HOUSING AUTHORITY OF MARICOPA COUNTY APPLICATION GRIC 2017.PDF

Last updated: 02/14/2017
General information
Organization Housing Authority of Maricopa County
Contact First name Ernesto
Contact Last name Fonseca
Contact e-mail e.fonseca@maricopahousing.org
Contact phone number 6027444535
Address
Street 8910 N 78th Street
City Peoria
State AZ
ZIP Code 85345
From what tribe is the organization requesting the grant?
Gila River Indian Community
Total grant amount request
300,000
The Gila River Indian Community offers multi-year awards. If your organization is
requesting a multi-year grant for this project or program from the Gila River Indian
Community, enter the amount to be requested each year.
Amount
Year 1 (Gila River Indian Community Grants Only) 150,000
Year 2 (Gila River Indian Community Grants Only) 150,000
Year 3 (Gila River Indian Community Grants Only)
Year 4 (Gila River Indian Community Grants Only)
Year 5 (Gila River Indian Community Grants Only)
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Gila River Indian Community Grant Application
Grant Cycle 2017
Cover Sheet
Municipality Information
1. Date of Application: 2/28/2016 (NOTE: Click or use up/down arrow keys to move among
fields)
2. Name of City, Town or County: Maricopa County
3. Mayor (City or Town) or Board of Supervisor’s Chairman (County): Denny Barney, Maricopa County
BOS Chair
4. Mailing Address: 301 W. Jefferson Street, 10th floor
5. City: Phoenix State: Arizona Zip Code: 85003
6. Acknowledgement of Submission by Authorized Municipality Representative:
Typed Name/Title: Melody Henderson/Administrative CoordinatorSignature:
Applicant Information
7. Department/Organization Name: Housing Authority of Maricopa County
8. Is this a 501c non-profit Organization? No Yes If yes, attach IRS Determination Letter
9. Application Contact Person: Ernesto Fonseca, PhD Title: Housing Development Manager
10. Phone Number: 602.744.4535
11. Mailing Address: 8910 N. 78th Street
12. City: Peoria State: Arizona Zip Code: 85345
13. Email Address: e.fonseca@maricopahousing.org Website Address: www.maricopahousing.org
Project Information
14. Project Name: Hollar and Baden
15. Purpose of Grant: Increase water and energy efficiency
16. Priority Funding Area Economic Development
17. Annual amount requested $150,000
18. Number of years that funding is 2
requested
19. Total amount requested (annual $300,000
amount x number of years)
20. Has your organization received past Year: 2013
funding from GRIC? If yes, list each year Amount: $300,000
and amount
21. Geographic area served Tolleson, Avondale, Phoenix West
For Office Use Only:
Data Entry Receipt Evaluation
Outcome  Approval Recommended/Amount $  Denial

Gila River Indian Community Grant Application
Grant Cycle 2017
Narrative
Please structure your proposal to provide the following information in the order indicated. Provide the narrative
in paragraph form in the text field provided. Please be thorough but strive for brevity.
1. Briefly describe the organization’s history, mission and goals.
The Housing Authority of Maricopa County (HAMC) was created in 1943 in an effort to develop,
maintain and offer affordable housing opportunity to Maricopa County’s low-income families.
Since its inception HAMC has incorporated family supporting services through partnerships and
strategic collaborations. Our goals remain the same since 1943: “To improve the quality of life
and strengthen communities by developing and sustaining affordable housing programs; and to
become a leading housing authority by exemplifying best practices, offering innovative
affordable housing programs, and expanding accessibility throughout Maricopa County.”
2. If the applying organization is non-municipal or a non-profit 501c, please describe your relationship with
Arizona municipalities including past and present support, whether it be through partnerships,
collaborations, in-kind contributions, grants, tax-based funding or other. Describe the supporting
municipality’s role in this project. If the applying organization is a municipality governmental sub-
division please enter the text “Not applicable.”
Not applicable
3. Describe the proposed project and planned goals and activities.
The John Hollar and John Baden Housing Communities were developed in 1980 and 1959 respectively, Hollar
Homes counts with 25 units and Baden Homes counts with 20 units for a total of 45 combined units. All
housing units in both developments have been maintained to meet HUD standards. However, after 57 and 36
years since their construction some major replacements need to take place in order to continue offering
healthy, comfortable and quality affordable housing. Both Hollar and Baden need substantial repairs and or
replacements to increase water and energy efficiency.
Housing Authority Maintenance Staff has identified three priority areas. If awarded funds will be invested to
meet the following goals and perform related activities.
Goals & Activities
A. Priority area one; water issues: Baden and Hollar outdoor main water and irrigation systems need to be
replaced. Both properties are experiencing water waste due to pipe ruptures and persistent leaks across
the entire development of 45 housing units.
Goal_1: Reduce water consumption
a. Activity 1.1: Remove all water supply lines from street main to housing structures.
b. Activity 1.2: Replace all water supply lines from street main to housing structures.

Gila River Indian Community Grant Application
Grant Cycle 2017
c. Activity 1.3: Design and install limited irrigation systems to water small grassed areas and trees
to provide shade and playground for kids and adults.
B. Priority area two; Landscaping: Landscaping on both properties are covered but various areas of
unplanned grassed areas. Those areas tend to be underwater or underwater as all watering is performed
manually. This has caused substantial waste of water and uneven growth of grass. Further, the amount of
grass in both properties is underutilized and needs to be redesigned including a new irrigation controlled
system, desertscape areas, desert low-water use plants and some strategic grassed areas to provide
space to play for all age groups.
Goal_2: Increase water efficiency, provide designed play space and increase curb appeal.
a. Activity 2.1: Design a comprehensive and integrated landscape master plan to include desert
landscape primarily, strategic planting of desert trees and plants and well located grassed areas
for kids and families to play.
b. Activity 2.2: Design an efficient and long lasting irrigation programmable system with
monitoring software to efficiently manage water use while maintaining plants and grass fully.
C. Priority area three; windows: Hollar and Baden still count with original single pane windows. Both
properties have been maintained to meet highest standards but windows need to be replace.
Goal_3: Increase thermal comfort, reduce power usage and increase energy efficiency.
a. Activity 3.1: Remove existing windows in all 45 housing units.
b. Activity 3.2: Install windows in all 45 housing units with double pane, energy efficient glazed
windows.
D. Priority area four; roofs: Roofs on both properties need repairs and or replacements to ensure the
safety of all families and durability of the entire building as a unit.
Goal_4: Expand roof durability to keep families safe and housing units intact from water damage.
a. Activity 4.1: Repair and replace all housing units’ roofs.
E. Priority area five; safety: Mechanical systems and doors need to be replaced in all units to ensure
entry safety and indoor safety and comfort.
Goal_5: Increase home safety, curb appeal and indoor air quality and comfort.
a. Activity 5.1: Remove and replace all front doors.
b. Activity 5.1: Remove and replace
4. Describe how the proposed project satisfies one or more of the priority funding areas identified by the
Gila River Indian Community.
Housing, especially affordable housing is a matter of social and environmental justice, access and equity.
Housing provides a stable environment and base for individuals and families to increase or pursue economic

Gila River Indian Community Grant Application
Grant Cycle 2017
development opportunities, education, healthcare, stay safe and well connected through reliable public
transportation. Our proposal provides an opportunity for investment to keep our families housed while
increasing their quality of life and therefore enabling and increasing their access to greater personal and
professional growth.
5. Identify the needs/problems to be addressed, target population and number of people to be served by
the project.
As outlined in question 3 responses, HAMC staff has identify three priority areas; Water efficiency, Energy
Efficiency and Landscaping. Please see responses in question 3 for additional details on issues to be
addressed and corresponding activities.
HAMC serves low- and very low-income families and individuals earning 60 percent or less from Area Medium
Income (AMI). A total of 143 individuals and family members are housed in the Hollar and Baden Homes; this
number includes 84 children and 59 adults from which 85% are people of color; Latinos, Blacks and Native
American.
6. Define the project as a new or continuing program.
This is a continuing affordable housing project.
7. Provide a brief timeline including start and finish dates. Indicate if the timeline is flexible.
Nov 1st, 2017: Request for Qualifications will be release to find contractors to perform; a) landscape design
services, b) landscaping services and b) window removal and replacement services.
December 1st, 2017: Selection of contractor will be completed, design services will be prioritized.
February 1st, 2018: Removal of pipes and water systems begins.
April 15th, 2018: Landscape activities begin.
August 1st, 2018: Window removal and installation of new windows begins.
December 1st, 2018: Roof replacement begins.
February 1st, 2019: Door and heater replacements begins.
March 30th, 2019: Project is completed.
8. Identify other organizations, partners or funders participating in the project and their roles.
1st Bank, the US Department of Housing (HUD) and the Housing Authority of Maricopa County,
(HAMC). 1st Bank will be providing gap financing, HUD will be providing new rent agreements,
and HAMC will be providing direct financing.
9. Would you be able to implement the proposed plan if your organization received partial funding for this
project?
Yes

Gila River Indian Community Grant Application
Grant Cycle 2017
10. Describe your plan for project sustainability beyond the grant period. If this is a program/project
previously funded by the Gila River Indian Community describe efforts made towards the previously
described sustainability plan.
Not Applicable
11. Describe your plan to document progress and results.
The Housing Authority of Maricopa County utilizes the e-Builder construction management system to manage
most of its large project. This system allows to closely monitor all activities from planning, procurement,
construction to occupancy.
Preliminary activities include planning and scheduling of all activities. e-Builder will enable our team to
develop in collaboration with contractors, specific schedules broken-down by trade, activity, team specialties
and corresponding budget. All activities will be uploaded on e-Builder and progress will be inputted every
Friday be end of business day. Progress assessment and adjustments if needed will be addressed every
Monday while project is in progress. Invoices will be accepted based on inspected and accepted construction
progress.
12. Indicate any application to and/or awards made by a tribe other than the Gila River Indian Community
for state shared revenues for this and any other project for the past five (5) years. If this information is
included in a separate attachment, please indicate that here.
None

Gila River Indian Community Grant Application
Grant Cycle 2017
Project Budget
Budget Period: Click here to enter text.
For each budget item listed here please provide a narrative description on the following Project Budget Detail
page.
Proposed Budget Expense Amount Amount In Kind Total Budget
(list each budget item) requested from requested or contributions
GRIC secured from
other funders
1. Priority area one: Water issues $ 50,000 $ 6,250 $0 $ 56,250.00
2. Priority area two: Landscaping $ 40,000 $ 4,280 $0 $ 44,280.00
3. Priority area three: Windows $ 100,000 $ 84,500 $0 $ 184,500.00
4. Priority area four: Roofs $ 80,000 $ 31,111 $0 $ 111,111.00
5. Priority area five: Safety $ 30,000 $ 104,452 $0 $ 134,452.00
6. Click here to enter text. $0 $0 $0 $0
7. Click here to enter text. $0 $0 $0 $0
8. Click here to enter text. $0 $0 $0 $0
9. Click here to enter text. $0 $0 $0 $0
10. Click here to enter text. $0 $0 $0 $0
11. Click here to enter text. $0 $0 $0 $0
12. Click here to enter text. $0 $0 $0 $0
13. Click here to enter text. $0 $0 $0 $0
14. Click here to enter text. $0 $0 $0 $0
15. Click here to enter text. $0 $0 $0 $0
16. Click here to enter text. $0 $0 $0 $0
17. Click here to enter text. $0 $0 $0 $0
Total Budget $0 $0 $0 $ 530,593.00

Gila River Indian Community Grant Application
Grant Cycle 2017
Project Budget Detail
Please provide a narrative description for each of the project budget items listed on the previous page. Include
the dollar figure and how it was derived.
1. Priority area one; water issues: Baden and Hollar outdoor main water and irrigation systems need to be
replaced. Both properties are experiencing water waste due to pipe ruptures and persistent leaks across the
entire development of 45 housing units. Further, grassed areas are being irrigated manually by residents who
frequently overwater these lawns increasing water consumption and waste. Diagnosis: HAMC contracted the
services of EMG, one of the National leaders in engineering, capital planning, environmental and asset
assessment and project management. EMG assessed both Hollar and Baden properties by performing a
comprehensive “Physical and Capital Needs Assessment”. This assessment outlines all needed modernization
and construction activities, including budget to be perform to update these properties and increase its livability.
Amount: $56,250.00
2. Priority area two; Landscaping: Landscaping on both properties are covered but various areas of
unplanned grassed areas. Those areas tend to be underwater or underwater as all watering is performed
manually. This has caused substantial waste of water and uneven growth of grass. Further, the amount of
grass in both properties is underutilized and needs to be redesigned including a new irrigation controlled
system, desertscape areas, desert low-water use plants and some strategic grassed areas to provide space to
play for all age groups. Diagnosis: HAMC contracted the services of EMG, one of the National leaders in
engineering, capital planning, environmental and asset assessment and project management. EMG assessed
both Hollar and Baden properties by performing a comprehensive “Physical and Capital Needs Assessment”.
This assessment outlines all needed modernization and construction activities, including budget to be perform
to update these properties and increase its livability. Amount: $44,280.00
3. Priority area three; windows: Hollar and Baden still count with original single pane windows. Both
properties have been maintained to meet highest standards but windows need to be replace. Diagnosis:
HAMC contracted the services of EMG, one of the National leaders in engineering, capital planning,
environmental and asset assessment and project management. EMG assessed both Hollar and Baden
properties by performing a comprehensive “Physical and Capital Needs Assessment”. This assessment
outlines all needed modernization and construction activities, including budget to be perform to update these
properties and increase its livability. Amount: $184,500.00
4. Priority area four; roofs: Roofs on both properties need repairs and or replacements to ensure the safety
of all families and durability of the entire building as a unit. Diagnosis: HAMC contracted the services of EMG,
one of the National leaders in engineering, capital planning, environmental and asset assessment and project

Gila River Indian Community Grant Application
Grant Cycle 2017
management. EMG assessed both Hollar and Baden properties by performing a comprehensive “Physical and
Capital Needs Assessment”. This assessment outlines all needed modernization and construction activities,
including budget to be perform to update these properties and increase its livability. Amount: $111,111.00
5. Priority area five; safety: Mechanical systems and doors need to be replaced in all units to ensure entry
safety and indoor safety and comfort. Diagnosis: HAMC contracted the services of EMG, one of the National
leaders in engineering, capital planning, environmental and asset assessment and project management. EMG
assessed both Hollar and Baden properties by performing a comprehensive “Physical and Capital Needs
Assessment”. This assessment outlines all needed modernization and construction activities, including budget
to be perform to update these properties and increase its livability. Amount: $134,593.00
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