ROBIN SCHAEFFER CONSULTING AMENDMENT 4.PDF

Contract No. C-22-22-105-X-04 Amendment No. 4
AMENDMENT NO. 4
TO THE
AGREEMENT
BETWEEN
MARICOPA COUNTY
AND
ROBIN SCHAEFFER CONSULTING, LLC
I. Maricopa County (“County”) and Robin Schaeffer Consulting, LLC (“Contractor”) fully
executed a financial Agreement (“Agreement”) on or about December 14, 2021. The
Agreement term began November 15, 2021, through December 31, 2022. The purpose of
the Agreement is to create and implement a Nurse Workforce Practice Readiness
Program (“Program”) for senior nursing students. The Contractor and the County are
collectively referred to as the “Parties” and individually as the “Party.”
The Parties fully executed Amendment No. 1 on or about June 8, 2022. The purpose of
the Amendment is to increase the number of enrolled nursing students into the Program
to 55, and to replace Exhibit B which clarified the Agreement funding amounts for the
Contractor and anticipated amounts for Program activities.
The Parties fully executed Amendment No. 2 on or about December 7, 2022. The purpose
of the Amendment is to identify the number of student nurses that will be enrolled in the
Nurse Workforce Practice Readiness Program through 2026. The Amendment added
required contract language, addresses Contractor requirements and reporting. The term
of the Agreement is extended through December 31, 2026. The County increased the
Agreement funding to a not-to-exceed amount of $1,375,151 for the extension period.
The Parties fully executed Amendment No. 3 on or about August 15, 2023. The purpose
of the Amendment is to reduce the Agreement funding by $247,500 from $1,375,151 to
$1,127,651. The Agreement funding was reduced to remove funds identified for
Preceptors stipends. The Amendment also replaced Exhibit C (Program Activities and
Anticipated Costs).
II. The Parties now agree to amend the Agreement by this Amendment No. 4 as follows:
A. Revise Section 3.0 (Contractor Responsibilities) by removing in its entirety and
replacing:
3.1 The Contractor shall network with healthcare employers (Employers),
nurse education programs (Schools), and nursing students (Students) to
create and implement a nurse preceptor program to provide one-on-one
training to students in their last six weeks prior to graduation as described
in Exhibit A, Program Scope and Requirements. The Contractor shall be a
liaison (“Program Manager) between Maricopa County and Employers
and/or Schools in the development of agreements between the County and
the Employer and/or School.
3.2 The Contractor shall identify a minimum of five Maricopa County-based
Employers of registered nurses and a minimum of four Maricopa County-
based Schools of nursing to participate in the Program to expand the
number of trained Student nurses that will be employment ready.
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Contract No. C-22-22-105-X-04 Amendment No. 4
3.3 The Contractor shall work with Employers to identify and enroll Preceptors
that will work one-on-one with student nurses through their hands-on
training experience. The Contractor shall collect information from the
Employer on Preceptors’ participation and activities in the Program.
3.4 The Contractor shall work with Schools to identify and enroll approximately
1,200 nursing students to participate in the Program. The Contractor shall
collect information from the School on Students’ participation and activities
in the Program.
3.5 The Contractor shall facilitate the development of agreements between
Maricopa County and Employers and/or Schools, identifying the number of
participants, timeframe and funding amounts. The Contractor shall work
with Maricopa County staff on the development of agreements with
Employers and/or Schools. Maricopa County staff will work on the full
execution of the agreements by Maricopa County authorized individuals.
3.6 System for Award Management - The Contractor shall have a valid Unique
Entity Identifier (UEI) number and an active profile in the federal System
for Award Management, or SAM.gov. Documentation of the UEI Number
must be included in all project files.
3.7 Reporting
3.7.1 Contractor shall track and record performance measure data for all
services performed under the contract.
3.7.2 Contractor will be responsible for providing performance and
financial reports and backup documents quarterly to the County.
The County may ask for additional supporting documentation as
necessary. Quarterly reports are due by the 15th day of the month
following the end of the quarter. (Quarters run on a fiscal year basis
July 1-June 30):
3.7.2.1 Quarter 1—July 1 through September 30
3.7.2.2 Quarter 2—October 1 through December 31
3.7.2.3 Quarter 3—January 1 through March 31
3.7.2.4 Quarter 4—April 1 through June 30
3.7.3 Quarterly Reports will include:
3.7.3.1 A list of names and contact information of persons
receiving or who have received preceptor training.
3.7.3.2 Number of student enrolled/participating by university
affiliation and partner assignment.
3.7.3.3 Performance information/measures on services
provided for the prior three months and must include:
3.7.3.3.1 Number of hours served, and patient
engaged
3.7.3.3.2 An executive summary of activities
performed.
3.7.3.3.3 Detailed performance as required for each
service type.
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Contract No. C-22-22-105-X-04 Amendment No. 4
3.7.3.3.4 Summary demographic information on
participants served which includes gender,
race, ethnicity, and age.
3.7.3.4 Detailed financial reports showing expenditures for
program and a cost per partner and per participant.
3.7.4 Annual reports are due by the 15th of July. Annual reports shall
include:
3.7.4.1 Summary performance information on all applicable
performance measure services provide for the prior four
quarters.
3.7.4.2 Summary, financial information on services provided
including amount spent by service provided.
3.7.4.3 Projected expenditures and performance levels.
3.7.4.4 An executive summary of all work conducted during the
year, barriers to providing service, plans to address
those barriers, and any other information the County
should be aware of.
3.7.5 The contractor will be held accountable for ensuring successful
outcomes/goals for the services they provide
B. Add the following paragraphs to the Agreement:
44.0 FORCE MAJEURE
44.1 Neither Party shall be liable for failure of performance, nor incur any
liability to the other Party on account of any loss or damage
resulting from any delay or failure to perform all or any part of this
Agreement if such delay or failure is caused by events,
occurrences, or causes beyond the reasonable control and without
negligence of the Parties. Such events, occurrences, or causes will
include Acts of God/Nature (including fire, flood, earthquake, storm,
hurricane, or other natural disaster), war, invasion, act of foreign
enemies, hostilities (whether war is declared or not), civil war, riots,
rebellion, revolution, insurrection, military or usurped power or
confiscation, terrorist activities, nationalization, government
sanction, lockout, blockage, embargo, labor dispute, strike,
pandemic, and interruption or failure of electricity or
telecommunication service.
44.2 Each Party, as applicable, shall give the other Party notice of its
inability to perform and particulars in reasonable detail of the cause
of the inability. Each party must use best efforts to remedy the
situation and remove, as soon as practicable, the cause of its
inability to perform or comply.
44.3 The Party asserting Force Majeure as a cause for non-performance
shall have the burden of proving that reasonable steps were taken
to minimize delay or damages caused by foreseeable events, all
non-excused obligations were substantially fulfilled, and the other
Party was timely notified of the likelihood or actual occurrence that
would justify such an assertion, so that other prudent precautions
could be contemplated.
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Contract No. C-22-22-105-X-04 Amendment No. 4
45.0 CONTRACT DISPUTES
All Contract disputes will be handled in accordance with the Maricopa
County Procurement Code, MCI-906.
III. Under A.R.S. §38-511, the County may cancel this Agreement without penalty of further
obligation within three years after execution of this Agreement if any person significantly
involved in initiating, negotiating, securing, drafting, or creating this Agreement on behalf
of the County is, at any time while this Agreement or any extension is in effect, an
employee or agent of any other party to the Agreement in any capacity or consultant to
any other party of this Agreement with respect to the subject matter of this Agreement.
IV. Each and every provision of law and any clause required by law to be in this Agreement
will be read and enforced as though it were included herein and, if through mistake or
otherwise any such provision is not inserted, or is not correctly inserted, then upon the
application of either party, this Agreement will promptly be physically amended to make
such insertion or correction.
V. The above contains all the changes to the Agreement made by this Amendment No. 4. All
other terms and conditions of the Agreement and previously approved amendments shall
remain unchanged and in full force and effect as executed by the Parties.
VI. The undersigned is authorized to execute this Amendment No. 3, and it shall be effective
upon approval and signature by both Parties.
IN WITNESS, the Parties have approved and signed this Amendment No. 3:
Approved By: Approved By:
Robin Schaeffer Consulting LLC MARICOPA COUNTY
Robin Schaeffer Date Chairman, Board of Supervisors Date
Attested to:
Juanita Garza Date
Clerk, Board of Supervisors
APPROVED AS TO FORM:
Deputy County Attorney Date
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