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Special Meeting Minutes Monday, November 28, 2016 Board Members 10:00 AM Clint Hickman, Chairman, District 4 Andrew Kunasek, Vice Chairman, District 3 BOARD OF SUPERVISORS Denny Barney, District 1 Maricopa County, Arizona Steve Chucri, District 2 (and the Boards of Directors of the Flood Control Steve Gallardo, District 5 District, Library District, Stadium District, Improvement Districts, Housing Authority of Maricopa County, Housing Authority of Maricopa County and/or Board of County Manager Deposit) Joy Rich Clerk of the Board "The mission of Maricopa County is Fran McCarroll to provide regional leadership and fiscally responsible, necessary Meeting Location public services to its residents so they can enjoy living in healthy Supervisors Conference Room and safe communities” 301 W. Jefferson, 10th Floor Phoenix, AZ 85003 BOARD OF SUPERVISORS The Board of Supervisors of Maricopa County, Phoenix, Arizona, convened in Special Session at 10:00 AM on Monday, November 28, 2016, in the Supervisors Conference Room, 301 W. Jefferson, 10th Floor, Phoenix, AZ 85003, with the following members present: Clint Hickman, Chairman, District 4; Andrew Kunasek, Vice Chairman, District 3; Steve Chucri, District 2; Denny Barney, District 1; Steve Gallardo, District 5. Also present: Fran McCarroll, Clerk of the Board; Maria Ceaglske, Minutes Coordinator; Joy Rich, County Manager; and Michelle Wood, Legal Counsel. Elections 1. CANVASS OF THE GENERAL ELECTION HELD ON NOVEMBER 8, 2016 Canvass the election returns for the November 8, 2014, General Election in accordance with the Official Results prepared by the Maricopa County Elections Department. The Maricopa County Elections Department has prepared the Official Returns from all county precincts, declaring the vote for the General Election held on November 08, 2016. The Elections Department requests that the Board of Supervisors canvass these returns and approve the Official Canvass for this election pursuant to A.R.S. §16-642 through 16- 645. The Board of Supervisors is required to canvass these returns within twenty days following the General election. The Official Canvass is on file with the Clerk of the Board of Supervisors and retained in accordance with ASLAPR approved retention schedule. (C-21- 17-005-7-00) Helen Purcell, County Recorder, presented the following statistical information pertaining to the November 8, 2016 general election: 1.6 million ballots were cast 74.23% voter turnout 16% of voters went to the polls on election day 78% voted by mail 84% of early ballots sent out were returned Special Meeting Minutes Monday, November 28, 2016 Page 2 of 3 Karen Osborn, Elections Director, stated there are 1,700 pages of detailed information contained on the compact disk given to each Supervisor. Supervisor Gallardo asked why there were 36,923 provisional ballots. Ms. Purcell responded there were several factors such as: new residence, change of address, name change and protected names. Ms. Osborn noted a provisional ballot is a fail-safe way to vote in these instances. Provisional ballots are also used for those people who go to the polls but are not registered to vote. These ballots cannot be counted. Discussion ensued on provisional ballots and ballots received or returned by mail. Chairman Hickman asked how many poll workers worked on election day. Mr. Purcell and Ms. Osborn responded there were over 4,000 and approximately 200 Recorders and Election office employees. Supervisor Chucri asked if there were any lessons learned. Ms. Purcell noted there is no perfect election and suggested taking a look at the reporting system. Supervisor Barney stated elections have a unique environment with early ballots. There was discussion on the election ballot process and election day events. Supervisor Kunasek stated he was in New York City on election day and was able to see the long lines that sometimes wrapped around city blocks. He noted his appreciation of all the work that Ms. Purcell and Ms. Osborn do and have done throughout the years. Chairman Hickman thanked Mr. Purcell and Ms. Osborn for their work and years of service as well. Motion to approve by Supervisor Barney, seconded by Supervisor Chucri Ayes: Hickman, Kunasek, Chucri, Barney, Gallardo Medical Examiner 2. FY2017 BUDGET ADJUSTMENT Pursuant to A.R.S. §42-17106B, authorize the following adjustment to the FY 2017 Budget: a) Decrease the expenditure authority for the Non-Departmental (D470) General Fund (100) Operating (OPER) in the line “Unreserved Contingency” (4711) in an amount not to exceed $278,029. b) Increase the expenditure authority in the Medical Examiner (D290) General Fund (100) Operating (OPER) appropriation by an amount not to exceed $278,029. Approval of this action will allow the Medical Examiner’s Office to create and fill two Medical Examiner positions. Any transfer of expenditure authority in FY 2017 will be limited to the actual expenditure incurred for the two new positions. These actions will have a County-wide net impact of zero and they do not alter the budget constraining the expenditure of local revenue duly adopted by the Board pursuant to A.R.S. §42-17105. Special Meeting Minutes Monday, November 28, 2016 Page 3 of 3 c) Authorize the Office of Management and Budget to include a Baseline Budget Adjustment in the amount of $477,404 for FY 2018 for the full year cost of 2 medical examiner positions. (C-29-17-003-2-00) Supervisor Chucri commended the Medical Examiner office for the information they provided regarding this budget-related item. Motion to approve by Supervisor Chucri, seconded by Supervisor Barney Ayes: Hickman, Kunasek, Chucri, Barney, Gallardo MEETING ADJOURNED There being no further business to come before the Board, the meeting was adjourned. _______________________________ Clint Hickman, Chairman of the Board ATTEST _____________________________ Fran McCarroll, Clerk of the Board