20230821 FINAL AZ STATE DERA WORKPLAN.PDF

Maricopa County — Formal (2024-02-07)

Extracted text (via pymupdf_layout) 34026 characters

Month August Year 2023
FY23-24
Report
Arizona DERA
Title State Clean
Diesel Grant
Here
Program
Maricopa County
Maricopa Air Quality County Department
Human Finance Services Division Department
1

Division Name
SUMMARY
Project Title: Maricopa County State Clean Diesel Grant Program
Project Manager and Contact Information
Organization Name: Maricopa County Air Quality Department
Project Manager: Larz Garcia
Mailing Address: 301 W. Jefferson St., Suite 410, Phoenix, Arizona
85003 Phone: 602-506-0147
Email: larz.garcia@maricopa.gov
Project Budget Overview:
2023 2024 Total
EPA Base Allocation $445,208 $445,208 $890,416
EPA Match Bonus $222,604 $222,604 $445,208
State/MCAQD Matching Funds $445,208 $445,208 $890,416
Total EPA Allocation $667,812 $667,812 $1,335,624
TOTAL Project Cost $1,113,020 $1,113,020 $2,226,040
* Includes project administration and indirect charges
3 – YEAR PROJECT PERIOD
FY2023 First Phase: October 1, 2023 – September 30, 2026
FY2024 Incremental Amendments: October 1, 2024
2023-2024 Project Period Close Out: September 30, 2026
SUMMARY STATEMENT
Maricopa County Air Quality Department (MCAQD) will continue the administration of
the State Clean Diesel Grant Program by continuing program management and the
subaward of allocated funds. MCAQD will subaward for the replacement of sixteen
heavy-duty legacy diesel vehicles: six school buses, six Class 8 delivery trucks, two
shuttle buses, and two Class 8 terminal tractors. Replacement vehicles are all
alternative fuel types and include six low-NOx LPG school buses, six electric Class 8
delivery trucks, two CNG shuttle buses, and two electric Class 8 terminal tractors. The
program will help reduce criteria pollutant emissions and improve public health and the
environment.
Additional state program information can be found at: maricopa.gov/4509/Clean-Diesel-Program
2

SCOPE OF WORK
MARICOPA COUNTY AIR QUALITY GOALS AND PRIORITIES:
The Phoenix-Mesa-Scottsdale core-based statistical area (CBSA) is located within
central Arizona and is comprised of portions of Maricopa and Pinal counties. This
metropolitan area is currently in non-attainment for the ozone and particulate matter
(PM10) National Ambient Air Quality Standards (NAAQS). The area was previously in
serious non-attainment for the carbon monoxide (CO) standard, but there has not been
an exceedance of the CO NAAQS since 1999. The area was re-designated as in
attainment in 2005. The area is currently classified as in attainment for the fine
particulate matter (PM2.5), nitrogen dioxide (NO2), sulfur dioxide, and lead NAAQS;
however, PM2.5 and NO2 are still pollutants of concern due to frequent elevated
emissions and their relation to ozone. Emissions from diesel vehicles make up a
significant percentage of all on road vehicle emissions and represent a considerable
portion of overall emissions in Maricopa County. As shown in the table below, diesel
vehicles are responsible for 45.5% of all PM2.5 emissions from on road vehicles and
comprise 3% of PM2.5 emissions from all sources in Maricopa County.
2017 Annual emissions from on road diesel vehicles, as a percentage of:
VOC CO PM10 PM2.5 NOx SO2 NH3
All on road emissions 5.7% 2.7% 28.3 45.5% 38.3% 8.1% 6.3%
%
All emission sources 0.4% 1.5% 1.3% 3.0% 19.6% 0.9% 0.3%
Data Source: MCAQD (2017).
MCAQD’s mission is to improve the air of Maricopa County so customers, residents
and visitors can live, work, and play in a healthy environment. In support of this
mission, MCAQD has established the goals of compliance with federal health
standards in all county monitors and informing citizens of air pollution issues. These
goals support progress towards EPA’s 2022- 2026 Strategic Plan Goal 1, “Tackle the
Climate Crisis” Objective 1.1, “Reduce Emissions that Cause Climate Change.”
VEHICLES AND TECHNOLOGIES:
FY2023-24 funding will be used to purchase sixteen new heavy-duty vehicles
including: six school buses, six Class 8 delivery trucks, two shuttle buses and two
Class 8 terminal tractors. Retired and replacement vehicles will meet program
requirements as defined in the 2023-24 DERA State Grants Program Guide. The
planned vehicle replacements meet emission reduction solutions defined in Section
VIII.B Scope of Work of the Program Guide.
ROLES AND RESPONSIBILITIES:
MCAQD will be responsible for the overall promotion, administration, management,
reporting, EPA correspondence, data and document collection, financial and post
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grant award management. This includes all necessary coordination between the
subawardees and their fleet administrators. In addition to grant administration,
MCAQD will continue to develop the DERA grant program in the state. These efforts
will focus on program awareness and building collateral material including program
guidance specific to the Arizona application process with additional material to assist
subawardees in the management of their subaward. This program development
includes documenting policies and procedures for internal process and
administration, solicitation of proposals, developing the application format, subaward
recruitment procedures, selection and oversight, payment reimbursement, etc. The
funds will be allocated to subgrantees within Maricopa County, who will be reimbursed
within 30 days for their DERA work plan costs upon receipt and approval of program
requirements, documentation, and invoicing. To facilitate delivery of each
subrecipients work plan, they will be encouraged to submit for reimbursement within
90 days of receipt of new replacement vehicles. This 90-day window matches the
EPA scrappage requirement time as defined in the program guide.
The MCAQD Director acts as the agent of the County for all air quality grant-funded
projects. The Grant Programs Administrator will confirm subaward and other service
invoice amounts are in compliance with the subaward agreement and program
requirements. The Grants Programs Administrator will review and confirm allocation
of expenses and ensure deliverables align with the project work plan. Subaward and
contractor invoices will be routed for additional review and payment processing
through the agency Finance Division.
Subaward Recipient (s) All recipient and subrecipient responsibilities will be clearly
defined by MCAQD in the subaward assistance agreement.
Passthrough entities will follow provisions set forth in 2 CFR 200.300 & 2 CFR
200.331 of the Uniform Administrative Requirements, Cost Principles and Audit
Requirements for Federal Awards (Uniform Grant Guidance). This includes
requirements of the Uniform Administration Requirements, Cost Principles and Audit
Requirements for Federal Awards; Title 2 CFR, Parts 200 and 1500.
Per the general principles of the EPA Subaward Policy, all subaward assistance
agreements will be properly awarded, managed, and monitored for compliance with
all applicable regulations and in a manner that promotes accountability while
minimizing burdens on pass-through entities and EPA staff.
Subrecipients will follow all federal grant requirements per 2 CFR 200 including 2 CFR
§200.318 General Procurement Standards through §200.326. Per §200.321,
MBE/WBE utilization will be encouraged.
The Yuma Elementary School District is a public school and will follow state
procurement guidelines. Hensley Beverage, Grand Canyon University and Ruan
Transport Corporation are private entities and will follow their own written and
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established procurement guidelines for vehicle replacements. Additionally, the
subawardees will provide work plan updates on the project; compile vehicle data
collected on all vehicles; and estimate emission reductions, cost effectiveness and
health benefits using the EPA’s Diesel Emissions Quantifier. All subawardees will
supply the program administrator with quarterly reporting data and updated vehicle
purchase information to update the master technical datasheet and program files to
complete quarterly and final grant reporting.
Per fleet expansion requirements, subawardees will scrap and render program
vehicles permanently disabled by cutting a three-inch hole in the engine block and
disabling the chassis by cutting through the frame as outlined in the program guide.
Scrappage will be documented with photographs and certificates of destruction.
Evidence of appropriate disposal includes legible digital photos of: 1) side profile of
vehicle; 2) VIN tag or equipment serial number; 3) engine label with serial number,
engine family number, and engine model year; 4) engine block, prior to hole; and 5)
engine block, after hole; 6) cut frame rails. Any program income generated from
vehicle scrappage will be documented and related funds will be expended on project
activities.
As required for the purchase of goods or services under an EPA National Clean Diesel
Campaign grant, all project procurements will occur through competitive bidding for
those goods and services and conduct cost and price analyses to the extent required
by the procurement provisions of 40 CFR Part 30 and 31. The subawardee will be
responsible for the timely submittal of invoices and supporting documentation. The
subawardee will conduct an open bid process to award a fixed price contract to a
single local vendor to supply equipment.
Equipment vendors will be required to conduct any necessary equipment
maintenance training with the fleet manager. Additionally, vendors will present and
collect from the fleet managers a sign-off of services document indicating
satisfactory acceptance of equipment.
TIMELINE AND MILESTONES
This schedule is per the 2023-2024 Diesel Emissions Reduction Act (DERA) State
Grants Program Guide published July 2023.
Activity Start End
Maricopa County 10/01/2023 12/29/2026
State Clean Diesel Grant Program
Quarter 1 10/01/2023 12/31/2023
Quarter 1 – Project Start
EPA Awards FY23-24 DERA Grant 10/01/2023 10/15/2023
Subaward agreements created and scheduled 10/01/2023 11/30/2023
for governing board approval.
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Conduct site visits to review program related 10/01/2023 11/30/2023
guidelines & scrappage requirements with
subawardee financial & fleet staff
Issue local press release and update program 10/01/2023 11/30/2023
website with subaward data
Award all subawards 11/30/2023 12/31/2023
Schedule all FY23 giant foam check presentations 11/30/2023 12/31/2023
to occur in new year
Subawardees conduct competitive contract bids 11/30/2023 12/31/2023
for replacement vehicle suppliers
Quarter 2 01/01/2024 03/31/2024
Submit Quarter 1 report to EPA 01/01/2024 01/30/2024
Formally present all giant foam checks and update 01/01/2024 02/28/2024
program website with photos
Conduct second site visit to inspect vehicles to 01/01/2024 03/31/2024
be replaced and focus on scrappage photos.
Verify
replacement vehicles have been ordered.
Host DERA Info Workshop for FY24 02/15/2024 02/28/2024
Update program website with new application 02/01/2024 03/31/2024
Submit FY24 NOIP to EPA 03/01/2024 03/31/2024
Quarter 3 04/01/2024 06/30/2024
Submit Quarter 2 report to EPA 04/01/2024 04/30/2024
Provide technical assistance to FY24 applicants 04/01/2024 04/30/2024
FY24 application due end of month 04/01/2024 04/30/2024
ACT Expo Conference 04/01/2024 04/30/2024
Submit FY24 application to EPA Region 9 05/01/2024 05/31/2024
FY24 Encourage early submission of photos and provide 04/01/2024 06/30/2024
review prior to scrappage
Submit FY24 application in grants.gov 06/01/2024 06/30/2024
Quarter 4 07/01/2024 09/30/2024
Submit Quarter 3 Report to EPA 07/01/2024 07/30/2024
Review work plan progress, encourage early 07/01/2024 09/30/2024
submission of final project support documentation,
review and pay FY23 subrecipients.
Provide technical assistance as needed to FY23-24 07/01/2024 09/30/2024
Annual Reporting 10/01/2024 12/31/2024
Interim FFR 10/01/2024 12/31/2024
Quarter 5 10/01/2024 12/31/2024
Quarter 5 – FY24 Project Start
Submit Quarter 4 Report to EPA 10/01/2024 10/30/2024
EPA Incremental amendment to FY23-24 DERA Grant 10/01/2024 10/30/2024
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FY24 subaward agreements created and 10/01/2024 11/30/2024
scheduled for governing board approval.
Conduct site visits to review program related 10/01/2024 11/30/2024
guidelines & scrappage requirements with
subawardee financial & fleet staff
Issue local press release and update program 10/01/2024 11/30/2024
website with subaward data
Award all FY24 subawards 11/30/2024 12/31/2024
Schedule all FY24 giant foam check presentations 11/30/2024 12/31/2024
to occur in new year
Subawardees conduct competitive contract bids 11/30/2024 12/31/2024
for replacement vehicle suppliers
Quarter 6 01/01/2025 03/31/205
Submit Quarter 6 report to EPA 01/01/2025 01/30/2025
Formally present all FY24 giant foam checks and 01/01/2025 02/28/2025
update program website with photos
Conduct second site visit to inspect vehicles to 01/01/2025 03/31/2025
be replaced and focus on scrappage photos.
Verify replacement vehicles have been ordered.
Update program website with new application 02/01/2025 03/31/2025
Quarter 7 04/01/2025 06/30/2025
Submit Quarter 7 report to EPA 04/01/2025 04/30/2025
Provide technical assistance to FY23-24 applicants 04/01/2025 04/30/2025
FY25 application due end of month 04/01/2025 04/30/2025
ACT Expo Conference 04/01/2025 04/30/2025
FY24 Encourage early submission of photos and provide 04/01/2025 06/30/2025
review prior to scrappage
Quarter 8 07/01/2025 09/30/2025
Submit Quarter 8 Report to EPA 07/01/2025 07/30/2025
Review work plan progress, encourage early submission 07/01/2025 09/30/2025
of final project support documentation, review and pay
FY23-24 subrecipients.
Provide technical assistance as needed 07/01/2025 09/30/2025
Annual Reporting 10/01/2025 12/31/2025
Interim FFR 10/01/2025 12/31/2025
Quarter 9 10/01/2025 12/31/2025
Submit Quarter 9 report to EPA 10/01/2025 10/30/2025
Subaward agreements created and scheduled for 10/01/2025 11/30/2025
governing board approval.
Conduct site visits to review program related 10/01/2025 11/30/2025
guidelines & scrappage requirements with
subawardee financial & fleet staff
Issue local press release and update program website 10/01/2025 11/30/2025
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with subaward data
Award all subawards 11/30/2025 12/31/2025
Subawardees conduct competitive contract bids for 11/30/2025 12/31/2025
replacement vehicle suppliers
Quarter 10 01/01/2026 03/31/2026
Submit Quarter 10 report to EPA 01/01/2026 01/30/2026
Conduct second site visit to inspect vehicles to be 01/01/2026 03/31/2026
replaced and focus on scrappage photos. Verify
replacement vehicles have been ordered.
Update program website with new application 02/01/2026 03/31/2026
Quarter 11 04/01/2026 06/30/2026
Submit Quarter 11 report to EPA 04/01/2026 04/30/2026
Provide technical assistance to FY23-25 applicants 04/01/2026 04/30/2026
ACT Expo Conference 04/01/2026 04/30/2026
Quarter 12 07/01/2026 09/30/2026
Submit Quarter 12 Report to EPA 07/01/2026 07/30/2026
Review work plan progress, encourage early submission 07/01/2026 09/30/2026
of final project support documentation, review and pay
FY24-25 subrecipients.
Provide technical assistance as needed 07/01/2026 09/30/2026
FY23-24 Award Period Ends at state level 09/30/2026 09/30/2026
Grant Close Out 10/01/2026 12/31/2026
Program outcomes posted on program website 10/01/2026 12/31/2026
Prepare and submit final report to EPA 10/01/2026 12/30/2026
Prepare and submit FFR SF-425 10/01/2026 12/30/2026
DERA PROGRAMMATIC PRIORITIES:
MCAQD will ensure that the grant projects selected for funding meet programmatic
requirements as defined in the 2023-24 DERA State Grants Program Guide.
Subawardees will be selected based on their project location in reference to
designated non-attainment areas to ensure that the replacement vehicles put into
circulation are being utilized to maximize the reduction of PM2.5 and Ozone.
Designation data is from the EPA’s Green Book of Nonattainment Areas for Criteria
Pollutants and designated as “nonattainment area” or “maintenance area” for PM2.5
and/or Ozone. Project locations are based off of the EPA’s Office of Transportation
and Air Quality’s March 2021 “2021 DERA State Grants Priority County List”.
Additional priority is being placed on school buses in order to reduce the amount of
pollution being emitted in school bus parking areas. Subawardee will be responsible
for choosing and procuring the replacement vehicles that best fit their budgets while
maximizing pollutants and adhering to program requirements. A portion of the work
plan specific to Sysco Food Services of Arizona includes vehicles operating out of
their distribution center in Maricopa County.
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ENVIRONMENTAL JUSTICE AND DISADVANTAGED
COMMUNITIES:
The annual application cycle has been the same for the last several years and occurs annually
from February 1 – March 15. This allows for a full six-weeks for program staff to assist
potential applicants with the application and answer any technical questions. Staff also
conducts a State DERA grant writing workshop which is sponsored by our local Valley of the
Sun Clean Cities organization. Local tribes are also invited and do attend. Our public
information officer also advertises the program when the application cycle is opened, in
addition to announcing any subawards. The program is promoted heavily by the agency.
All projects selected are in EPA designated non-attainment areas for ozone. Hensley Beverage
will be operating short haul delivery vans in multiple disadvantaged communities. Both Ruan
Transport Corporation and Yuma Elementary are in Yuma which is in non-attainment for ozone
and the majority of Yuma being next to the Mexico border is considered a disadvantaged
community.
SUSTAINABILITY OF THE PROGRAM:
MCAQD intends to provide outreach and administer the State Clean Diesel Grant
Program and offer subawards to successful DERA applicants as long as funding is
available from the EPA. The department will publicize and promote the program
through social media, annual department reports, Maricopa County Air Quality web
sites, as well as share or present the program at stakeholder meetings and other
relevant outreach opportunities. The benefits of the program will be included and
updated annually to publicize and promote the Arizona State Clean Diesel Grant
Program and to recruit interested participants. The agency will continue to partner
with Valley of the Sun Clean Cities Coalition for their annual State DERA grant writing
workshop. Additionally, the agency is also adding their own funding this year to make
up for a funding shortfall in state funding. The agency also completes a Periodic
Emission Inventory (PEI) every three years.
PROJECT RESILIENCE TO CLIMATE IMPACTS:
Currently climate change in Arizona has been limited to higher temperatures. There is no
population or facility displacement known at this time. This year, the agency selected all
alternative fuel type vehicles for program funding. This will allow subrecipients to expand their
alternative fuel goals which have a direct impact on emission reduction and climate.
WORKFORCE DEVELOPMENT:
All subgrantees have goals for alternative fuel vehicles and infrastructure. Yuma
Elementary has been using LPG for years and is considered a leader in the state.
Both Ruan and Hensley beverage have EV fleet conversion goals. Ruan has
successfully completed DERA grants in other states. Hensley Beverage is interested
in converting their entire fleet over time. All subrecipients will use the new vehicles
they receive from this grant to further build their alternative fuel fleets and related
infrastructure. All subrecipients will receive a site visit and infrastructure
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requirements and goals will be noted by staff for future grant opportunities. Training
of staff will also be discussed.
EPA’S STRATEGIC PLAN LINKAGE AND ANTICIPATED
OUTCOMES/OUTPUTS:
The activities to be funded under this announcement will support EPA’s FY 2022-2026
Strategic Plan. All subawards will support Goal 1, “Tackle the Climate Crisis” Objective
1.1, “Reduce Emissions that Cause Climate Change.” Specifically, in the heavy-duty
transportation sector. By funding the vehicles listed below, we will support the EPA’s
Strategic Plan of “tackling climate change and advancing environmental justice”. Per
EPA Order 5700.7A1, achievement of the environmental results anticipated as a result of
this grant award are outlined below. The table outlines the outputs and outcomes to be
achieved by MCAQD that will reduce diesel emissions from fleets and reduce local
and regional criteria pollutant concentrations. These results are calculated using the
EPA’s Diesel Emissions Quantifier (DEQ) on-line tool.
10

Anticipated Outputs and Outcomes for FY23
Activities Output by Fuel Type Outcomes (short tons) Fuel = gallons
Summary: NOx PM2.5 HC CO CO2 Fuel
Replace one shuttle bus, one Annual 1.166 0.049 0.081 0.152 220.6 19,612
2001, and two 2015 Class 8 Lifetime 4.561 .204 0.353 0.227 985.3 87,578
2002 Class 8 terminal tractor, one Health $38,000
delivery 2004, one 2006, and Benefits
trucks, one one 2008 school bus
2007 Class 6
Subaward #1 Hensley Beverage NOx PM2.5 HC CO CO2 Fuel
Replace one Electric Annual 0.747 0.029 0.035 0.231 80.0 7,108
2001, and two Lifetime 2.242 0.086 0.105 0.692 239.9 21,324
2002 Class 8 Health $32,000
delivery trucks Benefits
Subaward #2 Grand Canyon Univ. NOx PM2.5 HC CO CO2 Fuel
Replace one CNG Annual 0.100 0.000 0.009 0.016 117.1 10,406
2007 Class 6 Lifetime 0.400 0.002 0.038 0.064 468.2 41,622
shuttle bus Health $530
Benefits
Subaward #3 Ruan Transport Corp. NOx PM2.5 HC CO CO2 Fuel
Replace one Electric Annual 0.032 0.002 0.002 0.006 33.8 3,000
2015 Class 8 Lifetime 0.317 0.022 0.023 0.056 337.5 30,000
terminal Health $2,400
tractor Benefits
Subaward #4 Yuma Elementary S.D. NOx PM2.5 HC CO CO2 Fuel
Replace one Liquid Propane Annual 0.287 0.017 0.034 -0.100 -10.1 -901
2004, one Lifetime 1.601 0.095 0.188 -0.586 -60.4 -5,368
2006, and one Health $3,800
2008 school Benefits
bus
Program State Clean Diesel Promote the DERA program annually and as needed to
Development Grant Program local organizations and agencies to reduce diesel
emissions and to maintain a year-round active DERA
program.
Outreach 3 News Releases to Press releases on the State Clean Diesel Grant
11

1,473 Media Outlets Program to announce recruitment, subawards and
outcomes.
Outreach Dissemination of Include overview of the State Clean Diesel Grant
program information Program at MCAQD outreach events, social media and
via social media, on MCAQD website; increase public awareness of
internal and external harmful diesel engine emissions and the relationship
events, internal and with regional air quality. Develop and distribute printed
external websites, material to support the program.
and workshops
Replacement Subrecipient Monitor subrecipient project compliance to ensure
Vehicle Monitoring that new vehicles are purchased while meeting
Monitoring program and procurement requirements. Ensure old
vehicles were scrapped and documented. Conduct
fiscal and programmatic monitoring as needed and
through quarterly and final reporting. Site visits will be
conducted as necessary.
Training Grant Programs Participate in year-round webinars and available
Administrator training opportunities to learn more about diesel and
clean transportation technology. This includes
attending two program related conferences per year.
Program 3 Quarterly Reports Quarterly and Annual Progress Reporting to include
Administration 1 Final Report number of replacements completed to date with
updated DEQ model results, updates on program
activities, outputs, and outcomes. Final report
submission.
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Anticipated Outputs and Outcomes for FY24
Activities Output by Fuel Type Outcomes (short tons) Fuel = gallons
Summary: NOx PM2.5 HC CO CO2 Fuel
Replace one shuttle bus, one Annual 1.166 0.049 0.081 0.152 220.6 19,612
2001, and two 2015 Class 8 Lifetime 4.561 .204 0.353 0.227 985.3 87,578
2002 Class 8 terminal tractor, one Health $38,000
delivery 2004, one 2006, and Benefits
trucks, one one 2008 school bus
2007 Class 6
Subaward #1 TBD NOx PM2.5 HC CO CO2 Fuel
Replace one Electric Annual 0.747 0.029 0.035 0.231 80.0 7,108
2001, and two Lifetime 2.242 0.086 0.105 0.692 239.9 21,324
2002 Class 8 Health $32,000
delivery trucks Benefits
Subaward #2 TBD NOx PM2.5 HC CO CO2 Fuel
Replace one CNG Annual 0.100 0.000 0.009 0.016 117.1 10,406
2007 Class 6 Lifetime 0.400 0.002 0.038 0.064 468.2 41,622
shuttle bus Health $530
Benefits
Subaward #3 TBD NOx PM2.5 HC CO CO2 Fuel
Replace one Electric Annual 0.032 0.002 0.002 0.006 33.8 3,000
2015 Class 8 Lifetime 0.317 0.022 0.023 0.056 337.5 30,000
terminal Health $2,400
tractor Benefits
Subaward #4 TBD NOx PM2.5 HC CO CO2 Fuel
Replace one Liquid Propane Annual 0.287 0.017 0.034 -0.100 -10.1 -901
2004, one Lifetime 1.601 0.095 0.188 -0.586 -60.4 -5,368
2006, and one Health $3,800
2008 school Benefits
bus
Program State Clean Diesel Promote the DERA program annually and as needed to
Development Grant Program local organizations and agencies to reduce diesel
emissions and to maintain a year-round active DERA
program.
Outreach 3 News Releases to Press releases on the State Clean Diesel Grant
13

7. Other - $1,436,977 $445,208
$552,279 $2,434,464
Subawards
8. Total $1,436,977 $445,208
Direct $637,644 $2,519,829
Charges (sum
1-7)
9. Indirect $30,168
$30,168
Charges
10. Total $1,436,977 $445,208 $2,549,997
(Indirect + $667,812
Direct)
11. Program TBD
Income
12. Other TBD
Leveraged
Funds*
2024 Itemized Project Budget
Voluntary Match
EPA Mandatory
Budget Allocation Cost-Share State Line Total
Category Match Other Funds
1. Personnel $53,609 $53,609
2. Fringe $21,551 $21,551
Benefits
3. Travel $9,200 $9,200
4. Equipment $0 $0
5. Supplies $1,005 $1,005
6. Contractual $0 $0
7. Other - $1,436,977 $445,208
$552,279 $2,434,464
Subawards
8. Total $1,436,977 $445,208
Direct $637,644 $2,519,829
Charges (sum
1-7)
9. Indirect $30,168
$30,168
Charges
10. Total $1,436,977 $445,208 $2,549,997
(Indirect + $667,812
Direct)
11. Program TBD
Income
12. Other TBD
Leveraged
Funds*
15

Explanation of Budget Framework
Personnel
Personnel costs include one full time employees (FTE) Grant Programs
Administrator annual salary of $74,547 who will spend .57 of FTE on administering
the subaward program and oversee the grant program management and subawards,
and the Grant Contract Coordinator (Financial), an annual salary of $70,720 who will
spend .17 of FTE on overseeing the financial management and monitoring. The total
personnel hours are 1438 at $51,000 for the budget award period.
FY 2023
Personnel EPA
Grant Programs Administrator @ 1,217 hours $43,609
Grant Administrator Financial @ 294 hours $10,000
FY 2024
Personnel EPA
Grant Programs Administrator @ 1,217 hours $43,609
Grant Administrator Financial @ 294 hours $10,000
Fringe Benefits
Fringe benefit costs for this proposal have been estimated at 40.2% of project personnel costs
and based on the fringe rate calculated by MCAQD for the FY23 Annual Budget. Fringe benefit
expense includes $13,632 county-wide fixed benefit cost per FTE that primarily includes
premiums on medical, prescription, behavioral health, dental, vision, EAP, Wellness, as well as
benefits administration. A variable benefit rate of 19.82% is also included in fringe costs to
cover departmental expense for FICA, pension contributions to the Arizona State Retirement
System, long-term disability insurance, and transit pass use.
FY 2023
Fringe Benefits EPA
Fringe rate of 40.2% x $53,609 $21,551
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FY 2024
Fringe Benefits EPA
Fringe rate of 40.2% x $53,609 $21,551
Travel
Travel to annual ACT Expo, Forth Roadmap 12, or similar, for the Grant Administrator
to attend and gain further knowledge and training. Virtual conferences may also be
attended if available. Total cost is estimated at $9,200. This includes three roundtrip
airfare flights at $2,200, ten nights’ accommodations for 1 room @ $260per room =
$2,600. Incidentals, and ground transportation for four days @ $25 a day = $250 and
conference registration fees of $1,500.
FY 2023 EPA
Travel out of state for 1 conference or webinars $2,650
Airfare $2,200
Accommodations $2,600
Incidentals $ 250
Conference Fees $1,500
FY2024 EPA
Travel out of state for 1 conference or webinars $2,650
Airfare $2,200
Accommodations $2,600
Incidentals $ 250
Conference Fees $1,500
Supplies
Supplies are limited to printing and mounting of giant foam checks and outreach
material to build community interest and oversee application information
workshops.
FY 2023 EPA
Supplies $1,005
FY 2024 EPA
Supplies $1,005
Equipment – None
Contractual – None
Other
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FY23 Maricopa County intends to subaward $1,002,437 to two school districts and
two privately owned commercial company to replace seven school buses, ten Class 8
short haulers.
FY 2023
Other: Vehicles Cost Per DERA Cost Share
Vehicle
Subaward #1
Hensley 2001 Class 8 $313,500 $141,075 $172,425
Beverage delivery truck
All electric 2002 Class 8 $313,500 $141,075 $172,425
delivery truck
2002 Class 8 $313,500 $141,075 $172,425
delivery truck
Subtotal 3 Vehicles $940,500 $423,225 $517,275
Subaward #2 Vehicles Cost Per DERA Cost Share
Vehicle
Grand Canyon 2007 Class 6 $440,000 $154,000 $286,000
Univ. shuttle bus
Subtotal 1 Vehicle $440,000 $154,000 $286,000
Subaward #3 Vehicles Cost Per DERA Cost Share
Vehicle
Ruan Transport 2015 Class 8 $361,549 $162,697 $198,852
Corp. terminal tractor
Subtotal 1 Vehicle $361,549 $162,697 $198,852
Subaward #4 Vehicles Cost Per DERA Cost Share
Vehicle
Yuma Elementary 2004 School Bus $223,000 $78,050 $144,950
S.D.
2006 School Bus $223,000 $78,050 $144,950
2008 School Bus $223,000 $78,050 $144,950
Indirect costs $23,415 $23,415
Subtotal 3 Vehicles $692,415 $257,565 $434,850
Total 8 Vehicles $2,434,464 $997,487 $1,436,977
FY24 Maricopa County intends to subaward $1,002,437 in FY24.
FY 2024
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Other: Vehicles Cost Per DERA Cost Share
Vehicle
Subaward #1
TDB 2001 Class 8 $313,500 $141,075 $172,425
delivery truck
All electric 2002 Class 8 $313,500 $141,075 $172,425
delivery truck
2002 Class 8 $313,500 $142,075 $172,425
delivery truck
Subtotal 3 Vehicles $940,500 $423,225 $517,275
Subaward #2 Vehicles Cost Per DERA Cost Share
Vehicle
TBD 2007 Class 6 $440,000 $154,000 $286,000
shuttle bus
Subtotal 1 Vehicle $440,000 $154,000 $286,000
Subaward #3 Vehicles Cost Per DERA Cost Share
Vehicle
TBD 2015 Class 8 $361,549 $162,697 $198,852
terminal tractor
Subtotal 1 Vehicle $361,549 $162,697 $198,852
Subaward #4 Vehicles Cost Per DERA Cost Share
Vehicle
TBD 2004 School Bus $223,000 $78,050 $144,950
2006 School Bus $223,000 $78,050 $144,950
2008 School Bus $223,000 $78,050 $144,950
Indirect costs $23,415 $23,415
Subtotal 3 Vehicles $692,415 $257,565 $434,850
Total 8 Vehicles $2,434,464 $997,487 $1,436,977
Indirect Charges
A copy of the MCAQD approved current indirect cost agreement is included with
the application. The approved FY24 rate is 35.34%, thus 35.34% x total MCAQD
direct cost $85,365 = $30,168 indirect costs.
Administrative Costs Expense Cap
MCAQD’s administrative expenses for the program are at or below the 15% cost cap for
(personnel, fringe, supplies, contractual and materials) reimbursable expenses ($85,365)
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divided by state cost share of $445,208 plus federal share of $667,812 for a total project cost
of $1,113,020) equals 7.37%).
Funding Partnerships
MCAQD will again partner with the Arizona Department of Environmental Quality to
provide non-federal state matching funds up to an amount of $400,000 to cover
partial costs of subawards. MCAQD will add $45,208 of non-federal funds as
required to receive the bonus incentive.
All projects will be implemented as subawards as detailed in the “other” category above.
Subawardees will be responsible for the mandatory cost-share associated with their
portion of the project work plan. All matching funds are non-federal. Hensley
Beverage is a private organization and will use private capital funds. Grand Canyon
University will use non-federal cash capital budget account funds. Ruan Transport
Corporation is a private company and will use non-federal cash funds. Yuma
Elementary School District will use non-federal general school funds. All FY24
matching funds will be non-federal funds.
Other Leveraged Funds
N/A
20

Maricopa County
Air Quality Department
Finance Division
Maricopa.gov/AQ 21