AMERICAN RED CROSS APPLICATION GRIC 2017.PDF

Last updated: 02/13/2017
General information
Organization American Red Cross
Contact First name Barbara
Contact Last name Carey
Contact e-mail barbara.carey@redcross.org
Contact phone number 602-347-6508
Address
Street 4747 N. 22nd St., Suite 100
City Phoenix
State AZ
ZIP Code 85016
From what tribe is the organization requesting the grant?
Gila River Indian Community
Total grant amount request
350,000
The Gila River Indian Community offers multi-year awards. If your organization is
requesting a multi-year grant for this project or program from the Gila River Indian
Community, enter the amount to be requested each year.
Amount
Year 1 (Gila River Indian Community Grants Only) 350,000.00
Year 2 (Gila River Indian Community Grants Only)
Year 3 (Gila River Indian Community Grants Only)
Year 4 (Gila River Indian Community Grants Only)
Year 5 (Gila River Indian Community Grants Only)
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Gila River Indian Community Grant Application
Grant Cycle 2017
Cover Sheet
Municipality Information
1. Date of Application: 2/28/2017 (NOTE: Click or use up/down arrow keys to move among
fields)
2. Name of City, Town or County: Maricopa County
3. Mayor (City or Town) or Board of Supervisor’s Chairman (County): Denny Barney
4. Mailing Address: 301 W. Jefferson, 10th Floor
5. City: Phoenix State: Arizona Zip Code: 85003
6. Acknowledgement of Submission by Authorized Municipality Representative:
Typed Name/Title: Melody Henderson, Maricopa County Government Relations Signature:
Applicant Information
7. Department/Organization Name: American Red Cross
8. Is this a 501c non-profit Organization? No Yes If yes, attach IRS Determination Letter
9. Application Contact Person: Barbara Carey Title: Grants Manager
10. Phone Number: 602-347-6508
11. Mailing Address: 4747 N. 22nd St., Suite 100
12. City: Phoenix State: Arizona Zip Code: 85016
13. Email Address: Barbara.carey@redcross.org Website Address: www.redcross.org/local/az-nm-el-
paso
Project Information
14. Project Name: American Red Cross Humanitarian Outreach
15. Purpose of Grant: We respectfully request your support to fund the purchase of two new Next-
Generation Emergency Response Vehicles to serve the state of Arizona.
16. Priority Funding Area Public Safety
17. Annual amount requested $350,000
18. Number of years that funding is one
requested
19. Total amount requested (annual $350,000
amount x number of years)
20. Has your organization received past 2015: $175,000
funding from GRIC? If yes, list each year
and amount
21. Geographic area served State of Arizona (vehicles based in Maricopa County)
For Office Use Only:
Data Entry Receipt Evaluation
Outcome  Approval Recommended/Amount $  Denial

Gila River Indian Community Grant Application
Grant Cycle 2017
Narrative
Please structure your proposal to provide the following information in the order indicated. Provide the narrative
in paragraph form in the text field provided. Please be thorough but strive for brevity.
1. Briefly describe the organization’s history, mission and goals.
For over 100 years, the American Red Cross in Arizona proudly has delivered on our mission, helping people
prevent, prepare for and respond to emergencies. Arizona is home to three Red Cross Chapters (Northern
Arizona, Greater Phoenix, and Southern Arizona) serving all 15 Arizona counties and part of the American Red
Cross Arizona-New Mexico-El Paso Region.
Services are provided in accordance with our mission: The American Red Cross prevents and alleviates human
suffering in the face of emergencies by mobilizing the power of volunteers and the generosity of donors,
furthering our vision to partner with the people of Arizona to develop and foster safer families, neighborhoods
and worksites … to promote a system of community self-sufficiency and compassionate response when
emergencies arise.
American Red Cross volunteers and employees are committed to improving the quality of human life and
enhancing self-reliance by providing disaster response and recovery, emergency family services, and
preparedness and safety training. During FY 2016, your Red Cross in Arizona provided vital services to
families and individuals in crisis while preparing our community members with life-saving skills. Our
accomplishments included:
• Responded to 742 local disasters, of which approximately 95% involved home fires
• Assisted 1078 families / 3409 individuals
• Provided over $718,000 in direct financial assistance to local disaster clients.
• Trained 38,701 individuals in CPR, first aid, AED, Babysitting and Family Caregiving, Aquatics,
community disaster education and other life-saving classes, a figure which grows to 3,013,798 when we
include those who have downloaded our Red Cross apps and accessed various components of our electronic
and “Digital Reach” aspects of our Health and Safety information and training.
• Offered Service to the Armed Forces assistance to over 16,600 service members and their families,
including outreach services and pre-deployment briefings, emergency message relays, casework services,
and financial aid casework management.
• Worked with the International Red Cross and Red Crescent societies to link families separated by armed
conflict, natural disaster or civil unrest in their home countries, and offered International Humanitarian Law
classes
• Collected/distributed donations from over 34,000 blood and platelet donors, conducted about 2000 mobile
blood drives, operating 24/7
From mining towns to metropolitan areas, deserts to shining seas, nearly every second of every day, someone is
assisted by the American Red Cross. Every two seconds, someone in America needs blood. Every eight
minutes, the Red Cross responds to a disaster in the community. We are proud to uphold our pledge to the
American people: when the Red Cross is notified of a disaster, the Red Cross responds, 100% of the time.

Gila River Indian Community Grant Application
Grant Cycle 2017
2. If the applying organization is non-municipal or a non-profit 501c, please describe your relationship with
Arizona municipalities including past and present support, whether it be through partnerships,
collaborations, in-kind contributions, grants, tax-based funding or other. Describe the supporting
municipality’s role in this project. If the applying organization is a municipality governmental sub-
division please enter the text “Not applicable.”
The Red Cross worked with Maricopa County in 2015 for funding from the Gila River Indian Community. Our
Disaster Cycle Services staff work in partnership with county emergency services staff and first responders
throughout Arizona in the context of disaster relief operations.
3. Describe the proposed project and planned goals and activities.
The project we propose to the Gila River Indian Community – American Red Cross Humanitarian Outreach –
requests that you partner with us in service delivery through the purchase of two new Next-Generation
Emergency Response Vehicles, which have been carefully designed to improve the way we deliver relief to
disaster victims and our ability to respond to disasters wherever and whenever we are needed.
When disasters strike in Arizona, both large and small, the Red Cross provides critical relief to affected families
and communities, including nourishing meals, supplies, safe shelter, basic health services and emotional
support. Red Cross emergency response vehicles (ERVs) are essential to delivering these vital services,
bringing survivors hope that recovery is possible.
With the number and intensity of disasters on the rise, affecting even more people across Arizona, the Red
Cross must redouble our efforts to ensure we can be in the right place at the right time with the right resources.
New and improved ERVs – the Next-Generation Emergency Response Vehicles – are vital to these readiness
and response efforts and to the disaster victims we serve.
Our next-generation design has emerged from a five-year process of engaging volunteers, staff, partners and
the industrial design community, and the result is a more cost efficient ERV fleet that provides a better
experience for both Red Crossers and the people we serve. We are currently in the process of replacing our
current fleet of response vehicles with this next-generation design, saving tens of thousands of dollars by
switching to a more effective platform with reduced maintenance costs. By underwriting the cost of securing
two of these new and innovative vehicles to be based in Maricopa County and serving disaster clients in
Arizona, the Gila River Indian Community will be a strategic force in helping us realize this important goal.
What advantages are offered by the new design? Ergonomic upgrades, a rearview camera and enhanced safety
features greatly improve the experience not only for our clients but also for our volunteers who are driving the
ERVs and interacting with our clients. An enhanced loading system makes loading and unloading disaster relief
supplies, which average 70 pounds, more manageable. A redesigned wheel base makes for a narrower profile
for the ERVs, facilitating passage through disaster sites and maneuverability on streets lined with piles and piles
of trash, the remnants of people’s homes in the aftermath of a disaster incident.
The next-generation ERV design better supports the many purposes of these multi-use vehicles. Unlike the old
fleet, our new ERVs are designed for mobile feeding and transportation of bulk relief supplies and personnel,

Gila River Indian Community Grant Application
Grant Cycle 2017
including staff for damage assessment and integrated care teams. New external dynamic messaging also allows
drivers to share real-time information and situational awareness with disaster survivors. In addition, the new
fleet of next-generation ERVS cost less to fuel and maintain, averaging 18 MPG compared to 10 MPG with our
current fleet, and ultimately have a longer wear life. Finally, the new design’s multiple points of access, wider
windows and brighter lighting foster dialogue and greatly enhance volunteer-disaster client interaction.
In summary, the next generation of Red Cross ERVs will help us better meet the current and future needs of our
clients and volunteers, use new green technologies to reduce the carbon footprint of the disaster response fleet
and provide greater versatility and efficiency for the entire organization.
• Client: Multiple points of access, a wider window and brighter lighting encourage dialogue and enhance
the client experience. The redesigned interior provides a warm and dry place for casework to begin.
• Volunteer: Ergonomic improvements, a rearview camera and other safety features improve the volunteer
experience. The modular system allows for individual customization, and the loading system assists in
lifting supplies.
• Efficient: External dynamic messaging allows drivers to share real-time information and situational
awareness. Additionally, the new vehicles are less expensive to buy and more fuel-efficient, with
reduced maintenance costs and a longer wear life.
Arizonans facing disasters and other emergencies need the Red Cross now more than ever. The new fleet of
next-generation ERVs will improve our mission delivery and efficiency. The Red Cross must always be ready
to respond at a moment’s notice with the swift and compassionate services that the American public trusts and
deserves, and the next-generation ERVs are critical to that promise.
We hope you will join with us in making two next-generation ERVs a reality for disaster survivors in Arizona.
In recognition of your partnership and generosity, and with your permission, we would be honored to co-brand
the new, next-generation ERVs with the seal of the Gila River Indian Community, and we would be pleased to
plan with you an “ERV visit” at an event or location of your choice. Thank you for your consideration of our
proposal.
(Note: A graphic comparing the existing ERV and the next-generation ERV is attached.)
4. Describe how the proposed project satisfies one or more of the priority funding areas identified by the
Gila River Indian Community.
Seen through the lens of the priority areas identified by the Gila River Indian Community, American Red Cross
Humanitarian Services and in particular the disaster preparedness, response and recovery services directly
related to our Emergency Response Vehicles relate most directly to public safety and health care services.
The American Red Cross responds to tens of thousands of disasters across the country each year, hundreds of
them right here in Arizona, bringing help and hope to individuals and families facing their darkest hours. The
arrival of the Red Cross volunteers and the sight of the Red Cross vehicles means lifesaving and compassionate
aid has arrived, a calming influence and source of strength in the midst of difficult situations. First responders
and local law enforcement know that the Red Cross will respond promptly and reliably, providing those
immediate emergency services which are vital components of the health and safety of the disaster victims and
the community at large. In the case of a larger response where a respite center or shelter is opened, the critical
role of health care services and public safety is magnified, as the Red Cross works with local government,

Gila River Indian Community Grant Application
Grant Cycle 2017
emergency management agencies and community organizations to coordinate the immediate sheltering and
feeding of affected populations, providing a safe and secure environment for disaster victims.
Your contribution for the purchase of two next-generation ERVs will have a powerful impact on the health and
safety of disaster victims here in Arizona, helping us respond to disasters seven days a week, 365 days a year, in
communities throughout our state, providing shelter, food, clothing and emotional support at no cost to those in
need.
5. Identify the needs/problems to be addressed, target population and number of people to be served by
the project.
In the broadest terms, the need which we address is identified in the opening words of our mission statement:
The American Red Cross prevents and alleviates human suffering in the face of emergencies. The American
Red Cross in Arizona serves everyone in our state. In the immediate past fiscal year, we provided disaster
services to 3,409 Arizonans impacted by local disasters, a figure which grows to 3,635 when we include those
who stayed in Red Cross shelters in the wake of larger scale disasters, and which would easily double when
including those who received mobile services (distribution of meals and clean up supplies).
Red Cross ERVs are the backbone of our disaster relief delivery system. They are instrumental in almost every
phase of disaster response – from prepositioning people, cots and blankets before a disaster strikes or
distributing food and drinks or clean-up supplies following a microburst or flood to providing a safe space for a
Red Cross worker to meet with a family whose home was destroyed by a fire. With two new next-generation
ERVs strategically located in Maricopa County, the Red Cross will be better able to quickly and efficiently
mobilize, delivering the compassionate and effective relief that disaster survivors in Arizona depend on and
deserve.
Providing safe shelter is an essential component of Red Cross disaster relief for people who are displaced from
their homes. Our fleet of ERVs is instrumental to setting up some of the pre-identified shelter locations that we
maintain. ERVs regularly deliver cots, blankets and comfort items, located for efficient mobilization to aid
those in need.
In addition to shelter, the Red Cross is prepared to serve meals as needed. This capacity is possible due to a
combination of shelf-stable meals, agreements with local vendors and partners, national kitchens and Red Cross
mobile kitchens. Once food is prepared, our ERV fleet is crucial to the distribution of these meals, snacks and
drinks. Following disasters, survivors are often unable to leave their homes, and ERVs enable them to continue
working on their cleanup and recovery while knowing the Red Cross will deliver their meals.
In the aftermath of a disaster, Red Cross ERVs also distribute recovery supplies, such as comfort and cleanup
kits. Personal products like toothbrushes, soap and combs – which are essential to establishing a sense of
normalcy – are included in comfort kits. Cleanup kits contain items that may be necessary to begin the recovery
process, such as buckets, bleach, work gloves and shovels.
Once basic needs have been addressed, trained Red Cross caseworkers meet with disaster survivors to offer
assistance and identify any special challenges they may face when planning their long-term recovery.
Caseworkers explain available resources and programs that can help facilitate recovery in the weeks and months
ahead. Additional assistance to help a family get back on its feet may include groceries, clothing, lodging,

Gila River Indian Community Grant Application
Grant Cycle 2017
emotional support and other resources. The next-generation ERV’s modular capability enables volunteers to
easily customize its use, including configuring the vehicle so caseworkers can safely and compassionately meet
one-on-one with a family recovering from disaster.
Your support of our new disaster fleet of next-generation ERVs means that we can better meet the needs of
Arizonans, bringing help and hope to people impacted by disasters. By engaging in this unique and visible
opportunity to support Red Cross Humanitarian Services and its fleet in Arizona, you will help ensure we are
ready to respond to the steadily increasing number of disasters and those affected by them. Your generosity will
help the Red Cross mobilize relief to thousands of disaster victims in communities throughout Arizona and help
the Gila River Indian Community and the Red Cross garner goodwill wherever and whenever the ERVs travel.
6. Define the project as a new or continuing program.
This is a new project in the sense that it involves the purchase of new next-generation Emergency Response
Vehicles. However, these vehicles will be used in the context of a continuing program, specifically Red Cross
Humanitarian Services in Arizona.
7. Provide a brief timeline including start and finish dates. Indicate if the timeline is flexible.
The timetable for this grant application is for the upcoming fiscal year, namely July 1, 2017 through June 30,
2018. This timeline can be flexible in the sense that it can cover any 12-month period, for example starting on
the date when funds would be awarded.
8. Identify other organizations, partners or funders participating in the project and their roles.
We have not requested funding for the next-generation ERVs to any other funders. However, the ERVs will be
used in conjunction with Red Cross Humanitarian Services, for which our service philosophy relies heavily
upon cooperation and collaboration with other agencies and entities. This commitment to effective collaboration
is necessary to the Chapter’s vision and includes:
• Membership in Arizona Voluntary Organizations Active in Disaster (AzVOAD), an umbrella organization
of agencies that work closely together to improve services and eliminate unnecessary duplication in disaster
response
• Working relationships with local fire departments; the Arizona Department of Homeland Security, Division
of Emergency Management, and Department of Public Safety; and County Emergency Managers’ and
Sheriffs’ departments
• Participation in state and county drills, exercises and conferences
• Providing liaisons to State and County Emergency Operation Centers during activation, including for
example during wildfires and large-scale flooding
• Agreements with bordering Red Cross chapters through a robust divisional structure to leverage material
and human resources in larger disaster events
• Shelter agreements with local organizations and companies
9. Would you be able to implement the proposed plan if your organization received partial funding for this
project?

Gila River Indian Community Grant Application
Grant Cycle 2017
The cost of each new, next-generation Emergency Response Vehicle is $175,000, hence our request of
$350,000 for two ERVs. Funding in the amount of $175,000 would allow us to purchase one next-generation
ERV.
10. Describe your plan for project sustainability beyond the grant period. If this is a program/project
previously funded by the Gila River Indian Community describe efforts made towards the previously
described sustainability plan.
Humanitarian Services, including Disaster Cycle Services, speak to the heart and soul of the American Red
Cross nationwide and here in Arizona, part of the core services of the Red Cross, and will require on-going
funding. We will continue to seek such funding through United Way and various corporate and foundation
partners. The American Red Cross is not a government agency. All Red Cross disaster assistance is free; our
appeals to the compassion and generosity of Arizona residents, foundations and businesses enable us to provide
these vital services and will be on-going.
11. Describe your plan to document progress and results.
As outlined above, the next-generation ERVs would be used as an integral element in the provision of Red
Cross services in Arizona. We would document progress and results relating to each vehicle, including number
of miles travelled, number and location of disaster incidents, and number of individuals served.
In addition, we would be pleased to provide you with our “normal” outcome measurement tracked by the
Chapter’s regular collection of statistical data related to disaster response:
• Number of incidents
• Type of incident
• Number of individuals/families impacted
• Amount/type of assistance provided
• Average amount of time to respond
• Average amount of time to close a case
12. Indicate any application to and/or awards made by a tribe other than the Gila River Indian Community
for state shared revenues for this and any other project for the past five (5) years. If this information is
included in a separate attachment, please indicate that here.
The American Red Cross Greater Phoenix Chapter has received funding from the Salt River Pima-Maricopa
Indian Community for the past five years in support of Disaster Cycle Services, most specifically helping to
underwrite the direct financial assistance provided to disaster clients in Maricopa County and Arizona.
In the immediate past fiscal year, we applied for funding from the Ft. McDowell Yavapai Nation in support of
Humanitarian Services. That application was not funded.
The American Red Cross Southern Arizona Chapter has received funding from the Pascua Yaqui Tribe for the
past two years in support of Disaster Relief and Service to the Armed Forces.

Gila River Indian Community Grant Application
Grant Cycle 2017
Project Budget
Budget Period: July 1, 2017 – June 30, 2018
For each budget item listed here please provide a narrative description on the following Project Budget Detail
page.
Proposed Budget Expense Amount Amount In Kind Total Budget
(list each budget item) requested from requested or contributions
GRIC secured from
other funders
1. Chassis $108,822.00 $0 $0 $108,822.00
2. Upfit $122,570.00 $0 $0 $122,570.00
3. Radios – includes 2 units per $ 2,036.00 $0 $0 $ 2,036.00
vehicle, programming and
shipment
4. Garmin + Mount $ 596.00 $0 $0 $ 596.00
5. Geotab Telematics Unit $ 700.00 $0 $0 $ 700.00
6. Geotab Telematics Service – 12 $ 816.00 $0 $0 $ 816.00
mos.
7. Graphics $ 1,460.00 $0 $0 $ 1,460.00
8. Food Service Equipment $ 800.00 $0 $0 $ 800.00
9. Additional Vehicle Operation $ 800.00 $0 $0 $ 800.00
and Safety Equipent
10. Travel to Inspect and Accept $ 4,000.00 $0 $0 $ 4,000.00
Vehicle
11. Shipping ERVs to chapter site $ 4,178.00 $0 $0 $ 4,178.00
12. 1st Year Fuel $ 2,222.00 $0 $0 $ 2,222.00
13. 1st Year Maintenance Costs $ 1,000.00 $0 $0 $ 1,000.00
14. 5,000 meals per vehicle (total $ 50,000.00 $0 $0 $ 50,000.00
10,000 meals) on a 2-week
deployment to a Relief Operation
15. Miscellaneous Costs $ 50,000.00 $0 $0 $ 50,000.00
16. Click here to enter text. $0 $0 $0 $0
17. Click here to enter text. $0 $0 $0 $0
Total Budget $ 350,000.00 $0 $0 $ 350,000.00

Gila River Indian Community Grant Application
Grant Cycle 2017
Project Budget Detail
Please provide a narrative description for each of the project budget items listed on the previous page. Include
the dollar figure and how it was derived.
1. The budget, as entered above, represents the actual costs associated with the purchase and first year
operational costs of two new next-generation Emergency Response Vehicles. The costs associated with one
vehicle would be half of the amounts shown, or a total of $175,000. The Proposed Budget Expense items are
fairly detailed, but we include here additional explanations for two of those items. Line 12: 1st Year Fuel –
estimated at 5,000 miles per year, 18 mpg, and an average fuel cost of $4 per gallon. Line 13: 1st Year
Maintenance Costs – estimate to cover maintenance, title, registration and fees.
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Gila River Indian Community Grant Application
Grant Cycle 2017
Other explanation: Click here to enter text.