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SERIAL 171101-S ELECTRONIC RESOURCES AND MULTI MEDIA DOWNLOADS DATE OF LAST REVISION: January 11, 2017 CONTRACT END DATE: January 31, 2020 CONTRACT PERIOD THROUGH JANUARY, 31, 2020 TO: All Departments FROM: Office of Procurement Services SUBJECT: Contract for ELECTRONIC RESOURCES AND MULTI MEDIA DOWNLOADS Attached to this letter is published an effective purchasing contract for products and/or services to be supplied to Maricopa County activities as awarded by Maricopa County on January 11, 2016 (Eff. 02/01/17). All purchases of products and/or services listed on the attached pages of this letter are to be obtained from the vendor holding the contract. Individuals are responsible to the vendor for purchases made outside of contracts. The contract period is indicated above. BW/at Attach Copy to: Office of Procurement Services John Werbach, Library District (Please remove Serial 10111-S from your contract notebooks) SERIAL 171101-S BAKER & TAYLOR, LLC., 2550 WEST TYVOLA ROAD, SUITE 300 , CHARLOTTE, NC 28217 COMPANY NAME: Baker & Taylor, LLC. DOING BUSINESS AS (DBA) NAME: same MAILING ADDRESS: 2550 West Tyvola Road, Suite 300 , Charlotte, NC 28217 REMIT TO ADDRESS: P.O. Box 277930, Atlanta, GA 30384-7930 TELEPHONE NUMBER: 800-775-7930, ext. 3245 FACSIMILE NUMBER: 704-998-3260 WEB SITE: www.baker-taylor.com REPRESENTATIVE NAME: Lee Ann Queen REPRESENTATIVE TELEPHONE NUMBER: 800-775-7930 ext. 3245 REPRESENTATIVE E-MAIL: bids@baker-taylor.com YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE 0 FROM THIS CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: PAYMENT TERMS: . NET 30 DAYS PRICING SHEET: NIGP CODE 95670 Terms: NET 30 Vendor Number: VC0000004654 Certificates of Insurance Required Contract Period: To cover the period ending January 31, 2020. SERIAL 171101-S BIBLIOTHECA, LLC, 3169 HOLCOMB BRIDGE RD., SUITE 200, NORCROSS, GA 30071 COMPANY NAME: Bibliotheca, LLC DOING BUSINESS AS (DBA) NAME: Bibliotheca MAILING ADDRESS: 3169 Holcomb Bridge Rd., Suite 200, Norcross, GA 30071 REMIT TO ADDRESS: Same as mailing address TELEPHONE NUMBER: 877-207-3127 FACSIMILE NUMBER: 877-689-2269 WEB SITE: www.bibliotheca.com REPRESENTATIVE NAME: Mason Humphrey REPRESENTATIVE TELEPHONE NUMBER: 877-207-3127 ext. 312 REPRESENTATIVE E-MAIL: m.humphrey@bibliotheca.com YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: PAYMENT TERMS: NET 30 DAYS PRICING SHEET: NIGP CODE 95670 Terms: NET 30 Vendor Number: VC0000003784 Certificates of Insurance Required Contract Period: To cover the period ending January 31, 2020. SERIAL 171101-S CENGAGE LEARNING, 27500 DRAKE RD., FARMINGTON HILLS, MI 48331 COMPANY NAME: Cengage Learning DOING BUSINESS AS (DBA) NAME: MAILING ADDRESS: 27500 Drake Rd., Farmington Hills, MI 48331-3535 REMIT TO ADDRESS: Payments: PO Box 95501, Chicago, IL 60694-5501 TELEPHONE NUMBER: 800-877-4253 FACSIMILE NUMBER: 513-229-1035 WEB SITE: www.gale.com REPRESENTATIVE NAME: Lauren Thomson REPRESENTATIVE TELEPHONE NUMBER: 513-229-1906 REPRESENTATIVE E-MAIL: lauren.thomson@cengage.com YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: PAYMENT TERMS: NET 30 DAYS PRICING SHEET: NIGP CODE 95670 Terms: NET 30 Vendor Number: VC0000005797 Certificates of Insurance Required Contract Period: To cover the period ending January 31, 2020. SERIAL 171101-S CREATIVE EMPIRE LLC, DBA MANGO LANGUAGES, 30445 NORTHWESTERN HWY, SUITE 300 , FARMINGTON HILLS MI 48334 COMPANY NAME: Creative Empire LLC DOING BUSINESS AS (DBA) NAME: Mango Languages MAILING ADDRESS: 30445 Northwestern Hwy, suite 300 , Farmington Hills MI 48334 REMIT TO ADDRESS: TELEPHONE NUMBER: 248-254-7450 FACSIMILE NUMBER: 248-479-1802 WEB SITE: www.mangolanguages.com REPRESENTATIVE NAME: Brandon Snavely REPRESENTATIVE TELEPHONE NUMBER: 248-254-7450 ext 889 REPRESENTATIVE E-MAIL: brandon.snavely@mangolanguage.com YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: PAYMENT TERMS: NET 30 DAYS Bidder Notes: Our content is suitable and available to the following customer levels- Adult, Juvenile, and Young Adult. Our resource also has the ability to serve customers in a variety of languages other than English, including: Arabic (Egyptian), French, Italian, Russian, Arabic (Modern Standard), German, Japanese, Somali, Armenian, Greek, Korean, Spanish, Chinese (Cantonese), Haitian, Creole, Polish, Turkish, Chinese (Mandarin), Hmong, Portuguese and Vietnamese PRICING SHEET: NIGP CODE 95670 Terms: NET 30 Vendor Number: VS0000000892 Certificates of Insurance Required Contract Period: To cover the period ending January 31, 2020. SERIAL 171101-S DATABASEUSA.COM LLC, ATOZDATABASES, 11211 JOHN GALT BLVD., OMAHA, NE 68137 COMPANY NAME: DatabaseUSA.com LLC DOING BUSINESS AS (DBA) NAME: AtoZdatabases MAILING ADDRESS: 11211 John Galt Blvd., Omaha, NE 68137 REMIT TO ADDRESS: 11211 John Galt Blvd., Omaha, NE 68137 TELEPHONE NUMBER: (877) 424-0101 FACSIMILE NUMBER: (402) 704-7047 WEB SITE: www.atozdatabases.com REPRESENTATIVE NAME: Alex Elliott REPRESENTATIVE TELEPHONE NUMBER: (402) 939-3814 REPRESENTATIVE E-MAIL: alex.elliott@databaseusa.com YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: PAYMENT TERMS: NET 30 DAYS Bidder Notes: We are prepared to offer a subscription to AtoZdatabases starting at $55,000 for an annual subscription. PRICING SHEET: NIGP CODE 95670 Terms: NET 30 Vendor Number: VS0000000835 Certificates of Insurance Required Contract Period: To cover the period ending January 31, 2020. SERIAL 171101-S EBSCO INDUSTRIES, INC. 10 ESTES ST., IPSWICH, MA 01938 COMPANY NAME: EBSCO Industries, Inc. DOING BUSINESS AS (DBA) NAME: EBSCO Industries, Inc. MAILING ADDRESS: 10 Estes St., Ipswich, MA 01938 REMIT TO ADDRESS: P.O. Box 830625, Birmingham, AL 35283 TELEPHONE NUMBER: (800) 653-2726 FACSIMILE NUMBER: (978) 356-6565 WEB SITE: www.ebsco.com REPRESENTATIVE NAME: Alejandro Rojano REPRESENTATIVE TELEPHONE NUMBER: (800) 653-2726 x2124 REPRESENTATIVE E-MAIL: arojano@ebsco.com YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: PAYMENT TERMS: NET 30 DAYS PRICING SHEET: NIGP CODE 95670 Terms: NET 30 Vendor Number: VC0000006216 Certificates of Insurance Required Contract Period: To cover the period ending January 31, 2020. SERIAL 171101-S KAPLAN EARLY LEARNING COMPANY, 1310 LEWISVILLE-CLEMMONS RD., LEWISVILLE, NC 27023 COMPANY NAME: Kaplan Early Learning Company DOING BUSINESS AS (DBA) NAME: MAILING ADDRESS: 1310 Lewisville-Clemmons Rd., Lewisville, NC 27023 REMIT TO ADDRESS: PO Box 609 , Lewisville, NC 27023 TELEPHONE NUMBER: 800-334-2014 FACSIMILE NUMBER: 336-712-2243 WEB SITE: WWW.KAPLANCO.COM REPRESENTATIVE NAME: KATE SHELTON REPRESENTATIVE TELEPHONE NUMBER: 800-334-2014 EXT 6126 REPRESENTATIVE E-MAIL: BIDS@KAPLANCO.COM YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: PAYMENT TERMS: NET 30 DAYS Bidder Notes: We are offering a 15% discount and free standard UPS shipping on minimum orders of $300.00 or more. Exclusions apply. PRICING SHEET: NIGP CODE 95670 Terms: NET 30 Vendor Number: VC0000005554 Certificates of Insurance Required Contract Period: To cover the period ending January 31, 2020. SERIAL 171101-S LIBRARY IDEAS, LLC, PO BOX 9, VIENNA, VA 22183 COMPANY NAME: Library Ideas, LLC DOING BUSINESS AS (DBA) NAME: Library Ideas, LLC MAILING ADDRESS: PO Box 9, Vienna, VA 22183 REMIT TO ADDRESS: PO Box 9, Vienna, VA 22183 TELEPHONE NUMBER: 571-730-4300 FACSIMILE NUMBER: 571-730-4305 WEB SITE: www.libraryideas.com REPRESENTATIVE NAME: Jim Petersen REPRESENTATIVE TELEPHONE NUMBER: 571-730-4300 REPRESENTATIVE E-MAIL: jimp@libraryideas.com YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: PAYMENT TERMS: NET 30 DAYS Bidder Notes: Freegal Music Price is $78,750 for MCLD as a stand-alone entity. Freading eBooks Price is $38,000 for MCLD as a stand-alone entity. PRICING SHEET: NIGP CODE 95670 Terms: NET 30 Vendor Number: VC0000002860 Certificates of Insurance Required Contract Period: To cover the period ending January 31, 2020. SERIAL 171101-S MERGENT, INC., 21021 N. 56TH ST. APT 3104, PHOENIX, AZ 85054 COMPANY NAME: Mergent, Inc. DOING BUSINESS AS (DBA) NAME: Mergent, Inc. MAILING ADDRESS: 21021 N. 56th St. Apt 3104, Phoenix, AZ 85054 REMIT TO ADDRESS: 580 Kinglsey Park Dr., Fort Mill, SC 29715 TELEPHONE NUMBER: 602-301-5193 FACSIMILE NUMBER: WEB SITE: www.mergent.com REPRESENTATIVE NAME: Mallory Egger REPRESENTATIVE TELEPHONE NUMBER: 602-301-5193 REPRESENTATIVE E-MAIL: mallory.egger@mergent.com YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: PAYMENT TERMS: NET 30 DAYS PRICING SHEET: NIGP CODE 95670 Terms: NET 30 Vendor Number: VS0000000897 Certificates of Insurance Required Contract Period: To cover the period ending January 31, 2020. SERIAL 171101-S MIDWEST TAPE, LLC, 1417 TIMBERWOLF DR., HOLLAND, OHIO 43528 COMPANY NAME: Midwest Tape, LLC DOING BUSINESS AS (DBA) NAME: MAILING ADDRESS: 1417 Timberwolf Dr., Holland, Ohio 43528 REMIT TO ADDRESS: P.O. Box 820, Holland, Ohio 43528 TELEPHONE NUMBER: 800-875-2785 FACSIMILE NUMBER: 800-444-6645 WEB SITE: www.midwesttape.com REPRESENTATIVE NAME: Jeff Jankowski REPRESENTATIVE TELEPHONE NUMBER: 800-875-2785 REPRESENTATIVE E-MAIL: jjankowski@midwesttapes.com YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: PAYMENT TERMS: NET 30 DAYS PRICING SHEET: NIGP CODE 95670 Terms: NET 30 Vendor Number: VC0000003690 Certificates of Insurance Required Contract Period: To cover the period ending January 31, 2020. SERIAL 171101-S NICHE ACADEMY LLC, 1170 INDUSTRIAL PARK RD., OREM UT 84042 COMPANY NAME: Niche Academy LLC DOING BUSINESS AS (DBA) NAME: MAILING ADDRESS: 1170 Industrial Park Rd., Orem UT 84042 REMIT TO ADDRESS: TELEPHONE NUMBER: 801 331 5981 FACSIMILE NUMBER: WEB SITE: www.nicheacademy.com REPRESENTATIVE NAME: Jared Oates REPRESENTATIVE TELEPHONE NUMBER: 801 331 5981 REPRESENTATIVE E-MAIL: jared@nicheacademy.com YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: PAYMENT TERMS: NET 15 DAYS PRICING SHEET: NIGP CODE 95670 Terms: NET 15 Vendor Number: VS0000000885 Certificates of Insurance Required Contract Period: To cover the period ending January 31, 2020. SERIAL 171101-S ODILO, 200 SOUTH WILCOX ST., STE. 332, CASTLE ROCK, CO 80104 COMPANY NAME: ODILO DOING BUSINESS AS (DBA) NAME: ODILO MAILING ADDRESS: 200 South Wilcox St., Ste. 332, Castle Rock, CO 80104 REMIT TO ADDRESS: 200 South Wilcox St., Ste. 332, Castle Rock, CO 80104 TELEPHONE NUMBER: (303) 335-0223 FACSIMILE NUMBER: WEB SITE: http://www.odilo.us REPRESENTATIVE NAME: Mark Eaton REPRESENTATIVE TELEPHONE NUMBER: (248) 766-5866 REPRESENTATIVE E-MAIL: mark.eaton@odilo.us YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: PAYMENT TERMS: NET 30 DAYS PRICING SHEET: NIGP CODE 95670 Terms: NET 30 Vendor Number: VS0000000904 Certificates of Insurance Required Contract Period: To cover the period ending January 31, 2020. SERIAL 171101-S OPTIMALRESUME.COM, INC., PO BOX 1535 , HOLLY SPRINGS, NC 27540 COMPANY NAME: OptimalResume.com, Inc. DOING BUSINESS AS (DBA) NAME: OptimalResume MAILING ADDRESS: PO Box 1535 , Holly Springs, NC 27540 REMIT TO ADDRESS: PO Box 1535 , Holly Springs, NC 27540 TELEPHONE NUMBER: (877) 998-7654 FACSIMILE NUMBER: (919) 287-2699 WEB SITE: www.optimalresume.com REPRESENTATIVE NAME: Jill Swan REPRESENTATIVE TELEPHONE NUMBER: (919) 698-4396 REPRESENTATIVE E-MAIL: jills@optimalresume.com YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: PAYMENT TERMS: NET 60 DAYS PRICING SHEET: NIGP CODE 95670 Terms: NET 60 Vendor Number: VS0000000903 Certificates of Insurance Required Contract Period: To cover the period ending January 31, 2020. SERIAL 171101-S OVERDRIVE, INC., ONE OVERDRIVE WAY, CLEVELAND, OHIO 44125 COMPANY NAME: OverDrive, Inc. DOING BUSINESS AS (DBA) NAME: OverDrive, Inc. MAILING ADDRESS: One OverDrive Way, Cleveland, Ohio 44125 REMIT TO ADDRESS: PO Box 72117, Cleveland, Ohio 44192-0002 TELEPHONE NUMBER: 216-573-6886 FACSIMILE NUMBER: 216-573-6888 WEB SITE: www.overdrive.com REPRESENTATIVE NAME: Erica Lazzaro REPRESENTATIVE TELEPHONE NUMBER: 216-573-6886 REPRESENTATIVE E-MAIL: elazzaro@overdrive.com YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM N/A THIS CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: PAYMENT TERMS: NET 30 DAYS PRICING SHEET: NIGP CODE 95670 Terms: NET 30 Vendor Number: VC0000003418 Certificates of Insurance Required Contract Period: To cover the period ending January 31, 2020. SERIAL 171101-S PROQUEST LLC. 789 E. EISENHOWER PKWY. ANN ARBOR, MICHIGAN 48108 COMPANY NAME: ProQuest LLC DOING BUSINESS AS (DBA) NAME: MAILING ADDRESS: 789 E. Eisenhower Pkwy. Ann Arbor, Michigan 48108 REMIT TO ADDRESS: 789 E. Eisenhower Pkwy. Ann Arbor, Michigan 48108 TELEPHONE NUMBER: (800) 521-0600 FACSIMILE NUMBER: (888) 241-5612 WEB SITE: proquest.com REPRESENTATIVE NAME: Wendy Hodel REPRESENTATIVE TELEPHONE NUMBER: (734) 707-2693 REPRESENTATIVE E-MAIL: wendy.hodel@proquest.com YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: PAYMENT TERMS: NET 30 DAYS PRICING SHEET: NIGP CODE 95670 Terms: NET 30 Vendor Number: VC0000003847 Certificates of Insurance Required Contract Period: To cover the period ending January 31, 2020. SERIAL 171101-S RECORDED BOOKS INC., 270 SKIPJACK RD., PRINCE FREDERICK, MD 20678 COMPANY NAME: Recorded Books Inc. DOING BUSINESS AS (DBA) NAME: MAILING ADDRESS: 270 Skipjack Rd., Prince Frederick, MD 20678 REMIT TO ADDRESS: PO Box 64900 , Baltimore, MD 21264 TELEPHONE NUMBER: 800-638-1304 FACSIMILE NUMBER: 410-414-2576 WEB SITE: www.recordedbooks.com REPRESENTATIVE NAME: Samantha Bourne REPRESENTATIVE TELEPHONE NUMBER: 800-638-1304 REPRESENTATIVE E-MAIL: rfp@recordedbooks.com YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: PAYMENT TERMS: NET 30 DAYS PRICING SHEET: NIGP CODE 95670 Terms: NET 30 Vendor Number: VC0000001513 Certificates of Insurance Required Contract Period: To cover the period ending January 31, 2020. SERIAL 171101-S SPRINGSHARE, LLC, 801 BRICKELL AVE ., STE. 900, MIAMI, FL 33131 COMPANY NAME: Springshare, LLC DOING BUSINESS AS (DBA) NAME: Springshare MAILING ADDRESS: 801 Brickell Ave ., Ste. 900, Miami, FL 33131 REMIT TO ADDRESS: 801 Brickell Ave, Suite 900, Miami, FL 33131 TELEPHONE NUMBER: 8004513160 FACSIMILE NUMBER: 6464176439 WEB SITE: www.springshare.com REPRESENTATIVE NAME: Tracy Patterson REPRESENTATIVE TELEPHONE NUMBER: 6152905432 REPRESENTATIVE E-MAIL: sales@springshare.com YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: PAYMENT TERMS: NET 30 DAYS PRICING SHEET: NIGP CODE 95670 Terms: NET 30 Vendor Number: VS0000000890 Certificates of Insurance Required Contract Period: To cover the period ending January 31, 2020. SERIAL 171101-S ELECTRONIC RESOURCES AND MULTI MEDIA DOWNLOADS 1.0 INTENT: The intent of this solicitation is to establish a multiple-award contract for any type of downloadable and/or aggregated electronic book, music or other resource and any related and/or supporting services. Other governmental entities under agreement with the County may have access to services provided hereunder (see also Sections 3.9 and 3.10, below). The County reserves the right to add additional contractors, at the County’s sole discretion, in cases where the currently listed contractors are of an insufficient number or skill-set to satisfy the County’s needs or to ensure adequate competition on any project or task order work. 2.0 TECHNICAL SPECIFICATIONS FOR BOOKS/MUSIC: 2.1 CONTENT/CUSTOMER LEVELS: Content is to be for the following Customer Levels: 2.1.1 Adult – we are interested in providing information to the general population for leisure, personal interests, general knowledge, and life-long learning. 2.1.2 Juvenile – we are interested in providing information for leisure, personal interests and to ensuring adequate content for our K-12 customers. 2.1.3 Young Adult – we are interested in content for leisure interests as well as educational support. 2.2 LANGUAGES OTHER THAN ENGLISH: Spanish language resources, or resources with the ability to serve Customers in languages other than English, should be addressed for the general population and in all Customer Levels as described in Section 2.1. Regional Spanish dialect is preferred. 2.3 DELIVERY METHOD: It is preferred that resources be delivered via the Internet to library service locations (i.e.: library buildings) in Maricopa County, Arizona. Remote access to these resources from our customer’s homes or offices is considered a standard service by The Library District (also known as the “District”). Either the Contractor and/or The Library District will implement proper customer authentication methods. The Library District currently takes appropriate measures to ensure that electronic resources are only used by authorized customers of our branches and will continue to do so under the resulting contract. 2.4 RESOURCES and/or SERVICES: 2.4.1 This contract covers any type of downloadable and/or aggregated electronic book, music, video, game, multimedia or other resource and any related and/or supporting services. Additionally, any other formats (currently existing, in development, or not yet developed) chosen through the life of the contract that is appropriate for use in the public library setting may be purchased against the resulting contract. 2.4.2 Where applicable and appropriate, Contractor shall provide server space, customized website and related resources and services. 2.4.3 Preferred Features: SERIAL 171101-S Preferred Features set forth in this section indicate the minimal information to be considered, capabilities that are desired or minimum performance levels that are desired. 2.4.3.1 Copyright and Royalty Fees shall be included in price 2.4.3.2 Statistics: The contractor shall provide usage statistics, in an electronic format, to District at no additional charge, upon request. 2.4.3.3 Remote Access: The vendor shall provide Remote Access. “Remote access” is defined as access from workstations in buildings on the same telecommunications network as the library (e.g., county government, city government, etc.), and access from home, office or other outside-the-library locations used by the library’s customers. 2.4.3.4 Seamless integration: There shall be seamless integration with the District’s website, patron authentication, and catalog systems using standard protocol. It is our intention to integrate Customer title records for electronic resources with other materials. 2.4.3.5 Printing Results: End user shall have ability to print. 2.4.3.6 Training: On-site and/or distance learning options are our first preference. Online tutorials or other self-training tools may be considered. 2.4.3.7 Machine Readable Cataloging Record (MARC) Catalog Records: Vendor shall provide MARC records for integration into the Library District’s catalog. Direct links from the Library District’s catalog to the digital title page or appropriate destination will be provided to customers for resource access. 2.4.3.8 Enhanced Metadata: Metadata support (images/cover art) including information about the collection (title, artist, reviews, and genre) may be considered a plus. 2.4.3.9 Collection Development Tools: Collection development tools shall be available to allow development of the District electronic resources. The Library District will be able to search for titles using various limiting options (i.e. format, language, subject, and publisher). 2.4.3.10 Purchase Order Tools: Purchases Order Tools shall be made available that develop lists, provide pricing and facilitate invoicing and payment. 3.0 PURCHASING REQUIREMENTS: 3.1 ACCEPTANCE: SERIAL 171101-S Upon delivery and successful installation, the material(s) shall be deemed accepted and the warranty period shall begin. All documentation shall be completed prior to final acceptance. 3.2 USAGE REPORT: The Contractor shall furnish the County a usage report upon request delineating the acquisition activity governed by the Contract. The format of the report shall be approved by the County and shall disclose the quantity and dollar value of each contract item by individual unit. 3.3 PRICING: Pricing shall be based on current catalog prices as identified at the time of the quote for the resources and services described in Section 2.0 to awarded vendors. 3.4 ADDITIONAL CHARGES: Any charges not delineated in the bid, including but not limited to service charges, shall not be added to resources or services purchased under the terms of the contract without written consent of Maricopa County. 3.5 INVOICES AND PAYMENTS: 3.5.1 The Contractor shall submit one (1) legible copy of their detailed invoice before payment(s) can be made. Incomplete invoices will not be processed. At a minimum, the invoice must provide the following information: • Company name, address and contact • County bill-to name and contact information • Contract Serial Number • County purchase order number • Invoice number and date • Payment terms • Date of service or delivery • Quantity • Contract Item number(s) • Description of Purchase (product or services) • Pricing per unit of purchase • Extended price • Total Amount Due 3.5.2 Problems regarding billing or invoicing shall be directed to the using agency as listed on the Purchase Order. 3.5.3 Payment shall be made to the Contractor by Accounts Payable through the Maricopa County Vendor Express Payment Program. This is an Electronic Funds Transfer (EFT) process. After Contract Award the Contractor shall complete the Vendor Registration Form located on the County Department of Finance Vendor Registration Web Site (http://www.maricopa.gov/Finance/Vendors.aspx). 3.5.4 Discounts offered in the contract shall be calculated based on the date a properly completed invoice is received by the County (ROI). 3.5.5 EFT payments to the routing and account numbers designated by the Contractor will include the details on the specific invoices that the payment covers. The Contractor is required to discuss remittance delivery capabilities with their designated financial institution for access to those details. 3.6 APPLICABLE TAXES (COMMODITIES AND SERVICES): SERIAL 171101-S 3.6.1 Libraries in the State of Arizona are exempt from any out-of-state tax on the purchase of books, electronic information and audio/visual materials. 3.6.2 Libraries in the State of Arizona are exempt from in-state transaction privilege (sales) tax on the purchase of books, electronic information, and audio/visual materials. 3.6.3 To the extent any state and local transaction privilege taxes apply to sales made under the terms of this contract it is the responsibility of the seller to collect and remit all applicable taxes to the proper taxing jurisdiction of authority. 3.6.4 Applicable city sales taxes shall be imposed only on materials purchased. No tax shall be levied against labor. Pricing for services is to include all labor, overhead, tools and equipment used, profit, and any taxes that may be levied. It is the responsibility of the respondent to determine any and all taxes and include the same in price for labor. 3.6.5 Contractor and all subcontractors shall pay all Federal, state, and local taxes applicable to its operation and any persons employed by the Contractor. Contractor shall, and require all subcontractors to hold Maricopa County harmless from any responsibility for taxes, damages and interest, if applicable, contributions required under Federal, and/or state and local laws and regulations and any other costs including transaction privilege taxes, unemployment compensation insurance, Social Security and Worker’s Compensation. 3.7 DELIVERY: It shall be the Contractor’s responsibility to meet the proposed delivery requirements. Maricopa County reserves the right to obtain services on the open market in the event the Contractor fails to make delivery and any price differential will be charged against the Contractor. 3.8 POST AWARD MEETING: The Contractor may be required to attend a post-award meeting with the Using Agency to discuss the terms and conditions of this Contract. This meeting will be coordinated by the Procurement Officer of the Contract. 3.9 STRATEGIC ALLIANCE for VOLUME EXPENDITURES ($AVE): The County is a member of the $AVE cooperative purchasing group. $AVE includes the State of Arizona, many Phoenix metropolitan area municipalities, and many K-12 unified school districts. Under the $AVE Cooperative Purchasing Agreement, and with the concurrence of the successful Respondent under this solicitation, a member of $AVE may access a contract resulting from a solicitation issued by the County. If you do not want to grant such access to a member of $AVE, please so state in your proposal. In the absence of a statement to the contrary, the County will assume that you do wish to grant access to any contract that may result from this Request for Proposal. 3.10 INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS (ICPA’s): County currently holds ICPA’s with numerous governmental entities throughout the State of Arizona. These agreements allow those entities, with the approval of the Contractor, to purchase their requirements under the terms and conditions of the County Contract. Please indicate on Attachment A, your acceptance or rejection regarding such participation of other governmental entities. Your response will not be considered as an evaluation factor in awarding a contract. SERIAL 171101-S VOLUNTARY EMPLOYEE DISCOUNTS: 3.10.1 Vendors may voluntarily offer discounts to County employees for products or services provided under this contract. Whether a vendor offers or does not offer an employee discount is not a factor in nor considered in the evaluation of responses to this solicitation. 3.10.2 Any discount offered is part of a commercial transaction between the vendor and individual County employees and the County is not a party to the transaction. Any disputes or issues arising from an individual commercial transaction between the vendor and an individual County employee is a matter between the vendor and the employee. If a discount is offered, the terms will be announced to County employees. 4.0 CONTRACTUAL TERMS & CONDITIONS: 4.1 CONTRACT TERM: This Invitation for Bid is for awarding a firm, fixed-price purchasing contract to cover a term of three (3) years. 4.2 OPTION TO RENEW: The County may, at its option and with the concurrence of the Contractor, renew the term of this Contract up to a maximum of three (3) additional years, (or at the County’s sole discretion, extend the contract on a month to month basis for a maximum of six (6) months after expiration). The Contractor shall be notified in writing by the Office of Procurement Services of the County’s intention to renew the contract term at least sixty (60) calendar days prior to the expiration of the original contract term. 4.3 INDEMNIFICATION: To the fullest extent permitted by law, and to the extent that claims, damages, losses or expenses are not covered and paid by insurance purchased by the Contractor, the Contractor shall defend indemnify and hold harmless the County (as Owner), its agents, representatives, agents, officers, directors, officials, and employees from and against all claims, damages, losses, and expenses (including, but not limited to attorneys' fees, court costs, expert witness fees, and the costs and attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted from the negligent acts, errors, omissions, or mistakes relating to the performance of this Contract. Contractor's duty to defend, indemnify, and hold harmless the County, its agents, representatives, agents, officers, directors, officials, and employees shall arise in connection with any claim, damage, loss, or expense that is attributable to bodily injury, sickness, disease, death or injury to, impairment of, or destruction of tangible property, including loss of use resulting there from, caused by negligent acts, errors, omissions, or mistakes in the performance of this Contract, but only to the extent caused by the negligent acts or omissions of the Contractor, a subcontractor, any one directly or indirectly employed by them, or anyone for whose acts they may be liable, regardless of whether or not such claim, damage, loss, or expense is caused in part by a party indemnified hereunder. The amount and type of insurance coverage requirements set forth herein will in no way be construed as limiting the scope of the indemnity in this paragraph. The scope of this indemnification does not extend to the sole negligence of County. 4.4 ORDERING AUTHORITY: 4.4.1 Any request for purchase of product(s) shall be accompanied by a valid purchase order, issued by Office of Procurement Services, a Purchase Order issued by the using SERIAL 171101-S Department or direction by a Certified Agency Procurement Aid (CAPA) with a Purchase Card for payment. 4.5 REQUIREMENTS CONTRACT: 4.5.1 Contractors signify their understanding and agreement by signing a bid submittal, that the Contract resulting from the bid is a requirements contract. However, the Contract does not guarantee any minimum or maximum number of purchases will be made. It only indicates that if purchases are made for the materials contained in the Contract, they will be purchased from the Contractor awarded that item. Orders will only be placed when the County identifies a need and proper authorization and documentation have been approved. 4.5.2 County reserves the right to cancel Purchase Orders within a reasonable period of time after issuance. Should a Purchase Order be canceled, the County agrees to reimburse the Contractor for actual and documentable costs incurred by the Contractor in response to the Purchase Order. The County will not reimburse the Contractor for any costs incurred after receipt of County notice of cancellation, or for lost profits, shipment of product prior to issuance of Purchase Order, etc. 4.5.3 Contractors agree to accept verbal notification of cancellation of Purchase Orders from the County Procurement Officer with written notification to follow. By submitting a bid in response to this Invitation for Bids, the Contractor specifically acknowledges to be bound by this cancellation policy. 4.6 SUSPENSION OF WORK The Procurement Officer may order the Contractor, in writing, to suspend, delay, or interrupt all or any part of the work of this contract for the period of time that the Procurement Officer determines appropriate for the convenience of the County. No adjustment shall be made under this clause for any suspension, delay, or interruption to the extent that performance would have been so suspended, delayed, or interrupted by any other cause, including the fault or negligence of the Contractor. No request for adjustment under this clause shall be granted unless the claim, in an amount stated, is asserted in writing as soon as practicable after the termination of the suspension, delay, or interruption, but not later than the date of final payment under the contract. 4.7 STOP WORK ORDER The Procurement Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 days after a stop-work is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Procurement Officer shall either— 4.7.1 Cancel the stop-work order; or 4.7.2 Terminate the work covered by the order as provided in the Default, or the Termination for Convenience of the County, clause of this contract. 4.7.3 The Procurement Officer may make an equitable adjustment in the delivery schedule and/or contract price, or otherwise, and the contract shall be modified, in writing, accordingly, if the Contractor demonstrates that the stop work order resulted in an increase in costs to the Contractor. SERIAL 171101-S 4.8 UNCONDITIONAL TERMINATION FOR CONVENIENCE: Maricopa County may terminate the resultant Contract for convenience by providing sixty (60) calendar days advance notice to the Contractor. 4.9 TERMINATION FOR DEFAULT: The County may, by written notice of default to the Contractor, terminate this contract in whole or in part if the Contractor fails to: 4.9.1 Deliver the supplies or to perform the services within the time specified in this contract or any extension; 4.9.2 Make progress, so as to endanger performance of this contract; or 4.9.3 Perform any of the other provisions of this contract. 4.9.4 The County’s right to terminate this contract under these subparagraphs may be exercised if the Contractor does not cure such failure within 10 days (or more if authorized in writing by the County) after receipt of the notice from the Procurement Officer specifying the failure. 4.10 STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST: Notice is given that pursuant to A.R.S. § 38-511 the County may cancel any Contract without penalty or further obligation within three years after execution of the contract, if any person significantly involved in initiating, negotiating, securing, drafting or creating the contract on behalf of the County is at any time while the Contract or any extension of the Contract is in effect, an employee or agent of any other party to the Contract in any capacity or consultant to any other party of the Contract with respect to the subject matter of the Contract. Additionally, pursuant to A.R.S § 38-511 the County may recoup any fee or commission paid or due to any person significantly involved in initiating, negotiating, securing, drafting or creating the contract on behalf of the County from any other party to the contract arising as the result of the Contract. 4.11 OFFSET FOR DAMAGES: In addition to all other remedies at Law or Equity, the County may offset from any money due to the Contractor any amounts Contractor owes to the County for damages resulting from breach or deficiencies in performance of the contract. 4.12 SUBCONTRACTING: 4.12.1 The Contractor may not assign to another Contractor or Subcontract to another party for performance of the terms and conditions hereof without the written consent of the County. All correspondence authorizing subcontracting must reference the Bid Serial Number and identify the job project. 4.12.2 The Subcontractor’s rate for the job shall not exceed that of the Prime Contractor’s rate, as bid in the pricing section, unless the Prime Contractor is willing to absorb any higher rates. The Subcontractor’s invoice shall be invoiced directly to the Prime Contractor, who in turn shall pass-through the costs to the County, without mark-up. A copy of the Subcontractor’s invoice must accompany the Prime Contractor’s invoice. 4.13 AMENDMENTS: All amendments to this Contract shall be in writing and approved/signed by both parties. Maricopa County Office of Procurement Services shall be responsible for approving all amendments for Maricopa County. SERIAL 171101-S 4.14 ADDITIONS/DELETIONS OF SERVICE: The County reserves the right to add and/or delete materials to a Contract. If a service requirement is deleted, payment to the Contractor will be reduced proportionately, to the amount of service reduced in accordance with the bid price. If additional materials are required from a Contract, prices for such additions will be negotiated between the Contractor and the County. 4.15 ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR OTHER REVIEW: 4.15.1 In accordance with section MCI 371 of the Maricopa County Procurement Code the Contractor agrees to retain all books, records, accounts, statements, reports, files, and other records and back-up documentation relevant to this Contract for six (6) years after final payment or until after the resolution of any audit questions which could be more than six (6) years, whichever is latest. The County, Federal or State auditors and any other persons duly authorized by the Department shall have full access to, and the right to examine, copy and make use of, any and all said materials. 4.15.2 If the Contractor’s books, records , accounts, statements, reports, files, and other records and back-up documentation relevant to this Contract are not sufficient to support and document that requested services were provided, the Contractor shall reimburse Maricopa County for the services not so adequately supported and documented. 4.15.3 If at any time it is determined by the County that a cost for which payment has been made is a disallowed cost, the County shall notify the Contractor in writing of the disallowance. The course of action to address the disallowance shall be at sole discretion of the County, and may include either an adjustment to future invoices, request for credit, request for a check or deduction from current billings submitted by the Contractor by the amount of the disallowance, or to require reimbursement forthwith of the disallowed amount by the Contractor by issuing a check payable to Maricopa County. 4.16 VALIDITY: The invalidity, in whole or in part, of any provision of this Contract shall not void or affect the validity of any other provision of the Contract. 4.17 RIGHTS IN DATA: The County shall have the use of data and reports resulting from a Contract without additional cost or other restriction except as may be established by law or applicable regulation. Each party shall supply to the other party, upon request, any available information that is relevant to a Contract and to the performance thereunder. 4.18 RELATIONSHIPS: 4.18.1 In the performance of the services described herein, the Contractor shall act solely as an independent contractor, and nothing herein or implied herein shall at any time be construed as to create the relationship of employer and employee, co-employee, partnership, principal and agent, or joint venture between the County and the Contractor. 4.18.2 The County reserves the right of final approval on proposed staff for all Task Orders. Also, upon request by the County, the Contractor will be required to remove any employees working on County projects and substitute personnel based on the discretion of the County within two business days, unless previously approved by the County. SERIAL 171101-S 4.19 NON-DISCRIMINATION: CONTRACTOR agrees to comply with all provisions and requirements of Arizona Executive Order 2009-09 including flow down of all provisions and requirements to any subcontractors. Executive Order 2009-09 supersedes Executive order 99-4 and amends Executive order 75-5 and may be viewed and downloaded at the Governor of the State of Arizona’s website http://azmemory.azlibrary.gov/cdm/singleitem/collection/execorders/id/680/rec/1 which is hereby incorporated into this contract as if set forth in full herein. During the performance of this contract, CONTRACTOR shall not discriminate against any employee, client or any other individual in any way because of that person’s age, race, creed, color, religion, sex, disability or national origin. 4.20 ISRAEL BOYCOTT: By submitting this proposal the Contractor certifies that they are in compliance with Article 9, Arizona Revised Statutes Section 35-393 et seq. 4.21 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION: 4.21.1 The undersigned (authorized official signing for the Contractor) certifies to the best of his or her knowledge and belief, that the Contractor 4.21.1.1 is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal Department or agency; 4.21.1.2 have not within 3-year period preceding this Contract been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 4.21.1.3 are not presently indicted or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (2) of this certification; and 4.21.1.4 have not within a 3-year period preceding this Contract had one or more public transaction (Federal, State or local) terminated for cause of default. 4.21.2 The Contractor agrees to include, without modification, this clause in all lower tier covered transactions (i.e. transactions with subcontractors) and in all solicitations for lower tier covered transactions related to this Contract. 4.22 VERIFICATION REGARDING COMPLIANCE WITH ARIZONA REVISED STATUTES §41- 4401 AND FEDERAL IMMIGRATION LAWS AND REGULATIONS: 4.22.1 By entering into the Contract, the Contractor warrants compliance with the Immigration and Nationality Act (INA using e-verify) and all other federal immigration laws and regulations related to the immigration status of its employees and A.R.S. §23-214(A). The contractor shall obtain statements from its subcontractors certifying compliance and shall furnish the statements to the Procurement Officer upon request. These warranties shall remain in effect through the term of the Contract. The Contractor and its subcontractors shall also maintain Employment Eligibility Verification forms (I-9) as required by the Immigration Reform and Control Act of 1986, as amended from time to time, for all employees performing work under the Contract and verify employee compliance using the E-verify system and shall keep a record of the verification for the duration of the employee’s employment or at least three years, whichever is longer. I-9 forms are available for download at USCIS.GOV. SERIAL 171101-S 4.22.2 The County retains the legal right to inspect contractor and subcontractor employee documents performing work under this Contract to verify compliance with paragraph 4.22 of this Section. Contractor and subcontractor shall be given reasonable notice of the County’s intent to inspect and shall make the documents available at the time and date specified. Should the County suspect or find that the Contractor or any of its subcontractors are not in compliance, the County will consider this a material breach of the contract and may pursue any and all remedies allowed by law, including, but not limited to: suspension of work, termination of the Contract for default, and suspension and/or debarment of the Contractor. All costs necessary to verify compliance are the responsibility of the Contractor. 4.23 CONTRACTOR LICENSE REQUIREMENT: 4.23.1 The Respondent shall procure all permits, insurance, licenses and pay the charges and fees necessary and incidental to the lawful conduct of his/her business, and as necessary complete any required certification requirements, required by any and all governmental or non-governmental entities as mandated to maintain compliance with and in good standing for all permits and/or licenses. The Respondent shall keep fully informed of existing and future trade or industry requirements, Federal, State and Local laws, ordinances, and regulations which in any manner affect the fulfillment of a Contract and shall comply with the same. Contractor shall immediately notify both Office of Procurement Services and the using agency of any and all changes concerning permits, insurance or licenses. 4.23.2 Respondents furnishing finished products, materials or articles of merchandise that will require installation or attachment as part of the Contract, shall possess any licenses required. A Respondent is not relieved of its obligation to posses the required licenses by subcontracting of the labor portion of the Contract. Respondents are advised to contact the Arizona Registrar of Contractors, Chief of Licensing, at (602) 542-1525 to ascertain licensing requirements for a particular contract. Respondents shall identify which license(s), if any, the Registrar of Contractors requires for performance of the Contract. 4.24 INFLUENCE: As prescribed in MC1-1202 of the Maricopa County Procurement Code, any effort to influence an employee or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct, may be grounds for Disbarment or Suspension under MC1-902. An attempt to influence includes, but is not limited to: 4.24.1 A Person offering or providing a gratuity, gift, tip, present, donation, money, entertainment or educational passes or tickets, or any type valuable contribution or subsidy, 4.24.2 That is offered or given with the intent to influence a decision, obtain a contract, garner favorable treatment, or gain favorable consideration of any kind. If a Person attempts to influence any employee or agent of Maricopa County, the Chief Procurement Officer, or his designee, reserves the right to seek any remedy provided by the Maricopa County Procurement Code, any remedy in equity or in the law, or any remedy provided by this contract. SERIAL 171101-S 4.25 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS. 4.25.1 The Parties agree that this Contract and employees working on this Contract will be subject to the whistleblower rights and remedies in the pilot program on contractor employee whistleblower protections established at 41 U.S.C. § 4712 by section 828 of the National Defense Authorization Act for Fiscal Year 2013 (Pub. L. 112–239) and section 3.908 of the Federal Acquisition Regulation; 4.25.2 Contractor shall inform its employees in writing, in the predominant language of the workforce, of employee whistleblower rights and protections under 41 U.S.C. § 4712, as described in section 3.908 of the Federal Acquisition Regulation. Documentation of such employee notification must be kept on file by Contractor and copies provided to County upon request. 4.25.3 Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts over the simplified acquisition threshold ($150,000 as of September 2013). 4.26 PUBLIC RECORDS: Under Arizona law, all Offers submitted and opened are public records and must be retained by the Records Manager at the Office of Procurement Services. Offers shall be open to public inspection and copying after Contract award and execution, except for such Offers or sections thereof determined to contain proprietary or confidential information by the Office of Procurement Services. If an Offeror believes that information in its Offer or any resulting Contract should not be released in response to a public record request under Arizona law, the Offeror shall indicate the specific information deemed confidential or proprietary and submit a statement with its offer detailing the reasons that the information should not be disclosed. Such reasons shall include the specific harm or prejudice which may arise from disclosure. The Records Manager of the Office of Procurement Services shall determine whether the identified information is confidential pursuant to the Maricopa County Procurement Code. 4.27 Uniform Administrative Requirements By entering into this Contract the Contractor agrees to comply with all applicable provisions of Title 2, Subtitle A, Chapter II, PART 200—UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS contained in Title 2 C.F.R. § 200 et seq.