MCME GRANT AGREEMENT.PDF

ARIZONA CRIMINAL JUSTICE COMMISSION
PAUL COVERDELL FORENSIC SCIENCE IMPROVEMENT
GRANT AGREEMENT
ACJC Grant Number CV16-17-002
Catalog of Federal Domestic Assistance (CFDA) Number 16.742
This Grant Agreement is made this 1st day of January, 2017 by and between the ARIZONA CRIMINAL
JUSTICE COMMISSION hereinafter called “COMMISSION” and the STATE OF ARIZONA through the
MARICOPA COUNTY OFFICE OF THE MEDICAL EXAMINER hereinafter called “GRANTEE”. The
COMMISSION enters into this Agreement pursuant to its authority under the provisions of A.R.S. §
41-2405 (B)(6), and having satisfied itself as to the qualification of GRANTEE;
NOW, THEREFORE, it is agreed between the parties as follows:
1. This Agreement will commence on January 1, 2017 and terminate on December 31, 2017.
This Agreement expires at the end of the award period unless prior written approval for an
extension has been obtained from the COMMISSION. A request for an extension must be
received by the COMMISSION sixty (60) days prior to the end of the award period. The
COMMISSION in its sole discretion may approve an extension that furthers the goals and
objectives of the program and shall determine the length of any extension.
2. GRANTEE agrees that grant funds will be used in accordance with applicable program rules,
guidelines and special conditions.
3. The COMMISSION will monitor GRANTEE performance against program goals and performance
standards and those outlined in the grant application. Substandard performance as
determined by the COMMISSION will constitute noncompliance with this Agreement. If the
COMMISSION finds noncompliance, the GRANTEE will receive a written notice which identifies
the area of noncompliance, and the appropriate corrective action to be taken. If the GRANTEE
does not respond within thirty (30) calendar days to this notice, and does not provide sufficient
information concerning the steps which are being taken to correct the problem, the
COMMISSION may suspend funding, permanently terminate this Agreement or revoke the
grant.
4. Any deviation or failure to comply with the purpose and/or conditions of this Agreement
without prior written COMMISSION approval may constitute sufficient reason for the
COMMISSION to terminate this Agreement, revoke the grant, require the return of all unspent
funds, perform an audit of expended funds, and require the return of any previously spent
funds which are deemed to have been spent in violation of the purpose or conditions of this
grant.
5. This Agreement may be modified only by a written amendment signed by the Executive
Director or by persons authorized by the Executive Director on behalf of the COMMISSION and
GRANTEE. Any notice given pursuant to this Agreement shall be in writing and shall be
considered to have been given when actually received by the following addressee or their
agents or employees:
A. If to the COMMISSION:
Arizona Criminal Justice Commission
1110 W. Washington Street, Suite 230
Phoenix, Arizona 85007
Attn: Program Manager

Paul Coverdell Forensic Science Improvement Formula Grant Program ACJC Grant Number CV16-17-002 Page 2
B. If to the GRANTEE:
Maricopa County Office of the Medical Examiner
701 W. Jefferson
Phoenix, AZ 85007
Attn: Director, David Boyer
6. For grant awards above $100,000, GRANTEE may make budget adjustments of up to ten (10)
percent of the total grant within any approved budget category excluding equipment. Written
approval from the COMMISSION in advance is required if GRANTEE wishes to make
adjustments or reprogram in excess of ten (10) percent or if GRANTEE wishes to purchase
equipment not previously approved.
For grant awards less than $100,000, the GRANTEE may make budget adjustments within
approved categories excluding equipment as long as there are no changes to the purpose or
scope of the project. If GRANTEE wishes to purchase equipment not previously approved,
written approval from the COMMISSION in advance is required.
APPROVED LINE ITEM PROGRAM BUDGET
Personnel:
Salaries Not Approved
Fringe Benefits (for salaries/overtime)* Not Approved
Overtime Not Approved
Professional & Outside/Consultant & Contractual Services Not Approved
Travel In-State Not Approved
Travel Out-of-State $3,469
Confidential Funds Not Approved
Operating Expenses:
Supplies Not Approved
Registration/Training $1,519
Other $4,500
Equipment
Capital Not Approved
Noncapital Not Approved
TOTAL $9,488
*Reference the ACJC Grant Management Manual for definition of approved Fringe Benefit
7. The total to be paid by the COMMISSION under this Agreement shall not exceed $9,488 in
federal funds awarded to the COMMISSION by the U.S. Department of Justice (USDOJ), Office
of Justice Programs (OJP). If this grant has a matching requirement GRANTEE understands
that other federal grant funds cannot be used as a match for this grant.
8. Every payment obligation of the COMMISSION under this Agreement is conditioned upon the
availability of funds appropriated or allocated for the payment of such obligation. If funds are
not allocated and available for the continuance of this Agreement, this Agreement may be
terminated by the COMMISSION. No liability shall accrue to the COMMISSION in the event this
provision is exercised, and the COMMISSION shall not be obligated or liable for any future
payments or for any damages as a result of termination under this paragraph.
9. GRANTEE agrees that if it currently has an open award of federal funds or if it receives an
award of federal funds other than this award, and those award funds have been, are being or
are to be used, in whole or in part, for one or more of the identical cost items for which funds
are being provided under this award, GRANTEE will promptly notify, in writing, the
COMMISSION, and if so requested by the COMMISSION, seek a budget modification or

Paul Coverdell Forensic Science Improvement Formula Grant Program ACJC Grant Number CV16-17-002 Page 3
change-of-project-scope grant adjustment notice (GAN) to eliminate any inappropriate
duplication of funding.
10. GRANTEE agrees to retain all books, account reports, files and other records, (paper and/or
electronic) relating to this Agreement and the performance of this Agreement for no less than
five (5) years from the last financial report submitted to the COMMISSION. All such documents
shall be subject to inspection and audit at reasonable times, including such records of any
subgrantee, contractor, or subcontractor. GRANTEE also understands and agrees that USDOJ
and the United States General Accounting Office (USGAO) are authorized to interview any
officer or employee of the GRANTEE (or of any subgrantee, contractor, or subcontractor)
regarding transactions related to this award.
11. GRANTEE agrees that activities funded under this award will be closely coordinated with
related activities supported with Office of Justice Programs (OJP), State, local or tribal funds.
Grant funds may only be used for the purposes in the GRANTEE’s approved application.
GRANTEE shall not undertake any work or activities not described in the grant application,
including staff, equipment, or other goods or services without prior approval from the
COMMISSION.
12. GRANTEE agrees to track, account for, and report on all funds (including specific outcomes and
benefits) separately from all other funds for the same or similar purposes or programs.
Accordingly, the accounting systems of GRANTEE and all subgrantees must ensure that funds
from this award are not commingled with funds from any other source.
13. GRANTEE agrees to abide by Federal and State laws and provide accounting, auditing and
monitoring procedures to safeguard grant funds and keep such records to assure proper fiscal
controls, management and the efficient disbursement of grant funds.
14. For the purpose of this grant, a capital expenditure is $5,000 or above. If GRANTEE’S policy
defines a capital expenditure as less than $5,000, GRANTEE will use its own policy.
15. GRANTEE agrees to maintain property records for equipment purchased with grant funds and
perform a physical inventory and reconciliation with property records at least every two years
or more frequently based on GRANTEE policy. GRANTEE agrees that funds will not be used for
the construction of new facilities.
16. GRANTEE agrees to follow equipment disposition policies outlined in OMB Circulars A-102 or 2
CFR, Part 215 Uniform Administrative Requirements for Grants and Cooperative Agreements as
codified in (1) 28 CFR, Part 66 or (2) 28 CFR, Part 70 when the equipment is no longer needed
for the grant program.
Link: OMB Circulars http://www.whitehouse.gov/omb/grants_attach/
17. GRANTEE agrees that all salaried personnel (including subgrantee personnel) whose activities
are to be charged to the award will maintain timesheets or certifications to document hours
worked for activities related to this award and non-award related activities. GRANTEE agrees to
keep time and attendance sheets for hourly employees signed by the employee and
supervisory official having firsthand knowledge of the work performed by the grant-funded
employees.
18. GRANTEE agrees that it will submit financial and activity reports to the COMMISSION in a
format provided by the COMMISSION, documenting the activities supported by these grant
funds and providing an assessment of the impact of these activities which may include
documentation of project milestones. In the event reports are not received on or before the

Paul Coverdell Forensic Science Improvement Formula Grant Program ACJC Grant Number CV16-17-002 Page 4
indicated date(s), funding may be suspended until such time as delinquent report(s) are
received.
19. These reports are to be submitted according to the following schedule(s):
ACTIVITY REPORTS
Report Period: Due Date:
October 1 to December 31 January 15
January 1 to March 31 April 15
April 1 to June 30 July 15
July 1 to September 30 October 15
FINANCIAL REPORTS
Report Period: Due Date:
October 1 to December 31 January 15
January 1 to March 31 April 15
April 1 to June 30 July 15
July 1 to September 30 October 15
Additional reporting requirements may be required for GRANTEES who are considered high
risk.
20. GRANTEE understands that financial reports are required as an accounting of expenditures for
either reimbursement or COMMISSION-approved advance payments.
21. The final request for reimbursement of grant funds must be received by the COMMISSION no
later than sixty (60) days after the last day of the award period.
22. All goods and services must be received or have reasonable expectations thereof and placed in
service by GRANTEE by the expiration of this award.
23. GRANTEE agrees that all encumbered funds must be expended and that goods and services
must be paid by GRANTEE within sixty (60) days of the expiration of this award.
24. GRANTEE agrees to remit all unexpended grant funds to the COMMISSION within thirty (30)
days of written request from the COMMISSION.
25. GRANTEE agrees to account for interest earned on federal grant funds and shall remit interest
earned in excess of the allowable amount as indicated in the Office of Justice Programs
Financial Guide.
Link: OJP Financial Guide http://www.ojp.usdoj.gov/financialguide/
26. GRANTEE agrees to obtain written COMMISSION approval for all sole source procurements in
excess of $150,000.
27. GRANTEE agrees to obtain written COMMISSION approval prior to the expenditure of grant
funds for consultant fees in excess of $650 per day.
28. GRANTEE agrees to not use federal grant funds to pay cash compensation (salary plus
bonuses) to any employee paid by the grant at a rate that exceeds 110% of the maximum
annual salary payable to a member of the federal government’s Senior Executive Service (SES)
at an agency with a Certified SES Performance Appraisal System for that year. (An award

Paul Coverdell Forensic Science Improvement Formula Grant Program ACJC Grant Number CV16-17-002 Page 5
recipient may compensate an employee at a higher rate, provided the amount in excess of this
compensation limitation is paid with non-federal funds.) Unless otherwise noted in the grant
solicitation.
29. GRANTEE agrees not to use grant funds for food and/or beverage unless explicitly approved in
writing by the COMMISSION.
30. GRANTEE agrees to comply with all applicable laws, regulations, policies and guidance
(including specific cost limits, prior approvals and reporting requirements, where applicable)
governing the use of grant funds for expenses related to conferences, meetings, trainings, and
other events, including the provision of food and/or beverages at such events, and costs of
attendance at such events unless explicitly approved in writing by the COMMISSION.
Information on pertinent laws, regulations, policies, and guidance is available in the OJP
Financial Guide Conference Cost Chapter.
31. No funds shall be used to supplant federal, state, county or local funds that would otherwise
be made available for such purposes. Supplanting means the deliberate reduction of state or
local funds because of the existence of any grant funds.
32. GRANTEE assigns to the COMMISSION any claim for overcharges resulting from antitrust
violations to the extent that such violations concern materials or services applied by third
parties to GRANTEE in exchange for grant funds provided under this Agreement.
33. The parties agree to use arbitration in the event of disputes in accordance with the provisions
of A.R.S. § 12-1501-12-1518. The laws of the State of Arizona apply to questions arising under
this Agreement and any litigation regarding this Agreement must be maintained in Arizona
courts, except as pertaining to disputes which are subject to arbitration.
34. GRANTEE understands that grant funds may not be released until all delinquent reports and
reversion of funds from prior grants are submitted to the COMMISSION.
35. GRANTEE agrees that grant funds are not to be expended for any indirect costs that may be
incurred by GRANTEE for administering these funds unless explicitly approved in writing by the
COMMISSION. This may include, but is not limited to, costs for services such as accounting,
payroll, data processing, purchasing, personnel, and building use which may have been
incurred by the GRANTEE.
36. Each party (as “Indemnitor”) agrees to defend, indemnify, and hold harmless the other party
(as “Indemnitee”) from and against any and all claims, losses, liability, costs, or expenses,
(including reasonable attorney’s fees) (hereinafter collectively referred to as “Claims”) arising
out of bodily injury of any person (including death) or property damage, but only to the extent
that such Claims which result in vicarious/derivative liability to the Indemnitee are caused by
the act, omission, negligence, misconduct, or other fault of the Indeminitor, its officers,
officials, agents, employees, or volunteers. If the GRANTEE is a State agency, board,
commission, or university of the State of Arizona, this paragraph shall not apply.
37. Should GRANTEE utilize a contractor(s) and subcontractor(s) the indemnification clause
between GRANTEE and its contractor(s) and subcontractor(s) shall include the following:
Contractor shall defend, indemnify, and hold harmless the GRANTEE and the State of Arizona,
and any jurisdiction or agency issuing any permits for any work arising out of this Agreement,
and its departments, agencies, boards, commissions, universities, officers, officials, agents, and
employees (hereinafter referred to as “Indemnitee”) from and against any and all claims,
actions, liabilities, damages, losses, or expenses (including court costs, attorneys’ fees, and
costs of claim processing, investigation and litigation) (hereinafter referred to as “Claims”) for

Paul Coverdell Forensic Science Improvement Formula Grant Program ACJC Grant Number CV16-17-002 Page 6
bodily injury or personal injury (including death), or loss or damage to tangible or intangible
property caused, or alleged to be caused, in whole or in part, by the negligent or willful acts or
omissions of the contractor or any of the directors, officers, agents, or employees or
subcontractors of such contractor. This indemnity includes any claim or amount arising out of
or recovered under the Workers’ Compensation Law or arising out of the failure of such
contractor to conform to any federal, state or local law, statute, ordinance, rule, regulation or
court decree. It is the specific intention of the parties that the Indemnitee shall, in all
instances, except for Claims arising solely from the negligent or willful acts or omissions of the
Indemnitee, be indemnified by such contractor from and against any and all claims. It is
agreed that such contractor will be responsible for primary loss investigation, defense and
judgment costs where this indemnification is applicable. Additionally on all applicable
insurance policies, contractor and its subcontractors shall name the State of Arizona, and its
departments, agencies, boards, commissions, universities, officers, officials, agents, and
employees as an additional insured and also include a waiver of subrogation in favor of the
State. Insurance requirements for any contractor used by GRANTEE are incorporated herein by
this reference and attached to this Agreement as Exhibit “A”.
38. GRANTEE agrees to notify the COMMISSION within ten (10) days in the event that the project
official is replaced during the award period.
39. No rights or interest in this Agreement shall be assigned by GRANTEE without prior written
approval of the COMMISSION.
40. GRANTEE will comply with the audit requirements of OMB Circular A-133 Audits of States,
Local Governments and Non-Profit Organizations and provide the COMMISSION with the audit
report and any findings within 90 days of receipt of such finding. If the report contains no
findings, the GRANTEE must provide notification that the audit was completed.
Link: OMB Circulars: http://www.whitehouse.gov/omb/grants_attach/
41. GRANTEE certifies that it will comply with OMB Circulars A-102 and 2 CFR, Part 215 Uniform
Administrative Requirements for Grants and Cooperative Agreements as codified in (1) 28 CFR,
Part 66.32 or (2) 28 CFR, Part 70.34 and Cost Principles (1) 2 CFR, Part 225, (2) 2 CFR, Part
220 or (3) 2 CFR, Part 230, the OJP Financial Guide and the most current version of the ACJC
Grant Management Reference Manual.
Link: OMB Circulars http://www.whitehouse.gov/omb/grants_attach/
OJP Financial guide: http://www.ojp.usdoj.gov/financialguide/
ACJC Grant Management Reference Manual:
http://www.azcjc.gov/ACJC.Web/pubs/home/021104_Manual_GrantReferenceManual.pdf
42. GRANTEE agrees that it cannot use any federal funds, either directly or indirectly, in support of
any contract or sub award to either the Association of Community Organizations for Reform
Now (ACORN) or its subsidiaries, without the express written approval of the Office of Justice
Programs through the COMMISSION.
43. GRANTEE understands and agrees that misuse of award funds may result in a range of
penalties, including suspension of current and future funds, suspension or debarment from
federal grants, recoupment of monies provided under an award, and civil and/or criminal
penalties.
44. GRANTEE agrees not to do business with any individual, agency, company or corporation listed
in the Excluded Parties Listing Service.
Link: System for Award Management https://www.sam.gov/portal/public/SAM/

Paul Coverdell Forensic Science Improvement Formula Grant Program ACJC Grant Number CV16-17-002 Page 7
45. GRANTEE agrees to ensure that, no later than the due date of the GRANTEE’s first financial
report after the award is made, GRANTEE and any subgrantees have a valid DUNS profile and
active registration with the System for Award Management (SAM) database.
46. GRANTEE certifies that it presently has no financial interest and shall not acquire any financial
interest, direct or indirect, which would conflict in any manner or degree with the performance
of services required under this Agreement.
47. GRANTEE understands and agrees that any training or training materials developed or
delivered with funding provided under this award must adhere to the OJP Training Guide
Principles for Grantees and Subgrantees.
Link: OJP Training Guide Principles for Grantees and Subgrantees
http://www.ojp.usdoj.gov/funding/ojptrainingguidingprinciples.htm
48. GRANTEE agrees to cooperate and participate with any and all assessments, evaluation efforts
or information and data collection requests, and acknowledges that the federal or state grantor
agency has the right to obtain, reproduce, publish or use data provided under this award and
may authorize others to receive and use such information.
49. GRANTEE shall provide the COMMISSION with a copy of all interim and final reports and
proposed publications (including those prepared for conferences and other presentations)
resulting from this Agreement. Submission of such materials must be prior to or simultaneous
with their public release.
50. GRANTEE agrees that any publications (written, visual, or sound) excluding press releases and
newsletters, whether published at the GRANTEE’S or COMMISSION’S expense, shall contain the
following statement:
“This was supported by Award No. 2016-CD-BX-0029 awarded by the National Institute of
Justice, Office of Justice Programs, U.S. Department of Justice. The opinions findings, and
conclusions or recommendations expressed in this publication/program/exhibition are those of
the author(s) and do not necessarily reflect the views of the Department of Justice.”
51. GRANTEE agrees to comply with the non-discrimination requirements of the Omnibus Crime
Control and Safe Streets Act of 1968, 42 USC §3789d(c)(1); Title VI of the Civil Rights Act of
1964, 42 USC §2000d; Section 504 of the Rehabilitation Act of 1973, 29 USC § 794; Subtitle A,
Title II of the Americans with Disabilities Act of 1990, 42 USC § 12132; Title IX of the
Education Amendments of 1972, 20 USC § 1681; the Age Discrimination Act of 1975, 42 USC §
6102; the Department of Justice implementing regulations, 28 CFR pt. 42, subpts. C, D, E, G,
and I, 28 CFR pt. 35, and 28 CFR pt. 54; all applicable state laws of A.R.S. § 41-1463; and
Executive Order 2009-9. The above-referenced federal laws prohibit discrimination on the
basis of race, color, religion, sex, disability, and national origin (including limited English
proficiency) in the delivery of services and employment practices, and prohibit discrimination
on the basis of age in the delivery of services. If in the three years prior to the date of the
grant award a Federal or State Court or Federal or State administrative agency makes a finding
of discrimination after a due process hearing against GRANTEE, GRANTEE will forward a copy
of the findings to the Office for Civil Rights, Office of Justice Programs and the COMMISSION.
“Applicants must certify that Limited English Proficiency persons have meaningful access to the
services under this program(s). National origin discrimination includes discrimination on the
basis of limited English proficiency (LEP). To ensure compliance with Title VI and the Safe
Street Act, the applicant is required to take reasonable steps to ensure that LEP persons have
meaningful access to programs. Meaningful access may entail providing language assistance
services, including oral and written translation when necessary.”
Link: Limited English Proficiency A Federal Interagency Website http://www.LEP.gov

Paul Coverdell Forensic Science Improvement Formula Grant Program ACJC Grant Number CV16-17-002 Page 8
52. GRANTEE agrees to comply with the applicable requirements of 28 CFR Part 38, the
Department of Justice regulation governing "Equal Treatment for Faith Based Organizations"
(the "Equal Treatment Regulation"). The Equal Treatment Regulation provides in part that
Department of Justice financial assistance may not be used to fund any inherently religious
activities, such as worship, religious instruction, or proselytization. Recipients of Department of
Justice financial assistance may still engage in inherently religious activities, but such activities
must be separate in time or place from the Department of Justice funded program, and
participation in such activities by individuals receiving services from GRANTEE must be
voluntary. The Equal Treatment Regulation also makes clear that organizations participating in
programs receiving financial assistance from the Department of Justice are not permitted to
discriminate in the provision of services on the basis of a beneficiary’s religion.
Notwithstanding any other special condition of this award, faith-based organizations may, in
some circumstances, consider religion as a basis for employment.
Link: http://www.ojp.usdoj.gov/about/ocr/equal_fbo.htm
53. GRANTEE should be mindful that the misuse of arrest or conviction records to screen either
applicants for employment or employees for retention or promotion may have a disparate
impact based on race or national origin, resulting in unlawful employment discrimination. As of
June 2013 OJP has issued an advisory that grantees should consult local counsel in reviewing
their employment practices. If warranted, grantees should also incorporate an analysis of the
use of arrest and conviction records in their Equal Employment Opportunity Plan (EEOP). See
Advisory for Recipients of Financial Assistance from the U.S. Department of Justice on the U.S.
Equal Employment Opportunity Commission’s Enforcement Guidance: Consideration of Arrest
and Conviction Records in Employment Decisions Under Title VII of the Civil Rights Act of 1964
(June 2013), available at http://www.ojp.gov/about/ocr/pdfs/UseofConviction_Advisory.pdf.
54. GRANTEE assures that it will comply with all state and federal laws regarding privacy during
the course of the award. All information relating to clients is to be treated with confidentiality
in accordance with 42 USC section 3789g or 42 USC 14132(b)(3) that are applicable to the
collection, disclosure, use and revelation of data information. GRANTEE further agrees to
submit a privacy Certificate that is in accordance with requirements of 28 CFR Part 22 if
applicable to the program.
55. GRANTEE agrees to formulate and keep on file an EEOP (if GRANTEE is required pursuant to
28 CFR 42.302). GRANTEE certifies that they have forwarded to the Office for Civil Rights,
Office of Justice Programs the EEOP, or certifications that they have prepared and have on file
an EEOP, or that they are exempt from EEOP requirements. Failure to comply may result in
suspension of grant funds. Copies of all submissions such as certifications to or
correspondence with the Office for Civil Rights, Office of Justice Programs regarding this
requirement must be provided to the COMMISSION by GRANTEE. In the event a federal or
state court or federal or state administrative agency makes an adverse finding of discrimination
against GRANTEE after a due process hearing, on the ground of race, color, religion, national
origin, or sex, GRANTEE will forward a copy of the findings to the Office for Civil Rights, Office
of Justice Programs and the COMMISSION.
56. GRANTEE agrees to participate in any required civil rights related training to ensure compliance
with all federal and state civil rights laws. GRANTEE will inform the COMMISSION of the
position responsible for civil rights compliance and will inform the COMMISSION of change in
personnel responsible for civil rights compliance within ten days.
Link: http://azcjc.gov/ACJC.Web/Grants/civilrights/default.aspx
57. To support public safety and justice information sharing, GRANTEE, if a governmental
subdivision, shall use the National Information Exchange Model (NIEM) specifications and
guidelines for this grant. GRANTEE shall publish and make available without restrictions all

Paul Coverdell Forensic Science Improvement Formula Grant Program ACJC Grant Number CV16-17-002 Page 9
schemas generated as a result of this grant to the component registry as specified in the
guidelines.
Link: https://www.niem.gov/aboutniem/grant-funding/Pages/implementation-guide.aspx
58. In order to promote information sharing and enable interoperability among disparate systems
across the justice and public safety community, OJP requires the grantee to comply with DOJ’s
Global Justice Information Sharing Initiative (DOJ’s Global) guidelines and recommendations for
this particular grant. Grantee shall conform to the Global Standards Package (GSP) and all
constituent elements, where applicable, as described at:
Link: http://www.it.ojp.gov/gsp_grantcondition.
Grantee shall document planned approaches to information sharing and describe compliance
to the GSP and appropriate privacy policy that protects shared information, or provide detailed
justification for why an alternative approach is recommended.
59. To avoid duplicating existing networks or IT systems in any initiatives for law enforcement
information sharing systems which involve interstate connectivity between jurisdictions, such
systems shall employ, to the extent possible, existing networks as the communication
backbone to achieve interstate connectivity, unless GRANTEE can demonstrate to the
satisfaction of the COMMISSION that this requirement would not be cost beneficial or would
impair the functionality of an existing or proposed IT system.
60. If GRANTEE is a governmental political subdivision, the GRANTEE should, to the extent
possible and practical; share criminal justice information with other authorized criminal justice
agencies. The process control number (PCN) shall be used in accordance with A.R.S. § 41-
1750 when sharing data with other criminal justice agencies as electronic data systems are
developed or improved.
61. If GRANTEE is a state agency and the award is for the development of information technology
projects for more than $25,000, GRANTEE must complete a Project Investment Justification
(PIJ) and submit the justification to the Arizona Department of Administration (ADOA), with a
copy to the COMMISSION. GRANTEE agrees to submit required project status reports to ADOA
by the due dates and submit copies to the COMMISSION.
If GRANTEE is not a state agency and the award is for the development of information
technology projects, GRANTEE will follow local technology policies and guidelines.
62. GRANTEE must promptly refer to the COMMISSION any credible evidence that a principal,
employee, agent, contractor, subgrantee, or other person has either 1) submitted a false claim
for grant funds under the False Claims Act; or 2) committed a criminal or civil violation of laws
pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving grant
funds. The COMMISSION shall forward the referral to the Department of Justice, Office of the
Inspector General.
63. The COMMISSION encourages GRANTEE to establish workplace safety policies and conduct
education, awareness and other outreach to decrease crashes caused by distracted drivers,
including adopting and enforcing policies banning employees from text messaging while driving
any vehicle during the course of performing work funded by this grant. Executive Order 13513,
“Federal Leadership on Reducing Text Messaging While Driving,” 74 Fed. Reg. 51225 (October
2009).
64. GRANTEE certifies to comply with the Drug-Free Workplace Act of 1988, and implemented in
28 CFR Part 83, Subpart F, for grantees, as defined in 28 CFR, Part 83 Sections 83.620 and
83.650.

Paul Coverdell Forensic Science Improvement Formula Grant Program ACJC Grant Number CV16-17-002 Page 10
65. GRANTEE agrees to complete and keep on file, as appropriate, Immigration and Naturalization
Form (I-9). This form is to be used by recipients to verify that persons are eligible to work in
the United States. Additionally GRANTEE ensures compliance with A.R.S. § 41-4401 federal
immigration laws by state employers and contractors.
66. GRANTEE acknowledges that immigration laws require them to register and participate with
the E-Verify program (employment verification program administered by the United States
Department of Homeland Security and the Social Security Administration or any successor
program) as they both employ one or more employees in this state. GRANTEE warrants that
they have registered with and participate with E-Verify. If the GRANTOR later determines that
the GRANTEE has not complied with E-Verify, it will notify the non-compliant GRANTEE by
certified mail of the determination and of the right to appeal the determination.
67. GRANTEE certifies that no federal funds will be paid, by or on behalf of, to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any Federal grant, the
making of any Federal loan, the entering into any cooperative agreement, and for the
extension, continuation, renewal, amendment, or modification of any Federal contract, grant,
loan or cooperative agreement. If any funds other than Federal funds are paid or will be paid
to any person for influencing or attempting to influence an officer or employee of Congress, or
an employee of a Member of Congress in connection with this Federal award, grant loan, or
cooperative agreement, the GRANTEE will complete and submit to the COMMISSION Standard
Form-LLL, “Disclosure Form to Report Lobbying” in accordance with its instructions.
68. GRANTEE understands and agrees that it cannot use any federal funds, either directly or
indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation
or policy at any level of government, without the express prior written approval of the
Commission.
69. GRANTEE agrees that no funds provided, or personnel employed under this Agreement shall be
in any way, or to any extent, engaged in conduct of political activities in violation of USC Title
5, Part II, Chapter 15, section 1502.
70. GRANTEE understands and agrees that award funds may not be used to discriminate against
or denigrate the religious or moral beliefs of students who participate in programs for which
financial assistance is provided from those funds, or of the parents or legal guardians of such
students.
71. GRANTEE understands and agrees that- (a) no award funds may be used to maintain or
establish a computer network unless such network blocks the viewing, downloading and
exchanging or pornography, and (b) nothing in subsection (a) limits the use of funds necessary
for any Federal, State, tribal or local law enforcement agency or any other entity carrying out
criminal investigations, prosecution, or adjudication activities.
72. GRANTEE agrees to comply with all federal, state and local environmental laws and regulations
applicable to the development and implementation of activities to be funded under this award.
Additional requirements may be found in Grant Agreement Continuation Sheet.
73. GRANTEE agrees that all income generated as a direct result of this award shall be deemed
program income. All program income must be accounted for and used for the purpose under
the conditions applicable for the use of funds under this award, including the effective edition
of the OJP Financial Guide and, as applicable, either (1) 28 CFR part 66 or (2) 28 CFR part 70
and OMB Circular A-102 & 2 CFR 215.

Paul Coverdell Forensic Science Improvement Formula Grant Program ACJC Grant Number CV16-17-002 Page 11
74. This Agreement is subject to cancellation pursuant to the provision of A.R.S. § 38-511. This
Agreement may also be cancelled at the COMMISSION’S discretion if not returned with
authorized signatures to the COMMISSION within 90 days of commencement of the award.
75. If any provision of this Agreement is held invalid, the remainder of the Agreement shall not be
affected thereby and all other parts of this Agreement shall be in full force and effect.
76. GRANTEE agrees to comply with all Special Condition(s) included with this Agreement on the
Grant Agreement Continuation Sheet.
77. GRANTEE understands that grant funds may not be released until GRANTEE is compliant with
all requirements of grant agreement.

Paul Coverdell Forensic Science Improvement Formula Grant Program ACJC Grant Number CV16-17-002 Page 12
Arizona Criminal Justice Commission
PAUL COVERDELL FORENSIC SCIENCE IMPROVEMENT FORMULA GRANT
GRANT AGREEMENT CONTINUATION SHEET
SPECIAL CONDITION(S)
1. GRANTEE must verify Agency Point of Contact (APOC), Financial Point of Contact (FPOC),
Program Point of Contact (PPOC), and Authorized Official contact information in the Grants
Management System (GMS), including telephone number and e-mail address. If any
information is incorrect or has changed, a Grant Adjustment Notice (GAN) must be
submitted via the GMS to document changes. In addition the FPOC and PPOC must be
assigned by the APOC prior to payments being made.
2. GRANTEE ensures that it uses generally accepted laboratory practices and procedures as
established by accrediting organizations or appropriated certifying bodies.
3. GRANTEE ensures that requirements associated with 42 USC section 3797k(4) relating to
processes in place to conduct independent external investigations into allegation of serious
negligence or misconduct by employees or contractors are satisfied.
4. GRANTEE will use the process referenced in the certifications as to external investigations
and will refer allegations of serious negligence or misconduct substantially affecting the
integrity of forensic results to government entities with an appropriate process in place to
conduct independent external investigations, such as the government entity (or entities)
identified in the grant application.
5. Annually GRANTEE shall submit: 1) number of nature of any allegations of serious
negligence or misconduct substantially affecting the integrity of forensic results received
during the 12-month period of the award; 2) information on the referrals of such allegations
( e.g., the government entity or entities to which referred, the date of referral); 3) the
outcome of such referrals (if known as of the date of the report); and 4) if any such
allegations were not referred, the reason(s) for the non-referral. Should the project period
be extended, the GRANTEE shall submit the information above annually until the close of
the grant. At that point, the GRANTEE shall submit re required information as to any period
not covered by prior reports as part of its final report.
6. GRANTEE shall transmit to the COMMISSION copies of all official press releases at least
fifteen (15) working days prior to public release. Advance notice permits time for
coordination of release of information where appropriate and to respond to press or public
inquiries.
7. Absent prior express written approval from the COMMISSION, rates for any lodging charged
to the grant may not exceed the posted GSA rate for the location. If the GRANTEE opts to
obtain lodging at a higher rate, the cost differential, including associated taxes may not be
charged to the award.
8. GRANTEE acknowledges that OJP reserves a royalty-free, non-exclusive, and irrevocable
license to reproduce, publish, or otherwise use, and authorize others to use (in whole or in
part, including in connection with derivative works), for Federal purposes: (1) any work
subject to copyright developed under an award or subaward; and (2) any rights of
copyright to which a recipient or subrecipient purchases ownership with Federal support.
9. GRANTEE acknowledges that OJP has the right to (1) obtain, reproduce, publish, or
otherwise use the data first produced under an award or subaward; and (2) authorize

Paul Coverdell Forensic Science Improvement Formula Grant Program ACJC Grant Number CV16-17-002 Page 13
others to receive, reproduce, publish, or otherwise use such data for Federal purposes.
“Data” includes data as defined in Federal Acquisition Regulation (FAR) provision 52.227-14
(Rights in Data – General).
10. GRANTEE agrees that funds provided under this award shall be used only for the purposes
and types of expenses as set forth in the current year program solicitation. Funds shall not
be used for general law enforcement functions or non-forensic investigatory functions, and
shall not be used for research or statistical purposes or activities.
11. GRANTEE agrees to comply with the Government Performance and Results Act (Pub. L. No.
103-62) and the GRPA Modernization Act of 2010 (Pub. L. No. 111-352). Performance for
current year award is measured by: 1) percent reduction in the average number of days
from the submission of a sample to a forensic science laboratory to the delivery of test
results to a requesting office or agency (calculated by reporting the average number of
days to process a sample at the beginning of a grant period versus the average number of
days to process a sample at the end of the grant period; 2) percent reduction in the
number of backlogged forensic cases (calculated by reporting the number of backlogged
forensic cases at the beginning of the award period versus the number of backlogged
forensic cases at the end of the award period), if applicable to the grant; and 3) number of
forensic science or medical examiner personnel who completed appropriate training or
educational opportunities with current year Coverdell funds, if applicable to the award.
GRANTEE is required to collect and report data relevant to these measures.
12. GRANTEE understands and agrees that program income earned during the award period
and expenditures from program income must be reported quarterly with a final report.
These funds are subject to audit. Program income that is earned during the final sixty (60)
days of the award period, if appropriate, be obligated and expended for permissible uses
during the sixty-day (60-day) period following the award period. Any program income that
is earned, but not obligated or expended within sixty (60) days of the end of the award
period must be returned to the COMMISSION.
13. GRANTEE agrees to promptly notify the COMMISSION if it either starts or stops charging
fees for forensic science or medical examiner services or if it revises its method of allocating
fees received for such services to program income. Notice must be provided in writing to
the COMMISSION within five (5) business days of implementation of the change.
14. GRANTEE agrees to submit a final report that includes: 1) summary and assessment of the
program and contains a comparison of pre-grant and post-grant forensic science capabilities
and shall cite specific improvements to in quality and/or timeliness of forensic science or
medical examiner services; 2) the average number of days between submission of a
sample to a forensic science or forensic science laboratory system and the delivery of test
results to the requesting office or agency; and 3) identification of the number and types of
cases currently accepted by the forensic science laboratory or forensic science laboratory
system.
15. GRANTEE agrees to comply with all applicable requirements (including requirements to
report allegations) pertaining to prohibited conduct related to trafficking of persons,
whether on the part of recipients, subgrantees, or individuals defined (for the purpose of
this condition) as “employees” of the recipient or of any subgrantee. The details of the
GRANTEE’s obligations related to prohibited conduct related to trafficking in persons are
posted at:
Link: http://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm
Prohibited conduct by recipients and subrecipients related to trafficking in persons (including
requirements and OJP authority to terminate award), are incorporated by reference here.

Paul Coverdell Forensic Science Improvement Formula Grant Program ACJC Grant Number CV16-17-002 Page 14
16. GRANTEE agrees to comply with all applicable restrictions on the use of federal funds set
out in federal appropriations statutes. Pertinent restrictions, including from various “general
provisions” in the Consolidated Appropriations Act, 2016, are set out at:
Link: http://ojp.gov/funding/Explore/FY2016-AppropriationsLawRestrictions.htm
Should a question arise as to whether a particular use of federal funds by a recipient (or
subrecipient) would or might fall within the scope of an appropriations-law restriction,
GRANTEE agrees to notify the COMMISSION who will contact OJP for guidance, and may
not proceed with the express prior written approval of OJP.
17. No GRANTEE or subgrantee, or entity that receives a procurement contract or subcontract
with any funds under this award, may require any employee or contractor to sign an
internal confidentiality agreement or statement that prohibits or otherwise restricts, or
purports to prohibit or restrict, the reporting (in accordance to law) of waste, fraud, or
abuse to an investigative or law enforcement representative of a federal department or
agency authorized to receive such information.
The forgoing is not intended, and shall not be understood by the agency making this award,
to contravene requirements applicable to Standard Form 312 (which relates to classified
information), Form 4414 (which relates to sensitive compartments information), or any
other form by a federal department or agency governing the nondisclosure of classified
information.
1. In accepting this award, the GRANTEE
a. Represents that it neither requires nor has required internal confidentiality
agreements or statements from employees or contractors that currently prohibit or
otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
b. Certifies that, if it learns or is notified that is or has been requiring its employees or
contractors to execute agreements or statements that prohibit or otherwise restrict
(or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described
above, it will immediately stop any further obligations of award funds, and will
provide prompt notification the COMMISSION who will provide prompt written
notification to the federal agency making the award, and will resume (or permit
resumption of) such obligations only if expressly authorized to do so by that
agency.
18. GRANTEE agrees to comply with, and is subject to, all applicable provisions of 41 U.S.C.
4712, including all applicable provisions that prohibit, under specified circumstances,
discrimination against an employee as reprisal for the employee’s disclosure of information
related to the gross mismanagement of a federal grant, a gross waste of federal funds, an
abuse of authority relating to a federal grant, a substantial and specific danger to public
health or safety, or a violation of law, rule, or regulation related to a federal grant.
GRANTEE understands that it must inform its employees, in writing (and in the predominant
native language of the workforce), of employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this
award, GRANTEE is to contact the COMMISSION who will contact the DOJ awarding agency
for guidance.
19. GRANTEE agrees to comply with the clauses at 37 C.F.R. section 401.14 (together, the
“Patent Rights Clause”) which are incorporated by reference, with the following
modifications.
(1) Where italicized, the terms “contract,” “contractor,” and “contracting officer” are
replaced, respectively, by the terms “award,” “award recipient,” and “OJP program

Paul Coverdell Forensic Science Improvement Formula Grant Program ACJC Grant Number CV16-17-002 Page 15
manager:;
(2) Patent Rights Clause paragraph (f) is modified by adding the following at the end:
“(5) The award recipient agrees to provide a report prior to the close out of the award
listing all subject inventions or stating there were none.
(6) The award recipient agrees to provide, upon request, the filing date, patent
application number and title; a copy of the patent application; and patent number and
issue date for any subject invention in any country in which the award recipient has
applied for a patent.”;
(3) Patent Rights Clause paragraph (g) is modified to read as follows:
“(g) Subawards and Subcontracts
“The award recipient will include this Patents Right Clause, suitably modified to identify
the parties, in all subawards and subcontracts, regardless of tier, for experimental,
developmental, or research work. The subaward recipient or subcontractor will retain
all rights provided for the award recipient in this clause, and the award recipient will
not, as part of the consideration for awarding the subaward or subcontract, obtain
rights in the subaward recipient’s or subcontractor’s subject inventions.”; and
(4) Patent Rights Clause paragraph (l) is modified to read as follows:
“(l) Communications
“Communications on matters relating to this Patent Rights Clause should be directed to
the General Counsel, Office of Justice Programs, United States Department of Justice.”
With respect to any subject invention in which the award recipient, or a subaward recipient
or subcontractor, retains title, the Federal government shall have nonexclusive,
nontransferable, irrevocable, paid-up license to practice or have practiced for or on behalf
of the United States the subject invention throughout the world.
Authorized Official Initials:_______

Paul Coverdell Forensic Science Improvement Formula Grant Program ACJC Grant Number CV16-17-002 Page 16
IN WITNESS WHEREOF, the parties have made and executed the Agreement the day and year first
above written.
FOR GRANTEE:
Authorized Signatory Date
Printed Name and Title
Approved as to form and authority to enter into Agreement:
Legal counsel for GRANTEE Date
Printed Name and Title
Statutory or other legal authority to enter into Agreement:
Appropriate A.R.S., ordinance, or charter reference
FOR CRIMINAL JUSTICE COMMISSION:
Andrew T. LeFevre, Executive Director Date
Arizona Criminal Justice Commission
Revised 8/3/2016

Paul Coverdell Forensic Science Improvement Formula Grant Program ACJC Grant Number CV16-17-002 Page 17
ARIZONA CRIMINAL JUSTICE COMMISSION
GRANT AGREEMENT
Insurance Requirements
Exhibit “A”
Insurance Requirements for Governmental Parties to a Grant Agreement:
None.
Insurance Requirements for Any Contractors Used by a Party to the Grant Agreement:
(Note: this applies only to Contractors used by a governmental entity, not to the governmental entity
itself.) The insurance requirements herein are minimum requirements and in no way limit the indemnity
covenants contained in the Intergovernmental Agreement. The State of Arizona in no way warrants that
the minimum limits contained herein are sufficient to protect the governmental entity or Contractor from
liabilities that might arise out of the performance of the work under this Contract by the Contractor, his
agents, representatives, employees or subcontractors, and Contractor and the governmental entity are
free to purchase additional insurance.
A. MINIMUM SCOPE AND LIMITS OF INSURANCE: Contractor shall provide coverage with limits
of liability not less than those stated below.
1. Commercial General Liability – Occurrence Form
Policy shall include bodily injury, property damage, and broad form contractual
liability.
• General Aggregate $2,000,000
• Products – Completed Operations Aggregate $1,000,000
• Personal and Advertising Injury $1,000,000
• Fire Legal Liability $50,000
• Each Occurrence $1,000,000
a. The policy shall be endorsed, as required by this written agreement, to
include the State of Arizona, and its departments, agencies, boards,
commissions, universities, officers, officials, agents, and employees as
additional insureds with respect to liability arising out of the activities
performed by or on behalf of the Contractor.
(Note that the other governmental entity(ies) is/are also required to be
additional insured(s) and they should supply the Contractor with their own list
of persons to be insured.)
b. Policy shall contain a waiver of subrogation endorsement, as required by this
written agreement, in favor of the State of Arizona, and its departments,
agencies, boards, commissions, universities, officers, officials, agents, and
employees for losses arising from work performed by or on behalf of the
Contractor.

Paul Coverdell Forensic Science Improvement Formula Grant Program ACJC Grant Number CV16-17-002 Page 18
Exhibit “A” Page 2
2. Business Automobile Liability
Bodily Injury and Property Damage for any owned, hired, and/or non-owned
vehicles used in the performance of this Contract.
Combined Single Limit (CSL) $1,000,000
a. The policy shall be endorsed, as required by this written agreement, to include
the State of Arizona, and its departments, agencies, boards, commissions,
universities, officers, officials, agents, and employees as additional insureds
with respect to liability arising out of the activities performed by or on behalf
of, the Contractor involving automobiles owned, hired and/or non-owned by
the Contractor.
b. Policy shall contain a waiver of subrogation endorsement as required by this
written agreement in favor of the State of Arizona, and its departments,
agencies, boards, commissions, universities, officers, officials, agents, and
employees for losses arising from work performed by or on behalf of the
Contractor.
(Note that the other governmental entity(ies) is/are also required to be
additional insured(s) and they should supply the Contractor with their own list
of persons to be insured.)
3. Worker's Compensation and Employers' Liability
Workers' Compensation Statutory
Employers' Liability
Each Accident $1,000,000
Disease – Each Employee $1,000,000
Disease – Policy Limit $1,000,000
a. Policy shall contain a waiver of subrogation endorsement, as required by this
written agreement, in favor of the State of Arizona, and its departments,
agencies, boards, commissions, universities, its officers, officials, agents, and
employees for losses arising from work performed by or on behalf of the
Contractor.
b.
This requirement shall not apply to each contractor or subcontractor that is
exempt under A.R.S. § 23-901, and when such contractor or subcontractor
executes the appropriate waiver form (Sole Proprietor or Independent
Contractor).
Additional Insurance Requirements:
The policies shall include, or be endorsed to include, as required by this written agreement, the following
provisions:
The Contractor's policies shall stipulate that the insurance afforded the Contractor shall be primary and
that any insurance carried by the Department, its agents, officials, employees or the State of Arizona
shall be excess and not contributory insurance, as provided by A.R.S. § 41-621 (E).
Insurance provided by the Contractor shall not limit the Contractor’s liability assumed under the
indemnification provisions of this Contract.
Notice of Cancellation:
For each insurance policy required by the insurance provisions of this Contract, the Contractor must
provide to the State of Arizona, within two (2) business days of receipt, a notice if a policy is suspended,

Paul Coverdell Forensic Science Improvement Formula Grant Program ACJC Grant Number CV16-17-002 Page 19
voided, or cancelled for any reason. Such notice shall be mailed, emailed, hand delivered or sent by
facsimile transmission to (Enter Contracting Agency Representative’s Name, Address, and Fax Number
Here).
Acceptability of Insurers:
Contractor’s insurance shall be placed with companies licensed in the State of Arizona or hold approved
non-admitted status on the Arizona Department of Insurance List of Qualified Unauthorized Insurers.
Insurers shall have an “A.M. Best” rating of not less than A- VII. The State of Arizona in no way warrants
that the above-required minimum insurer rating is sufficient to protect the Contractor from potential
insurer insolvency.
Verification of Coverage:
Contractor shall furnish the State of Arizona with certificates of insurance (valid ACORD form or
equivalent approved by the State of Arizona) as required by this Contract. An authorized representative
of the insurer shall sign the certificates.
All certificates and endorsements, as required by this written agreement, are to be received and
approved by the State of Arizona before work commences. Each insurance policy required by this
Contract must be in effect at, or prior to, commencement of work under this Contract. Failure to maintain
the insurance policies as required by this Contract, or to provide evidence of renewal, is a material breach
of contract.
All certificates required by this Contract shall be sent directly to the Department. The State of Arizona
project/contract number and project description shall be noted on the certificate of insurance. The State
of Arizona reserves the right to require complete copies of all insurance policies required by this Contract
at any time.
Subcontractors:
Contractor’s certificate(s) shall include all subcontractors as insureds under its policies or Contractor shall
be responsible for ensuring and/or verifying that all subcontractors have valid and collectable insurance
as evidenced by the certificates of insurance and endorsements for each subcontractor. All coverages for
subcontractors shall be subject to the minimum Insurance Requirements identified above. The
Department reserves the right to require, at any time throughout the life of the Contract, proof from the
Contractor that its subcontractors have the required coverage.
Approval and Modifications:
The Contracting Agency, in consultation with State Risk, reserves the right to review or make
modifications to the insurance limits, required coverages, or endorsements throughout the life of this
contract, as deemed necessary. Such action will not require a formal Contract amendment but may be
made by administrative action.
Exceptions:
In the event the Contractor or subcontractor(s) is/are a public entity, then the Insurance Requirements
shall not apply. Such public entity shall provide a certificate of self-insurance. If the Contractor or
subcontractor(s) is/are a State of Arizona agency, board, commission, or university, none of the above
shall apply.