16154-CONTRACT - APPLIED INDUSTRIAL TECHNOLOGIES.PDF

CONTRACT PURSUANT TO RFP
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This Contract is entered into this 11 th day of January, 2017 by and between Maricopa County ("County"), a political
subdivision of the State of Arizona, and Applied Industrial Technologies Inc., an Ohio corporation ("Contractor")
for the purchase of Maintenance Repair and Operating Supplies and Services.
1.0 CONTRACT TERM:
1.1 This Contract is for a term of Five (5) years, beginning on the 1 st day of February, 2017 and
ending the 31 st day of January, 2022.
1.2 The County may, at its option and with the agreement of the Contractor, renew the term of this
Contract for additional terms up to a maximum of five (5) additional years, (or at the County's
sole discretion, extend the contract on a month-to-month bases for a maximum of six (6) months
after expiration). The County shall notify the Contractor in writing of its intent to extend the
Contract term at least sixty (60) calendar days prior to the expiration of the original contract term,
or any additional term thereafter.
2.0 FEE ADJUSTMENTS:
2.1 Any request for a fee adjustment must be submitted sixty (60) days prior to the current Contract
expiration. Requests for adjustment in cost of labor and/or materials must be supported by
appropriate documentation. If County agrees to the adjusted fee, County shall issue written
approval of the change. The reasonableness of the request will be determined by comparing the
request with the (Consumer Price Index) or by performing a market survey.
3.0 PAYMENTS:
3.1 As consideration for performance of the duties described herein, County shall pay Contractor the
prices based on the discounts stated in Exhibit "A." or Task Order.
3.2 Payment shall be made upon the County's receipt of a properly completed invoice.
3.3 INVOICES:
3.3.1 The Contractor shall submit one (1) legible copy of their detailed invoice before
payment(s) can be made. Incomplete invoices will not be processed. At a minimum, the
invoice must provide the following information:
Company name, address and contact
County bill-to name and contact information
Contract Serial Number or
County purchase order number
Invoice number and date
Payment terms
Date of service or delivery
Quantity (number of days or weeks)

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Contract Item number(s)
Description of Purchase (product or services)
Pricing per unit of purchase
Freight (if applicable)
Extended price
Mileage w/rate (if applicable)
Arrival and completion time (if applicable)
Total Amount Due
3.3.2 Problems regarding billing or invoicing shall be directed to the using agency as listed on
the Purchase Order.
3.3.3 Payment shall be made to the Contractor by Accounts Payable through the Maricopa
County Vendor Express Payment Program. This is an Electronic Funds Transfer (EFT)
process. After Contract Award the Contractor shall complete the Vendor Registration
Form located on the County Department of Finance Vendor Registration Web Site
(http://www.maricopa.gov/Finance/Vendors.aspx).
3.3.4 Discounts offered in the contract shall be calculated based on the date a properly
completed invoice is received by the County (ROT).
3.3.5 EFT payments to the routing and account numbers designated by the Contractor will
include the details on the specific invoices that the payment covers. The Contractor is
required to discuss remittance delivery capabilities with their designated financial
institution for access to those details.
3.4 PAYMENT RETENTION: (By Task Order/Project if required)
3.4.1 Ten percent (10%) of monies paid for Project Management and Project Labor earned by
CONTRACTOR related to work under this agreement shall be retained by COUNTY
until Final Completion of the services. COUNTY may elect to release specific retention
payments based on mutually agreed milestones, but in no case shall retention be released
prior to Final Completion. All other payment terms and conditions shall not be affected
by the retention. In the event of termination or cancellation of this contract by County
through no fault of CONTRACTOR, CONTRACTOR shall be entitled to the refund of
any funds in the retention account.
3.4.2 The CONTRACTOR shall have the right, pursuant to Arizona Revised Statues, to submit
securities in lieu of retention for all work completed. The CONTRACTOR is required to
request this option at least ten (10) business days prior to submission of first Application
for Payment to allow time for preparation of forms. The CONTRACTOR shall request
and obtain securities forms through COUNTY. The COUNTY must identify either
securities option or retention option prior to first Application for Payment.
3.5 APPLICABLE TAXES:
3.5.1 Payment of Taxes: The Contractor shall pay all applicable taxes. With respect to any
installation labor on items that are not attached to real property performed by Contractor
under the terms of this Contract, the installation labor cost and the gross receipts for
materials provided shall be listed separately on the Contractor's invoices.
3.5.2 State and Local Transaction Privilege Taxes: Maricopa County is subject to all
applicable state and local transaction privilege taxes. To the extent any state and local
transaction privilege taxes apply to sales made under the terms of this contract_it is the
responsibility of the seller to collect and remit all applicable taxes to the proper taxing
jurisdiction of authority.
3.5.3 Tax Indemnification: Contractor and all subcontractors shall pay all Federal, state, and
local taxes applicable to its operation and any persons employed by the Contractor.

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Contractor shall, and require all subcontractors to hold Maricopa County harmless from
any responsibility for taxes, damages and interest, if applicable, contributions required
under Federal, and/or state and local laws and regulations and any other costs including
transaction privilege taxes, unemployment compensation insurance, Social Security and
Worker's Compensation.
3.6 TAX: (SERVICES)
No tax shall be levied against labor. It is the responsibility of the Contractor to determine any and
all taxes and include the same in proposal price.
3.7 TAX (COMMODITIES):
Tax shall not be levied against labor. Sales/use tax will be determined by County. Tax will not be
used in determining low price.
3.8 STRATEGIC ALLIANCE for VOLUME EXPENDITURES ($AVE):
3.8.1 The County is a member of the $AVE cooperative purchasing group. $AVE includes the
State of Arizona, many Phoenix metropolitan area municipalities, and many K-12 unified
school districts. Under the $AVE Cooperative Purchasing Agreement, and with the
concurrence of the successful Respondent under this solicitation, a member of $AVE
may access a contract resulting from a solicitation issued by the County. If you do not
want to grant such access to a member of $AVE, please so state in your proposal. In the
absence of a statement to the contrary, the County will assume that you do wish to grant
access to any contract that may result from this Request for Proposal.
3.9 INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS (ICPA's)
3.9.1 County currently holds ICPA's with numerous governmental entities throughout the State
of Arizona. These agreements allow those entities, with the approval of the Contractor,
to purchase their requirements under the terms and conditions of the County Contract.
Please indicate on Attachment A, your acceptance or rejection regarding such
participation of other governmental entities. Your response will not be considered as an
evaluation factor in awarding a contract
3.10 VOLUNTARY EMPLOYEE DISCOUNTS
3.10.1 Vendors may voluntarily offer discounts to County employees for products or services
provided under this contract. Whether a vendor offers or does not offer an employee
discount is not a factor in nor considered in the evaluation of responses to this
solicitation.
3.10.2 Any discount offered is part of a commercial transaction between the vendor and
individual County employees and the County is not a party to the transaction. Any
disputes or issues arising from an individual commercial transaction between the vendor
and an individual County employee are a matter between the vendor and the employee.
If a discount is offered, the terms will be announced to County employees.
4.0 AVAILABILITY OF FUNDS:
4.1 The provisions of this Contract relating to payment for services shall become effective when funds
assigned for the purpose of compensating the Contractor as herein provided are actually available
to County for disbursement. The County shall be the sole judge and authority in determining the
availability of funds under this Contract. County shall keep the Contractor fully informed as to the
availability of funds.
4.2 If any action is taken by any state agency, Federal department or any other agency or
instrumentality to suspend, decrease, or terminate its fiscal obligations under, or in connection

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with, this Contract, County may amend, suspend, decrease, or terminate its obligations under, or in
connection with, this Contract. In the event of termination, County shall be liable for payment
only for services rendered prior to the effective date of the termination, provided that such services
are performed in accordance with the provisions of this Contract. County shall give written notice
of the effective date of any suspension, amendment, or termination under this Section, at least ten
(10) days in advance.
5.0 DUTIES:
The Contractor shall perform all duties stated in Exhibit "B", Task Order or as otherwise directed in writing
by the Procurement Officer or USC member.
6.0 TERMS and CONDITIONS:
6.1 INDEMNIFICATION:
To the fullest extent permitted by law, and to the extent that claims, damages, losses or expenses
are not covered and paid by insurance purchased by the Contractor, the Contractor shall defend
indemnify and hold harmless the County (as Owner), its agents, representatives, agents, officers,
directors, officials, and employees from and against all claims, damages, losses, and expenses
(including, but not limited to attorneys' fees, court costs, expert witness fees, and the costs and
attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted from the
negligent acts, errors, omissions, or mistakes relating to the performance of this Contract.
Contractor's duty to defend, indemnify, and hold harmless the County, its agents, representatives,
agents, officers, directors, officials, and employees shall arise in connection with any claim,
damage, loss, or expense that is attributable to bodily injury, sickness, disease, death or injury to,
impairment of, or destruction of tangible property, including loss of use resulting there from,
caused by negligent acts, errors, omissions, or mistakes in the performance of this Contract, but
only to the extent caused by the negligent acts or omissions of the Contractor, a subcontractor, any
one directly or indirectly employed by them, or anyone for whose acts they may be liable,
regardless of whether or not such claim, damage, loss, or expense is caused in part by a party
indemnified hereunder.
The amount and type of insurance coverage requirements set forth herein will in no way be
construed as limiting the scope of the indemnity in this paragraph. In no event shall Contractor be
liable for indirect, incidental, special or consequential damages.
The scope of this indemnification does not extend to the sole negligence of County.
6.2 INSURANCE.
6.2.1 Contractor, at Contractor's own expense, shall purchase and maintain the herein
stipulated minimum insurance from a company or companies duly licensed by the State
of Arizona and possessing a current A.M. Best, Inc. rating of B++. In lieu of State of
Arizona licensing, the stipulated insurance may be purchased from a company or
companies, which are authorized to do business in the State of Arizona, provided that
said insurance companies meet the approval of County. The form of any insurance
policies and forms must be acceptable to County.
6.2.2 All insurance required herein shall be maintained in full force and effect until all work or
service required to be performed under the terms of the Contract is satisfactorily
completed and formally accepted. Failure to do so may, at the sole discretion of County,
constitute a material breach of this Contract.
6.2.3 Contractor's insurance shall be primary insurance as respects County, and any insurance
or self-insurance maintained by County shall not contribute to it.

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6.2.4 Any failure to comply with the claim reporting provisions of the insurance policies or any
breach of an insurance policy warranty shall not affect the County's right to coverage
afforded under the insurance policies.
6.2.5 The insurance policies may provide coverage that contains deductibles or self-insured
retentions. Such deductible and/or self-insured retentions shall not be applicable with
respect to the coverage provided to County under such policies. Contractor shall be
solely responsible for the deductible and/or self-insured retention and County, at its
option, may require Contractor to secure payment of such deductibles or self-insured
retentions by a surety bond or an irrevocable and unconditional letter of credit.
6.2.6 The insurance policies required by this Contract, except Workers' Compensation and
Errors and Omissions, shall name County, its agents, representatives, officers, directors,
officials and employees as Additional Insureds.
6.2.7 The policies required hereunder, except Workers' Compensation and Errors and
Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) against
County, its agents, representatives, officers, directors, officials and employees for any
claims arising out of Contractor's work or service to the extent of Contractor's
negligence or omissions.
6.2.8 Commercial General Liability.
Commercial General Liability insurance and, if necessary, Commercial Umbrella
insurance with a limit of not less than $2,000,000 for each occurrence, and $4,000,000
General Aggregate Limit. The policy shall include coverage for premises liability, bodily
injury, broad form property damage, personal injury, products and completed operations
and blanket contractual coverage, and shall not contain any provisions which would serve
to limit third party action over claims. There shall be no endorsement or modifications of
the CGL limiting the scope of coverage for liability arising from explosion, collapse, or
underground property damage.
6.2.9 Automobile Liability.
Commercial/Business Automobile Liability insurance and, if necessary, Commercial
Umbrella insurance with a combined single limit for bodily injury and property damage
of not less than $1,000,000 each occurrence with respect to any of the Contractor's
owned, hired, and non-owned vehicles assigned to or used in performance of the
Contractor's work or services or use or maintenance of the Premises under this Contract.
6.2.10 Workers' Compensation.
Workers' Compensation insurance to cover obligations imposed by federal and state
statutes having jurisdiction of Contractor's employees engaged in the performance of the
work or services under this Contract; and Employer's Liability insurance of not less than
$1,000,000 for each accident, $1,000,000 disease for each employee, and $1,000,000
disease policy limit.
Contractor, its contractors and its subcontractors waive all rights against Contract and its
agents, officers, directors and employees for recovery of damages to the extent these
damages are covered by the Workers' Compensation and Employer's Liability or
commercial umbrella liability insurance obtained by Contractor, its contractors and its
subcontractors pursuant to this Contract.
6.2.11 Errors and Omissions (Professional Liability) Insurance.
Errors and Omissions (Professional Liability) insurance and, if necessary, Commercial
Umbrella insurance, which will insure and provide coverage for errors or omissions or
professional liability of the CONTRACTOR, with limits of no less than $2,000,000 for
each claim.

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6.2.12 Builder's Risk (Property) Insurance.
CONTRACTOR shall purchase and maintain, on a replacement cost basis, Builders' Risk
insurance and, if necessary, Commercial Umbrella insurance in the amount of the initial
Contract amount as well as subsequent modifications thereto for the entire work at the
site. Such Builders' Risk insurance shall be maintained until final payment has been
made or until no person or entity other than COUNTY has an insurable interest in the
property required to be covered, whichever is earlier. This insurance shall include
interests of COUNTY, CONTRACTOR, and all subcontractors and sub-subcontractors in
the work during the life of the Contract and course of construction, and shall continue
until the work is completed and accepted by COUNTY. For new construction projects,
CONTRACTOR agrees to assume full responsibility for loss or damage to the work
being performed and to the structures under construction. For renovation construction
projects, CONTRACTOR agrees to assume responsibility for loss or damage to the work
being performed at least up to the full Contract amount, unless otherwise required by the
Contract documents or amendments thereto. Builders' Risk insurance shall be on a
special form and shall also cover false work and temporary buildings and shall insure
against risk of direct physical loss or damage from external causes including debris
removal, demolition occasioned by enforcement of any applicable legal requirements,
and shall cover reasonable compensation for architect's service and expenses required as
a result of such insured loss and other "soft costs" as required by the Contract. Builders'
Risk insurance must provide coverage from the time any covered property comes under
CONTRACTOR'S control and/or responsibility, and continue without interruption
during construction, renovation, or installation, including any time during which the
covered property is being transported to the construction installation site, and while on
the construction or installation site awaiting installation. The policy will provide coverage
while the covered premises or any part thereof are occupied. Builders' Risk insurance
shall be primary and any insurance or self-insurance maintained by the County is not
contributory. If the Contract requires testing of equipment or other similar operations, at
the option of COUNTY, CONTRACTOR will be responsible for providing property
insurance for these exposures under a Boiler Machinery insurance policy or the Builders'
Risk Insurance policy.
6.2.13 Certificates of Insurance.
6.2.13.1 Prior to Contract AWARD, Contractor shall furnish the County with valid and
complete certificates of insurance, or formal endorsements as required by the
Contract in the form provided by the County, issued by Contractor's insurer(s),
as evidence that policies providing the required coverage, conditions and limits
required by this Contract are in full force and effect. Such certificates shall
identify this contract number and title.
6.2.13.2 In the event any insurance policy (ies) required by this contract is (are) written
on a "claims made" basis, coverage shall extend for two years past completion
and acceptance of Contractor's work or services and as evidenced by annual
Certificates of Insurance.
6.2.13.3 If a policy does expire during the life of the Contract, a renewal certificate must
be sent to County fifteen (15) days prior to the expiration date.
6.2.14 Cancellation and Expiration Notice.
Applicable to all insurance policies required within the Insurance Requirements of this
Contract, Contractor's insurance shall not be permitted to expire, be suspended, be
canceled, or be materially changed for any reason without thirty (30) days prior written
notice to Maricopa County. Contractor must provide to Maricopa County, within 2
business days of receipt, if they receive notice of a policy that has been or will be
suspended, canceled, materially changed for any reason, has expired, or will be expiring.

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Such notice shall be sent directly to Maricopa County Office of Procurement Services
and shall be mailed or hand delivered to 320 West Lincoln Street, Phoenix, AZ 85003, or
emailed to Procurement Officer noted in solicitation.
6.3 BOND REQUIREMENT: (If required by Project/Task Order)
Concurrently with the submittal of the Contract, the Contractor shall furnish the Contracting
Agency the following bonds, which shall become binding upon the award of the contract to the
Contractor.
6.3.1 A Performance Bond equal to the full Contract amount ($ or as specified)
conditioned upon the faithful performance of the Contract in accordance with plans,
specifications and conditions thereof. Such bond shall be solely for the protection of the
Contracting Agency awarding the Contract.
6.3.2 A Payment Bond equal to the full contract amount ($ or as specified) solely for
the protection of claimants supplying labor and materials to the Contractor or his
Subcontractors in the prosecution of the work provided for in such Contract.
6.3.3 Each such bond shall include a provision allowing the prevailing party in a suit on such
bond to recover as a part of his judgment such reasonable attorney's fees as may be fixed
by a judge of the court.
6.3.4 Each bond shall be executed by a surety company or companies holding a certificate of
authority to transact surety business in the State of Arizona issued by the Director of the
Department of Insurance. The bonds shall not be executed by an individual surety or
sureties. The bonds shall be made payable and acceptable to the Contracting Agency.
The bonds shall be written or countersigned by an authorized representative of the surety
who is either a resident of the State of Arizona or whose principal office is maintained in
this state, as by law required, and the bonds shall have attached thereto a certified copy of
the Power of Attorney of the signing official. In addition, said company or companies
shall be rated "Best-A" or better as required by the Contracting Agency, as currently
listed in the most recent Best Key Rating Guide, published by the A.M. Best Company.
6.4 FORCE MAJEURE
6.4.1 Neither party shall be liable for failure of performance, nor incur any liability to the other
party on account of any loss or damage resulting from any delay or failure to perform all
or any part of this Contract if such delay or failure is caused by events, occurrences, or
causes beyond the reasonable control and without negligence of the parties. Such events,
occurrences, or causes will include Acts of God/Nature (including fire, flood, earthquake,
storm, hurricane or other natural disaster), war, invasion, act of foreign enemies,
hostilities (whether war is declared or not), civil war, riots, rebellion, revolution,
insurrection, military or usurped power or confiscation, terrorist activities,
nationalization, government sanction, lockout, blockage, embargo, labor dispute, strike,
interruption or failure of electricity or telecommunication service.
6.4.2 Each party, as applicable, shall give the other party notice of its inability to perform and
particulars in reasonable detail of the cause of the inability. Each party must use best
efforts to remedy the situation and remove, as soon as practicable, the cause of its
inability to perform or comply.
6.4.3 The party asserting Force Majeure as a cause for non-performance shall have the burden
of proving that reasonable steps were taken to minimize delay or damages caused by
foreseeable events, that all non-excused obligations were substantially fulfilled, and that
the other party was timely notified of the likelihood or actual occurrence which would
justify such an assertion, so that other prudent precautions could be contemplated.
6.4.4 The County shall reserve the right to terminate this Contract and/or any applicable order
or contract release purchase order upon non-performance by Contractor. The County
shall reserve the right to extend the Contract and time for performance at its discretion.

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6.5 WARRANTY OF SERVICES:
6.5.1 If services are provided through a third party, the Contractor warrants that all services
provided hereunder will conform to the requirements of the Contract, including all
descriptions, specifications and attachments made a part of this Contract to the extent of
third party's warranty. County's acceptance of services or goods provided by the
Contractor shall not relieve the Contractor from its obligations under this warranty.
6.5.2 In addition to its other remedies, County may, at the Contractor's expense, require prompt
correction of any services failing to meet the Contractor's warranty herein. Services
corrected by the Contractor shall be subject to all the provisions of this Contract in the
manner and to the same extent as services originally furnished hereunder.
6.5.3 CONTRACTOR MAKES NO WARRANTY AND ANY AND ALL IMPLIED
WARRANTIES OF MERCHANTABILITY OR FITNESS ARE HEREBY
EXCLUDED.
6.6 INSPECTION OF SERVICES:
6.6.1 The Contractor shall provide and maintain an inspection system acceptable to County
covering the services under this Contract. Complete records of all inspection work
performed by the Contractor shall be maintained and made available to County during
contract performance and for as long afterwards as the Contract requires.
6.6.2 County has the right to inspect and test all services called for by the Contract, to the
extent practicable at all times and places during the term of the Contract. County shall
perform inspections and tests in a manner that will not unduly delay the work.
6.6.3 If any of the services do not conform to Contract requirements, County may require the
Contractor to perform the services again in conformity with Contract requirements, at no
cost to the County. When the defects in services cannot be corrected by re-performance,
County may:
6.6.3.1 Require the Contractor to take necessary action to ensure that future
performance conforms to Contract requirements; and
6.6.3.2 Reduce the Contract price to reflect the reduced value of the services performed.
6.6.4 If the Contractor fails to promptly perform the services again or to take the necessary
action to ensure future performance in conformity with Contract requirements, County
may:
6.6.4.1 By Contract or otherwise, perform the services and charge to the Contractor,
through direct billing or through payment reduction, any cost incurred by
County that is directly related to the performance of such service; or
6.6.4.2 Terminate the Contract for default.
6.7 REQUIREMENTS CONTRACT:
6.7.1 Contractors signify their understanding and agreement by signing a bid submittal, that the
Contract resulting from the bid is a requirements contract. However, the Contract does
not guarantee any minimum or maximum number of purchases will be made. It only
indicates that if purchases are made for the materials or services contained in the
Contract, they will be purchased from the Contractor awarded that item if the Contractor
can meet all the delivery requirements of the County. Orders will only be placed when
the County identifies a need and proper authorization and documentation have been
approved.

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6.7.2 County reserves the right to cancel Purchase Orders within a reasonable period of time
after issuance. Should a Purchase Order be canceled, the County agrees to reimburse the
Contractor for actual and documentable costs incurred by the Contractor in response to
the Purchase Order. The County will not reimburse the Contractor for any costs incurred
after receipt of County notice of cancellation, or for lost profits, shipment of product prior
to issuance of Purchase Order, etc.
6.7.3 Contractors agree to accept verbal notification of cancellation of Purchase Orders from
the County Procurement Officer with written notification to follow. By submitting a bid
in response to this Invitation for Bids, the Contractor specifically acknowledges to be
bound by this cancellation policy.
6.8 Background Check:
Contractors need to be aware that there may be multiple background checks (Sheriffs Office,
County Attorney's Office, Courts as well as Maricopa County general government) to determine if
the respondents employees are acceptable for the contractor to do business with the County. This
applies to (but is not limited to) the company and sub-contractors. Employees or others who fail to
pass these checks shall not be allowed to work on County projects. Failure to meet these
requirements may lead to termination of the contract.
6.9 Suspension of Work
The Procurement Officer may order the Contractor, in writing, to suspend, delay, or interrupt all or
any part of the work of this contract for the period of time that the Procurement Officer determines
appropriate for the convenience of the County. No adjustment shall be made under this clause for
any suspension, delay, or interruption to the extent that performance would have been so
suspended, delayed, or interrupted by any other cause, including the fault or negligence of the
Contractor. No request for adjustment under this clause shall be granted unless the claim, in an
amount stated, is asserted in writing as soon as practicable after the termination of the suspension,
delay, or interruption, but not later than the date of final payment under the contract.
6.10 Stop Work Order
The Procurement Officer may, at any time, by written order to the Contractor, require the
Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days
after the order is delivered to the Contractor, and for any further period to which the parties may
agree. The order shall be specifically identified as a stop work order issued under this clause.
Upon receipt of the order, the Contractor shall immediately comply with its terms and take all
reasonable steps to minimize the incurrence of costs allocable to the work covered by the order
during the period of work stoppage. Within a period of 90 days after a stop-work is delivered to
the Contractor, or within any extension of that period to which the parties shall have agreed, the
Procurement Officer shall either-
6.10.1 Cancel the stop-work order; or
6.10.2 Terminate the work covered by the order as provided in the Default, or the Termination
for Convenience of the County, clause of this contract.
6.10.3 The Procurement Officer may make an equitable adjustment in the delivery schedule
and/or contract price, or otherwise, and the contract shall be modified, in writing,
accordingly, if the Contractor demonstrates that the stop work order resulted in an
increase in costs to the Contractor.
6.11 UNCONDITIONAL TERMINATION FOR CONVENIENCE:
Maricopa County may terminate the resultant Contract for convenience by providing sixty (60)
calendar days advance notice to the Contractor.

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6.12 TERMINATION FOR DEFAULT:
The County may, by written notice of default to the Contractor, terminate this contract in whole or
in part if the Contractor fails to:
6.12.1 Deliver the supplies or to perform the services within the time specified in this contract or
any extension;
6.12.2 Make progress, so as to endanger performance of this contract; or
6.12.3 Perform any of the other provisions of this contract.
6.12.4 The County's right to terminate this contract under these subparagraph may be exercised
if the Contractor does not cure such failure within 10 days (or more if authorized in
writing by the County) after receipt of the notice from the Procurement Officer
specifying the failure.
6.13 STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST:
Notice is given that pursuant to A.R.S. § 38-511 the County may cancel any Contract without
penalty or further obligation within three years after execution of the contract, if any person
significantly involved in initiating, negotiating, securing, drafting or creating the contract on
behalf of the County is at any time while the Contract or any extension of the Contract is in effect,
an employee or agent of any other party to the Contract in any capacity or consultant to any other
party of the Contract with respect to the subject matter of the Contract. Additionally, pursuant to
A.R.S § 38-511 the County may recoup any fee or commission paid or due to any person
significantly involved in initiating, negotiating, securing, drafting or creating the contract on
behalf of the County from any other party to the contract arising as the result of the Contract.
6.14 CONTRACTOR LICENSE REQUIREMENT:
6.14.1 The Respondent shall procure all permits, insurance, licenses and pay the charges and
fees necessary and incidental to the lawful conduct of his/her business, and as necessary
complete any required certification requirements, required by any and all governmental
or non-governmental entities as mandated to maintain compliance with and in good
standing for all permits and/or licenses. The Respondent shall keep fully informed of
existing and future trade or industry requirements, Federal, State and Local laws,
ordinances, and regulations which in any manner affect the fulfillment of a Contract and
shall comply with the same. Contractor shall immediately notify both Office of
Procurement Services and the using agency of any and all changes concerning permits,
insurance or licenses.
6.14.2 Respondents furnishing finished products, materials or articles of merchandise that will
require installation or attachment as part of the Contract, shall possess any licenses
required. A Respondent is not relieved of its obligation to posses the required licenses by
subcontracting of the labor portion of the Contract. Respondents are advised to contact
the Arizona Registrar of Contractors, Chief of Licensing, at (602) 542-1525 to ascertain
licensing requirements for a particular contract. Respondents shall identify which
license(s), if any, the Registrar of Contractors requires for performance of the Contract.
6.15 SUBCONTRACTING:
6.15.1 The Contractor may not assign to another Contractor or Subcontract to another party for
performance of the terms and conditions hereof without the written consent of the
County. All correspondence authorizing subcontracting must reference the Bid Serial
Number and identify the job project.
6.15.2 The Subcontractor's rate for the job shall not exceed that of the Prime Contractor's rate,
as bid in the pricing section, unless the Prime Contractor is willing to absorb any higher

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rates or the County has approved the increase. The Subcontractor's invoice shall be
invoiced directly to the Prime Contractor, who in turn shall pass-through the costs to the
County, without mark-up. A copy of the Subcontractor's invoice must accompany the
Prime Contractor's invoice.
6.16 AMENDMENTS:
All amendments to this Contract shall be in writing and approved/signed by both parties. Maricopa
County Office of Procurement Services shall be responsible for approving all amendments for
Maricopa County.
6.17 ADDITIONS/DELETIONS OF SERVICE:
6.17.1 The County reserves the right to add and/or delete materials and services to a Contract. If
a service requirement is deleted, payment to the Contractor will be reduced
proportionately, to the amount of service reduced in accordance with the bid price. If
additional materials or services are required from a Contract, prices for such additions
will be negotiated between the Contractor and the County.
6.17.2 The County reserves the right of final approval on proposed staff for all Task Orders.
Also, upon request by the County, the Contractor will be required to remove any
employees working on County projects and substitute personnel based on the discretion
of the County within two business days, unless previously approved by the County.
6.18 VALIDITY:
The invalidity, in whole or in part, of any provision of this Contract shall not void or affect the
validity of any other provision of the Contract.
6.19 SEVERABILITY:
The invalidity, in whole or in part, of any provision of this Contract shall not void or affect the
validity of any other provision of this Contract.
6.20 RIGHTS IN DATA:
The County shall have the use of data and reports resulting from a Contract without additional cost
or other restriction except as may be established by law or applicable regulation. Each party shall
supply to the other party, upon request, any available information that is relevant to a Contract and
to the performance thereunder.
6.21 NON-DISCRIMINATION:
CONTRACTOR agrees to comply with all provisions and requirements of Arizona Executive
Order 2009-09 including flow down of all provisions and requirements to any subcontractors.
Executive Order 2009-09 supersedes Executive order 99-4 and amends Executive order 75-5 and
may be viewed and downloaded at the Governor of the State of Arizona's website
http://azmemory. azlibrary.gov/cdm/si ngleitem/co I lection/execorders/id/6 80/rec/1 which is hereby
incorporated into this contract as if set forth in full herein. During the performance of this contract,
CONTRACTOR shall not discriminate against any employee, client or any other individual in any
way because of that person's age, race, creed, color, religion, sex, disability or national origin.
6.22 ISRAEL BOYCOTT:
Per House Bill 2617 Contractor certifies that they are not currently engaged in, and agrees for the
duration of the Contract to not engage in, a boycott of Israel.

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6.23 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
6.23.1 The undersigned (authorized official signing for the Contractor) certifies to the best of his
or her knowledge and belief, that the Contractor
6.23.1.1 is not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any Federal
Department or agency;
6.23.1.2 have not within 3-year period preceding this Contract been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal
offense in connection with obtaining, attempting to obtain, or performing a
public (Federal, State or local) transaction or contract under a public transaction;
violation of Federal or State antitrust statues or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
6.23.1.3 are not presently indicted or otherwise criminally or civilly charged by a
government entity (Federal, State or local) with commission of any of the
offenses enumerated in paragraph (2) of this certification; and
6.23.1.4 have not within a 3-year period preceding this Contract had one or more public
transaction (Federal, State or local) terminated for cause of default.
6.23.2 The Contractor agrees to include, without modification, this clause in all lower tier
covered transactions (i.e. transactions with subcontractors) and in all solicitations for
lower tier covered transactions related to this Contract.
6.24 VERIFICATION REGARDING COMPLIANCE WITH ARIZONA REVISED STATUTES §41-
4401 AND FEDERAL IMMIGRATION LAWS AND REGULATIONS:
6.24.1 By entering into the Contract, the Contractor warrants compliance with the Immigration
and Nationality Act (INA using e-verify) and all other federal immigration laws and
regulations related to the immigration status of its employees and A.R.S. §23-214(A). The
contractor shall obtain statements from its subcontractors certifying compliance and shall
furnish the statements to the Procurement Officer upon request. These warranties shall
remain in effect through the term of the Contract. The Contractor and its subcontractors
shall also maintain Employment Eligibility Verification forms (I-9) as required by the
Immigration Reform and Control Act of 1986, as amended from time to time, for all
employees performing work under the Contract and verify employee compliance using the
E-verify system and shall keep a record of the verification for the duration of the
employee's employment or at least three years, whichever is longer. 1-9 forms are available
for download at USCIS.GOV .
6.24.2 The County retains the legal right to inspect contractor and subcontractor employee
documents performing work under this Contract to verify compliance with paragraph 6.24.1
of this Section. Contractor and subcontractor shall be given reasonable notice of the
County's intent to inspect and shall make the documents available at the time and date
specified. Should the County suspect or find that the Contractor or any of its subcontractors
are not in compliance, the County will consider this a material breach of the contract and
may pursue any and all remedies allowed by law, including, but not limited to: suspension
of work, termination of the Contract for default, and suspension and/or debarment of the
Contractor. All costs necessary to verify compliance are the responsibility of the
Contractor.

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6.25 INFLUENCE
As prescribed in MC1-1202 of the Maricopa County Procurement Code, any effort to influence an
employee or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct
may be grounds for Disbarment or Suspension under MC1-902.
An attempt to influence includes, but is not limited to:
6.25.1 A Person offering or providing a gratuity, gift, tip, present, donation, money,
entertainment or educational passes or tickets, or any type valuable contribution or
subsidy,
6.25.2 That is offered or given with the intent to influence a decision, obtain a contract, garner
favorable treatment, or gain favorable consideration of any kind.
If a Person attempts to influence any employee or agent of Maricopa County, the Chief
Procurement Officer, or his designee, reserves the right to seek any remedy provided by the
Maricopa County Procurement Code, any remedy in equity or in the law, or any remedy provided
by this contract.
6.26 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO
INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS.
6.26.1 The Parties agree that this Contract and employees working on this Contract will be
subject to the whistleblower rights and remedies in the pilot program on contractor
employee whistleblower protections established at 41 U.S.C. § 4712 by section 828 of the
National Defense Authorization Act for Fiscal Year 2013 (Pub. L. 112-239) and section
3.908 of the Federal Acquisition Regulation;
6.26.2 Contractor shall inform its employees in writing, in the predominant language of the
workforce, of employee whistleblower rights and protections under 41 U.S.C. § 4712, as
described in section 3.908 of the Federal Acquisition Regulation. Documentation of such
employee notification must be kept on file by Contractor and copies provided to County
upon request.
6.26.3 Contractor shall insert the substance of this clause, including this paragraph (c), in all
subcontracts over the simplified acquisition threshold ($150,000 as of September 2013).
6.27 Uniform Administrative Requirements
By entering into this Contract the Contractor agrees to comply with all applicable provisions of
Title 2, Subtitle A, Chapter II, PART 200—UNIFORM ADMINISTRATIVE REQUIREMENTS,
COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS contained in
Title 2 C.F.R. § 200 et seq.
6.28 ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR
OTHER REVIEW:
6.28.1 In accordance with section MCI 371 of the Maricopa County Procurement Code the
Contractor agrees to retain all books, records, accounts, statements, reports, files, and
other records and back-up documentation relevant to this Contract for six (6) years after
final payment or until after the resolution of any audit questions which could be more
than six (6) years, whichever is latest. The County, Federal or State auditors and any
other persons duly authorized by the Department shall have full access to, and the right to
examine, copy and make use of, any and all said materials.
6.28.2 If the Contractor's books, records , accounts, statements, reports, files, and other records
and back-up documentation relevant to this Contract are not sufficient to support and
document that requested services were provided, the Contractor shall reimburse Maricopa
County for the services not so adequately supported and documented.

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6.28.3 If at any time it is determined by the County that a cost for which payment has been made
is a disallowed cost, the County shall notify the Contractor in writing of the
disallowance. The course of action to address the disallowance shall be at sole discretion
of the County, and may include either an adjustment to future invoices, request for credit,
request for a check or deduction from current billings Submitted by the Contractor by the
amount of the disallowance, or to require reimbursement forthwith of the disallowed
amount by the Contractor by issuing a check payable to Maricopa County.
6.29 AUDIT DISALLOWANCES:
If at any time, County determines that a cost for which payment has been made is a disallowed
cost, such as overpayment, County shall notify the Contractor in writing of the disallowance.
County shall also state the means of correction, which may be but shall not be limited to
adjustment of any future claim submitted by the Contractor by the amount of the disallowance, or
to require repayment of the disallowed amount by the Contractor.
6.30 OFFSET FOR DAMAGES;
In addition to all other remedies at Law or Equity, the County may offset from any money due to
the Contractor any amounts Contractor owes to the County for damages resulting from breach or
deficiencies in performance of the contract.
6.31 PUBLIC RECORDS:
Under Arizona law, all Offers submitted and opened are public records and must be retained by
the Records Manager at the Office of Procurement Services. Offers shall be open to public
inspection and copying after Contract award and execution, except for such Offers or sections
thereof determined to contain proprietary or confidential information. By the Office of
Procurement Services. If an Offeror believes that information in its Offer or any resulting Contract
should not be released in response to a public record request under Arizona law, the Offeror shall
indicate the specific information deemed confidential or proprietary and submit a statement with
its offer detailing the reasons that the information should not be disclosed. Such reasons shall
include the specific harm or prejudice which may arise from disclosure. The Records Manager of
the Office of Procurement Services shall determine whether the identified information is
confidential pursuant to the Maricopa County Procurement Code.
6.32 PRICES:
Contractor warrants that prices extended to County under this Contract are no higher than those
paid by any other customer for these or similar services.
6.33 INTEGRATION:
This Contract represents the entire and integrated agreement between the parties and supersedes
all prior negotiations, proposals, communications, understandings, representations, or agreements,
whether oral or written, express or implied.
6.34 RELATIONSHIPS:
In the performance of the services described herein, the Contractor shall act solely as an
independent contractor, and nothing herein or implied herein shall at any time be construed as to
create the relationship of employer and employee, co-employee, partnership, principal and agent,
or joint venture between the County and the Contractor.

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6.35 GOVERNING LAW:
This Contract shall be governed by the laws of the state of Arizona. Venue for any actions or
lawsuits involving this Contract will be in Maricopa County Superior Court or in the United States
District Court for the District of Arizona, sitting in Phoenix, Arizona
6.36 ORDER OF PRECEDENCE:
In the event of a conflict in the provisions of this Contract and Contractor's license agreement, if
applicable, the terms of this Contract shall prevail.
6.37 INCORPORATION OF DOCUMENTS:
The following are to be attached to and made part of this Contract:
6.37.1 Exhibit A, Pricing;
6.37.2 Exhibit B, Scope of Work;
6.37.3 Exhibit C Facilities Management Requirements

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NOTICES:
All notices given pursuant to the terms of this Contract shall be addressed to:
For County:
Maricopa County
Office of Procurement Services
ATTN: Contract Administration
320 West Lincoln Street
Phoenix, Arizona 85003-2494
For Contractor:
APPLIED INDUSTRIAL TECHNOLOGIES INC.
1 APPLIED PLAZA
CLEVELAND, OHIO 44115-2193
Attn: Dan King

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IN WITNESS WHEREOF, this Contract is executed on the date set forth above.
CONTRACTOR
AUTHORIZEFI-SIGNATURE
Kurt Loring, Vice President
PRINTED NAME AND TITLE
1 Applied Plaza, Cleveland, OH 44115
ADDRESS
December 21, 2016
DATE
MARICOPA COUNTY
CHAIRMAN, BOARD OF SUPERVISORS DATE
ATTESTED:
CLERK OF THE BOARD DATE
APPROVED AS TO FORM:
DEPUTY COUNTY ATTORNEY DATE

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EXHIBIT A
PRICING
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NIGP CODE: 45041
RESPONDENT'S NAME: Applied Industrial Technologies, Inc.
COUNTY VENDOR NUMBER: W000006778
ADDRESS: 1 Applied Plaza
Cleveland, Ohio 44115
P.O. ADDRESS: PO Box 6925, Cleveland, Ohio 44115-2193
TELEPHONE NUMBER: 216-426-4400
FACSIMILE NUMBER: 216-373-5567
WEB SITE: Applied.com
CONTACT (REPRESENTATIVE): Daniel King
REPRESENTATIVE'S E-MAIL ADDRESS: dkingAenplied.com
YES
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT [X]
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: [X]
PAYMENT TERMS. [ X ] NET 30 DAYS
1.0 PRICING:
Wholesale Catalog Discount By Category Industrial Feb-17
1.19 Category 19 Industrial Products Product Category pricing structure is as follows:
Minimum Average
Product Category Discount Off Discount Off
Manufactures Manufactures
List List
Bearings 21.50% 46.70%
Power Transmission 22.00% 51.70%
Safety Products 15.93% 29.90%
Industrial Hose, Valves 17.12% 32.30%
Hand & Power Tool 12.48% 27%
General Industrial Products 15.15% 42.90%
Industrial Chemical 17.94% 28.70%
Lubrication Products 16.07% 31.70%
Pneumatic Products 17.11% 25.40%
Hydraulic Products 17.04% 36.70%
1.2 Do you offer a Rebate in lieu of a discount Y
Annual volume from $500,000 to $749,999 1.0% of eligible purchases
Annual volume $750,000 or greater 1.5% of eligible purchases
Note: "Eligible Purchases" are those made at
standard contract price without additional
discounting. All exceptions must be noted
on the quote.

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1.3 Industrial Services Service Type Minimum Discount
Fluid Power Repair 10.00%
Fluid Power Engineering 10.00%
Industrial Hose Assembly 10.00%
Rubber Fabrication and Service 10.00%
Repair and Rebuild Centers 10.00%
MaintenancePRO Training 0.00%
WARRANTIES: Materials are sold only with such warranties as may be extended by the manufacturer of the product.
Services performed by third parties are subject only to those warranties extended by such third parties. APPLIED
MAKES NO WARRANTY AND ANY AND ALL IMPLIED WARRANTIES OF MERCHANTABILITY OR
FITNESS ARE HEREBY EXCLUDED.
Buyer is responsible for installation and use in accordance with manufacturer's instructions. Products are sold for
commercial use only and are not intended for use by consumers. APPLIED specifically disclaims all warranties to those
defined as consumers under the Magnuson-Moss Act. APPLIED personnel are not authorized to alter this policy
Services performed by third parties are subject only to those warranties extended by such third parties. APPLIED
MAKES NO WARRANTY AND ANY AND ALL IMPLIED WARRANTIES OF MERCHANTABILITY OR
FITNESS ARE HEREBY EXCLUDED.
Buyer is responsible for installation and use in accordance with manufacturer's instructions. Products are sold for
commercial use only and are not intended for use by consumers. APPLIED specifically disclaims all warranties to those
defined as consumers under the Magnuson-Moss Act. APPLIED personnel are not authorized to alter this policy
Materials are sold only with such warranties as may be extended by the manufacturer of the product.
Services performed by third parties are subject only to those warranties extended by such third parties. APPLIED
MAKES NO WARRANTY AND ANY AND ALL IMPLIED WARRANTIES OF MERCHANTABILITY OR
FITNESS ARE HEREBY EXCLUDED.
Buyer is responsible for installation and use in accordance with manufacturer's instructions. Products are sold for
commercial use only and are not intended for use by consumers. APPLIED specifically disclaims all warranties to those
defined as consumers under the Magnuson-Moss Act. APPLIED personnel are not authorized to alter this policy.

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EXHIBIT B
SCOPE OF WORK
CONTRACT FOR MAINTENANCE, REPAIR, OPERATING SUPPLIES, INDUSTRIAL SUPPLIES, AND
RELATED PRODUCTS AND SERVICES (U.S. Communities)
1.0 INTENT:
The Contractor shall have a strong national presence for a vast array of supplies and equipment necessary
for maintenance and repair in an industrial environments for use by various public entities nationwide.
Other governmental entities under agreement with the County may have access to services provided
hereunder.
The County reserves the right to award in whole or in part, by item or group of items, by section or
geographic area, or make multiple awards, where such action serves the County's best interest.
The County reserves the right to add additional contractors, at the County's sole discretion, in cases where
the currently listed contractors are of an insufficient number or skill-set to satisfy the County's needs or to
ensure adequate competition on any project or task order work.
1.1 INTRODUCTION, BACKGROUND AND INTENT:
MASTER AGREEMENT
Maricopa County, AZ (herein "Lead Public Agency" on behalf of itself and all states, local
governments, school districts, and higher education institutions in the United States of America,
and other government agencies and nonprofit organizations (herein "Participating Public
Agencies") is soliciting proposals from qualified suppliers to enter into a Master Agreement for a
complete line of Maintenance, Repair and Operating (MRO) Supplies and Industrial Supplies in a
Retail and Wholesale environment; and Related Products and Services (herein "Products and
Services").
1.2 GENERAL DEFINITION OF PRODUCTS AND/OR SERVICES
Contractors are to have the broadest possible selection of INDUSTRIAL SUPPLIES AND
RELATED PRODUCTS AND SERVICES they offer. The intent of this contract is to provide
Participating Public Agencies with a comprehensive offering of products and services to meet
their various needs.
1.2.1 Industrial Supplies and Related Services (Installation, Repair, and Renovation) — A
complete and comprehensive offering of Industrial supplies such as bearings, linear
technologies, power transmissions, motors, hydraulics, pneumatics, gearing, material
handling, conveyor systems, industrial rubber, general maintenance supplies, fluid power
and any additional related products and services.
In addition, a complete range of services available through Supplier such as, but not
limited to, installation, renovation services, repair services, training services and any
other related services such as rubber fabrication, vulcanizing, hose fabrication, hydraulic
system (design and build) that may be offered by Supplier. Such services may be
required for public pools, solid waste transfer sites, water treatment plants, waste water
treatment sites, boiler plants, mass transit systems, road maintenance equipment, prisons,
hospitals and public agencies.
1.2.2 Related Products and Services (Including Installation, Repair and Renovation
Services) — A complete range of related products, excluding janitorial supplies, and
services offered by Supplier including, but not limited to, installation, repair and
renovation services for replacements, upgrades, and remodeling in the residential,
commercial and industrial environments relating to any of the following (non-inclusive):
roofing, gutters, downspouts, HVAC, plumbing, electrical, exterior decks, patios and

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porches, exterior siding, windows and doors, interior and exterior painting,
weatherization, ADA improvements, hose fabrication, hydraulic repairs, gearbox repairs,
conveyor system repairs, vulcanizing, rubber fabrication, and any other types of
residential, commercial and industrial environments.
2.0 SCOPE OF WORK:
2.1 INDUSTRIAL SUPPLIES AND RELATED SERVICES (INSTALLATION, REPAIR, AND
RENOVATION):
A complete and comprehensive offering of Industrial supplies such as bearings, linear
technologies, power transmissions, motors, hydraulics, pneumatics, gearing, material handling,
conveyor systems, industrial rubber, general maintenance supplies, fluid power and any additional
related products and services.
In addition, a complete range of services available through Supplier such as, but not limited to,
installation, renovation services, repair services, training services and any other related services
such as rubber fabrication, vulcanizing, hose fabrication, hydraulic system (design and build) that
may offered by Supplier. Such services may be required for public pools, solid waste transfer
sites, water treatment plants, waste water treatment sites, boiler plants, mass transit systems, road
maintenance equipment, prisons and hospitals and public agencies.
2.2 RELATED PRODUCTS AND SERVICES (INSTALLATION, REPAIR AND RENOVATION
SERVICES):
2.2.1 Any related products offered by Supplier, excluding janitorial supplies.
2.2.2 Services may also include replacements, upgrades, remodeling; and product, turnkey and
major category installations.
2.2.3 Services performed shall be non-structural in nature.
2.2.4 Products used in performing these services shall be procured under the awarded contract,
at contract prices.
2.2.5 These services may be required in the industrial environment and may be any of the
following (non-inclusive):
2.2.5.1 Hose Fabrication
2.2.5.2 Hydraulic Repairs
2.2.5.3 Gearbox Repairs
2.2.5.4 Conveyor System Repairs
2.2.5.5 Vulcanizing
2.2.5.6 Rubber Fabrication
2.2.6 Services:
2.2.6.1 Providing and managing qualified contractors
2.2.6.2 Budget management in keeping projects on budget
2.2.6.3 Project management services in design, planning, organizing, scheduling and
managing all stages of a project.
2.2.7 Service Providers (Labor):
2.2.7.1 Contractor shall serve as the single point of contact between Participating Public
Agencies and Service Providers.

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2.2.7.2 Contractor shall verify that all Service Providers are fully licensed for the type
of work being performed in the respective state(s).
2.2.7.3 Contractor shall verify each Service Provider maintains at a minimum, the levels
of insurance specified under in draft contract.
2.2.7.4 Contractor shall perform a background screen of all Service Providers consisting
of (at a minimum):
2.2.7.4.1 National Employee Database
2.2.7.4.2 SSN Verification
2.2.7.4.3 National Criminal Database Check
2.2.7.4.4 Two County Search
2.2.7.4.5 Sex Offender Search
2.2.7.4.6 Annual Review (National Criminal Database)
2.2.7.4.7 Two (2) Year Complete Re-Screen and Renewal
2.2.7.4.8 Financial Background
2.2.7.5 All Service Provider employees shall wear a Service Provider's issued picture
identification badge at all times.
2.3 PRODUCT CATEGORIES:
This Solicitation is to establish a nationwide purchasing agreement for the acquisition of the
following products. The category descriptive examples below are not to be considered restrictive,
but rather, provide a general, non-inclusive, description of the category. These are standard use in
the residential, commercial, and industrial environments. Your firm may not have the ability to
provide all categories.
All products offered shall be new, unused and of the latest design and technology.
The intent is for each Proposer to submit their complete product line so that Participating Public
Agencies may order a wide array of product as appropriate for their needs. You may subcontract
items your firm does not supply.
2.3.1 CATEGORY 19: INDUSTRIAL PRODUCTS/SERVICES
Bearings, motors, fluid sealing, gearing, power transmissions, pumps, hose fabrication,
hydraulic repair, gearbox repair, ball bearings, rubber services, conveyor systems, and
other industrial products and services.
2.4 PRODUCT ORDERING:
2.4.1 Contractors complete product line (Wholesale or Retail) shall be available for internet
ordering 24/7.
2.4.2 Products may be ordered by any of the following methods:
Internet
Will Call (Phone or FAX order)
POS (Point-of-sale)
2.5 PRODUCT PRICING:
2.5.1 Industrial:
Pricing on Tier I items shall be a fixed percentage (%) off manufacturer list price by
Product Category (see Exhibit A). Pricing on all other items shall be a fixed percentage
(%) off Applied Catalog List Price (see Exhibit A). A rebate on gross sales shall be paid
annually (see Exhibit A). Manufacturer and Applied Catalog price updates will be

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allowed once per year. If any purchase is not eligible for the annual rebate it shall be
noted on the quote provided to the customer.
2.6 ON-LINE CATALOG DISCOUNT PRICING:
Presently, the capability exists to access an on-line catalog reflecting contract pricing of all
products.
2.7 RELATED PRODUCTS AND SERVICES (INSTALLATION, REPAIR AND RENOVATION
SERVICES) PRICING:
2.7.1 All Participating Public Agencies shall receive a detailed written quotation for all
services to be performed and product(s) to be provided. If any purchase is not eligible for
the annual rebate it shall be noted on the quote provided to the customer.
2.7.2 All quotations shall be for a "not to exceed" amount.
2.7.3 As an audit tool, the Contractor(s) shall provide a copy of the most current R.S. Means
Bare Cost Data (including any city cost index adjustment) pertaining to all written
quotations.
2.8 SUPPLIER MANAGED INVENTORY (CONSIGNMENT):
Applied Maintenance Supplies and Solutions shall be available in three forms: Vendor Managed
Inventory, Customer Managed Inventory, and Vending Solutions. There will be no price
associated with MSS services with the exception of Vending Solutions, which will incur a 5%
markup over the contracted price. For agencies maintaining a minimum spend of $5,000 per
month on vended items, Applied will provide a Helix-type vending machine for the agencies' use
free of cost. For agencies implementing MSS Vending Solutions under this threshold, the monthly
rental for the vending machine will be determined with the agency at the time of
implementation . Title to and ownership of all vending machine and bins shall be and remain in
MSS. Title to and ownership of all products under consignment program shall be and remain in
MSS until removed.
2.9 SALES REPORTING:
Describe your firm's ability to provide detailed management reporting by Participating Public
Agency. Identify the level(s) (Agency, Division, Department, Individual) of reporting detail
available in the following categories:
2.9.1 Sales Dollars
2.9.2 Sales histories by manufacturer, item description, part number, quantity, NIGP codes
2.9.3 Procurement card (MasterCard or Visa brand)
2.10 BRAND NAMES:
The County reserves the right to request samples to determine quality and acceptability of
materials bid by Contractor. In some cases, brand names have been listed in order to define the
desired quality and are not intended to be restrictive or to limit competition. Materials
substantially equivalent to those designated shall qualify for consideration.
2.11 DELIVERY, FREIGHT REQUIREMENTS:
2.11.1 All domestic ground shipments shall be FOB Destination, Freight Prepaid and Included.
Any handling fees shall also be included in the pricing.
2.11.2 Should a Participating Public Agency determine that rush shipping or other alternate
shipping is required, it shall notify the Contractor. The Contractor shall determine any
additional costs associated with such delivery terms and communicate that cost to the
Participating Public Agency.

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2.11.3 The Proposer shall retain control for carrier selection and payment of freight charges of all
goods until received by the requesting Participating Public Agency and the contract
coverage completed. The Proposer shall also file all claims for visible or concealed
damage. The Participating Public Agency will notify the Proposer of any damaged goods
and shall assist the Proposer in arranging for inspection of the goods.
2.11.4 Any requests for local delivery of orders placed at local stores shall be subject to local
delivery fees, if applicable.
2.11.5 Shipping and handling fees are allowable to destinations outside the continental U.S.
2.11.6 A packing list or other suitable shipping document shall accompany each shipment and
shall include the following:
2.11.6.1 Contract Serial number
2.11.6.2 Contractor's name and address
2.11.6.3 Participating Public Agency's name and address
2.11.6.4 Participating Public Agency's purchase order number
2.11.6.5 A description of product(s) shipped, including item number(s), quantity (ies),
number of containers and package number(s), as applicable
3.0 PROCUREMENT REQUIREMENTS:
3.1 SHIPPING TERMS:
Bid price(s) and terms shall be F.O.B. Destination at ordering Agencies locations.
3.2 OPERATING MANUALS (If required):
Upon delivery, Contractor shall provide comprehensive operational manuals, service manuals and
schematic diagrams, if required by the Using Agency.
3.3 INSTALLATION: (If required):
The Contractor's price shall include delivery and installation of all equipment in a complete
operating condition.
3.4 ACCEPTANCE: (If required):
Upon delivery and successful installation, the material(s) shall be deemed accepted and the
warranty period shall begin. All documentation shall be completed prior to final acceptance.
3.5 CONTRACTOR EMPLOYEE MANAGEMENT:
3.5.1 Contractor shall endeavor to maintain the personnel proposed in their offer throughout
the implementation of the Solution. In the event that Contractor personnel's employment
status changes, Contractor shall provide County a list of proposed candidates with
equivalent experience with the Solution. County reserves the right to assist in the
selection of the replacement candidate. Under no circumstances is it acceptable for the
implementation schedule to be impacted by a personnel change on the part of the
Contractor.
3.5.2 Contractor shall not reassign any provided personnel without the express consent of the
County.
3.5.3 County reserves the right to immediately remove from its premises any Contractor
personnel it determines is a risk to County operations.

SERIAL 16154-RFP
3.5.4 County reserves the right to request the replacement of Contractor personnel at any time,
for any reason.
3.6 TRAINING:
The Contractor shall provide a minimum of TBD (hours or days) to completely train County
personnel in the use and care of the equipment. All training is to take place on-site at Maricopa
County.
3.7 WARRANTY:
3.7.1 All items furnished under this Contract shall conform to the requirements of this Contract
and shall be free from defects in design, materials and workmanship.
3.7.2 The warranty period for workmanship and materials shall be for an initial period of
twelve (12) months and commence upon acceptance by County.
3.7.2.1 The Contractor shall indicate on the Price Sheet the duration of the warranty and
any applicable limitations or conditions which may apply.
3.7.2.2 The Contractor agrees that he will, at his own expense, provide all labor and
parts required to remove, repair or replace, and reinstall any such defective
workmanship and/or materials which becomes or is found to be defective during
the term of this warranty. The Contractor shall guarantee the equipment to be
supplied complies with all applicable regulations.
3.8 MAINTENANCE: (If required):
The Contractor shall provide for maintenance under this Contract upon acceptance of materials by
the Using Agency.
3.9 FACTORY AUTHORIZED SERVICE AVAILABILITY (if required):
The Contractor shall have and maintain a local factory authorized service facility within the
Phoenix, Arizona metropolitan area. The facility shall be capable of supplying and installing
component parts, troubleshooting, repairing and maintaining the material(s). Minimum service
hours shall be from 8:00 A.M. through 5:00 P.M., Arizona Time, Monday through Friday.
3.10 USAGE REPORT:
The Contractor shall furnish the County a usage report upon request delineating the acquisition
activity governed by the Contract. The format of the report shall be approved by the County and
shall disclose the quantity and dollar value of each contract item by individual unit.
3.11 BACKGROUND CHECK:
Bidders/proposers need to aware that there may be multiple background checks (Sheriffs Office,
County Attorney's Office, Courts as well as Maricopa County general government) to determine if
the respondent is acceptable to do business with the County. This applies to (but is not limited to)
the company, sub-contractors and employees and the failure to pass these checks shall deem the
respondent non-responsible.

SERIAL 16154-RFP
EXHIBIT C
FACILITIES MANAGEMENT REQUIREMENTS
Maricopa County Facilities Management operation requirements.
1.0 HOURS OF SERVICE:
1.1 REGULAR HOURS are between 6:00 AM and 6:00 PM, Monday through Friday, excluding
County holidays.
1.2 AFTER HOURS is after 6:00 PM and prior to 6:00 AM, Monday through Friday.
1.3 WEEKENDS are anytime Saturday or, Sunday.
1.4 HOLIDAYS are County Holidays (See County holiday schedule attachment).
1.5 Services shall be available 24 hours per day, 7 days per week, 365 days per year.
1.6 Contractor shall provide 24 hours per day, 7 days per week, 365 days per year telephone access,
and respond to a call for services within thirty (30) minutes of receipt.
2.0 RESPONSE TIMES:
2.1 During REGULAR HOURS, AFTER HOURS, WEEKEND or HOLIDAYs, Contractor shall
respond on-site within four (4) hours of receipt of a service request.
2.2 If the request is designated by the County as an EMERGENCY, the contractor shall respond on-
site within two (2) hours of receipt of a service request regardless of the time of day, WEEKEND
or HOLIDAY.
3.0 TRIP CHARGE:
Trip charges are permitted when time and material work is requested at the following sites only:
3.1 MCSO Lake Aid Stations (Apache, Bartlett, Blue Point, Canyon and Saguaro)
3.2 County offices located in Gila Bend, AZ
3.3 County offices located in Buckeye, AZ
3.4 County offices located in Aguila, AZ
3.5 Only one trip charge may be charged per service call.
3.6 If the contractor arrives onsite and is unable to locate a County representative familiar with the
work or unable to gain access to the work site, the Contractor may only bill for a trip charge
(maximum one time daily trip charge not to exceed $50.00). The Contractor is not authorized to
incur nor will the County accepting billing for any labor charges.
4.0 CONTRACTOR REQUIREMENTS:
4.1 Contractor(s) shall supply all labor, supervision, materials, tools, equipment, and effort necessary
to perform the Scope of Work presented.
4.2 The Contractor's service truck fleet and/or warehouse shall carry sufficient supply of repair parts
and equipment to perform services per Scope of Work presented.

SERIAL 16154-RFP
4.3 The Contractor agrees to utilize only experienced, responsible and capable people in the
performance of the work.
4.4 All employees of the Contractor shall wear a company uniform identified with the company name
consisting of a minimum of one of the following:
4.4.1 Shirt/blouse
4.4.2 Vest
4.4.3 Cap
4.5 No one except authorized employees of the Contractor is allowed on the premises of Maricopa
County. Contractor's employees are NOT to be accompanied in their work area by acquaintances,
family members, assistants, or any other person unless said person is an authorized employee of
the Contractor.
4.6 The Contractor shall perform the work in a way to minimize disruption to the normal operation of
building occupants. Upon completion of work the Contractor shall clean and remove from the job
site all debris, materials and equipment associated with the work performed.
4.7 Contractor shall adhere to all regulations, rules, ordinances, and standards set by Federal, State,
County, and Municipal governments pertaining to safety on the job site.
5.0 BUILDING SECURITY (KEYS):
5.1 The Contractor may be provided keys to required County Facilities at the discretion of FMD.
Keys may be acquired by:
5.2 The Contractor being provided permanent key(s), wherein the Contractor verifies receipt of and
accepts responsibility for keys. The keys must be returned at the completion of the work or at the
direction of FMD. Keys not returned may cause the County to re-key the ENTIRE building or
locations that the set of keys opened with the cost being borne by the Contractor.
5.3 In lieu of or in addition to keys, the Contractor may be provided card access badges at the
discretion of FMD.
5.4 The Contractor shall notify FMD within twenty-four (24) hours if any keys are lost, misplaced,
stolen or otherwise not within the Contractor's control.
5.5 Once the Purchase Order is complete, expired, or terminated the Contractor shall immediately
return all badges and keys to FMD.
6.0 SALVAGE:
Salvage rights shall be evaluated on a project by project basis by the County and shall be determined prior
to incorporation in the contractor's bid price. Salvage rights automatically apply for all work if in the best
interest to the County. Salvageable materials without pre-approved contractor salvage rights shall be
securely stored and are not to be transported off the site without written permission from Maricopa County.
If contractor is given salvage rights, salvageable materials shall be removed daily. No on site storage of
contractor's salvaged materials will be permitted.
7.0 INVOICES AND PAYMENTS:
Invoices are required to contain the following information and should be e-mailed to FMD-
ACCOUNTSPAYABLE@MAILMARICOPA.GOV If invoices cannot be e-mailed, U.S. Mail is
acceptable to Maricopa County Facilities Management, Accounts Payable, 401W. Jefferson, Phoenix,
Arizona 85003.
7.1 Company name, address and contact information
7.2 County bill-to name and contact/requestor information

SERIAL 16154-RFP
7.3 Building Name and Building Number
7.4 County purchase order number
7.5 County contract number
7.6 Maximo (FMD) service call number
7.7 Invoice number and date
7.8 Date of service or delivery
7.9 Description of Purchase (services performed)
7.10 Labor breakdown: rate per hour x no. of hours by personnel type (time & materials)
7.11 Material breakdown: itemized parts list to contain unit price x quantity, indicating mark-ups as
contracted (time & materials)
7.12 Arrival and completion time
7.13 Total Amount Due with tax amounts separated. Must also clearly indicate the tax rate being
applied
7.14 Payment Terms
For Time & Material work, Contractor(s) must provide, all equipment, expendable shop supplies
(rags, cleaners, solvents, gasses, etc.), miscellaneous parts (screws, bolts nuts, small items etc.),
tools, etc. necessary to perform all the required services. Contractor(s) are allowed a one-time
Misc. Shop fee charge of up to $25.00 per work order to cover these type of expenses. Anything
beyond the $25 limit, will be provided at the contractor's own expense.
8.0 CONTRACTOR EMPLOYEE BACKGROUND CHICK:
A background check is required for all Contractor employees providing services to the County. The cost of
this service shall be incurred by the County. No Contractor employee may access County property without
approval of FMD.