MARICOPA COUNTY HUMAN SERVICES 09CH010385 FUNDING GUIDANCE LETTER 1.25.17.PDF

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&FAMILIES
Office of Head Start I Region IX I 90 Seventh Street, Room 450, San Francisco, CA 94103 I
www.eclkc.ohs.acf.hhs.gov
JAN 26 2017
Clint Hickman
Chairman
Maricopa County Human Services
234 North Central Avenue, Suite 3201
Phoenix, AZ 85004
Re: Grant No. 09CH010385
Dear Mr. Hickman:
This letter provides guidance on the requirements for submission of the application to
operate Head Start and Early Head Start programs by organizations preliminarily eligible for
a non-competitive grant under 45 C.F.R. § 1304.15 and organizations currently operating
under a grant with a definite project period. Funding is contingent upon the availability of
federal funds and satisfactory performance under the terms and conditions of the Head
Start grant in the current budget period.
The following table reflects the projected funding, including the approved amount for
duration, if applicable, and enrollment levels for the Head Start and Early Head Start grant
for use in preparing the application for the 7/1/2017 — 6/3012018 budget period.
Funding Type Funding Level Funded Federal Enrollment
Head Start Program
Operations $10,643,480 850
Head Start Training and
Technical Assistance $104,755
Early Head Start Program
Operations $2,546,162 166
Early Head Start Training and
Technical Assistance $32,822
TOTAL $13,327,219 1,016
Duration funds of $712,496 and $20,232 respectively, authorized under the Consolidated
Appropriations Act of 2016 (Public Law 114-113) and Further Continuing and Security
Assistance Appropriations Act, 2017 (Public Law 114-254), are included in the Head Start
and Early Head Start program operations amounts in the above table.
The application for the Head Start and Early Head Start grant is due 4/1/2017. The
application must be prepared in accordance with the Application Instructions available in the
Head Start Enterprise System (HSES). The instructions specify the requirements for
submission of the baseline application for the first budget period of the project period and
continuation applications in the subsequent budget periods of the project period. A

Mr. Hickman Page 2
continuation application must be completed for the upcoming budget period. Incomplete
applications will not be processed.
Submission Requirements
The Application Instructions containing the criteria the application must address and the
submission requirements are posted in the HSES at https://hses.ohs.acthhs.qov/hsprograms .
Please select the Financials tab under Instructions in the HSES to download the Application
Instructions upon receipt of this letter. Please review the instructions carefully prior to
preparing the application. Reference materials can be found in the "Instructions" section of
the HSES. To access the application, select the Financials tab on the home page. For
further assistance, please contact helpahsesinfo.orq or 1-866-771-4737.
The application must be submitted electronically in the HSES. The application must be
submitted on behalf of the Authorizing Official registered in the HSES.
Please ensure the application contains all of the required information in the Application
Instructions. If you have any questions or need assistance, please contact Andrea Harvey,
Head Start Program Specialist, at (415) 437-8544 or andrea.harvey@acthhs.gov or
Gabriela Aranda, Grants Management Specialist, at (415) 437-8423 or
Gabriela.aranda@acf.hhs.gov. Thank you for your cooperation and timely submission of the
grant application.
Sincerely,
Jan Len
Regional Program Manager
Office of Head Start
cc: Bruce Liggett, Executive Director
Alecia Jackson, Head Start Director