Office of the Public Defender of Maricopa County. (C-06-17-209-7-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Barney Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 76. DONATIONS In accordance with County Policy A2805, accept the monthly donation report received from Environmental Services for October 2016, for a Cash Value of $48.00. (C-06-17-196-7-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Barney Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 77. DUPLICATE WARRANTS Pursuant to A.R.S §11-632, approve and ratify the issuance of duplicate warrants to replace county warrants and school warrants which were either lost or stolen. Necessary affidavits have been filed with the Board. (C-06-17-202-7-00) Name Warrant No Amount Regina Curiale 160091706 1,630.54 National Association of 46009544 139.40 Secondary School Principals Angela Ortiz 170017141 415.13 Southwest Academy 470020897 26,751.60 Debra Walker Post Net 470021987 8.43 Guadalupe Martinez 170003986 1,711.85 Jasmine Johnson 170019465 82.39 Jasmine Johnson 170022655 164.79 Martha Sigh 22418711 140.00 Mayra Y Gonzalezmadrid 22417656 155.00 Lewis Roca Rothgerber 370007340 32,305.90 April J. Demarbiex 270000279 163.46 Motion to approve by Supervisor Chucri, seconded by Supervisor Barney Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 78. MINUTES Pursuant to A.R.S. §§38-431.01 and 11-217, approve the minutes of the Board of Supervisors meetings held July 20, 2016; August 15, 2016; August 29, 2016; September 7, 2016 and September 9, 2016. (C-06-17-183-7-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Barney Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 79. RICO FUNDS QUARTERLY REPORT Formal Meeting Minutes Wednesday, November 16, 2016 Page 42 of 52 Pursuant to A.R.S. § 13-2314.01(F) and 13-2314.03(G), receive the RICO Funds Quarterly Reports regarding asset forfeiture funds for the anti-racketeering revolving funds, from the following entities: (C-06-17-200-7-00) 2016 04-06 City of Glendale Police 2016 07-09 City of Mesa Police 2016 07-09 Maricopa County Sheriff's Office 2016 07-09 City of El Mirage Police 2016 07-09 City of Surprise Police 2016 07-09 City of Chandler Police 2016 07-09 City of Tempe Police 2016 07-09 City of Scottsdale Police 2016 07-09 City of Gilbert Police 2016 07-09 City of Goodyear Police Motion to approve by Supervisor Chucri, seconded by Supervisor Barney Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 80. SECURED/UNSECURED TAX ROLL CORRECTIONS Pursuant to A.R.S. §§42-15155, 16002, 16215, 16258, and 19118, approve requests from the Assessor for corrections of the Secured Tax Rolls Resolutions. This reflects actual tax dollar corrections to the County tax rolls due to administrative corrections of the Assessor and as a result of property tax appeals. (C-06-17-199-7-00) Phase Tax Year Tax Difference Number 2016 0010 -1,126,680.42 2016 0015 -167.84 2013 0284 -18,854.32 2014 0205 -37,775.40 2015 0131 -180,229.54 2016 0016 -358,989.68 2016 0009 -1,526,342.32 2012 0342 -464,928.92 2013 0281 -184,167.78 2014 0202 -118,007.36 2015 0126 -252,078.52 2009 0435 -1,060,822.18 2013 0283 -8,821.40 2014 0203 -11,255.26 2015 0128 -13,769.06 2016 0011 -24,256.80 2013 0282 -289,627.98 Phase Tax Year Tax Difference Number 2014 0204 -369,652.16 Formal Meeting Minutes Wednesday, November 16, 2016 Page 43 of 52 2015 0129 -382,547.78 2016 0012 -41,237.88 2016 0018 -1,508.42 2013 0285 -8,488.46 2014 0206 -17,957.22 2015 0132 -6,791.68 2016 0017 -33,805.02 2013 0286 -122.04 2014 0208 -511.64 2015 0135 -159.98 2016 0020 -28.94 2013 0287 -3,107.30 2014 0207 -4,654.24 2015 0134 -6,487.76 2016 0019 -15,324.84 Motion to approve by Supervisor Chucri, seconded by Supervisor Barney Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 81. SETTLEMENT/RESOLUTION OF PROPERTY TAX CASES AND CLAIMS Pursuant to A.R.S. §§42-16201 through 16258, approve the settlement/resolution of tax cases and claims as listed. (C-06-17-208-7-00) 2009: TX2012-000072; 2015: TX2014-000507; TX2014-000509; 2015/2016: TX2014-000227; TX2015-000069; 2016: TX2015-000907; 2017: ST2016-000012 Motion to approve by Supervisor Chucri, seconded by Supervisor Barney Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo 82. TAX ABATEMENTS Approve and sign requests for tax abatements from the Treasurer’s Office pursuant to ARS 42-18353 for the parcel numbers, tax years and amounts as listed below: (C-43-17-017-M- 00) 501-12-924A 2010-2013 $30,282.61 960-51-446 2000-2004; 2006-2012 $2,466.33 964-10-811 2004-2012 $1,394.89 965-69-493 2011 $68.76 966-64-302 2006-2012 $655.88 970-80-193 1993 $62.45 971-31-631 2008-2011 $194.93 974-28-088 2012 $41.47 981-97-790 2004-2012 $417.24 Formal Meeting Minutes Wednesday, November 16, 2016 Page 44 of 52 Motion to approve by Supervisor Chucri, seconded by Supervisor Barney Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo BOARD OF SUPERVISORS ADDENDUM ADÉNDUM DE LA JUNTA DE SUPERVISORES Environmental Services A-1. NON-BINDING MEDIATION WITH STATEFOODSAFETY Authorize the Environmental Services Department to enter into non-binding mediation with StateFoodSafety as authorized in executive session. This matter was heard in executive session on November 14, 2016. (C-88-17-005-M-00) ~ Supervisor Chucri recused himself and left the meeting ~ Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo Recused: Chucri ~ Supervisor Chucri returned to the meeting ~ Clerk of the Board A-2. CIVIL PENALTY APPEALS - FOR APPROVAL Pursuant to A.R.S. §42-12052, for property owners who satisfied the requirements of primary residence status: 1. Approve property owners' and current owners' appeals of a civil penalty assessment, direct the Assessor to reclassify the subject properties to Property Class Three, and waive the civil penalty. 2. Approve the related resolutions associated with changing the legal classification to Class Three – Owner Occupied pursuant to A.S.R. §42-12003 and issue State Aid Credit, if applicable. 3. Direct the Treasurer to make conforming corrections to the property owners’ tax bills and send notifications of the change in tax liability. List of recommended parcels is attached and will be on file in the Clerk of the Board's Office and retained in accordance with ASLAPR approved retention schedule. (C-06-17- 160-7-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Kunasek Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo A-3. CIVIL PENALTY APPEALS – FOR DENIAL Pursuant to A.R.S §42-12052, deny the property owner’s appeal of a civil penalty Formal Meeting Minutes Wednesday, November 16, 2016 Page 45 of 52 assessment regarding property reclassification, which have not satisfied the requirements of occupancy status, and maintain property classification at class four property (non- primary residence). The class four properties classification (non-primary residence), remains in effect. List of recommended denials is attached and will be on file in the Clerk of the Board's Office. (C-06-17-214-7-00) Motion to approve by Supervisor Chucri, seconded by Supervisor Kunasek Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo MEETING RECESSED: Chairman Hickman recessed as the Board of Supervisors to convene as the Board of Directors of various special districts. MEETING RECONVENED: Chairman Hickman reconvened the Board of Supervisors. CALL TO THE PUBLIC AND SUMMARY OF CURRENT EVENTS LLAMADO AL PUBLICO Y EL RESUMEN DE TEMAS DE ACTUALIDAD 83. Public comment on matters pertaining to Maricopa County government. Please limit comments to two minutes. Note that pursuant to Arizona Open Meeting Law, Board members may not discuss matters raised under this public comment portion of the meeting; however, an individual Board member may respond to criticism made by those who have addressed the Board, ask staff to review an issue raised or may ask that the matter be placed on a future agenda. (Public comment is at the discretion of the Chairman.) Comentarios del público sobre las materias relacionadas con el gobierno del Condado de Maricopa. Por favor límite comentarios a dos minutos. Tenga en cuenta que de conformidad con el Derecho de Reunión Abierta de Arizona, miembros de la Junta no podrán abordar las cuestiones planteadas en esta parte de comentario público de la reunión, sin embargo, un miembro de la Junta individuo puede responder a las críticas de quienes se han ocupado de la Junta, pida al personal para examinar una cuestión planteada o puede pedir que la cuestión se incluya en una agenda de futuro. (Comentario público es a discreción del Presidente.) No member of the public came forward to speak at this meeting. 84. Supervisors'/County Manager's summary of current events Resumen de temas de actualidad de los Supervisores/Administrador del Condado Supervisor Chucri wished everyone a Happy Thanksgiving and thanked all of the County employees for all they do including the new County Manager, Joy Rich. Supervisor Barney announced he was reelected for four more years and looks forward to working with his colleagues that were elected or reelected. MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. ______________________________ Clint Hickman, Chairman of the Board ATTEST: Formal Meeting Minutes Wednesday, November 16, 2016 Page 46 of 52 _________________________________ Deb Schaffer, Deputy Clerk of the Board Formal Meeting Minutes Wednesday, November 16, 2016 Page 47 of 52 IMPROVEMENT DISTRICT AGENDA AGENDA DE DISTRITO DE MEJORAMIENTO The Board of Directors of the Improvement District of Maricopa County, Phoenix, Arizona, convened in Formal Session at 9:30 AM on Wednesday, November 16, 2016, in the Supervisors' Auditorium, 205 W. Jefferson, Phoenix, AZ 85003, with the following members present: Clint Hickman, Chairman, District 4; Andrew Kunasek, Vice Chairman, District 3; Steve Chucri, District 2; Denny Barney, District 1. Absent: Steve Gallardo, District 5. Also present: Deb Schaffer, Deputy Clerk of the Board; Lori Medaris, Minutes Coordinator; Joy Rich, County Manager; and Michelle Wood, Legal Counsel. I-1. DISSOLUTION OF K103, 20TH STREET IMPROVEMENT DISTRICT Adopt a resolution dissolving K103, 20th Street Improvement District (District 3) in accordance with A.R.S. 48-959. All obligations of this improvement district have been paid in full and operation and maintenance has been taken over by the county. It is further recommended that the County Treasurer shall transfer the remaining balance ($19,873.79) from the 20th Street Improvement District to the Improvement District Reserve Fund T00-999. The Maricopa County Treasurer’s Office has researched their files and confirmed that this district does not have any delinquent assessments and/or tax liens outstanding. In addition, $13,445.00 of the remaining balance in 20th Street Improvement District account reflects engineering costs that were initially paid out of the Improvement District Reserve Fund, T00-999, and rest is miscellaneous premium and other fees plus interest over the life of the account based on current available records. The District is located in the vicinity of Circle Mountain Road and 16th Street. (C-64-17- 052-7-00) Motion to approve by Director Kunasek, seconded by Director Barney Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. ______________________________ Clint Hickman, Chairman of the Board ATTEST: _________________________________ Deb Schaffer, Deputy Clerk of the Board Formal Meeting Minutes Wednesday, November 16, 2016 Page 48 of 52 FLOOD CONTROL DISTRICT AGENDA AGENDA DE DISTRITO DE CONTROL DE INUNDACIONES The Board of Directors of the Flood Control District of Maricopa County, Phoenix, Arizona, convened in Formal Session at 9:30 AM on Wednesday, November 16, 2016, in the Supervisors' Auditorium, 205 W. Jefferson, Phoenix, AZ 85003, with the following members present: Clint Hickman, Chairman, District 4; Andrew Kunasek, Vice Chairman, District 3; Steve Chucri, District 2; Denny Barney, District 1. Absent: Steve Gallardo, District 5. Also present: Deb Schaffer, Deputy Clerk of the Board; Lori Medaris, Minutes Coordinator; Joy Rich, County Manager; and Michelle Wood, Legal Counsel. F-1. REAPPOINTMENT TO THE FLOOD CONTROL DISTRICT CITIZENS' ADVISORY BOARD Approve the reappointment of Robert Justice to the Flood Control District Citizens' Advisory Board, representing Supervisorial District 4. The term of the appointment will be from the date of Board approval to November 15, 2021. (C-06-17-129-7-00) Motion to approve by Director Barney, seconded by Director Chucri Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo F-2. MINUTES Pursuant to A.R.S. §§38-431.01 and 11-217, approve the minutes of the Flood Control District meeting held July 20, 2016. (C-06-17-185-7-00) Motion to approve by Director Barney, seconded by Director Chucri Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo F-3. DECLARE/SELL EXCESS PARCEL - FCD DYD-12-EX3 Pursuant to A.R.S. §48-3603, the Flood Control District requests the Board of Directors declare as excess one (1) parcel. Conveyance documents for the sale of the parcel will be presented to the District Board of Directors for acceptance and signature at time of sale. Parcel information: 1. District parcel # DYD-12-EX3, Assessor Parcel Number 501-42-009D, consisting of +/- 4.3 acres (187,550 sq. ft.). 2. Zoning is RU-43, Maricopa County The District utilizes its Disposition Program on all excess properties to evaluate them for the best potential of sales or leasing, depending on current market information. The property would be sold at public auction at market value, as determined by appraisal, unless to another agency for public purposes, at market value without auction. This item is located in Supervisory District 4 (C-69-17-014-8-00) Motion to approve by Director Barney, seconded by Director Chucri Ayes: Hickman, Kunasek, Chucri, Barney Formal Meeting Minutes Wednesday, November 16, 2016 Page 49 of 52 Absent: Gallardo F-4. EASEMENT, RIGHT-OF-WAY, AND RELOCATION ASSISTANCE DOCUMENTS Approve easements and right-of-way acquisition documents, appraisal and relocation assistance services contracts under $5,000 per Resolution FCD 87-12; Escrow Instructions per Resolution FCD 87-13; Payment of Tax Notices per Resolution FCD 97-07; License Procedures and Fee Schedules per Resolution FCD2002R002; and disposal of easements, excess real property and fixtures under $250,000 documents per FCD 1999R016 for Flood Control purposes. (C-06-17-213-7-00) A. 115th Ave & Union Hills Dr. – (Per Resolution # FCD 2011R009A) – JR Project #: 450.07.31 – Item #: F00327-DE3 – Assessor’s Parcel #: 200-36-391 – Permanent Drainage Easement and Agreement for Flood Control Purposes – from Canyon Ridge West Master Association to the Flood Control District of Maricopa County for the sum of $1.00. B. 115th Ave & Union Hills Dr. – (Per Resolution # FCD 2011R009A) – JR Project #: 450.07.31 – Item #: F00327-DE3 – Assessor’s Parcel #: 200-36-391 – Temporary Construction Easement and Agreement for Flood Control Purposes – from Canyon Ridge West Master Association to the Flood Control District of Maricopa County. Motion to approve by Director Barney, seconded by Director Chucri Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. ______________________________ Clint Hickman, Chairman of the Board ATTEST: _________________________________ Deb Schaffer, Deputy Clerk of the Board Formal Meeting Minutes Wednesday, November 16, 2016 Page 50 of 52 LIBRARY DISTRICT AGENDA AGENDA DEL DISTRITO DE BIBLIOTECA The Board of Directors of the Library District of Maricopa County, Phoenix, Arizona, convened in Formal Session at 9:30 AM on Wednesday, November 16, 2016, in the Supervisors' Auditorium, 205 W. Jefferson, Phoenix, AZ 85003, with the following members present: Clint Hickman, Chairman, District 4; Andrew Kunasek, Vice Chairman, District 3; Steve Chucri, District 2; Denny Barney, District 1. Absent: Steve Gallardo, District 5. Also present: Deb Schaffer, Deputy Clerk of the Board; Lori Medaris, Minutes Coordinator; Joy Rich, County Manager; and Michelle Wood, Legal Counsel. L-1. MINUTES Pursuant to A.R.S. §§38-431.01 and 11-217, approve the minutes of the Library District meeting held July 20, 2016. (C-06-17-186-7-00) Motion to approve by Director Barney, seconded by Director Kunasek Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. ______________________________ Clint Hickman, Chairman of the Board ATTEST: _________________________________ Deb Schaffer, Deputy Clerk of the Board Formal Meeting Minutes Wednesday, November 16, 2016 Page 51 of 52 STADIUM DISTRICT AGENDA AGENDA DEL DISTRITO DE ESTADIO The Board of Directors of the Stadium District of Maricopa County, Phoenix, Arizona, convened in Formal Session at 9:30 AM on Wednesday, November 16, 2016, in the Supervisors' Auditorium, 205 W. Jefferson, Phoenix, AZ 85003, with the following members present: Clint Hickman, Chairman, District 4; Andrew Kunasek, Vice Chairman, District 3; Steve Chucri, District 2; Denny Barney, District 1. Absent: Steve Gallardo, District 5. Also present: Deb Schaffer, Deputy Official Record Keeper; Lori Medaris, Minutes Coordinator; Joy Rich, County Manager; and Michelle Wood, Legal Counsel. S-1. DISPOSAL OF EXCESS PLYWOOD Authorize the District to donate excess plywood previously used for District Events at Chase Field pursuant to A.R.S. §48-4203. The District will donate 16 pallets to Buckeye High School in Buckeye, AZ and up to 61 pallets to Maricopa County Sheriff’s Office. The remaining pallets of plywood will be disposed of pursuant to regular surplus property disposal process. The donation of the material allows the District to avoid the cost of disposal The Stadium District Board adopted much of the Maricopa County Procurement Code at its meeting on December 15, 1999 (C-78-00-005-00), including Article 8 which addresses disposal of surplus property. The excess plywood has little if any value as material or product, and disposal of all plywood pursuant to Article 8 could result in a net cost for disposal. Therefore it is recommended that the Board authorize the donations set forth above. (C-68-17-004-M-00) Motion to approve by Director Barney, seconded by Director Kunasek Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo S-2. MINUTES Pursuant to A.R.S. §§38-431.01 and 11-217, approve the minutes of the Stadium District meetings held July 20, 2016 and August 17, 2016. (C-06-17-184-7-00) Motion to approve by Director Barney, seconded by Director Kunasek Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo S-3. COMPREHENSIVE ANNUAL FINANCIAL REPORT Accept the Comprehensive Annual Financial Report of the Maricopa County Stadium District which includes an independent Auditor’s Report for the fiscal year ended June 30, 2016 prepared by CliftonLarsonAllen, LLP and pursuant to A.R.S. §48-4231(D), file a certified copy with the State Auditor General. (C-68-17-003-M-00) Motion to approve by Director Barney, seconded by Director Kunasek Ayes: Hickman, Kunasek, Chucri, Barney Absent: Gallardo MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. Formal Meeting Minutes Wednesday, November 16, 2016 Page 52 of 52 ______________________________ Clint Hickman, Chairman of the Board ATTEST: ____________________________________ Deb Schaffer, Deputy Official Record Keeper