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Informal Meeting Minutes Monday, October 31, 2016 Board Members 10:00 AM Clint Hickman, Chairman, District 4 Andrew Kunasek, Vice Chairman, District 3 BOARD OF SUPERVISORS Denny Barney, District 1 Maricopa County, Arizona Steve Chucri, District 2 (and the Boards of Directors of the Flood Control District, Steve Gallardo, District 5 Library District, Stadium District, Improvement Districts, and/or Board of Deposit) County Manager Joy Rich "The mission of Maricopa County is to Clerk of the Board provide regional leadership and fiscally Fran McCarroll responsible, necessary public services to its residents so they can enjoy living in healthy and safe communities.” Meeting Location Supervisors' Conference Room 301 W. Jefferson, 10th Floor Phoenix, AZ 85003 BOARD OF SUPERVISORS The Board of Supervisors of Maricopa County, Phoenix, Arizona, convened in Informal Session at 10:00 AM on Monday, October 31, 2016, in the Supervisors' Conference Room, 301 W. Jefferson, 10th Floor, Phoenix, AZ 85003, with the following members present: Clint Hickman, Chairman, District 4; Andrew Kunasek, Vice Chairman, District 3; Steve Chucri, District 2; Denny Barney, District 1; Steve Gallardo, District 5. Also present: Deb Schaffer, Deputy Clerk of the Board; Maria Ceaglske, Minutes Coordinator; Joy Rich, County Manager; and Michelle Wood, Legal Counsel. PRESENTATION Management and Budget 1. ECONOMIC DEVELOPMENT PRESENTATION Presentation regarding the ECONOMIC DEVELOPMENT. Chris Camacho, Greater Phoenix Economic Council (C-49-17-011-P-00) Chris Camacho, Greater Phoenix Economic Council (GPEC), thanked the Board and noted he would be presenting information regarding successes of the past year and for the year to come as outlined in the contract. He briefly explained GPEC history, regional success, five-year trend on revenue return and the following regional results summary: Informal Meeting Minutes Monday, October 31, 2016 Page 2 of 7 Supervisor Chucri asked if the payroll generated amount of $397.9 million reflected new jobs and how the Phoenix area compared to other western states. Mr. Camacho responded that the amount reflected new jobs in the Phoenix area and said Houston, Phoenix and Dallas continue to rate as the top three in job outcomes. Mr. Camacho outlined a number of strategies GPEC is working on that include the following: Fiscal Year 2016 Performance 41 companies moved into the Phoenix area Mr. Camacho briefly explained the following FY 2016 metrics: 444 million media impressions containing articles regarding areas of the region were released with an additional 198 million as of September 19, 2016. Examples were given such as The New York Times, Fortune and Worth. Contract activities that included the following: regional marketing & promotion; industry prospecting; and economic development cooperation. Chairman Hickman asked if GPEC is contacted by companies planning to leave the area and what action is taken. Mr. Camacho stated GPEC is often contacted to assist in retaining companies and works with the cities to garner positive interactions. Regional Marketing & Promotion New marketing brochures were released that align with key industry targets. Two in-bound national media tours with national reporters resulted in positive coverage on the region. GPEC Business Insider is an email blast that is sent bimonthly to a targeted list of brokers and national site selectors to share news on the region. GPEC has led 23 California and technology sales missions. Industry Prospecting FY 2016 Business Prospects: 255 new business prospects were generated in establishing operations in Maricopa County. Working with Economic Development Directors Team (EDDT) in a new effort to enhance long-term strategies pursued by cities to develop strong and robust districts attractive to businesses and the future workforce. The GPEC Business Development Team works closely with site selectors through direct outreach, ExecuTours and marketing initiatives. GPEC released its third market intelligence report around microelectronics at an event at Arizona State University that focused on aerospace positions. Informal Meeting Minutes Monday, October 31, 2016 Page 3 of 7 Regional Economic Development Cooperation FY 2017 Action Plan was created with significant input from the GPEC Next Leadership Council and City Economic Development Directors. GPEC continues to work closely with regional and state partners to enhance competitiveness and cooperation. The GPEC Ambassador Program continues to engage over 1,000 individuals across a wide range of employers and held 21 ambassador events. Fiscal Year 2017 GPEC will be working on the following action items: Intensify out-bound recruitment efforts in California and other key markets. Initiate analysis, case building and strategic planning with communities around talent retention, attraction and community preparedness initiatives. Develop a regional foreign direct investment plan, including an aftercare program. Launching of Q1. Advance competitiveness priorities through regional collaboration. In collaboration with Velocity, support workforce development efforts that align with industry needs for talent and workforce. FY 2017 Metrics Mr. Camacho briefly explained the following FY 2017 metrics noting the FY 2017 Stretch are the numbers GPEC perceives they will hit: Mr. Camacho stated there are eight nominated seats on the GPEC Board. There was discussion on partnerships with universities for marketing of technology based positions, the collaboration of private and public sectors in working together to build today’s workforce, the impact State Legislation has on the workforce and strategy in obtaining additional mid to high wage positions. The Board noted they are grateful for the work GPEC does and their impact to the community. Human Services 2. MARICOPA COUNTY HEAD START PROGRAM PRESENTATION Presentation regarding the Maricopa County Head Start Program. Bruce Liggett, Human Services Department Director Alecia Jackson, Early Education Division Assistant Director Presentation regarding the Maricopa County Head Start program activities and information on anticipated activities for FY 2017. Informal Meeting Minutes Monday, October 31, 2016 Page 4 of 7 The presentation will include information on the Head Start/Early Head Start grant activities and activities for the Early Head Start Child Care Partnership grant. The Head Start program is required to provide the Maricopa County governing body information regarding the responsibilities assigned to the Maricopa County Board of Supervisors under the Head Start Act P.L. 110-134, adopted December 12, 2007, and including without limitation, the responsibilities identified in Section 642(E): (E) RESPONSIBILITIES — The governing body shall— (i) have legal and fiscal responsibility for administering and overseeing programs under this subchapter, including the safeguarding of Federal funds; (ii) adopt practices that assure active, independent, and informed governance of the Head Start agency, including practices consistent with subsection (d)(1), and fully participate in the development, planning, and evaluation of the Head Start programs involved; (iii) be responsible for ensuring compliance with Federal laws (including regulations) and applicable State, tribal, and local laws (including regulations); and (iv) be responsible for other activities, including — (I) selecting delegate agencies and the service areas for such agencies; (II) establishing procedures and criteria for recruitment, selection, and enrollment of children; (III) reviewing all applications for funding and amendments to applications for funding for programs under this subchapter; (IV) establishing procedures and guidelines for accessing and collecting information described in subsection (d)(2); (V) reviewing and approving all major policies of the agency, including— (aa) the annual self-assessment and financial audit; (bb) such agency's progress in carrying out the programmatic and fiscal provisions in such agency's grant application, including implementation of corrective actions; and (cc) personnel policies of such agencies regarding the hiring, evaluation, termination, and compensation of agency employees; (VI) developing procedures for how members of the policy council are selected, consistent with paragraph (2)(B); (VII) approving financial management, accounting, and reporting policies, and compliance with laws and regulations related to financial statements, including the— (aa) approval of all major financial expenditures of the agency; (bb) annual approval of the operating budget of the agency; (cc) selection (except when a financial auditor is assigned by the State under State law or is assigned under local law) of independent financial auditors who shall report all critical accounting policies and practices to the governing body; and (dd) monitoring of the agency's actions to correct any audit findings and of other action necessary to comply with applicable laws (including regulations) governing financial statement and accounting practices; (VIII) reviewing results from monitoring conducted under section 641A(c), including appropriate follow-up activities; (IX) approving personnel policies and procedures, including policies and procedures regarding the hiring, evaluation, compensation, and termination of the Executive Director, Head Start Director, Director of Human Resources, Chief Fiscal Officer, and any other person in an equivalent position with the agency; (X) establishing, adopting, and periodically updating written standards of conduct that establish standards and formal procedures for disclosing, addressing, and resolving— (aa) any conflict of interest, and any appearance of a conflict of interest, by members of the governing body, officers and employees of the Head Start agency, and consultants and agents who provide services or furnish goods to the Head Start agency; and (bb) complaints, including investigations, when appropriate; and (XI) to the extent practicable and appropriate, at the discretion of the governing body, establishing advisory committees to oversee key responsibilities related to program governance and improvement of the Head Start program involved. (C-22-17-016-P-00) Informal Meeting Minutes Monday, October 31, 2016 Page 5 of 7 Bruce Liggett, Human Services Department Director, said the following three items would be presented: 1. Program Highlights from 2016 2. Governance: Roles and Responsibilities 3. Program Implementation for 2017 Alecia Jackson, Early Education Division Assistant Director, presented the following: Program Highlights 2015-16 3,315 total children served: 694 are birth to 36 months; 2,621 are three and four year olds 2,726 at risk children living in poverty – household income is at or below $25,000 yearly o 261 children experiencing homelessness o 147 children in foster care o 310 children with special needs Primary language spoken at home rates are as follows: 49% English, 46% Spanish, 5% Other Chairman Barney noted the large amount of children not being served within the large metropolis and asked who is serving these children. Mr. Liggett responded that the program is required to serve families that are at or below poverty level and 14% must be special needs children. Mr. Liggett and Ms. Jackson presented the following: Program Highlights 2015-16 $2.5 million 5 year award Focus on supporting 160 infants and toddlers from working families – accommodating with expanded days and hours Public/Private collaborations – linking Head Start with child care providers Serving all of Maricopa County – excluding the City of Phoenix Impacting quality of whole center National Recognition School Readiness Results 2015-16 The chart below shows that children leaving the program are ready for the next level Informal Meeting Minutes Monday, October 31, 2016 Page 6 of 7 Enrollment By Regions The chart below shows that Mesa and Glendale were the highest regions serving children Role of the Board Shared Governance o Policy Council, which is made up of 51% program parents, is responsible for oversight of program implementation o Board Liaison with Policy Council is appointed by the Board o Parent Committees at each site location inform Policy Council and promote parent involvement Legal and Fiscal Responsibilities (Revised 2016) o Monthly reports for: finance, health, meals, program information o Program monitoring and outcomes data presentations Approve Annually o Grant applications and budgets o Audit o Community Needs Assessment o Selection and enrollment criteria o Strategic Goals Approve as Needed o Personnel Policies and Procedures o Standards of Conduct Head Start in Maricopa County 2016-2017 $2.5 million 5 year grant awarded on July 1, 2016 o New service area: East Maricopa County communities o New enrollment: 850 pre-kindergarten, 166 infants/toddlers o New program schedule with longer and more days of services o Catholic Charities serving 723 pre-kindergarten, 158 infants/toddlers in West Maricopa County communities – noted reasons that led to Federal grant being awarded to Catholic Charities o Child Crisis of AZ serving 112 West Mesa infant/toddlers o Continuation of EHS-CCP five year grant Informal Meeting Minutes Monday, October 31, 2016 Page 7 of 7 Reorganization Reduced funding of $7 million in the 5 year grant award has led to: o Reduction in administrative staff o Vacating part of the administrative offices Seized upon the opportunity to: o Revise market ranges for instructional staff to be more competitive o Create full-year classified positions o Re-interviewed and rehired 100 contracted staff – discussion ensued on strategy used o Tremendous County support from Human Resources Program Implementation 2017 Continuing more than 50 years of implementing quality early care and education o Revised Head Start Performance Standards: Identifying impacts – Federal regulations revised after 35 years o Successful cost of living adjustment increase of 1.3% o Application for additional funds for duration o Application for expansion of early head start: $2 million has been requested for partnership and non-partnership The Board thanked Mr. Liggett and Ms. Jackson for their presentation. 3. EXECUTIVE SESSION Vote to convene in Executive Session to consider items on the Executive Agenda dated October 31, 2016, for Board of Supervisors and relevant Special Districts pursuant to statutory authority listed for each item. Motion to approve by Supervisor Barney, seconded by Supervisor Kunasek Ayes: Hickman, Kunasek, Chucri, Barney, Gallardo MEETING ADJOURNED After discussion on the executive items and there being no further business to come before the Board, the meeting was adjourned. _______________________________ Clint Hickman, Chairman of the Board ATTEST _________________________________ Deb Schaffer, Deputy Clerk of the Board