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Aspen Forum for Community Solutions
THE ASPEN 11111 INSTITUTE
One Dupont Circle, NW Suite 700, Washington, DC 20036 Tel. 202-736-3557 • Fax 202-467-0790
www.aspencommunitysolutions.org
Aspen Forum for Community Solutions
100k Opportunities Demonstration City Grant Aereement
November 18, 2016
Kristine Morris
Opportunities for Youth c/o MCESA
4041 N. Central Ave, Ste. 1200
Phoenix, AZ 85012
REF: GRANTH 1001K 1062006-2
Dear Kristine:
We are pleased to inforin you that the Forum for Community Solutions at the Aspen
Institute (the "Institute" or the "Forum") has approved a 100K Demonstration City
grant of $150,000 to Maricopa County Education Service Administration
(N10ESA) ("Recipient"), for the period of December 1,2016 through
November 3 0, 2017.
We have agreed that Recipient's work will encompass the duties and
responsibilities described in Exhibit A and will be performed in accordance with
the budget attached thereto as Attachment 1. Any requests for material changes to the
goals and objectives of the grant, the lead project personnel, the budget or the term of the
grant must be submitted in writing and then approved in advance by the Forum. For
purposes of the budget, any change that causes or contributes to a variation in any line
item of ten percent (10%) or more from the amount of that line item as reflected in
Attachment 1 shall be deemed material.
Purpose of Grant: See Exhibit A
Reporting and Payment Schedule: See Exhibit B
Forum Contact: Mariko Lockhart
Senior Manager, National Coordinator,
100K Opportunities Initiative—Demonstration Cities
Aspen Forum for Community Solutions
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In exchange for a grant of funds in the amount set forth above (the "Grant"),
Recipient agrees to the each of the following terms and conditions of this agreement
(the "Agreement"):
Section 1. Purpose and Use of Grant Funds: Restrictionis. All funds advanced by the
Institute under this 100K Demonstration City Grant shall be used solely for the activities
described in Exhibit A (the "Grant Purposes") and, in any event, only for charitable,
educational or scientific purposes within the meaning of Section 170(c)(2)(8) of the Internal
Revenue Code of 1986, as amended (the "Code"). The funds may not be used a) to carry on
propaganda, or otherwise to attempt to influence any legislation (within the meaning of the
Lobbying Disclosure Act of 1995, as amended; b) to influence the outcome of any specific
public election; c) to make grants to individuals for travel, study or other similar purposes; or
d) to make any grant to any other organization unless approved in writing in advance by the
Institute. Any income earned from the investment of the Grant funds must be utilized for the
Grant Purposes.
Section 2. Final Reports. Unless the duration of the performance of the Grant Purposes is
such that only a Final Report is required by the Institute, Recipient will submit periodic
narrative and financial reports to the Institute on the use of the 100K Demonstration City
Grant funds, compliance with the terms of the Grant, and the progress made toward achieving
the goals of the Grant Purposes consistent with the schedule in Exhibit B or until the Grant is
otherwise terminated. In addition, Recipient will submit to the Institute an annual audited
financial statement for any year in which the Grant is active. In all events, within thirty (30)
days after the use of the Grant funds is completed or the Grant is otherwise terminated,
Recipient will make a Final Report with respect to all expenditures made from such Grant
funds and indicate the progress made towards the goals of the Grant.
Section 3. Attendance at Aspen Forum OYIF/100K Convenines. Recipient agrees to
attend in person every convening and participate in every phone conference or webinar
organized by the Aspen Forum for OYIF and 100K Demonstration City grant recipients.
Recipient understands and agrees that such attendance and participation is a material condition
of this agreement, and that any failure of Recipient to attend or participate could, in the
Forum's sole discretion, give rise to termination of this Agreement and suspension or
repayment of the Grant funds.
Section 4. Payment f grant Funds. The funds granted shall be advanced by the Institute
in accordance with the schedule set forth in Exhibit B.
Section 5. Program Monitoring and Evaluation. At its own expense, the Institute may
monitor and conduct an evaluation of operations and activities conducted pursuant to this
100K Demonstration City Grant, including by means of on-site visits, to observe Recipient's
procedures and operations and to discuss the Grant Purposes with Recipient's personnel (if
any).
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Section 6. Proprietary Rights. As between Recipient and the Institute, Recipient shall hold
title to proprietary rights resulting from the performance of the Grant Purposes, including but
not limited to any patents, patent applications, copyrights and applications and registrations
thereof, or other intellectual property rights. Recipient hereby grants to the Institute a non-
exclusive, royalty-free, perpetual, worldwide right and license to use, display, copy, and
redistribute in any and all media now known or hereinafter created all such intellectual
property created by Recipient pursuant to the Grant, Recipient represents, warrants, and
covenants that (a) the Institute's posting, copying or redistribution, of such work created
hereunder does not and will not infringe upon any intellectual property rights of any other
person or entity; (b) Recipient has acquired, or will acquire from each of its employees,
subcontractors, and consultants, if any, the necessary rights to all such intellectual property
produced or otherwise used by such employees, subcontractors, and consultants, within the
scope of their employment or engagement in performing services in connection with the
Grant,
Section 7. Additional Grantee Representations and Warranties & Recipient represents and
warrants that (a) Recipient is either (i) recognized by the U.S. Internal Revenue Service as a
tax-exempt public charity within the meaning of Sections 501(c)(3) and 509(a) of the Code, or
(ii) a government agency or, (iii) a non-profit or similar organization that is organized and
operated for charitable, educational and/or scientific purposes, has no shareholders or
members with a proprietary interest in Recipient's income or assets and does not otherwise
permit its income or assets to more than incidentally benefit private persons, does not engage
in more than an insubstantial amount of lobbying, does not intervene directly or indirectly in
any political campaign and, on dissolution, any remaining assets would remain committed to
charitable, educational and/or scientific putposes.
Section 8. Records; Accounting; Financial Review. Recipient will maintain its books and
records in such a manner that the receipts and expenditures of the Grant funds will be shown
separately in any easily checked form. Recipient will keep records of receipts and
expenditures made of Grant funds as well as copies of the reports submitted to the Institute
and supporting documentation for at least three years after completion of the use of the Grant
funds, and will furnish or make available such books, records, and supporting documentation
to the Institute for inspection at reasonable times while the Grant is active. The Institute may,
at its expense and on reasonable notice, audit or have audited Recipient records insofar as they
relate to the activities funded by this Grant.
Section 9. Onality of Performance: Termination s. If, as the result of the consideration of
reports or information submitted to it by Recipient or from other sources, the Institute shall
determine that continuation of the Grant Purposes is not reasonably in the interest of the
Institute or the general public, the Grant Purposes are not being carried out in substantial
compliance with this Grant Agreement or Recipient is incapable of satisfactorily completing
the work of the Grant Purposes, the Institute may, in its sole discretion (a) withhold payment
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of funds until in its opinion the situation has been corrected or (b) declare the Grant
terminated. If the Institute terminates the Grant, it shall so notify Recipient, whereupon
Recipient, if so requested by the Institute, shall promptly pay back to the Institute any
unexpended balance of the Grant funds in the Recipient's hands or under its control.
Section 10. Acknowledgment of Institute Support. Recipient agrees that any publication or
display of the deliverables (regardless of medium) and any public statement regarding the
Grant shall acknowledge the Institute's support substantially as follows: "This project was
supported by the Forum for Community Solutions at the Aspen Institute."
Recipient shall not use social media or any other form of communication (a) in a way that
could be construed as speaking on the Institute's behalf or (b) to discuss this Grant Agreement
or the services to be performed hereunder, unless the Institute has given express written
permission.
Section 11. Branding. The Institute and Recipient grant one another a non-exclusive license to
use their respective names, logos, trademarks, service marks, and trade names solely during the
Term and solely for the Grant purposes, providing to the other the benefits due under this
Agreement, and otherwise to fulfill this Agreement. In exercising the foregoing license, each of
the Institute and Recipient will comply with any trademark or servicemark guidelines provided to
it by the owner of the marks and will allow the owner the opportunity to review and approve each
usage of its trademark or servicemark prior to release.
(a) Each of the Institute and Recipient agrees to use any such marks solely
to the extent authorized herein in connection with this Agreement.
(b) Except as otherwise provided herein, each of the Institute's and
Recipient's trademarks, designs, product identifications, and artwork are and shall remain the
property of each. In no case shall this Agreement be construed to grant any rights to either the
Institute or Recipient to use any trademarks of the other, other than in connection with this
Agreement. All rights other than those expressly granted hereunder are reserved.
(c) The Institute may film select events related to the work contemplated
by this Agreement ("Event"), and all Event video footage shall be owned by the Institute. The
Institute retains the right to grant permission for use of Event-related photos, video, and other
content to additional outlets, including in connection with the Institute's "The Aspen Institute
Presents" program.
Section 12. Compliance with Laws. Recipient shall comply with all applicable federal, state
and local laws and regulations of the United States and of the jurisdiction(s) in which the Grant
Purposes are carried out, including compliance with federal anti-terrorist laws. Recipient
agrees that it will take care to ensure that the funds are not misdirected to terrorist purposes. If
the project includes giving funds to other organizations or individuals, then Recipient shall
confirm that the organizations and individuals are not on the U.S. government terrorist watch
lists and, in interim and final financial reports, Recipient will also provide the Institute with all
payee names and addresses.
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Section 13. Yuture Funding. Recipient acknowledges that the Institute and its
representatives have made no actual or implied promise of funding except for the amounts
specified in this Grant Agreement. If any of the Grant funds are returned or if the Grant is
terminated, Recipient acknowledges that the Institute will have no further obligation in
connection with this Grant.
Section 14. Modification. This Grant Agreement sets forth all terms of the Grant and
replaces all prior understandings and agreements. Any modification or amendment will
be made only in writing signed by an authorized officer of Recipient and an authorized
representative of the Institute.
Section 15. Applicable Law. This Agreement shall be governed by the laws of the
District of Columbia. The parties agree that any controversy, claim or dispute of
whatever nature arising between the parties shall be resolved exclusively through binding
arbitration in Washington, DC before a single arbitrator, pursuant to the American
Arbitration Association's then-in-effect National Rules for the Resolution of Commercial
Disputes. The reasonable attorneys' fees, as determined by the Arbitrator, of the
prevailing party shall be paid by the non-prevailing party. The award or decision
rendered by the arbitrator shall be final, binding, and conclusive, and judgment may be
entered upon such award by any court.
Section 16. The Institute's Pub ications. The Institute publishes general information about all
of its activities, both in print and electronically on various web sites and on other platforms,
and hereby reserves the right to do so with respect to this Grant.
Section 17. Survival. It is the express intention and agreement of the parties that the
termination of the Term or Agreement, howsoever occasioned, will not affect any of the
provisions of this Agreement which are expressly or by implication to come into or to continue
in force after such termination or expiration
Section 18. Miscellaneous.
A. Enforceability and Authority
Recipient represents to the Institute that (i) Recipient is duly organized and validly existing, (ii) it
has the requisite corporate or other power to execute and deliver this Agreement, and to perform
its obligations hereunder, (iii) the execution and delivery of this Agreement have been duly
authorized, (iv) the execution of this Agreement and performance of Recipient's obligations
hereunder shall not constitute a breach of or default under any agreement or obligation by which
Recipient is bound, and (v) this Agreement constitutes a valid and binding obligation of the
Recipient enforceable against the Recipient in accordance with its terms.
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B. Waiver
The waiver by the Institute or Recipient of a breach of any provision of this Agreement shall not
operate or be construed as a waiver of any other or subsequent breach by the Institute or
Recipient of such provision or any other provision.
C. Counterparts
This Agreement may be executed in more than one counterpart, each of which shall be an
original and all of which shall together be deemed to be a single instrument.
D. Indemnification
Recipient acknowledges that the Institute has no control over the operations, acts or omissions of
Recipient. Recipient shall indemnify and hold the Institute harmless from and against any claim,
liability, loss, damages, fines, penalties, and expenses (including but not limited to reasonable legal
fees and costs) arising out of the Grant, any breach by Recipient of this Agreement, or any act or
omission of Recipient in connection with Recipient's activities.
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***
The Institute will be pleased to remit the first payment on this contract on or before December
31, 2016 upon receiving executed copies of the following documents to confirm Recipient's
willingness to receive and administer the funds subject to the limitations set forth within this
letter:
• A countersigned copy of this Agreement; and
• A completed copy of the enclosed W-9 form.
Please feel free to contact Mariko Lockhart at 202-507-2054 or
Mariko.Lockhart@aspeninstitute.org with any questions.
ACCEPTED AND AGREED:
TIM ASPEN INSTITPTE
By:
-Mariko Lockhart
Senior Manager, National Coordinator,
100,000 Opportunities — Demonstration Cities
Forum for Community Solutions at the Aspen Institute
Date: ,2016
By:
Namita Khasat
Executive Vice President, Finance & Administration
Chief Financial Officer and Corporate Treasurer
Date: November 21 , 2016
RECIPIENT
By:
Kristine Morris
Date: ,2016
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EXHIBIT A—PURPOSE OF GRANT –100,000 OPportunities Demonstration City
Initiative, Opportunities for Youtit/Maricopa County Education SA
The Recipient agrees to administer the initiative in accordance with the provisions set forth by
the Forum in the 100,000 Opportunities Initiative Request for Proposals.
This grant, and any interest income earned thereon, will be used for the specific purpose(s) as
described in the Recipient's proposal to the Aspen Forum submitted on November 4, 2016.
The Recipient agrees to be responsible for the following deliverables as put forth in the proposal,
with a focus on Year 1 (12 month) benchmarks for the areas of work described below.
Opportunities For Youth
Scope of Work
December 1, 2016– November 30, 2017
Robust Cross-Sector Collaborative
Activity Deliverable Partners/
Engage cross sector partners in OFY Active cross sector Arizona (AZ) Office of
Career Connections Action Team membership in CC Action Economic Opportunity,
Team throughout the year AZ Manufacturing
Partnership, the Greater
Phoenix Economic
Council, the AZ Business
and Education Council,
the AZ Tech Council and
the AZ Lodging and
Tourism Association, AZ
Minorities Contractors
Association.
Starbucks and Linked In
and local employers such
as Arizona Public
Services, AZ Department
of Transportation, Salt
River Project Utilities.
Training providers that
have committed to
participating in the CC
action team include the
Maricopa County
Community Colleges
District Workforce
Department, the
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Maricopa County Human
Services Department —
Youth Employment
team, and the City of
Phoenix Youth
Workforce team
Continue to implement "non-compete" 4 collaborative job fairs held Job Fair Committee:
strategies (e.g., conduct job fairs only in Goodwill of Central AZ
collaboration with community partners) Arizona@work, Maricopa
County, ACYR,
City of Phoenix,
Tumbleweed, My
Brother's Keeper,
Chicanos Por La Causa
Phoenix Indian Center
Maricopa County
Community College,
Workforce Development
Maintain broad based action team Sustained action teams and Action Teams member
structure engaging key cross-sector continued implementation of lists — on file with AFCS.
stakeholders in developing and strategic plan
implementing OY strategic plan
Youth Voice, Ownership and Engagement
Activity Deliverable Partners/Responsible
Party
Develop a communications strategy Completed communications ED, R&R PR, MCESA
tailored to OFY. strategy document Communications Dept„
Communications Ally
Fellow
Develop an OY outreach strategy Completed OY outreach Reengagement & PYD
strategy document Action Teams, Outreach
Coordinator
Recruit OY to Leadership Council and Leadership Council and four Outreach Coordinator
four action teams action teams have OY as full
voting members. OFY has
created a Youth LC Member
orientation training that
includes: OFY overview
(WVMG, OFY Collective
Impact Model and Roles (LC,
Exec Comm, Backbone,
Action Teams, Partners),
Roberts Rules of Order
overview, Steps to Making a
Motion, The importance of
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our work, The importance of
their voice in the
conversation, Simulation
activities. Once they are part
of the LC/Action teams, they
will get continued support
from the backbone and the
outreach coordinator
including PD on organizing,
outreach, and advocacy.
Develop a Youth Consortium of young Youth Consortium is active Outreach Coordinator
adult leaders representing various
councils and committees
Integrate youth voice in Documented success stories R&R Partners
communications strategy through of OY and employers in communications firm,
stories featured in newsletters, on the newsletters, OFY website and MCESA Communications
OFY website, and through a video series video series. Dept., Communications
that will be shared with local and Ally Fellow
national partner organizations. Success
stories from employers who hired
opportunity youth will also be captured
and featured.
Plan for Leveraging Employer Commitments
Activity Deliverable Partners/Responsible
Party
Implement 6 month Manufacturing One cohort of 80 trained and Arizona Manufacturing
Apprenticeship Pilot employed in manufacturing Partnership (AMP),
Arizona@work, Maricopa
County, Hope College
and Career Readiness
Academy, and 7CI
Solutions
Conduct job training in A+ and Net+ IT One cohort of 12 OY trained Arizona Commerce
credentialing in A+ and Net+IT Authority's Office of
12 received A+ and Net+IT Economic Opportunity,
credential Maricopa County Human
12 placed in IT jobs Services, and IT
employers across
Maricopa County
Further develop a retail apprenticeship Implement retail Walmart and the Center
model that will leverage CSET and apprenticeship training with for the Future of Arizona
National Retail Foundation curriculum OY participants
and will be expanded to include 100k
employers
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Recruit employers from the following Increase from 8 to 15, the Employment
Industries to engage in career pathway number of employers Engagement Specialist
development: Retail, Hospitality, engaged in the Leadership
Construction, Entrepreneurship, Council and/or Career
Health, Manufacturing, and IT. Connections Action Team
Additionally, to broaden the Board's
perspective concerning employer
concerns, invite key employers to
serve on the Leadership Council and
the Career Connections Action Team
Host or co-host industry-focused job 4-6 industry-focused job fairs Job Fair Committee
fairs by recruiting 100K employers, held member organizations
integrating on the spot job hires and A total of 1000 trained youth
utilizing the job fair toolkit. attending industry-focused
job fairs
Finalize asset map of 100K employers to Completed asset map Data fellow
facilitate matching OY with jobs within
geographic range
Plan for Infrastructure
Activity Deliverable Partners/Responsible
Party
Implement the six-tiered industry Implementation of the tiered Career Connections Action
sector pathway model framework sector pathway model in Team
MAP
Replicate and scale of the tiered model Replication of the tiered CCAT
sector pathway model with
retail and/or other industries
such as hospitality.
Sustain cross-sector membership in four Maintained regular meeting Attached
Action Teams (Reengagement Centers, schedule of four action teams
Educational Momentum, Positive Youth with workplans and
_Development and Career Connections) objectives
Plan for Leveraging Public Resources
Activity Deliverable Partners/Responsible
Party
Leverage WIOA, Title I and other federal Successful Implementation of Opportunities for Youth
funds (through P3) to implement MAP. first cohort of MAP and (OFY) Initiative, Arizona
documented utilization of Manufacturing
WIOA funds for youth Partnership (AMP),
training. Arizona State Office, of
Apprenticeship, Maricopa
County Workforce Genesis
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Department, XI
Solutions, Core Skill
Mastery Learns
(CSMLearns)
Utilize WIOA funds to compensate youth Successful implementation of Arizona Commerce
in IT pilot training phase first cohort of IT pilot and Authority, Technology
documented utilization of Council, Chamber of
WIOA funds for youth Commerce,
training. Arizona@Work Maricopa
County, ACYR
Strategically leverage WIOA funds for Leveraged WIOA funds for Local workforce partners
future training programs for the OFY Industry Sector
Industry Sector Apprenticeship and apprenticeships and
Employer model Employer model
Utilize community colleges, charter Established partnerships with Hope College and Career
schools and ASU colleges to provide listed partners to provide Readiness Academy
preparation and training for OY to enter preparation and training to (HCCRA), a charter
the workforce OY school aimed at
reengaging Phoenix's
opportunity youth;
Maricopa County's 10
community colleges and
two skill centers; and
ASIA various colleges
Leverage support from MAG for the Completed asset map Maricopa County
development of a robust analysis of analysis Association of
resources, including business locations Governments (MAG)
and characteristics
Plan for Integrating WOK into broader OY strategy
Activity Deliverable Partners/Responsible
Party
Convene an Opportunity Fair Standardized training Opportunity Fair
committee to develop standardized completed committee
training for opportunity youth and
employers
Map all 100K employers in Maricopa Completed 100K employer Data Fellow, MAG
County map (aka asset map)
Develop business partnerships to Increased to 1045, the Employer Engagement
increase the number of employers number of employers Specialist
participating in the Opportunity Fairs participating in Opportunity
and the industry sector Fairs
apprenticeships
Develop messaging and a marketing Completed marketing R&R Partners PR firm,
campaign to OFY and 100k visibility in campaign plan MCESA Communications
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the valley, including increasing Dept., Public Allies
awareness of the untapped talent Communications Fellow
pipeline of unemployed youth
Community Level Goals:
Goal 1: Opportunities for Youth will outreach to 3000 youth about job opportunities and training
Goal 2: Connect 1000 youth to a pathway, training or a job opportunity
EXHIBIT B—REPORTING AND PAYMENT SCHEDULE
IMPLEMENTATION GRANTS
Written Reports
Recipient shall submit program narrative reports, using the official reporting form provided by
the Aspen Forum, in accordance with the following schedule:
Reporting Period Due Date
December 1, 2016 to November 30, 2017 November 30, 2017
Payment Schedule
The amount of the grant payment will be one hundred and fifty thousand dollars ($150,000.00),
contingent upon the Institute's receipt and approval of the pertinent budget, and payable as
follows upon the Institute's receipt of the documents set forth immediately below on or before
December 31, 2016:
• A countersigned copy of this Agreement; and
• A completed copy of the enclosed W-9 form,
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