CNA17-604 SEMINAR DOCUMENTS.PDF

State of Arizona
Constable Ethics, Standards & Training Board
February 15, 2017
Constable Lennie McCloskey
Maricopa County
Manistee Justice Court
142E4 W. Tierra Buena Lane
Surprise, AZ 85374
Dear Constable McCloskey:
Congratulations. Your recent application to the State of Arizona's Constable Ethics. Standards a
Training Board (Board) outside training grant program for constables to attend the National Constable
arid Marshal's Association Conference in April 2017 has been approved for partial funding in the
amount of S8.61 5O. While the Board agreed there is merit to sending constables to attend this
particular training, they agreed that only constables in leadership roles should be funded which
resulted in the reduced funding amount.
In order to advance your project and receive funding, the requisite contract must be completed and
executed by the authorized individual in your county.
Please find enclosed two (2) original copies of the Grant Award Contract for Grant No. CNA17-604.
Both originals must be completed and signed by the authorized individual in your county. Return one
signed original to the Constable Ethics, Standards Et Training Board at the above listed address and
retain one original for your records. Upon receipt, funds will be encumbered for your project and, as
called for in your approved proposal, fields will be released to advance your project.
Be sure to review all pages of the contract and ensure that all necessary information is returned.
Incomplete contracts will further delay the release of funds for your project.
When requesting funds, please refer to the requirements in the deliverables section on pages 7 Et B of
the contract.
Again, congratulations on your funding award.
Sincerely,
74,
Tracy Unmacht
Administrator
CC: Kevin Jones, Presiding Constable
Timothy Moder, Constables Administrator
PO Box 13116. Phoenix, AZ 85002
Phone: (602) 343-6280 Fax: (602) 712-1252
cestb44aapitolconsulting.corn 1 hups://1...esth.azd,ov

JUSTICE COURT MANIST'EE
September 2, 2016
Constable Ethics, Standards and Training Board
1&N First Street
Phoenix, AZ 85004
Dear Chairman Cobb:
The Marieopa County Constables are applying for an announced FYI 7 Grant Cycle VI -
Outside Training. Enclosed is a copy of the Outside Training Program Application (1 original
and Ielectronic copy) and documentation for same,
The Maricopa County Constables are an agency of Maricopa County government and qualify to
apply for the announced training grant. This grant application requests the sum of $17,713.18 to
allow 10 Constables to travel to the National Constables and Marshal's Association Conference in
Columbus Georgia.
understand that the amount requested is outside the 50% rule for any one county. Should
there be funds not utilized by other counties. I would hope that the CESTB would consider
allowing Maricopa County to utilize the unused funds in the grant. I also understand that the
CESTB may reduce the number of Constables or Deputy Constables in this application to
conform to the rules of the grant.
Currently there is not sufficient funds in the Maricopa County budget to allow Constables or
Deputy Constables to attend. Maricopa County is requesting $13,292,39 in advance funding for
the same budget reason. The grant application meets the standards set forth by the Constable
Ethics, Standards and Training Board.
Should you have any questions, please contact me as I will be happy to respond or to attend
any meeting in person to satisfy those questions.
Sincerely yours,
Leonard McCloskey
Constable
Maricopa County Constables
DONALD wArrs LEONARD MCCLOSKSEY
Justice ',rale Peace Conslable
14264 W. Tierra Buena Lane Surprise, Arizona 85374 (602) 372-2000 FAX (6021372-2620

CONSTABLE ETHICS, STANDARDS & TRAINING BOARD
Request for GrantApplications Pursuant to
A.R.S. *22-138; §41-2701 et se
Constable Ethics Standards and Training Board TRAINING Grant Program FY 2017
Request for Grant Applications (8; Application Package)
TABLE OF CONTENTS
I. General Application Information
A. Purpose of the Constable Ethics Standards and Training Board Training Grant Program
2
B. Funding Source and Available Funds
2
C. Eligible Applicants
2
D. Eligible Projects
2
E. Grant Application
Workshops 3
F. Application Due Date and General
Instructions 3
G. Application Evaluation and Selection
Process 4
H. FY 2017 Application Rating Criteria
4
II. How to Submit au Application
A. Application Guidelines
5
B. Planning and Writing Your Project Proposal
5
C. Project Proposal and Application Preparation Hints
.7
D. Contact Information for Questions
7
III. Grant Awards and Reporting

A. Notification of Award and Grant Award Contract
7
B. Records and Reporting
Requirements 7
IV. Grant Application Package Materials
A. Statement of Applicant Eligibility 9
B. Project Proposal Form .10
C. Project Budget .11
1), Project Performance Measurements 12
E. Request for Advance Payment &
Justification 13 F. FY17 Application
Checklist
14
FY17 Constable Training Request for Grant Applications July 1, 2016
This Request for Grant Applications is designed to provide interested parties with the application and
instructions for FY2017 grant funding from the Constable Ethics, Standards & Training Board (the
"Board") Training Grant Program. Section I of this grant Request for Grant Applications provides
background information on the Board Training Grant Program. Section II contains information describing
how to complete a grant application. Section III contains information on the process of grant awards and
contracts. Section IV contains the grant application and checklist.
Solicitation and award of Board Training Program grants shall be made pursuant to A.R.S. §41-2701 et
seq.
I. General Application Information
The following section provides background information on the Board Grant Program,
A. Purpose of the Board Training Grant Program
The Constable Ethics Standards and Training Fund was established by the Arizona Legislature in (A.R.S.
§22-138). As a result of the creation of the fund, the Board is required to develop s implement and
administer the grant program. The primary purpose of the Board Training Grant Program is to provide a
source of funding to constables who will pursue educational training programs that will advance their
compliance with statutorily mandated training, to advance their capacities to perform their statutory duties,
provide them with the tools necessary to perform those duties, or any other training as approved by the
Board and award of this grant.
FY17 Constable Training Grant Manual & Application July 1, 2016 2

B. Funding Source and Available Funds
One source of funding supports the Board Training Grant Program: The Constable Ethics Standards and
Training Fund established by A,R,S. §22- 138. Under the Board Training Grant Program, up to $30.000,00
will be awarded during this cycle. Multiple grant awards will be awarded in this funding cycle. However,
no more than 50% of the grant funds may be awarded with respect to any project that benefits any one
county in FY17.
C Eligible Applicants
Eligible applicants include:
• Arizona county governments that have established and implemented writ fees pursuant to A-S. §
22 I38 and have county constables presently holding elected or appointed office in FY 17,
D. Eligible Projects
The following prospective projects will be considered eligible for funding:
Projects that provide training for Arizona Constables, Deputy Constables and constable employees within
FY2017 to occur within the State of Arizona.
E. Grant Application Workshops
The Board will not offer a grant application workshop.
F. Application Due Date and General Instructions
Applicants must submit their completed application package, including all necessary forms and
documents, to the Phoenix office of the Board by:
12:K1 pm. Monday February 6th. 2017
Late applications will be rejected. Incomplete applications will be rejected. Submit one (1) original and one
(1) electronic version on a CD or flash drive; no ernails or faxes will be accepted. Deliver or mail the grant
application package to:
Constable Ethics, Standards & Training Board
Constable Training Grant
Program do Capitol Consulting
PO Box 13116
Phoenix, Arizona 85002
Or Physical Address:
FY17 Constable Training Grant Manual & Application July 1, 2016 3

818 North First Street
Phoenix, AZ 85004
All applicants must make their own copies of their applications and materials as required prior to
submission.
All application packages must be received in a sealed envelope or package_ All application packages must
arrive at the designated address by the due date and time.
The Board cannot accept applications via fax or e-mail. The original copy of the application must he clearly
labeled "ORIGINAL – GRANT APPLICATION" and must include all required forms with original wet-ink
signatures by the person who is legally authorized to enter into an agreement on behalf of the applicant.
Failure to include any required information in the application packet or contract will result in the rejection of
the application. Se advised that start will not mark applications Unginal Want Application Ica'tb -
applicant.
NOTE: See Part II of this document ("How to Submit an Application") for the complete instructions on
how to submit an application.
G. Application Evaluation & Selection Process
All application packages will be evaluated by the Board after the grant application submittal deadline.
The Board will use the FY 2017 Application Rating Criteria (see part I.H. below) to rank applications. After
the applications have been ranked, project proposals will be reviewed and grant award recommendations
will be made based on the application ranking and the strength of the project proposal as determined by the
Board. During the evaluation process, the Board will be guided by the information applicants provide in
their completed applications. Applicants may be requested to supply additional information and may also be
asked to revise applications based on new information submitted. The Board may adjust monetary grant
requests, project proposal scopes of work, project and reporting performance measurements and/or project
budgets. Once the Board has completed its review, ranking and any modification of applications and project
proposals, it expects to make grant award recommendations in a public meeting on or around February 15th,
2017.
Applicants will be notified by U.S. mail as to whether or not they received a grant award after the evaluation
and award process is completed. The applicant approved by the Board for grant funding will also be sent a
fully executed copy of the Grant Award Contract. All applicants should review the form Grant Award
Contract., because all grants are conditional on the applicant's willingness to enter into a contract with the
standard terms set forth in that document. The Board anticipates that grant award notification will be mailed
on or approximately February 17 th, 2017
After the grant award has been made, all applications and the associated evaluations will be made available
to the public. The Board may determine that trade secrets or proprietary information may continue to be
held confidential. If an applicant believes that any of the information contained in its application should be
FY17 Constable Training Grant Manual & Application July 1, 2016 4

held confidential it must designate that information as "confidential" in its application, and provide a written
explanation as to why it should be held confidential,
H. FY2017 Application Rating Criteria
All grant applications submitted during the FY 2017 will be scored and ranked according to the following
criteria:
I. Mandated Training
LI On a scale of 110 10 with 10 being the highest possible score, how well does this prospective project
meet the mandated training needs of the constables identified in the application?
2. Performance Measures
On a scale of 1 to 10 with 10 being the highest possible score, how well will the prospective
project/acquisition meet the minimum required performance measurements.
3. Fiscal Efficiency • On a scale of 1 to 10 with 10 being the highest possible score, how well does the
prospective project/acquisition utilize the resources of the prospective grant award to accomplish the
program goals?
4. Fast Compliance
11 11 applicable, did the Applicant comply with all provisions of contracts associated with previous grant
awards? lithe answer is "Yes," the applicant will receive 10 points, If the answer is "No," the
applicant will receive 0 points.
5. Matching Funds
0 Does the Applicant offer matching finds to the project? If the answer is "Yes," the applicant will
receive 10 points. if the answer is 'No," the applicant will receive 0 points_
6. Priority for Reimbursement-Based Awards
0 Does the Applicant seek funding on a reimbursement-basis? If the answer is "Yes," the applicant will
receive 10 points. If the answer is "No," the applicant will receive 0 points.
IL How to Submit an Application
The following describes how to submit an application for the Board Training Grant Program funding.
Please read this information carefully and follow all directions.
A. Application Guidelines
Complete the Board Training Grant Program Application that is included in this Request for Grant
Applications (begins on page 9).
FY17 Constable Training Grant Manual & Application July 1, 2016 5

Make sure to respond to all items and include all required forms and certifications. You can use the forms
provided or create your own using 8.5" x 11" size paper. If you create your own forms, they must contain
the same information in the same order as the ones provided in this Request for Grant Applications. All
pages of your application must be typed (preferred) or clearly printed using a font size no smaller than 10
point.
NOTE: You must submit one (1) original and one (I) electronic version on CD or flash drive of the grant
application package.
All application forms included in this Request for Grant Applications must be completely filled out and
submitted with the grant application package. Failure to include required information will result in the
rejection of your application.
B. Planning and Writing the Project Proposal
Before filling out the Project Proposal Form, applicants should pre-plan their project and be able to
describe in writing:
• How the project needs to be structured
• What the project components are
• When and what personnel are needed
• How much it will cost to complete (you must submit a detailed budget — see part IV.B. of the
Grant Application materials)
• How many constables and deputy constables will benefit from the project and what the participant
cost ratio will he as a result of the project.
Applicants should read and familiarize themselves with all sections of this Request for Grant Appiications.
Applicants should make sure the proposed project addresses at least all minimum aspects of the
application. If an applicant needs more space than what is provided on any application form, attach extra
sheets as needed. However, do not exceed any set word limitations.
Grant awards are implemented through binding Grant Award Contracts. The terms of this Request for
Grant Applications will be incorporated by reference in the final Grant Award Contract, but in the event of
a conflict between the terms of this Request for Grant Applications and the terms of the final Grant Award
Contract, the terms of the final Grant Awards Contract will take priority and will define the terms of the
parties' obligations to each other.
Applicants need to provide details clarifying and describing what they plan to do, when it will be done,
where it will be done, how they plan to do it, how much each component of the project will cost and
demonstrate evidence to verify the costs, and how they plan to measure and report upon the outcomes of
the project, if funded.
Matching Funds are not required for grant projects in this grant program, but they are encouraged and
projects that are accompanied by the applicant's matching funds will receive priority consideration in the
evaluation process by receiving 10 additional points in the corresponding rating criteria. However, if an
applicant intends to provide matching funds, the project budget must reflect the value and source of the
matching funds that the applicant intends to provide.
FY17 Constable Training Grant Manual & Application July 1, 2016 6

Project Cash Flow: Be aware of the timing and amount of funding (cash flow) needed to complete the
project specified within your application. If you are selected for a grant award, payments are made on a
reimbursable basis. Successful applicants that become grantees ("Grantees") must provide assurance that
the work has been completed (receipts, invoices, etc.) in order to receive reimbursement. Applicants that
propose projects that seek reimbursable payment of their potential grant award will receive additional
priority in the evaluation process and will be awarded 10 additional points according to the published
rating criteria.
If you are an applicant that will have a difficult time waiting for reimbursement, be sure to specify in your
project proposal that you may need an advance payment and clearly explain in detail the reason(s) why an
advance is needed. Requests for an advance payment will be considered but are not guaranteed and will
not be eligible to receive any points in the rating criteria related to Priority for Reimbursement-Based
Awards,
No awarded project will receive more than 75% of the project funding in advance, 25% of any award will
be withheld until the Hoard receives a completed final report from the applicant after the project is
completed.
If the awarded applicant is in possession of advanced grant funds after the term of the contract or upon the
conclusion of the project (whichever comes first), the applicant must return them to the Board within 90
days of the completed project or the termination of the contract.
NOTE: If you are selected for a grant award s you must account for your expenditures on an actual cost
basis not to exceed the grant award amount. You may not request additional funds should you have cost
overruns, If you have cost overruns, the Board will not be responsible for reimbursement of those costs.
C. Project Proposal and Application Preparation Hints
• The most important thing to keep in mind while writing your project proposal is that the purpose of the
Board Grant Program is to fund projects that seek to enhance the compliance of Arizona's constables with
statutorily prescribed training requirements and those that seek to enhance constable safety and efficiency
through training opportunities. You must demonstrate through your project proposal how your project will
provide some sort of public benefit that advances these goals.
D. Contact Information for Questions
Please contact the Board Grant Program Coordinator if you have any questions:
Grant Program Coordinator
Constable Ethics, Standards & Training Board
P0 Box 13116
Phoenix, AZ 85002
Phone: (602) 343-6280
Fax: (602) 712-1252
FY 17 Constable Training Grant Manual & Application July 1, 2016 7

E-mail; cestb@azcapitolconsulting.com
M. Grant Awards & Reporting
A. Notification of Award and Grant Award Contract
Applicants will be notified in writing as to whether or not they received a grant award after the evaluation
process is completed, The Board will prepare the final Grant Award Contract and will send two signed
originals to the successful applicant, which must execute both originals, returning one fully-executed
original of the Grant Award Contract to the Board and keeping the other for its own records. No funds
will be disbursed by the Board and the Grant Award Contract will not be a final binding contract until the
fullyexe•uted original of the Grant Award Contract has been received by the Board.
NOTE: Please do not contact the Board Or any of its individual members to check on the status of your
application. All applicants will be notified in writing as to whether or not they received a grant award after
the evaluation process is completed.
B. Records and Reporting Requirements
The applicant that becomes a successful Grantee will be responsible for setting up and maintaining a
project file that contains all records of correspondence with the Board, receipts, invoices and copies of all
reports and documents associated with the project These records must be maintained for five (5) years
after the submission of the final report indicating project completion.
Included with every reimbursement request, the Grantee shall submit to the Board a budget report and a
brief narrative report. Reimbursement requests may be submitted on a quarterly basis or less frequently if
no expenses have occurred. A paper copy of the budget and narrative reports shall be mailed to the Board.
The reports shall include, but are not limited to, budget expenditures, in-kind expenditures, and a brief
narrative of the project's progress, as applicable. The Grantee must obtain Board pre-approval before any
funds are reallocated within the original/approved budget in the Grant Application. The Grantee is
responsible for responding to any inquiries from the Board within any time periods specified by the Board.
The Grantee may request advance payment of partial grant funds. No more than 75% of funds will be
advanced, and the remaining 25% will be awarded upon receipt of all necessary reports.
The Grantee is required to submit a quarterly update to the Board that includes a brief narrative report
describing the outcome of the work performed on the project and all purchases or investments made with
grant funds, a revised advanced funds budget report with paid receipts attached showing the actual cost of
all items purchased and the balance of any advanced funds remaining. If there are remaining advanced
funds, including any interest earned on advanced funds, will be returned to the Board. The Grantee will be
required to remit any unexpended balance of grant funds to the Board no later than 60 days after the
completion of the grant funded project.
The Grantee shall reference the Grant Contract Number in all reports submitted to the Program
FY17 Constable Training Grant Manual & Application July 1, 2016 8

Coordinator. The reports shall include, but are not limited to, budget expenditures, in-kind expenditures
and a narrative detailing how grant funds were used to achieve project objectives to date as outlined by the
Grantee in the Grant Application.
At the end of the project, a final budget report and a final narrative report must be submitted and approved
by the Board. The final narrative report shall include at a minimum; A summary of the project goals and
objectives, project results or outcomes (including any data or photos), aspects of the project that worked
well and things that did not work well, any public involvement and coordination, how the project has met
the program goals, and how the project has benefited the State of Arizona. The Dard will not disburse
final payment until all reports and all requirements of the Grant Award Contract have been fulfilled_ All
unspent grant funds or outstanding grant funds must be repaid to the Board within thirty (30) days of
vvritten notice from the Board_
The Grantee shall include the following language in all reports prepared for this Contract, and in any
publication of reports, or any printed or digital materials or advertising generated with the financial support
of the Board:
a) "The Constable Ethics Standards and Training Board has funded all (or a portion) of this Project."
b) The views or findings presented are the Grantee's and do not necessarily represent those of the State, or
the Constable Ethics Standards and Training Board."
FY17 Constable Training Grant Manual & Application July 1,2016 9

IV. Grant Application Package Materials
A. Statement of Applicant Eligibility
INSTRUCTIONS:
Please describe the nature of your organization and explain bow you are eligible to apply for the
Board Training Grant Program. Please limit your response Co no more than 1,000 words and
attach as exhibits accompanying documentation of your eligibility.
Response:
The Maricopa County Constables Office consists of 26 elected Constables and eight Deputy
Constables.
An attachment containing the names of the Maricopa County Constables and Deputy Constables
is being provided. Also attached is a copy of agenda item #C-25-07-002-0-00 voted on by the
Marioopa County Board of Supervisors authorizing the implementation of a five-dollar writ fee
pursuant to A.R.S. 22-138 as required by the Constable Ethics Standards and Training Board
which shows that Maricopa County is participating in the collection of writ fees that fund grants
for the Constable Ethics Standards and Training Board.
FY17 Constable Training Grant Manual & Application July 1,2016 10

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FY 1 7 Constable Training Grant Manual & Application July 1, 2016 11

B. Project Proposal Form
INSTRUCTIONS..
Please describe completely the project you propose to complete if awarded the Board Training
Grant, Be complete in your description of the project. At a minimum, your response must
contain:
1. A detailed description of the proposed project.
2. An explanation of how many hours will be credited to the Applicant's mandatory
annual training requirements in accordance with A.R.S. 22-137(D).
3. Identify the name of constables that will be trained;
4. An explanation of outcomes to be expected from the funding proposal.
5. An explanation of how grant funds will be used (this is not a substitute for the
project budget required in Section IV C.
Response:
1. A detailed description of the proposed project.
To attend the National Constables and Marshals Association executive broad meeting and
training session in Columbus, Georgia April 18th through April 22"d, 2017.
The list of training class to be offered to the attendees.
a) Team Building. 8 Hours.
b) Community Policing with Fair and Impartial Policy's. 1 hours.
c) Community Relations and Participation. 4 hours.
d) Leadership. 4 Hours.
All classes are approved by Georgia POST.
2. An explanation of how many hours will be credited to the Applicant's mandatory annual
training requirements in accordance with A.R.S. 22-137(D).
A total of twenty-four hours of POST training will be offered during the session
3. Identify the name of constables that will be trained;
Constable Lennie McCloskey and Constable Scott Blake, Constable Brandon Schmoll, Constable
Doug Clark, Constable Alfredo Gamez, Deputy Rick Harris, Deputy Kevin Harris and Deputy
Joey Martinez of Maricopa County.
FYI 7 Constable Training Grant Manual & Application July 1, 2016 12

4. An explanation of outcomes to be expected from the funding proposaL
The applicants will receive 24 hours of accredited training, plus continuing education as detailed
in section (1. A.) above in support of their annual training requirement per A.R.S. 22-137.
5. An explanation of how grant funds will be used (this is not a substitute for the project
budget required in Section IV C.
Training funds will be utilized for the following;
Conference Registration
Airfare
Daily per Diem
Vehicle Rental
Lodging
Parking Fees
Travel Costs
C. Project Budget
INSTRUCTIONS:
Please submit a detailed budget for the project and identify all revenue and epenses that will be
applied and incurred in the completion of the project.
Response:
The Following is for a total of 11 Constables and Deputy Constables.
Item: Number of Applicants: Total:
Conference Registration @ $225.00 per/applicant $1800.00
Airfare @ $550.00 per/applicant 8 $4400.00
Daily per Diem @ $5 liper day per/applicant
Per Diem for event per/applicant: $510,00 8 $4080.00
Rental Cars: $ 385.59 2 $771.18
Lodging per night $139.00
Per Diem for event per/applicant: $834,00 8 $6672.00
Grand Total Requested $17723.18
FYI 7 Constable Training Grant Manual & Application July 1,2016 13

D. Project Performance Measures
INSTRUCTIONS:
On this page, please identify & least four (4) performance measurements that will illustrate the
outcomes of your proposal. The performance measurements you identify in this section, as
approved by the CESTB, will become provisions of your grant contract if the Applicant is
selected as the CNA -Training Grant Program Grantee.
The performance measurements must demonstrate how the proposed project will meet the
program goals described in the Grant Manual.
Response:
Response:
1. Provide 24 hours of accredited training.
2. Provide continuing training in the team building skills needed to be a leader in today's
policing environment.
3. Provide instruction on how to network with federal, state & local agencies within their
jurisdiction to batter serve their communities.
4. Provide training and information on Community Policing with Fair and Impartial
Policy's. How to develop those policies. This will allow Constables to develop policies
that allow for considerations and input from the communities they serve.
5. The ability to network with other Constable Jurisdictions throughout the country,
learning how they operate and gaining knowledge to improve their service to the
citizens of their county, Arizona and other constables throughout Arizona.
PY17 Constable Training Grant Manual & Application July 1, 2016 14

E. Request for Advance Payment & Justification
INSTRUCTIONS:
As described in the Request for Grant Applications, grant awards are typically disbursed as
reimbursements for expenses incurred in the completion of projects. However, the Board will
consider requests for Advance Payment of funding pursuant to the provisions of the Request for
Grant Applications. If you require advance payment, please identify what portion of the project
budget is being requested in advance and clearly explain the reason(s) why an advance is
required for the completion of the project.
Please note that if your request for advance payment is approved, you will be subject to the terms
outlined in section IILB of the Request for Grant Applications-
Response;
Maticopa county is requesting advance funding for this project. The Maricopa County training
budget is not able to handle this project with the funds available in the current training budget.
The amount that is being requested for the entire project is $17,723.1 S. The advance funding
being requested is 75% of that amount, $13,292.39.
FY17 Constable Training Grant Manual & Application July 1, 2016 15

FY17 Application Checklist
Be sure to comply with a the following information for your application to be considered for
funding.
o Submit one (1) completed, signed original of this grant application marked "ORIGINAL"
in a sealed envelope or box, addressed to the Board as provided in this Request for Grant
Applications,
o Submit one (1) electronic copy of this completed grant application on CD or flash drive
marked "COPY" submitted in the same sealed envelope or box addressed to the board as
provided in this Request for Grant Applications
o Include a cover letter briefly describing the training the applicant plans to attend and the
total dollar amount you are applying for, Submit in the same sealed envelope or box
addressed to the board as provided in this Request for Grant Applications
o Ensure your application addresses all questions and submits all requested justification
materials in this application
cl Deliver or mail in time to arrive by February 6,2017
Signed:
Name and Title of Signatory
Date Signed
FY i 7 Constable Training Grant Manual & Application July 1, 2016 16

Page 1 of 9
ORIGINAL
CONSTABLE ETHICS,
STANDARDS & TRAINING BOARD
GRANT AWARD CONTRACT
GRANT NO CNA17- topit
Project Title: National Constables & Marshal's Association Conference
Grant Award Amount: $
This Agreement Shall Become Effective: Upon the date a fully-executed original is received by the Constable
Ethics, Standards and Training Board ("Board").
Termination Date: JUNE 30, 2017 This agreement expires on this date unless prior written approval for an
extension has been obtained from the Board. The Board in its sole discretion may approve an extension to
further the goals and objectives of this Grant Award Contract, and to determine the length of any extension..
TERMS OF AGREEMENT
This Grant Award Contract is entered into by MARICOPA COUNTY (GRANTEE), and the BOARD, through
its Chairman pursuant to authority granted to the Board by AILS. § 22-137 and A.R.S. § 22.138 and in accordance
with A.R.S. § 41-2701 es seq. The parties agree to fulfill the terms and conditions of this Grant Award Contract and
to abide by all contractual terms, statutes and regulations governing the expenditure of Board funds.
This Grant Award Contract shall constitute the entire agreement between the partic:s, superseding any and all other
oral or written understandings.
The parties hereto agree to carry out the Provisions of this Grant Award Contract.
GRANTEE BOARD
MARICOPA COUNTY
Sigmattin of Authorized Individual Date Signature of Authorized individual Date
ctLilI 2-
41 A
Typed Name & Ilde (BELOW): Typed Name & Title (BELOW):
Conatable Mike Cobb, Chairman

IGINAL Page 2 of 9
Definitions
As used throughout this Grant Award Contract, including the General Provisions and the Scope of Work, the following
terms shall have the meaning set forth below:
1. "Board" means tbe State of Arizona Constable Ethics, Standards & Training Board.
2. "Lign" means the agency head of the Board or a person duly authorized by the Chairman to act on the
Chairman's behalf.
3, "Deliverables" means the reports, documentation, and other materials developed for submission to the Board by
the Grantee in the course of the Grantee's performance under this Grant Award Contract.
4, "Grant Applickto" means the application filed by the Grantee upon which this Grant Award Contract was
awarded,
5. GrantAward means this Grant Award Contract between the Board and Grantee,
6. "Grant Award Contract Amendmetff means a written document, signed by an authorized representative of both
parties for the purpose of making changes to the Grant Agreement.
7. qsainft- means the county, person, firms, or organization performing the work or delivering the items described
in this Grant Award Contract
6, Meade means all books, accounts, reports, receipts, files and other records relating to this Grant Award
Contract.
9. "kcsraf_Wsgi" means that part of this Grant Award Contract that describes the work to be performed by the
Grantee to accomplish the Project purpose under this Grant Award Contract If the Scope of Work conflicts with
the General Provisions, the terms of the Scopc of Work shall govern.
10. The use of the word "ha" means the action described is mandatory under this Grant Award Contract andior
applicable law.
11. Male means the State of Arizona, including the Board.
General Requirements
1. Governinz Law and Dispute Resolution This Grant Award Contract shall be governed by and constructed in
accordance with the laws of the State of Arizona. Disputes arising during the performance of this Grant Award
Contract will be resolved to the maximum extent possible through cooperation and coordination of the Grantee
and the Board. If the patties are unable to resolve their differences by agreement, the parties agree to resolve all
disputes arising out of or relating to this Grant Award Contract through arbitration, after exhausting applicable
administrative review, to the extent required by A.R.S. § 12-1518 except as may be required by other applicable
statutes. Any litigation regarding this Grant Award Contract must be maintained in Arizona courts, except as
pertaining to disputes which are subject to arbitration.
2. Terms of this Grant Award Contract The terms of the Request for Grant Applications that led to the grant award
incorporated in this Grant Award Contract are hereby incorporated into this Grant Award Contract by this
reference, except that to the extent there is any conflict between the terms of the Request for Grant Applications
and this Grant Award Contract, the terms of this Grant Award Contract shall prevail and shall govern the terms of
the parties obligations to each other.
3. Licenses, Permits and Authorizations Grantee shall obtain and maintain all licenses, permits and authorizations
necessary to perform its obligations under this Grant Award Contract; and is responsible for compliance with all
applicable local, state, and federal laws.
4. Modification and Amendment This Grant Award Contract may be modified only by a written Grant Award
Amendment signed by Chairman of the Board or by another person authorized in wilting by the Board to act on
behalf of the Board.
5, Antitrust Claims Grantee assigns to the Board any claim for overcharges resulting from antitrust violations to the
extent that such violations concern materials or services supplied by third parties to Grantee in exchange for grant
funds provided under this Grant Awards Contract.

ORIGINAL
Page 3 of 9
6. No Assignment No rights or interest in this Grant Award Contract shall be assigned by Grantee without prior
written approval of the Board,
7. No Political Activities Grantee agrees that no funds provided or personnel employed under this Grant Award
C01111SCt shall be in any way engaged in conduct of political activities in violation of 5 US.C. § 1502,
8, Conflict of Interest Grantee certifies that it presently has no financial interest and shall not acquire any financial
interest, direct or indirect, which would conflict in any manner with the performance of services required under
this Grant Award Contract.
9. Assoaments. Evaluations and Information or Data falksdat Grantee agrees to cooperate and participate with
any and all as its evaluations or information or data collection requests.
10. Privacy Lam Grantee assures that it wilt comply with all state and federal laws regarding privacy during the
course of this award.
11. Immigration Laws As required by A, RS. § 41-4401, each party hereby warrants its compliance with all federal
immigration laws and regulations that relate to its employees and § 23-214(A). Each party further
warrants that after hiring OM employee, it verifies the employment eligibility of the employee through the e.verify
program. If either party uses any subcontractors in performance of the agreement, subcontractors shall warrant
their compliance with all federal immigration laws and regulations that relate to its employees and A.R.S. § 23-
214(A), and subcontractors shall further warrant that after hiring an employee, such subcontractor verifies the
employment eligibility of the employee through thee-verify program. A breach of this warranty shall be deemed
a material breach of this Grant Award Contract subject to penalties up to and including termination of this Grant
Award Contract. A party shall not be deemed in material breach if it and its subcontractors establish compliance
with the employment verification provisions of Sections 274A and 274B of the Federal Immigration and
Nationality Act and the E-Verify requirements contained in A.R.S. § 23.214(A). Each party retains the legal
right to inspect the papers of the other party and its subcontractors engaged in performance of this agreement to
ensure that the other party and its subcontractors are complying with the warranty. Any inspection will he
conducted after reasonable notice and at reasonable times- If State law is amended, the parties may modify this
paragraph consistent with State law,
12. 51makilthe If any provision of the Grant Award Contract is held invalid, the remainder of this Grant Award
Contract shall not be affected thereby and all other parts of this Grant Award Contract shall be in full force and
effect.
13. Relationship of Panics The parties agree that the Grantee shall not be considered an employee, associate, partner,
officer, joint venture, or agent of the Board or the State as a result of this Grant Award Contract. The Grantee is
solely responsible for the planning, design, scope, and implementation of the Scope of Work funded through this
Grant Award Contract. Neither the Board nor the State is responsible for any liabilities resulting from the
Grantees planning. design, Scope of Work, implementation or performance of the Scope of Work funded through
this Grant Award Contract.
14, No Waiver Either party's failure to insist on strict performance of any term or condition of this Grant Award
Contract shall not be deemed a waiver of that term or condition even if the party accepting or acquiescing in the
nonconforming performance knows of the nature of the performance and fails to object to it_
15- Records Retention Pursuant to ARS. §§ 35-214 am! 35-215. Grantee shall retain and shall contractually require
each contractor and subcontractor to retain all records relating to this Grant Award Contact for a period of five
years after completion of the Grant Award Contract and until any litigation, claim, negotiation, audit, cost
recovery, or action involving the records has been completed. All records shall be subject to inspection and audit
by the Board at reasonable times. Upon request, the Grantee shall produce the original of any or all such records
at the offices of the Board.

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Page 4 of 9
16. Stop Work Notice In the event of unapproved changes in the Scope of Work, performer= or changes outside the
scope of the Grant Award Contract, illegal or unpennitted activities, or other material discrepancies between the
Grant Award Contract and the Grantee's activities, the Board reserves the right to issue notice to the Grantee to
stop work. The notice Mil further specify that the Board will not approve resumption of performance or further
payments until the issue or issues identified in the stop work notice have been resotved to the satisfaction of the
Boart
17. Eggigyl The Board agrees to reimburse Grantee for work activities performed during the time this Grant Award
Contract is in effect, The Board is not required to reimburse Grantee for any work activities initiated prior to
execution of this Grant Award Contract or after this Grant Award Contract is no longer in effect. The Board may
extend the time this Grant Award Contract is in effect, if requested by the Grantee by executing a Grant Award
Contract Amendment.
contraolora,51.thsonto Contractors, subcOlitraCtOrS Or consultants may be used in the
performance of tasks described in the Scope of Work of this Grant Award Contract. The Grantee shall not enter
into any contract or subcontract under this Grant Award Contract without consideration for impact on the project.
The Grantee shall report any contract or subcontract awards or changes as part of that calendar year's narrative
report. Any contractor, subcontractor or consultant participating in this Grimt Award Contract shall comply with
the terms and conditions of this Grant Award Contract, as set forth in the general provisions and Scope of Work,
Should the Grantee utilize any contractors, subcontractors or consultants. Grantee agrees to supply all such
contractors and SOCOriliactOTS with copies of this Grant Award Contract and the Request for Grant Application
that led to this Grant Award Contract, and to obtain the written agreement of each such contractor or
subcontractor to follow and be bound by all terms of this Grant Award Contract.
Indemnification
1. Notwithstanding any provision of this Grant Award Contract to the contrary, the Board is not authorized to
indemnify Grantee or its contractors and/or subcontractors,
2. Each party (as "Indemnitorl agrees to defend, indemnify, and hold harmless the other party (as "Inderrinitee")
from and against any and all claims, losses, liability, costs, or expenses, including reasonable attorney's fees
(hereinafter referred to as -Claims") arising out of the bodily injury of any person (including death) or property
damage, but only to the extent that such Claims which result in vicznousiderivative liability to the Indemnitee are
caused by the act, omission. negligence, misconduct, or other fault of the Indemnitor, its officers, officials, agents,
employees or volunteers. The Grantee shall indemnify and hold harmless the Board and the State against any
Liability, incbxling costs and expenses, for infringement of any patent, trademark or copyright arising out of Grant
Award Contract performance or use by the Board of materials furnished or work performed under this Grant
Award Contract. In consideration of the award of this Grant Award Contract, the Grantee agrees to waive all
rights of subrogation against the Board and the State, their officers, officials, agents, and employees for losses
arising from the work performed by the Grantee and the Board. However. if the Grantee is a_State aECTICV. board,
commission, political subdivision of the State, or a university of the States this paragraph shall not apply.
3. Should the Grantee utilize contractor(s) and/or subcontractor(s), the indemnification clause between Grantee and
its contractor(s) and subcontractor() shall include the following:
Contractor shall indemnify, defend, save, and hold harmless Grantee, the Atizona Constable Ethics,
Standards and Training Board, and the State of Arizona, and any jurisdiction or agency issuing any
permits for any work arising out of this Agreement, and its departments, agencies, boards, commissions,
universities, officers, officials, agents, and employees (hereinafter referred to together as "Indemnitee")
from and against any and all claims, actions, liabilities, damages, losses, or expenses (including court
costs, attorneys' fees, and cost of claim processing, investigation, and litigation) (hereinafter referred to as
'Claims") for bodily injury or personal injury (including death), or loss or damage to tangible or
intangible property caused, or alleged to be caused, in whole or in part, by the negligent or willful acts or

ORIGINU
Page 5 019
omissions of such contractor or any of its owners, officers, directors, agents, employees or subcontractors.
This indemnity includes any claim or amount arising out of or recovered und the Workers' Compensation
Law or arising out of the failure of such contractor to conform to any federal, state, or local law, statute,
ordinance rule, regulation, or court decree. It is the specific intention of the parties that the ktdemnitee
shall, in all instances, except for Claims arising solely from the negligent or willful acts or omissions of
the indemnitee, be indemnified by such contractor from and against any and all claims. It is agreed that
such contactor shall he responsible for primary loss investigation, defense, and judgment costs where this
indemnification is applicable. Additionally, on all applicable insurance policies, contractor and its
subcontractors shall name the State of Arizona and the Arizona Constable Ethics, Standards and Training
Board, and their departments, agencies, boards, commissiong, universities, political subdivisions, officers,
officials, agents and employees as additional insureds, and also include a waiver of subrogation in favor
of the State, the Arizona Constable Ethics, Standards and Training Board, and the other foregoing State
entities and persons. Insurance requirements for any contractor or subcontractor used b y Grantee are
incorporated herein by this reference and attached to this Grant Award Contract as Exhibit "A-,
Termination of Grant Award Contract
1. Suspension or Debarmç The Board may, by written notice to the Grantee, immediately terminate this Grant
Award Contract if the Board determines that the Grantee has been debarred, suspended, or otherwise lawfully
prohibited from participating in any public procurement activity, including but not limited to being disapproved
as a subcontractor of any public procurement unit or other governmental body. Execution of this Grant Award
Contract shall attest that the Grantee is not currently suspended or debarred. If the Grantee becomes suspended or
debarred, the Grantee shall immediately notify the Board,
2. Termination for Convenience The Board reserves the right to terminate this Grant Award Contract in whole or in
part at any time, when in the best interests of the Board, without penalty or recourse. Upon receipt of written
notice of termination, the Grantee shall stop all work, as directed in the notice, notify all subcontractors of the
effective date of the termination and minimize all further costs to the Board. in the event of termination under this
paragraph, all documents, data and reports prepared by the Grantee under this Grant Award Contract shall become
the property of and be delivered to the Board_ The Grantee shall he entitled to receive reimbursement for work
completed and materials accepted before notification of termination. The Board is under no obligation to continue
reimbursement for any work activities undertaken after notification of termination.
3. Termination for Default The Board reserves the right to terminate this Grant Award Contract in whole or in part
due to the failure of the Grantee to comply with any term or condition of this Grant Award Contract or to acquire
and maintain ail required insurance policies, bonds, licenses and permits, The Board shall provide written notice
of the termination and the reasons for it to thc Grantee,
4. nikAylijAkilijiiatiwit Evety payment obligation of the Board under this Grant Award Contract is
conditioned upon the availability of fluids appropriated or allocated for the payment of such obligation. If funds
are not allocated and available for the continuance of this Grant Award Contract, this Grant Award Contract may
be terminated by the Board at the end of the period for which funds are available. No liability shall accrue to the
Board in the event this provision is exercised, and the Board shall not be obligated or liable for any forum
payments or for any damages as a result of termination under this paragraph
S. Continuation of Work Activities After Termination Termination of this Grant Award Contract does not prohibit
the Grantee from independently continuing work on the project, but any such independent continuation is solely
the responsibility of the Grantee,
6. CsnrAllation for Qonflictiatintenskt Pursuant to A,R,S, § 38-51 I, the Board may cancel this Grant Award
Contract within 3 years after Grant Award Contract execution without penalty or further obli tion if any person
significantly involved in initiating, negotiating, securing, drafting or creating the Grant Award Contract on behalf
of the Board is or becomes at any time while the Grant Award Contract or an extension of the Grant Award
Contract 15111 effect an employee of or a consultant to any other party to this Grant Award Contract with respect

MGM',
Page 6 of 9
to the subject matter of the Grant Award Contract. The cancellation shall be effective when the Grantee receives
written notice of the cancellation unless the notice specifies a later time. If the Grantee is a political subdivision of
the State, it may also cancel this Grant Award Contract as provided in A.R.& § 38-511.
Non-DiscrImInailan
The Grantee shall comply with Executive Order 2009-09, which mandates that during the performance of this Grant
Award Contract, the Grantee and its contractors and subcontractors will not discriminate against any employee or
applicant for employment because of race, age, color, religion, sex or national origin. The Grantee and its contractors and
subcontractors will take affirmative action to insure that applicants are employed and that employees are treated during
employment without regard to their race, age, color, religion, sex or national origin, Such action shall include, but is not
limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or
termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. The Grantee
and its contractors and subcontractors shall post in conspicuous places available to employees and applicants for
employment notices setting forth the provisions of this non-discrimination clause. Grantee agrees to ensure that the
provisions of this paragraph are included in all of its contracts with contractors and subcontractors relating to this Grant
Award Contract
Payments
1, Use of Grant Funds Grantee agrees that grant funds will be used in accordance with the tenns of this Giant
Award Contract Awarded grant fimds shall be used solely for eligible purposes as approved by the Board. Line
item funding is considered estimates of costs; however, the total project costs are considered exact and shall not
be exceeded by the Grantee unless this Grant Award Contract is amended in a Grant Award Contract
Amendment. Substandard performance by Grantee of its obligations under this Grant Award Contract as
determined by the Board will constitute noncompliance with this Grant Award Contract. Any deviation or failure
to comply with the purpose andfor conditions of this Grant Award Contract by Grantee without prior written
approval of the Board may constitute sufficient reason for the Board to terminate this Grant Award Contract,
revoke the grant, require the return of all unspent funds, perform an audit of expended funds, and require the
return of any previously spent funds that are determined by the Board to have been spent in violation of the
purpose or conditions of this Grant Award Contract.
2. Acb3a),0034,Reimbmement and Advance All payments made under this Grant Award Contract shall be by
actual cost.
a. Payments under the Grant Award Contract shall be by actual cost and reimbursement. The Grantee is
eligible for reimbursement of actual expenses incurred that are necessary to complete tasks as specified in
the Scope of Work.
b. The Grantee may request advance payment of partial grant sands. The Grantee shall submit written
justification to the Board explaining the need for a funding advance and detailed documentation justifying
the amount of the advance requested. Funding advances will he subject to Board approval. If advance
payment is made, the Grantee shall demonstrate that all advanced monies have been expended prior to
requesting reimbursement for other allowable expenses. Additionally, Grantee must reimburse the Board
any advances paid that were in excess of actual costs of implementing the grant project.
3. Conditions of Payment Each payment is conditioned upon receipt and approval by the Board of the deliverable(s)
specified in the Scope of Work and shall be accompanied by reasonable assurance (documentation, receipts,
invoices, etc.) that the goods and services for which payment is requested were actually received and performed.
The Board has the right to disallow contributions determined inappropriate or unreasonable. The Board shall have
a minimum of thirty (30) working days to approve the deliverable(s) and payment request forms.

CifiGINAL
Page 7 of 9
4. Default If the Board determines that the Grantee is in default in the performance of any obligation under this
Grant Award Contract, the Board may either adjust the amount of payment or withhold payment until satisfactory
resolution of the default
5. asij_ V-9 If Grantee is not a political subdivision of the State, in order to receive payment under any resulting
Grant Award Contract, the Grantee shall have a current IRS-W9 Form on file with the Board.
6. Reconoment of Paymca The Grantee shall reimburse the Board for all grant funds detennined by the Board not
to have been spent in accordance with the terms of this Grant Award Contraci
Ownership of Information
Title to all documents, reports and other materials prepared by the Grantee in performance of this Grant Award Contract
shall rest in the Board, except for copyrighted material prepared in advance of this Grant Award Contract by the Grantee
at the expense of the Grantee. The Board shall have full and complete rights to reproduce, duplicate, disclose, publish,
advertise, perform and otherwise use all documents, reports and other materials prepared under this Grant Award
Contract, except for copyrighted material. The Grantee shall have full and complete rights to reproduce, duplicate,
disclose, publish, advettise, perform and otherwise use all documents, reports and other materials prepared under this
Grant Award Contract.
Notices
Whenever notice is required pursuant to this Grant Award Contract, such notice shall be in writing and shall be directed to
the persons and addresses specified for such purpose in the Scope of Work, or to such other persons and addresses as
either party may designate to the other party in writing. Unless otherwise set forth in this Grant Award Contract, notice
shall he delivered in person or by certified mail, return receipt requested. Notices, correspondences and payments on
behalf of the Board to the Grantee shall be sent to:
• Grantee Name: 6'y e
• Grantee Mailing Address: 3i a/.
• Grantee City Am
• Grantee Zip Code: (I 3
• Grantee Telephone Number,
• Grantee Fax Number
• Grantee E-Mail Address:
Notices, correspondence, data, analyses, inquires, invoices, technical reports and other information, including all
Deliverables from the Grantee to the Board shall be sent to:
• Constable Ethics Standards dr. Training Board
PO Box 13116
Phoenix, Arizona 85002
Telephone; 602-343-6280
Facsimile: 602-712-1252
E-mail: cestb@azcapitolconsulting.cam
Deliverables
I. Included with every reimbursement or payment request, the Grantee shall submit to the Board _h_irlgt_mcgiumg1 ai
a brief narrative report. A paper copy of the budget and narrative reports shall be mailed to the Board. The reports
shall include, but are not limited to, budget expenditures, in-kind expenditures. and a brief narrative of the
project's progress, as applicable. Grantee must obtain Board pre-approval before any funds are relocated within
the eriginaliapproved budget in the grant application. The Grantee is responsible for responding to any inquiries
from the Board.

ORIGINAL
Page Sof9
2. The Grantee shall identify the grant contract number in all reports submitted to the Beard.
3. On a quarterly basis, until the project is completed and the Grant Award Conttact is terminated, the Grantee shall
submit to the Board a budget report and narrative tepott. The reports shall include, but are not limited to, budget
expenditures, in.lcind expenditures and a narrative detailing how grant fimds were used to achieve project
objectives to date as outlined by the Grantee in the grant application. Reports must be sent to the Board by the
last day of ei.ch_cataggrfollowing the execution of the Grant Award Contract.
4. At the end of the project, a final budget and final narrative report must be submitted and approved by the Board.
The final narrative report shall include at a minimum: a summary of die project goals and objectives, project
results or outcomes (including any data or photos), aspects of the project that worked well and things that did not
work well, any public involvement and coordination, how the project has advanced the program goals, and how
the project has benefited the State. The Board will not disburse final payment until the final report and all
requirements of the Grant Award Contract have been fulfilled_ All remaining grant funds or outstanding grant
funds must be reconciled.
5. The Grantee shall include the following language in all reports prepared for this Grant Award Contract and in any
publication of reports or results generated with the financial support of the Board:
a. 'The Constable Ethic,s Standards & Training Board has funded all or a portion of this Project."
b. The views or findings presented are the Grantee's and do not necessarily represent those of the State, or
the Constable Ethics Standards & Training Board."

r - renrv r
Page 9 of 9
SCOPE OF WORK
ADDENDUM A
The Scope of Work for this project is hound to the provisions of the approved grant application which is incorporated into
this agreement as Addendum A. All project tasks and COSt8 must coincide with the approved grant application,
48941772A